REVISED_CONSTITUTION.docx - REVISED CONSTITUTION by suchenfz

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									                   REVISED CONSTITUTION
                                  ARTICLE I-NAME OF ORGANIZATION
                                        ARTICLE II-OBJECTIVE
                                       ARTICLE III-MEMBERSHIP
                                        ARTICLE IV-OFFICERS
                                         ARTICLE V-MEETING

                                              The BYLAWS

                               ARTICLE VI-THE BOARD OF DIRECTORS
                         ARTICLE VII-OFFICERS, DUTIES AND RESPONSIBILITIES
                                      ARTICLE VIII COMMITTEES
                              ARTICLE IX-PARLIAMENTARY AUTHORITY
                                ARTICLE X-AMENDMENT OF BYLAWS


                                     THE CONSTITUTION
         This document is the revised Constitution and By-laws of the A.M.E. Zion Educational
institutions Alumni Association, INC. The Association was adopted on October 27, 2007.


                                             ARTICLE I
                                               Preamble

                                         Name of Organization

        The name of the Organization shall be called the A.M.E. Zion Educational Institutions Alumni
Association, Inc. (A.M.E.ZION Academy, Community College and University) hereinafter referred to as
“AMZEIAA”


                                    MISSION STATEMENT
        Our mission is to galvanize the relationship among the Association members, as we enhance and
motivate our youth to become educated, good, responsible and better citizens, and individuals for a
better tomorrow by becoming accountable and transparent leaders.
                                              ARTICLE II


                                              Objectives
         The Objective of the A.M.E. Zion Educational Institutions Alumni Association is to promote
educational development, the general well being of all AME Zion Educational Institutions in Liberia, to
foster a good relation among alumni members in the United States, Liberia and else where around the
world, and creating programs and services that foster and promote holistic development.


                                             ARTICLE III


                           Membership/Dues/Honorary Titles
Section I: The Membership of the Zion Educational Institutions Alumni Association is opened to all
former students and graduates of AME Zion Educational Institutions. Voluntary membership is also
opened to all affiliates of AME Zion Educational institutions which include teachers, professors, friends
and volunteers of the Liberian Society.

Section II: Application for membership is free; applicants, however, are required to fill membership
form at www.amezionalumni.org for record keeping.

Section III: All members are required to pay an annual membership due of $100.00 (One Hundred
Dollars) on or before the Fifteenth of April each year. Upon payment of dues, members are to be issued
an official receipt by the Financial Secretary.

Section IV: Honorary member title, upon recommendation and approval of the Council, may be
conferred upon individuals who have dedicated distinguished services to the Association.

Section V: Any member may be expelled from active participation of the Zion Alumni Association for
disregard of the rules and regulations after due process for just cause, and to preserve the good
reputation of the Association.


                                             ARTICLE IV


                                    Officers/Term of Office
Section I: The Officers of the Zion Alumni Association shall be the President, Vice-President, Secretary,
Treasurer, Assistant Secretary, Assistant Treasurer, Chaplain and a Five Member Board of Directors.

Section II: At the Annual Meeting in August, Officers shall be elected to serve for a 2 (two) year term
until their successors are elected. The newly elected Officers term of office shall begin at the close of
the Annual meeting at which they were elected.
Section III: No elected Officer shall serve more than 2 (two) terms in Office.

Section IV: No member shall hold more than 1 (one) elected Office at any time.


                                             ARTICLE V


                               Meetings/Convections/Rights
Section I: The Regular Meeting for Officers of the Zion Alumni Association shall be held quarterly,
unless otherwise ordered by the Board of Directors.

Section II: The Annual Convention Meeting will be held in August each year for the purposes of
electing Officers, receiving reports from Officers, committees, Board of Directors and discussing other
business that may arise. Only Members who annual dues have been paid in full will have the right to
vote in the election and participate in floor discussions.

Section III: The President or the Board of Directors may call special meetings, such meetings shall be
officially communicated to all involve. The purpose of such meeting shall be clearly stated in a
communication, except in the case of an emergency. At least Three (3) days notice shall be given for all
call meetings.

Section IV: Two Third (2/3) of the membership (in good standing) shall constitute a quorum for an
official gathering, such as the Annual Convention and Regular meetings of Official


                                           THE BYLAWS


                                             ARTICLE VI


                                        Board of Directors
Section I: The Board of Directors shall consist of the President (Secretary to the Board) and four (4)
members of distinguished citizenship from the community to serve a two (3) year term.

Section II: The Board of Directors shall have overall supervision of the Alumni Association quest to
raise fund, oversee the supervision of major projects and coordinate with elected Officers on the day to
day activities of the Alumni Association.

