SGS Important Deadlines and FAQ - IMPORTANT DEADLINES IMPORTANT

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SGS Important Deadlines and FAQ - IMPORTANT DEADLINES IMPORTANT Powered By Docstoc
					            IMPORTANT                                               IMPORTANT                                     Important Deadlines
            DEADLINES                                               DEADLINES                                         2010-2011
August 27: Deadline for payment of tuition fees or      November 3: Final date to drop September               February 25: Final date to drop full-year courses
to request to register without payment.                 session full-year or half-courses without academic     or January session courses without academic
                                                        penalty.                                               penalty. Final date to withdraw from a program
September 10: Final date for registration. After this                                                          without academic penalty.
date you must come to SGS with a receipt of             January 7: Final date to register for new January
payment and pay the late registration fee to be         registrants. After this date you must come to SGS      April 21: Final date to be recommended for
registered. Unregistered students will be removed       with a receipt of payment and pay the late             Spring Convocation. Deadline to submit final
from courses (and will have to re-enrol by the          registration fee to be registered.                     Doctoral or Master’s thesis for Spring
appropriate deadline), denied access to U of T                                                                 Convocation.
facilities and will not receive tuition credit for      January 7: Deadline to request UTM/UTSC
September on the T2202A for the academic year.          campus affiliation rebates for the January session     May 6: Final date for registration for May session.
                                                        (If applicable).
September 10: Deadline to request UTM/UTSC                                                                     May 18: January Session Grades available for
campus affiliation rebates for the September            January 14: Final date to add January session          viewing by students on ROSI. Please check your
session (if applicable).                                courses.                                               academic record and ensure that all information is
                                                                                                               accurate.
September 15: Final date to submit PhD thesis to        January 17: Final date to submit Doctoral thesis
SGS to avoid fee charges for 2010-11.                   without fee payment for January session.               June 30: Deadline to change immigration status
                                                                                                               or claim exemption from international student fees
September 22: Summer session grades available           January 19: September Session grades available         for the May session.
for viewing by students on ROSI. Please check           for viewing by students on ROSI. Please check
your academic record and ensure all information is      your academic record and ensure all information is                        ***************
accurate.                                               accurate.
                                                                                                               NOTE for all students (including Special
October 6: Final date to add a September session        January 28: Final date to be recommended for           Students): Dropping courses prior to deadlines
or full-year course.                                    March (in absentia) degree conferral. Final date for   or withdrawing from a program without academic
                                                        receipt of degree recommendations and                  penalty does not guarantee a refund.
October 1: Final date for receipt of degree             submission of any required thesis for March or         Information on fee refunds and deadlines is
recommendations and submission of any required          June graduation for Master’s students without fees     outlined at www.fees.utoronto.ca.
thesis for Master’s degrees for Fall Convocation        being charged for the January session.
without being charged for the September session
                                                        February 1: Deadline to change immigration status         PLEASE BE AWARE OF ALL RELEVANT
November 1: Deadline to change immigration              or claim exemption from international student fees                   DEADLINES.
status or claim exemption from international            for the January session.
student fees for the September session.
    Q&A for Continuing Grad Students                                     Q&A for Continuing Grad Students                                      Q&A for Continuing Grad Students
1. When am I not eligible to register?                               6. How do I know if I am eligible for an international fees            11. What is the Balance of Degree Fee?
You may not be eligible to register if you are a new student who     exemption and how do I claim it?                                       The length of the program, as defined by the graduate unit into
has not contacted your department to clear the outstanding the       If you are not a Canadian Citizen or Permanent Resident, you           which you are admitted, predetermines the minimum total
conditions listed on your Offer of Admission letter; if you have     must pay international student fees unless you are exempt in           academic fee that you must pay prior to graduation. Many part-
outstanding U of T tuition fees; if you are a continuing PhD         one of the categories defined on the Student Accounts website:         time Master’s students must pay a balance of degree fee prior
student who has not achieved candidacy or reached the time           www.fees.utoronto.ca. If you qualify for and claim exemption           to graduation. Full-time students who accelerate their programs
limit for your degree program. If you are in any of these            you must present original documents to substantiate the claim to       and finish the degree requirements in less time than the normal
situations, please contact your graduate unit immediately.           SGS by the following deadlines: Nov 1 for reassessment for the         program length must pay a balance of degree fee. If a student
 2. How do I register?                                               complete fall/winter session; Feb 1 for reassessment for the           has paid more than the full-time fee due to the time taken to
Students are registered as soon as they have made the                winter session only; Jun 30 for reassessment for the complete          complete the degree requirements, there will be no refund of
minimum tuition payment. Students are expected to monitor all        summer session (this only applies to students that have tuition        fees. NOTE: There is no financial credit awarded for transfer
account activity. To find out how much you owe, simply view          fees charged for the summer session). A change of status is            credit (only academic credit). A student transferring a credit
your account in invoice format on the Student Web Service            not retroactive to any previous session.                               from any other institution or U of T program will not have their
(SWS) at www.rosi.utoronto.ca. Most students pay through                                                                                    balance of degree fee reduced. Please confirm the minimum
                                                                     7. Does SGS offer meeting space for grad students?                     period of registration for your program with your graduate
online or telephone banking; however, if you choose to pay in        Yes. Located at 66 Harbord Street (corner of Harbord and
person at a bank, remember to first print your invoice from the                                                                             administrator.
