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					   ISSS Staff Initials & Date                 Notes (for official use only)                Pickup: Student Initials & Date




                                            UNCG
                          International Student and Scholar Services
                               DOCUMENT REQUEST FORM
I. General Information

1. UNCG Student #: ___________________________________           2. Visa Type: ____________________________

3. Family (Last) Name in Passport: _______________________________________________________________________

4. Given (First) Name in Passport: ________________________________________________________________________

5. Middle Name in Passport: ________________________________          6. Date of Birth (mm/dd/yy): _____/_____/_______

7. Gender: __Male __Female      8. City and Country of Birth: __________________________________________________

9. Country of Citizenship: _______________________________________________________________________________

10. Phone number: ___________________________        11. E-mail address: _______________________________________

II. Academic Information

12. Educational Level:
 __Freshman __Sophomore __Junior __Senior __Masters __Doctorate __Certificate: what type?_________________

13. Primary Major: ____________________________ 14. Secondary Major: _____________________________________

15. Minor: ___________________________________

16. Date you started your current program at UNCG (mm/dd/yy): _____/_____/_____

17. Date you plan to complete your program at UNCG (mm/dd/yy): _____/_____/_____

III. PLEASE INDICATE DOCUMENT(S) NEEDED:

__Signature on I-20 for travel: Date you plan to return          MUST FILL OUT BACK SIDE FOR:
   to the US (mm/dd/yy): _____/_____/_____                       __New I-20 or DS-2019 (include funding documents)
__Approval for Less Than Full-Time Enrollment                    __*Curricular Practical Training (CPT) Authorization
__Certification of Enrollment                                    __*Optional Practical Training(OPT) Recommendation
__Certification letter for a Social Security Number              __*Other Off-Campus Work Authorization (Academic
  (must provide job offer letter with nature of                    Training, Severe Economic Hardship, Int’l Org, SSR)
  employment, hours/week, workplace, and supervisor              __Letter of Invitation (provide name(s), date of birth,
  name, email and signature)                                        relationship, passport numbers of visitors and reason)
__Approval for Concurrent Enrollment                             __Certification of Estimated Expenses
   Year:_____ __Fall __Winter __Spring __Summer                  __Other:_______________________________________
   Name of other school: _________________________


If all supporting information is accurate and complete, documents will normally be prepared in 5-7 working days. I
understand that I must pick up the documents myself. I hereby authorize the release of any information necessary for
this request.

Signature: _____________________________________________             Date:__________________________________
                 COMPLETE THIS PAGE IF YOU ARE ASKING FOR A NEW I-20
IV. REASON FOR REQUESTING NEW I-20(Attach financial documents)
__Extension of program (academic advisor’s recommendation and/or degree evaluation required)
__Change in: __major __source of funding __name __citizenship __dependent information
__Re-entry to US after absence of more than 5 months: Expected date of re-entry: _____/_____/_____
__Replacement due to loss, damage, or theft of previous I-20
__Addition of dependents (spouse/children): Expected date of entry: _____/_____/_____
__Out of status: __Reinstatement __Re-enter US as Initial Attendance: Expected date of re-entry: _____/_____/_____
__Change of status: From (visa type): ______ To (visa type): ______
__Transfer to UNCG from another school: Expected start date at UNCG: _____/_____/_____

V. Financial Information
19. Source of funds (in U.S. dollar amounts):
   a. Personal/family funds:      $_______________
   b. UNCG                 :      $_______________   What UNCG dept(s)? _________________________
   c. Private U.S. Sponsor:       $_______________   Name of sponsor: ____________________________
   d. Private foreign Sponsor: $_______________      Name of sponsor: ____________________________
   e. U.S. government:            $_______________   Which agency?      ____________________________
   f. Home government:            $_______________   Which country?     ____________________________
   g. International organization: $_______________   Which organization? ____________________________

Submit original financial documents less than 12 months old to verify appropriate funds for the next 9 months.

