IMPORTANT IMPORTANT Important Deadlines DEADLINES DEADLINES 2010-2011 August 27: Deadline for payment of tuition fees or November 3: Final date to drop September February 25: Final date to drop full-year courses to request to register without payment. session full-year or half-courses without academic or January session courses without academic penalty. penalty. Final date to withdraw from a program September 10: Final date for registration. After this without academic penalty. date you must come to SGS with a receipt of January 7: Final date to register for new January payment and pay the late registration fee to be registrants. After this date you must come to SGS April 21: Final date to be recommended for registered. Unregistered students will be removed with a receipt of payment and pay the late Spring Convocation. Deadline to submit final from courses (and will have to re-enrol by the registration fee to be registered. Doctoral or Master’s thesis for Spring appropriate deadline), denied access to U of T Convocation. facilities and will not receive tuition credit for January 7: Deadline to request UTM/UTSC September on the T2202A for the academic year. campus affiliation rebates for the January session May 6: Final date for registration for May session. (If applicable). September 10: Deadline to request UTM/UTSC May 18: January Session Grades available for campus affiliation rebates for the September January 14: Final date to add January session viewing by students on ROSI. Please check your session (if applicable). courses. academic record and ensure that all information is accurate. September 15: Final date to submit PhD thesis to January 17: Final date to submit Doctoral thesis SGS to avoid fee charges for 2010-11. without fee payment for January session. June 30: Deadline to change immigration status or claim exemption from international student fees September 22: Summer session grades available January 19: September Session grades available for the May session. for viewing by students on ROSI. Please check for viewing by students on ROSI. Please check your academic record and ensure all information is your academic record and ensure all information is *************** accurate. accurate. NOTE for all students (including Special October 6: Final date to add a September session January 28: Final date to be recommended for Students): Dropping courses prior to deadlines or full-year course. March (in absentia) degree conferral. Final date for or withdrawing from a program without academic receipt of degree recommendations and penalty does not guarantee a refund. October 1: Final date for receipt of degree submission of any required thesis for March or Information on fee refunds and deadlines is recommendations and submission of any required June graduation for Master’s students without fees outlined at www.fees.utoronto.ca. thesis for Master’s degrees for Fall Convocation being charged for the January session. without being charged for the September session February 1: Deadline to change immigration status PLEASE BE AWARE OF ALL RELEVANT November 1: Deadline to change immigration or claim exemption from international student fees DEADLINES. status or claim exemption from international for the January session. student fees for the September session. Q&A for Continuing Grad Students Q&A for Continuing Grad Students Q&A for Continuing Grad Students 1. When am I not eligible to register? 6. How do I know if I am eligible for an international fees 11. What is the Balance of Degree Fee? You may not be eligible to register if you are a new student who exemption and how do I claim it? The length of the program, as defined by the graduate unit into has not contacted your department to clear the outstanding the If you are not a Canadian Citizen or Permanent Resident, you which you are admitted, predetermines the minimum total conditions listed on your Offer of Admission letter; if you have must pay international student fees unless you are exempt in academic fee that you must pay prior to graduation. Many part- outstanding U of T tuition fees; if you are a continuing PhD one of the categories defined on the Student Accounts website: time Master’s students must pay a balance of degree fee prior student who has not achieved candidacy or reached the time www.fees.utoronto.ca. If you qualify for and claim exemption to graduation. Full-time students who accelerate their programs limit for your degree program. If you are in any of these you must present original documents to substantiate the claim to and finish the degree requirements in less time than the normal situations, please contact your graduate unit immediately. SGS by the following deadlines: Nov 1 for reassessment for the program length must pay a balance of degree fee. If a student 2. How do I register? complete fall/winter session; Feb 1 for reassessment for the has paid more than the full-time fee due to the time taken to Students are registered as soon as they have made the winter session only; Jun 30 for reassessment for the complete complete the degree requirements, there will be no refund of minimum tuition payment. Students are expected to monitor all summer session (this only applies to students that have tuition fees. NOTE: There is no financial credit awarded for transfer account activity. To find out how much you owe, simply view fees charged for the summer session). A change of status is credit (only academic credit). A student transferring a credit your account in invoice format on the Student Web Service not retroactive to any previous session. from any other institution or U of T program will not have their (SWS) at www.rosi.utoronto.ca. Most students pay through balance of degree fee reduced. Please confirm the minimum 7. Does SGS offer meeting space for grad students? period of registration for your program with your graduate online or telephone banking; however, if you choose to pay in Yes. Located at 66 Harbord Street (corner of Harbord and person at a bank, remember to first print your invoice from the administrator. Spadina) on the St. George campus, Grad Room provides grad SWS. Please keep your confirmation number as proof of students with a lounge area and multi-purpose space