Section III: The Board of Directors in its functions shall call special emergency meetings to discuss
relevant issues of the Alumni Association in meeting its objectives.
Section IV: The Constitution provides that the Association shall by a two-third (2/3) majority
affirmative vote of the membership remove and replace any elected Officer for delinquency of duty and
or upon felony conviction in court of competent jurisdiction.


                                             ARTICLE VII


                     Officers, Powers, Duties and Responsibilities
Section I: The President is the Chief Executive Officer of the Alumni Association. The President is
responsible for the day to day activities of Zion Alumni Association. The day to day activities of the Zion
Alumni Association include but not limited to:

    a.  Calling of regular meetings,
    b. Representing the Association at special events and functions
    c. Assigning committees to undertake special tasks
    d. Appointing special Officer(s)
    e. Establishing standing and Ad hoc committees.
    f. Signing and, or authorizing Charter and Dispensation granting authority for the formation and
       creation of Chapters namely: WEST, MIDWEST, NORTHWEST, SOUTHEAST and SOUTHWEST.
    g. Calling for Bi-Election to replace Officers who have unexpired terms incase of resignation death
       or disability.
    h. Meet and communicate with Heads of AME Zion Educational Institutions at least once a year on
       matters of the objectives and progress of the Association.

Section II: The Vice-President shall assist the President in carrying out the day to day activities of the
AME Zion Alumni Association. The Vice-President shall at all times, chair the Program Committee and
Co-Chair all committees set-up by the President and make reports as deemed necessary. In the event of
the absence and incapability of the President, the Vice President shall perform all duties in Section I: of
this article. In case of death, resignation or disability of the President, the Vice-President shall serve as
President for the rest of the unexpired term.

Section III: The Secretary is responsible for all correspondences of the Association, and shall be assisted
by the Assistant Secretary, record the proceedings of all Meetings of Executive Officers and maintain
minutes for archives, keep an up-to-date record of the Constitution and Bylaws and have this copy
present at all the Association’s meetings.

Section IV: The Financial Secretary shall be responsible for accurate and up-to-date financial record for
the Association at all times and shall be assisted by the Assistant Financial Secretary. The Financial
Secretary shall communicate to all members for the payment of their dues. The Financial Secretary shall
assume the duties of the President, in the event that both the President and Vice-President are absent,
monitor the Association’s Funds, keep and present an accurate record at all constituted meetings held
by the Association, provides annual financial statement. All financial transaction shall be initiated for
processing through the Financial Secretary and forwarded to the President and Treasurer for
disbursement.

Section V: The Treasurer is responsible for the deposits and disbursement of all funds of the Alumni
Association, aided by the Assistant Treasurer. The Treasurer is to also maintain possession of a checking
account which checks must be co-signed by the President having been initiated through the Financial
Secretary.




                                           ARTICLE VIII


                                  Chapters and Committees
Section I: Chapters shall be established in the Five (5) Regions of the United States of America; West,
Midwest , Northwest, Southwest and Southeast, giving members and other Zion affiliates residing in one
of the above regions a chance to organize and contribute to the welfare and benefit of the Association.

Section II: All Chapters shall be governed by the Constitution of the Association, and are expected to
draw up their own bylaws to be approved by the President of the AME Zion Alumni Association with the
advice and consent of The Board of Directors.

Section III: Members of the various Chapters are required to elect their own officers who will work
along with the Heads of the National Body. Officers shall include Chairperson, Co-Chairperson,
Treasurer, Recording Secretary Financial Secretary and Chaplain.

Section IV: Members of all Chapters will be expected to pay their $100.00 (One Hundred Dollars)
annual dues through their Chapter. It is the responsibility of each chapter to collect and remit seventy
percent (70%) of every member’s annual dues to the National Treasurer, with a written report to the
Association’s Financial Secretary for adequate record keeping.


                                            ARTICLE IX


                                 Bereavement and Distress
Section I: Issues of bereavement and distress shall be handled by a committee appointed by the
President for said purposes. The appointed committee shall be required by this constitution to
formulate policies addressing such issues.
                                             ARTICLE X


                                   Parliamentary Authority
The rules contained in the current edition of the Robert’s Rules of Newly Revised Edition, shall govern
the Zion Alumni Association in all cases to which they are applicable.


                                            ARTICLE XI


                                  Amendment of the Bylaws
These Bylaws may be amended at the General Convention of the A.M.E. Zion Educational Institutions
Alumni Association by a two-third (2/3) majority vote, provided that the amendment had been
submitted in writing at a previous regular meeting.




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