                                                                     Spadina) on the St. George campus, Grad Room provides grad
SWS. Please keep your confirmation number as proof of                students with a lounge area and multi-purpose space for                12. Who decides when I am ready to go forward for my
payment. For more details, see the Student Accounts website          academic, social and professional programming. Grad Room is            PhD final oral examination (FOE)?
at: www.fees.utoronto.ca.                                            a naturally lit, accessible space with comfortable seating and         All PhD candidates are required to have a Supervisory
3. I have a major award, research stipend or teaching                wireless internet where grad students can study, hold meetings,        Committee. The Supervisory Committee will meet, at minimum,
assistantship that covers at least the minimum first                 eat, meet friends and other grad students or just relax. For more      once per year to determine the candidate’s progress. After a
payment. How do I register before I receive my award?                info visit: www.sgs.utoronto.ca/gradroom                               full draft of the thesis is submitted to the Supervisory
Submit a Request to Register without Payment form (available                                                                                Committee, they will read it and make suggestions. The
                                                                     8. Does SGS offer professional skills development for grad             Supervisory Committee, in consultation with the candidate, will
at www.sgs.utoronto.ca) to your home graduate unit before            students?
the registration deadline. If late, this request must be processed                                                                          make recommendation for the student to defend. Detailed
                                                                     Yes. The Graduate Professional Skills program (GPS) is an              information on PhD supervision is available at:
at SGS September award instalments will be issued directly to        SGS initiative to help doctoral-stream students prepare for their
you. January and May award instalments are credited directly to                                                                             www.sgs.utoronto.ca/informationfor/students.htm
                                                                     future. It focuses on skills that may be critical for success in the
your fees account. For requests to register without payment          wide range of careers that graduates enter, both within and            13. After my exam, when is my thesis due?
made on the basis of a major award, research stipend or              outside academe. The GPS consists of a range of offerings with         Your due date will depend on the results of your final oral
teaching assistantship, service charges begin to accrue as           a time commitment roughly equivalent to 60 hours. Successful           defense. There are three possible results: as it stands, minor
                                           th              th
follows: September Starters: May 15 and as of the 15 of              completion is recognized by a transcript notation. For more info,      corrections, and minor modifications. With as it stands, the
every month thereafter until paid in full; January Starters: May     visit:                                                                 thesis is accepted in its current format and no changes are
   th                  th
15 and as of the 15 of every month thereafter until paid in full;    www.sgs.utoronto.ca/informationfor/students.htm                        requested, the thesis is due to SGS one week following the
                                th                 th
May Starters: September 15 and as of the 15 of every month                                                                                  defense. With minor corrections, the thesis is due at SGS one
thereafter until paid in full.                                       9. What is Candidacy and how do I know when I have
                                                                                                                                            month following the exam date. The committee will notify the
                                                                     achieved it?
4. I have a student loan and I plan to use this to pay my                                                                                   student of any changes requested at the exam. Minor
                                                                     If you are a PhD student enrolled in a full-time (as opposed to a
fees. How do I register before I receive my loan?                                                                                           modifications require that the student be notified, in writing, of
                                                                     flex-time) program, it is important to be aware of the time limit
A request to register without payment (i.e. fee deferral) can be                                                                            any changes that are required to the thesis. The thesis due
                                                                     for completion of your program requirements. Candidacy is
made through the SWS at www.rosi.utoronto.ca. Do not                                                                                        date will be 3 months from the date of the exam.
                                                                     achieved when you have completed the requirements of your
complete the Request to Register without Payment form. For           degree (exclusive of thesis research). At this point the notation      14. How do I submit my thesis?
requests to register without payment made on the basis of            “Candidacy Achieved” will appear on your transcript. If you have       Theses are submitted electronically. Students must create an
OSAP or other provincial loans, service charges begin to accrue      not completed all degree requirements (exclusive of thesis             account on T-Space and have their submission approved by
                                                  th
as follows: September Starters: November 15 and as of the            research) or if you do not have an approved thesis topic,              the PhD or Master’s offices at SGS. Certain forms and a
   th                                                                                                                          rd
15 of every month thereafter until paid in full; January             supervisor or supervisory committee by the end of the 3 yr of          processing payment must accompany the submission. Theses
                       th                 th                                                                               th
Starters: January 15 and as of the 15 of every month                 registration in a 4-yr program (or at the end of the 4 yr of           that do not conform to the formatting guidelines will be
                                                     th
thereafter until paid in full; May Starters: June 15 and as of the   registration in a 5-yr program), you will be denied further            rejected, so please refer to the guidelines before submitting
   th
15 of every month thereafter until paid in full.                     registration in your program. If you think that you may be in this     your thesis. Your thesis must be approved by your committee
                                                                     situation, contact your graduate unit immediately.                     before you submit it to SGS. For more info, visit:
5. I am receiving a US student loan and I plan to use this to
pay my fees. How do I register before I receive my loan?             10. Are fees different for doctoral students in their final            www.sgs.utoronto.ca/informationfor/students.htm
A request to register without payment can be made at SGS             year?
once you receive a letter from the Office of Admissions &            Academic fees for full-time doctoral students in the final year of      FOR MORE QUESTIONS AND ANSWERS, PLEASE
Awards confirming the details of your US student loan. Present       their program are pro-rated and based on the 12 month                            CHECK OUR WEBSITE AT:
your loan documentation covering at least the minimum first          academic year and on the submission date of the final thesis to
payment to SGS. NOTE: Biotechnology, Management,                     SGS, not the date of your oral defense. For a timetable of               www.sgs.utoronto.ca/informationfor/students/faq.htm
OISE/UT, Social Work, and Information students follow this           monthly charges, refer to www.fees.utronto.ca.
procedure at their home graduate unit.

				
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