VII. Dependent Information – For dependents on F-2 visa only; attach additional sheets if necessary
Dependent 1
20. Family (Last) Name in Passport: ____________________________________________________________

21. Given (First) Name in Passport: ____________________________________________________________

22. Middle Name in Passport: ______________________       23. Date of Birth (mm/dd/yy): _____/_____/_____

24. City and Country of Birth: ________________________________________________________________

25. Country of Citizenship: ___________________________________________________________________

26. Country of Permanent Residence: ___________________________________________________________

27. Gender: __Male __Female    28. Relationship: __Spouse __Child (must be 21 years old or younger)

Dependent 2
29. Family (Last) Name in Passport: ____________________________________________________________

30. Given (First) Name in Passport: ____________________________________________________________

31. Middle Name in Passport: ______________________       32. Date of Birth (mm/dd/yy): _____/_____/_____

33. City and Country of Birth: ________________________________________________________________

34. Country of Citizenship: ___________________________________________________________________

35. Country of Permanent Residence: ___________________________________________________________

36. Gender: __Male __Female    37. Relationship: __Spouse __Child (must be 21 years old or younger)
Optional Practical Training (OPT)

Practical Training is work experience related to a student's academic field of study. It is
designed to provide you with an opportunity to gain actual employment experience
in your field of study. Its purpose is to "round off" or complement your academic work.
The employment must be directly related to your major field of study. While most
students apply for post completion OPT (i.e. for use after finishing your degree program),
OPT authorization prior to completing your academic program may be appropriate. OPT
employment may occur anywhere in the United States.

Definition and Eligibility Requirements

Procedures and Forms (including complete package with instructions)

Your Responsibilities as an F-1 Student in OPT

Special Topics for Post-Completion Optional Practical Training
Types of Approved Employment
Unemployment Time
STEM OPT Extension (including complete package with instructions)
CAP GAP Extension

For further information, please make an appointment to speak with the International
Student Advisor at the International Programs Center.
Definition and Eligibility Requirements

Optional Practical Training (OPT) is work experience related to a student's academic field
of study. It is designed to provide you with an opportunity to gain actual
employment experience in your field of study for a maximum of one year. An
additional 17-month period of OPT can be granted to a student on post-completion OPT
who completed a STEM (Science, Technology, Engineering, Mathematics) degree and
meets other minimum requirements.

There are two types of Optional Practical Training: Pre-Completion Optional Practical
Training and Post-Completion Optional Practical Training.

Pre-Completion Optional Practical is OPT authorized for off-campus employment
before the student’s program end date. Students with approved pre-completion OPT may
work up to 20 hours per week (unless on thesis or dissertation period before which all
coursework has been completed) while school is in session. Students who are enrolled for
the next term, and are eligible otherwise, may apply for full-time work authorization
when the school is not in session.

Post-Completion Optional Practical is OPT authorized off-campus employment
beginning after the student’s program end date. Note if applying for both pre-completion
and post-completion OPT you must complete and submit two separate applications and
fee payments.

General Eligibility Requirements:

Must have been registered full time, in legal student status, for a minimum of one
academic year, prior to beginning OPT.

Must have valid passport at time of application.

Graduate students are eligible upon completion of all required coursework.

Post-Completion Optional Practical May apply for post-completion OPT up to 90 days
before their program end date and up to 60 days after their program end date. Although,
application for OPT too far out after your program end date is not recommended.

Important! Optional Practical Training (OPT) applications require that you select a start
date of employment at the time of application. Therefore, careful consideration must be
made when selecting the start date of employment, which must fall within the period of
60 days from the completion of your academic program. In order to best determine the
start date of employment, please consider the following: Have you had any job
interviews? Is there an employer requesting that you start working as soon as possible?
When there is no employment in sight, some students decide to start employment as late
as possible, within the sixty-day time frame from the completion of your academic
program.

Pre-Completion Optional Practical Upon completion of one academic year of full-time
enrollment, may apply up to 90 days in advance of the desired start date of employment
or 90 days before completing a full academic year. Important! Optional Practical Training
(OPT) applications require that you select a start date of employment at the time of
application. When applying for pre-completion OPT you should already have a job
arranged or in mind.
Your responsibilities as an F-1 student while in post-completion Optional
Practical Training

Once you are authorized for Optional Practical Training (OPT), please be aware of the
following responsibilities:

       1. OPT training is limited to a maximum of 12 months, unless approved for a
          STEM related 17-month extension. Please note the start and end dates
          mentioned on your Employment Authorization (EAD) card. You cannot start
          working off-campus earlier than the authorized start date or continue working
          after the authorized end date.

