"ITSP 2006-2008 Summary Courts in Pima County"
ITSP 2006-2008 Summary Courts in Pima County Local Initiatives and Drivers Superior Court and Clerk • Provide the timely, fair and efficient administration of justice under law, in a process that instills and sustains the public’s confidence in the judicial system • Provide effective case and calendar management system that meets court needs here and in other courts throughout the state. • Provide development, enhancement, and implementation programming support to court divisions to enable effective use of technology in support of daily court operations. • Provide continuous improvement in infrastructure capability and reliability to meet court information technology requirements. • Maintain high quality standards in Customer Service / Support areas and provide a consistent, high level (superior, outstanding) of customer service to all internal court staff, and other court or county agencies. • Enhance communications and data exchange with the public and other agencies. • Monitor and Assure Court Performance Standards Conformance • Standardize and Streamline the Court Calendar • Expand and Improve Data Exchange and Communications with Outside Agencies • Expand and Improve Information Available to the Public Via the Internet • Complete and Enhance Statewide Automation Development, Implementation, Enhancement and Consolidation efforts. (Streamline and Improve Case Processing Tasks Through Automation of Common Tasks) • Leverage Automation to Improve Efficiency and Accountability in Court Internal Operations (Non-Judicial Functions) City of Tucson • Implement “Livable Tucson” plan and track goals that make Tucson a more “livable” community. • Promote an engaged community and responsive government. • Continue to improve municipal services online and make more government information available to Tucson citizens online. • Improve collections by providing notification to citizens of their unfulfilled responsibilities and improving the convenience with which citizens may pay fines and fees. PIMA COUNTY COURTS ITSP 2006-2008 1 Accomplishments Began development on next general jurisdiction CMS. Implemented AZTEC releases (Oro Valley). Continued operation of the field trainer program. Improved data quality for Orders of Protection and Public Access Case Lookup. Expanded electronic disposition reporting. Made signification infrastructure improvements. Maintained and enhanced a local court Web site. Expanded digital audio recording in selected courtrooms. Provided technical assistance to FARE project. Continued involvement in TTEAP. Developed e-citation interface for hand-held devices used by Tucson PD. Replaced failing monitors withy touch screens in courtrooms. Statewide Projects: Impacts, Concerns and Participation Plans JOLTSaz Positive on enhanced functionality; sees major impacts in technology area; will be an early adopter. APETS Impacts adult probation and clerk’s system interfaces; concern for moving integrated applications and for funding; will be a mid-cycle adopter. New CMS Concern for funding, extensive new training and hardware upgrades/data conversion for LJ systems; will be a mid-cycle adopter. FARE Generally positive assessment with concern for required upgrade of communications lines; will be a late adopter (justice courts). Tucson Municipal already using as pioneer court. EAS.net Concern for increased training and increased staff needs, Clerk adopted as standard in 2003; being used for development of AGAVE. Word Tucson Municipal concerned about disconnect of 2002 version with City standard (Word97); will be a late adopter. All other courts are converted. Crystal A generally positive impact; AGAVE system will use Crystal; Tucson Municipal using its own licenses rather than state standard. PIMA COUNTY COURTS ITSP 2006-2008 2 TECHNOLOGY PROJECTS Project Year/ Project Detail Provided Comments Status Full1 Skeletal2 Mention3 General Detail received with JCEF grant Jurisdiction FY2005- X request and approved by COT. CMS develop- FY2008 Project monitored by CACC. ment AGAVE IT Asset 2003- X Details provided except for Management 2006 funding sources and staffing. Project Networked FY2006- X Printer FY2007 Replacement Phase I Pretrial FY2006 X Will integrate case management Services systems Automation Payroll FY2005- X Automation FY2006 Project Juvenile Fixed FY2006 X Asset Mgt. Budget/Finance FY2005 – X New financial management Application FY2006; software application driven by Project in process county. Imaging in FY2006 X Modify clerk’s imaging system Juvenile Court Electronic FY2005- X Integrate minute entry with Minute Entry FY2006 AGAVE Clerk’s EDMS FY2005- X Includes workflow addition., e- enhancement FY2006 filing, hardware upgrades PIMA COUNTY COURTS ITSP 2006-2008 3 Project Year/ Project Detail Provided Comments Status 1 Full Skeletal2 Mention 3 Interactive Pima Justice Court Voice Late $85K cost, funding source not Response FY05 X available System New E-mail FY2005 X Pima Justice Court System File Tracking FY2005- X Pima Justice Court System FY2006 New Database FY2006 X Pima Justice Court System Digital Video 2005; X Pima Justice Court Surveillance pending Court FY2003- Tucson City Court Performance FY2006; X Standards in Reporting progress Electronic FY2005 – X Integration project between Citation FY2006 Tucson City Court and Tucson Transfer PD. Requesting local JCEF. County Jail 2004 - X Tucson City Court: create Booking 2006; on AZTEC cases with data feed Download hold from sheriff. Court Case Pending X Tucson City Court Detail Retrieval - Web Digital Audio Pending X Tucson City Court and Superior Court Court Recording Courtroom FY2006 X Tucson City Court; includes Automation document imaging-store Project PIMA COUNTY COURTS ITSP 2006-2008 4 Project Year/ Project Detail Provided Comments Status 1 Full Skeletal2 Mention 3 Document Pending X Tucson City Court. Will use Imaging custom application being System developed, not OnBase. Enhancement Video Pending X Tucson City Court Conferencing Extend All- Pending X Tucson City Court Assigned Calendar Countywide Pending X Tucson City Court and any Data Sharing interested Pima jurisdictions Network Probation Database Pending X Tucson City Court Enhancement Technology Pending X Tucson City Court Refresh Note 1: An “X” in “Full” indicates that the court has provided full detailed information about the project according to the general parameters outlined in the Commission on Technology’s Project Management Methodology. Also, risk analysis, impact, project costs and funding information has been provided. Note 2: An “X” in “Skeletal” indicates that the court provided detail about the project in the section provided for independent technology projects. Complete information, usually risks, impact analysis, project costs and funding, was not provided. Note 3: An “X” in “Mention” indicates that the court mentioned this project in a summary or listed it in an initiative. It may have been a phrase or a full paragraph of description, but did not contain detailed project-oriented information. If these projects are related to pursuing standards or directions already adopted (e.g., OnBase EDMS implementation, Jury+ upgrade, digital audio in the courtroom), then any mention which includes appropriate funding information is sufficient. PIMA COUNTY COURTS ITSP 2006-2008 5