AGRA BOARD OF EDUCATION
Monday, May 4, 2009, 7:00 p.m.
Administrative Office Board Room
112 South Main
Agra, OK 74824
NOTE: The Board may discuss, vote to approve, vote to disapprove, vote to table,
or decide to discuss any item on the Agenda.
1. Meeting called to order by the President. Record those present or absent.
Quorum to conduct business declared by the President.
2. Approval of the Agenda.
3. Approval of the last special meeting April 22, 2009 amended in the ledger
4. Recognize the public present: Public Hearing:
5. Safety Report: Board and Superintendent to review the Safety Committee
6. Principal's Report: (A) Enrollment (B) End of School Activities (C)
Celebrate a Success.
7. Superintendent's Report:
(A) Board and Superintendent to discuss Agra School Improvements in
(B) Board and Superintendent to discuss Drivers Education.
(C) Board and Superintendent to review the Safety Committee report.
8. O.S.S.B.A. Correspondence Information: _______________________
9. New Business: (25 O.S. SECTION 307 (B) (1)
(A) Vote to go into executive session to discuss all teachers and support
personnel, vacancies to be filled, the resignation of Carrie Tiger, Jean
McFarland, Mary Harper; and employment of Julie Richards as the new HS
math teacher. (25 O.S. Section 307 (B) (1).
(B) Vote to return to open session.
(C) Vote to accept/not accept the resignation of Jean McFarland effective
May 22, 2009.
(D) Vote to accept/not accept the resignation of Carrie Tiger effective June 5,
(E) Vote to accept/not accept the resignation of Mary Harper effective May
(F) Vote to appoint/not appoint the following to a Library Resource
Committee: Carol Hartgrave, Nila Bond, and Brenda Kelley.
(G) Vote to approve/not approve the Treasurer’s Report for the month of
March 2009, as presented:
(H) Vote to approve/not approve the Activity Fund for the month of March
2009 as per attached:
(I) Vote to renew/not renew the membership in the Oklahoma State School
Board Association for the 2009-2010 school year. Dues _____________.
(J) Vote to approve/not approve June, July, and August payrolls.
(K) Vote to transfer/not transfer $400.00 from the General Fund to the Petty
Cash Account in the Activity Fund.
(L) Vote to accept/not accept the Safety Committee Report as presented.
(M) Vote to approve/not approve a contract with Tammy McIver to teach
drivers education as per attached:
(N) Vote to approve/not approve American Fidelity as Agra School’s Section
125 Plan service provider for the 2009-10 school year. There is no charge for
(O) Vote to appoint/not appoint Brad Richards, Superintendent elect, and
Tyler Bridges, High School Principal elect, to make decisions on the
structure of Agra’s Section 125 Employee Benefit Plan for the 2009-10 school
year. This team will work with American Fidelity Assurance dba AF Plan
Service Company to accomplish the following:
Help maintain Agra’s 403b Plan, as well as our Section 125
Employee Benefit Plan.
Make decisions on which providers of 403b investment products
will be included in the 125 plan, which current providers will sign
information sharing agreements and what new providers will be
The team will decide participation eligibility loan availability,
hardship distributions, and other plan elements that are flexible to
needs of the group.
The team will establish a 403b written plan that is based on model
IRS plan language.
The AF Plan Serv will assist Agra School and the approved team
in implementation of our Plan and maintenance of the 403b Plan.
The Plan Serv fee for full administration is $12.00 per year for
each Plan participant for whom recordkeeping and transaction
monitoring is occurring.
(P) Vote to approve/not approve purchasing thirty (30) Office Pro Plus 2007
licensing. Cost is $2,259.12. Paid for with the Carl Perkins Grant.
(Q) Vote to purchase/not purchase from Leap Frog – Leapsters for 2nd – 5th
grades. Cost is $3,000.00. Paid for with Title I Grant.
(R) Vote to purchase/not purchase from Haddock Company five (5)
Actiboards +2. Paid for with 21st Century Grant. Cost is $15,000.00. Three
(3) Activote response systems. Cost is $5,500.00. Paid for with 21st Century
(S) Vote to approve/not approve the Community Service Federal Work-
Study (FWS) Agency Agreement which will provide work to eligible students
attending Oklahoma State University and participating in the Federal Work-
(T) Vote to recognize/not recognize that Agra Public School will receive
$48,069.95 in Flow-Through for FY 2009 Stimulus Funds and $1261.71 of
Preschool Funds for FY 2009 Stimulus Funds for special education and
related services which will flow directly to Agra School. Agra School
acknowledges these funds are one-time investments. The application has
been submitted, certified and approved for Agra School to encumber and
spend these ARRA – IDEA funds.
(U) Vote to approve/not approve the new Title I Part A, and IDEA Part B,
American Recovery and Reinvestment Act (ARRA) Education Reform and
Fiscal Accountability Acknowledgements and Assurances which require
compliance with 34 CFR 76.301 of EDGAR as per attached:
(V) Vote to employ/not employ Julie Richards as the new advanced math
teacher for the 2009-10 school year.
(W) Vote to purchase/not purchase a new Honda Pilot _____ from ________.
Cost is _______________. Paid for with ARRA Special Education Funds.
(X) Vote to approve/not approve the General Fund supplemental as
presented: This $59,472.19 is issued through Title I and the American
Recovery Reinvestment Act and $48,069.95 through IDEA Part B for a total
supplemental appropriation of $107,542.14.
(Y) Vote to employ/not employ Vernon Florence, Consulting Co. Inc. as a
budget/financial advisor for the 2009-10 school year. Vernon Florence will
be paid $250.00 for one half a day, plus mileage on an as need basis at the
discretion of Brad Richards.
10. Executive Session minutes compliance announcement:
11. Other New Business:______________________________________
12. Old Business: ____________________________________________
13. Approval of payroll and encumbrances:
General Fund Encumbrances: #423 - #443
Building Fund Encumbrances: NONE
Child Nutrition Fund Encumbrances: #61 - #62
Bond Fund Encumbrances NONE
Sinking Fund Encumbrances: NONE
15. Adjournment: Next Regular Meeting: June 1, 2009
POSTED: May 1, 2009 BY: Wilma Hale TIME: 4:30 P.M.
AGRA HIGH SCHOOL SIGNATURE ____________________________
AGRA ELEMENTARY SCHOOL