for 12. Who decides when I am ready to go forward for my payment. For more details, see the Student Accounts website academic, social and professional programming. Grad Room is PhD final oral examination (FOE)? at: www.fees.utoronto.ca. a naturally lit, accessible space with comfortable seating and All PhD candidates are required to have a Supervisory 3. I have a major award, research stipend or teaching wireless internet where grad students can study, hold meetings, Committee. The Supervisory Committee will meet, at minimum, assistantship that covers at least the minimum first eat, meet friends and other grad students or just relax. For more once per year to determine the candidate’s progress. After a payment. How do I register before I receive my award? info visit: www.sgs.utoronto.ca/gradroom full draft of the thesis is submitted to the Supervisory Submit a Request to Register without Payment form (available Committee, they will read it and make suggestions. The 8. Does SGS offer professional skills development for grad Supervisory Committee, in consultation with the candidate, will at www.sgs.utoronto.ca) to your home graduate unit before students? the registration deadline. If late, this request must be processed make recommendation for the student to defend. Detailed Yes. The Graduate Professional Skills program (GPS) is an information on PhD supervision is available at: at SGS September award instalments will be issued directly to SGS initiative to help doctoral-stream students prepare for their you. January and May award instalments are credited directly to www.sgs.utoronto.ca/informationfor/students.htm future. It focuses on skills that may be critical for success in the your fees account. For requests to register without payment wide range of careers that graduates enter, both within and 13. After my exam, when is my thesis due? made on the basis of a major award, research stipend or outside academe. The GPS consists of a range of offerings with Your due date will depend on the results of your final oral teaching assistantship, service charges begin to accrue as a time commitment roughly equivalent to 60 hours. Successful defense. There are three possible results: as it stands, minor th th follows: September Starters: May 15 and as of the 15 of completion is recognized by a transcript notation. For more info, corrections, and minor modifications. With as it stands, the every month thereafter until paid in full; January Starters: May visit: thesis is accepted in its current format and no changes are th th 15 and as of the 15 of every month thereafter until paid in full; www.sgs.utoronto.ca/informationfor/students.htm requested, the thesis is due to SGS one week following the th th May Starters: September 15 and as of the 15 of every month defense. With minor corrections, the thesis is due at SGS one thereafter until paid in full. 9. What is Candidacy and how do I know when I have month following the exam date. The committee will notify the achieved it? 4. I have a student loan and I plan to use this to pay my student of any changes requested at the exam. Minor If you are a PhD student enrolled in a full-time (as opposed to a fees. How do I register before I receive my loan? modifications require that the student be notified, in writing, of flex-time) program, it is important to be aware of the time limit A request to register without payment (i.e. fee deferral) can be any changes that are required to the thesis. The thesis due for completion of your program requirements. Candidacy is made through the SWS at www.rosi.utoronto.ca. Do not date will be 3 months from the date of the exam. achieved when you have completed the requirements of your complete the Request to Register without Payment form. For degree (exclusive of thesis research). At this point the notation 14. How do I submit my thesis? requests to register without payment made on the basis of “Candidacy Achieved” will appear on your transcript. If you have Theses are submitted electronically. Students must create an OSAP or other provincial loans, service charges begin to accrue not completed all degree requirements (exclusive of thesis account on T-Space and have their submission approved by th as follows: September Starters: November 15 and as of the research) or if you do not have an approved thesis topic, the PhD or Master’s offices at SGS. Certain forms and a th rd 15 of every month thereafter until paid in full; January supervisor or supervisory committee by the end of the 3 yr of processing payment must accompany the submission. Theses th th th Starters: January 15 and as of the 15 of every month registration in a 4-yr program (or at the end of the 4 yr of that do not conform to the formatting guidelines will be th thereafter until paid in full; May Starters: June 15 and as of the registration in a 5-yr program), you will be denied further rejected, so please refer to the guidelines before submitting th 15 of every month thereafter until paid in full. registration in your program. If you think that you may be in this your thesis. Your thesis must be approved by your committee situation, contact your graduate unit immediately. before you submit it to SGS. For more info, visit: 5. I am receiving a US student loan and I plan to use this to pay my fees. How do I register before I receive my loan? 10. Are fees different for doctoral students in their final www.sgs.utoronto.ca/informationfor/students.htm A request to register without payment can be made at SGS year? once you receive a letter from the Office of Admissions & Academic fees for full-time doctoral students in the final year of FOR MORE QUESTIONS AND ANSWERS, PLEASE Awards confirming the details of your US student loan. Present their program are pro-rated and based on the 12 month CHECK OUR WEBSITE AT: your loan documentation covering at least the minimum first academic year and on the submission date of the final thesis to payment to SGS. NOTE: Biotechnology, Management, SGS, not the date of your oral defense. For a timetable of www.sgs.utoronto.ca/informationfor/students/faq.htm OISE/UT, Social Work, and Information students follow this monthly charges, refer to www.fees.utronto.ca. procedure at their home graduate unit.