       2. OPT cannot start prior to receiving work authorization.

       3. You are required to keep IPC up-to-date with any changes to your current
          U.S. local address, within 10 days from the date you move, so that IPC can
          update this information in SEVIS. Send the information to ipc_iss@uncg.edu
          within 10 days from the date you move. Failure to maintain a current address
          with IPC will terminate your OPT.

       4. You are required to inform IPC of the following employer’s information: name
          of employer, physical address of employer including change of employer’s
          details. (If self-employed, indicate self-employment and address). Send the
          information to ipc_iss@uncg.edu within 10 days of starting employment.

       5. You are required to provide IPC with your current email address, so that we
          can communicate with you regarding any regulatory updates while you are in
          OPT.

       6. Within 60 days from the end date of OPT a student is expected to prepare for
          departure from the U.S., to transfer to another institution or be accepted into
          a new degree program.

       7. OPT ends when the student:
             a. Registers for classes at the next academic level (i.e. undergraduate to
                graduate) at the same institution.
             b. Transfers to another institution.

       8. Unless UNCG transfers the record to another institution prior to the
          completion date of OPT, SEVIS will complete the student’s record on the 60th
          day following the end date of OPT.

       9. Travel Overseas: To reenter into the United States while in OPT, in addition to
          presenting a current visa, passport, I-20 form endorsed for overseas travel,
          I-94 card, and employment authorization document (EAD card) please have
          available a letter from your employer describing your relationship with the
          company and stating the date you will start or report back to work.

       10 In order to maintain your F-1 status, while employed traveling overseas, you
          will be expected to return to the United States within five months before the
          end date of your OPT STEM period, from the date of your departure, as long
          as you are employed. Please note the 90-unemployment also applies to
          overseas travel if you do not have current employment. For information
          regarding overseas travel while unemployed, consult the International Student
          and Scholar Services office at IPC.
Types of Employment

There are different types of employment for which students in OPT must keep a record while
engaged in optional practical training. The employment must be directly related to the
student’s degree program. There is a 10-day allowable gap between employers, which does not
count towards the 90-day unemployment time.

There are four types of employment:

     One Employer: Paid employment with one employer in your field of study. You can work
     part time or full time, but at least 20 hours per week.

     Multiple employers: Paid employment with multiple employers in which all
     employment must be related to your degree program. For pre-completion Optional
     Practical Training, employment cannot exceed the allowed per week cumulative hours.
     For Post-Completion OPT, employment must be at least 20 hours per week.

     Short-term multiple employers Musicians and other performing artists for example,
     may work for multiple short term employment (gigs). The student must maintain a list of
     all gigs, the dates and duration. If requested by the U.S. government, students must be
     prepared to provide evidence showing a list of all employment. Employment must be at
     least 20 hours per week.

     Work for Hire: Individual performs a service based on a contractual relationship rather
     than an employment relationship. If requested by the U.S. government, student must be
     prepared to provide evidence showing the duration of the contract periods and the name
     and address of the contracting company. Employment must be at least 20 hours per
     week.

     Self-employed business owner: Students on OPT may start a business and be self-
     employed. In this situation, the student must work full time. The student must be able to
     prove that he or she has the proper business licenses and is actively engaged in a
     business related to the student’s degree program.

     Employment through an agency: Students engaged in post-completion OPT must be
     able to provide evidence showing they worked an average of at least 20 hours per week
     while employed by the agency.

     Unpaid Employment: Volunteer or unpaid internships are acceptable where this does
     not violate labor laws. The work must be at least 20 hours per week for students on post-
     completion OPT. The students must be able to provide evidence from the employer that
     the student worked at least 20 hours per week during the period of employment.
Instructions to Report Employment Information

The Department of Homeland Security requires reporting of your employment
information. Send the information to ipc_iss@uncg.edu within 10 days of starting
employment or changing employers as instructed in the table below.

Reporting unemployment is also a requirement. You will need to report employment and
unemployment to ipc_iss@uncg.edu

Please keep a personal record of all employment, including place, dates and hours of
employment.

The following table will provide the best way to report employment or a change in
employment.



Situation                              Report
Obtain a New job with one employer     • Name of the employer
                                       • Start date of employment
                                       • Mailing address for the employer

Hold multiple Employers                • Name of the employers
                                       • Start date of employment with each
                                        employer
                                       • Mailing address for each employer

Change to a new job                    • Name of the previous employer
                                       • Ending date of the employment with
                                         the previous employer
                                       • Name of the new employer
                                       • Start date of new employment
                                       • Mailing address for the new employer


Hold multiple short-term jobs in one   • Report at the beginning of the first job and
period with less than 10 days          indicate “Multiple short term jobs”
between jobs

Work for hire (start)                  •“Self-employed work for hire”
                                       • Start date of the contract
More than 10 days of unemployment      • “unemployed”
                                       • End date of last job
Self-employed business owner           •“Self-employed business owner”
(start)                                • Date you went into business
Self-employed business owner (end)     •“Self-employed business owner”
                                       • Date business closed or if you no longer work
                                       for the business full time
If you decide to leave the country     • “Completing OPT and exiting the
and complete OPT time before the         United States”
end date of OPT.                       • Date of exit
90 Days of Unemployment

This new rule sets a time limitation on the number of days an F-1 student may be
unemployed during an authorized OPT period. Each day during the period when OPT
authorization begins and ends that the student does not have qualifying employment
counts as a day of unemployment. The only exception is the periods of up to 10 days
between the end of one job and the beginning of the next job.

The rule sets an aggregate unemployment time at 90 days for 12 months of OPT and 120
days for 29 months of OPT starting after April 08, 2008. Aggregate means that you add
up individual days, even if they are spaced apart. Example: Your OPT starts 15 May. You
get a job that starts 01 July. You have aggregated 47 days of unemployment. You work
until 31 December and the job ends. Your next job starts on 01 March, but by 12
February you will have aggregated 90 days of unemployment.

Unpaid internships and part-time employment (at least 20 hours per week) can be
considered as meeting the OPT time employment requirement.

Travel outside the United States impacts the period of unemployment: If the student
whose approved period of OPT has already started travels outside of the United States
while unemployed, the time spent outside the United States will count as unemployment
against the 90 day limit (or 120 day limit for students approved for the 17-month STEM
extension).

If a student travels while employed during a period of leave authorized by an employer or
as part of their employment, the time spent outside the United States will not count as
unemployment.

Students who have OPT extended due to the cap gap provisions continue to accrue
unemployment time and are subject to the 90-day limitation period.
STEM OPT Extension (including complete package with instructions)

On April 08, 2008 the U.S. Department of Homeland Security released an interim final rule extending
the period of Optional Practical Training (OPT) from 12 to 29 months for qualified F-1 non-immigrant
students in specific STEM (Science, Technology, Engineering, Mathematics) fields, who currently have
a job with an e-verify employer or a job offer from an e-verify employer.

STEM Majors at UNCG are: Applied Mathematics, Information Systems and Operations Management,
Information Technology, Biochemistry, Biology, Chemistry, Computer Science, and Mathematics.

E-Verify Employer: An employer currently registered and in good standing with the USCIS Verify
program operated by the U.S. Citizenship and Immigration Services (USCIS) in partnership with the
Social Security Administration (SSA). E-Verify provides an automated link to federal databases to help
employers determine employment eligibility of new hires and the validity of their Social Security
numbers.

Eligibility Requirements

      Must have completed a bachelor’s, master’s or doctoral degree in an eligible STEM field and be
       currently engaged in post-completion OPT.

      Have a job or job offer with an E-Verify employer.

Procedures and Forms for requesting STEM Extension

Processing time of this application is approximately 90 days from the date the U.S. government
receives your documentation for Optional Practical Training.

Bring or mail to the International Programs Center front desk the documents listed below:

a) Application for employment authorization form (I-765 form) completed and signed
   Sections 1-9 are biographical information
   Section 10 is your I-94 Departure number listed in the upper left area of your I-94 card
   Sections 12-15-Please find the answers to these questions in your I-94 card.
   Section 17- Indicate your employer’s name as listed in E-Verify, along with the E-Verify
   company Identification number.

b) Copy of your UNCG diploma

c) Copy of current EAD card

d) Copy of passport biographical page, F-1 visa

e) Copy of I-94 Card copy of front and back

f) Fee Payment $380.00 – effective November 23, 2010 (Check Payable to Department of Homeland
Security).

g) Employment letter issued, in letterhead format, by E-Verify employer, confirming your current
employment or job offer. The letter will also include your job description, supervisor’s contact
information including email address and telephone number.

NOTE: that this is an interim rule. While the provisions of this interim rule took effect on April 8,
2008, they are subject to change before the final rule is published.

For further information, please consult the International Student and Scholar Services Office at the
International Programs Center on this matter.
CAP GAP Extension


The interim F-1 OPT rule published on April 8, 2008 provides an automatic, temporary
extension of duration of status and employment authorization for eligible F-1 students. These
provisions apply to F-1 students who are the beneficiaries of an H1B petition who, due to the
cap on the number of H-1B petitions accepted in a given year, cannot start employment until
the beginning of the next fiscal (October 1st).

The CAP GAP extension is a period in which an eligible F-1 student’s status is automatically
extended to bridge the gap between the end of F-1 status and the start of H-1B status with
employment start date of October 1 of the following fiscal year. If the student is in a period of
authorized post-completion OPT on or after the date the student becomes eligible for the
extension, the student’s post-completion OPT is also automatically extended.

Should you receive a change of status from F-1 to H1B, the new final OPT rule allows you
to extend your F-1 status to cover the gap between the end of your OPT authorization
and the effective date of your H1B.

Eligibility Requirements:

Must be the beneficiary of an H-1B petition that:
- has been filed in a timely manner;
- requests an employment start date of October 1 of the following fiscal year;
- requests a change of status.

Student must be in F-1 status.

Procedures and Forms to Request Proof of GAP Extension:

Submit your application for a CAP GAP extension within 3 months from the end date of your
OPT period.

Bring or mail to the International Programs Center front desk the following documents:

   •   Copy of the USCIS receipt/approval notice (Form I-797) of your H1B status or a copy of
       the USCIS “wait list” letter to the employer

   •   Copy of your Employment Authorization Document (EAD card)

   •   Copies of your student (F-1) visa, I-94 card and passport

Request a new I-20 form showing the period of extension

For further information, please make an appointment to speak with the International
Student Advisor at the International Programs Center.


NOTE: This is an interim rule. While the provisions of this interim rule took effect on April 8,
2008, they are subject to change before the final rule is published.
Procedures and Forms (including complete package with instructions)

Processing time of this application is approximately 90 days from the date the U.S.
government receives your application for Optional Practical Training.

In order to apply for Post-Completion Optional Practical, submit your application for OPT
up to 90 days before their program end date and up to 60 days after their program end
date.

Important! Optional Practical Training (OPT) applications require that you select a start
date of employment at the time of application. Therefore, careful consideration must be
made when selecting the start date of employment. For Post-Completion OPT the
employment start date must fall within the period of 60 days from the end date of your
academic program.

In order to best determine the start date of employment, please consider the following:
Have you had any job interviews? Is there an employer requesting that you start working
as soon as possible? When there is no employment in sight, some students decide to
start employment as late as possible, within the 60-day time frame allowed by the U.S.
government.

Bring to the International Programs Center at the front desk the documents listed below:

      Application for Employment Authorization (I-765) form filled out and signed by
       student.
       Sections 1-9 are biographical information.
       Section 10 is your I-94 Departure number listed in the upper left area of your I-
       94 card.
       Sections 12-15-Please find the answers to these questions in your I-94 card.
      Copy of SEVIS I-20 form (issued for curricular practical training) endorsed by
       designated official.
      Certification by Designated Official (I-538 form), complete and sign section A.
      Copy of I-94 Card copy of front and back.
       Departure number listed in the upper left area of your I-94 card.
      For students applying for post-completion Optional Practical Training, in order to
       confirm graduation term, graduate students must submit a copy of the most
       recent (normally, the semester prior to graduation) study plan (or letter from
       academic advisor); undergraduate students must submit a copy of their degree
       evaluation form, located in the student records section of UNCGENIE.
      Copy of biographical page of passport.
      Copy of biographical page of student visa.
      Two photos that must be full-frontal face position, write your name as it appears
       on your application and your I-94 departure number in the back of each photo.
       Please visit the following website to download the specifications for these pictures
       http://travel.state.gov/passport/pptphotos/index.html we recommend you
       present these specifications to the corresponding photographer, some places you
       could visit to obtain these pictures are: Kinko’s or at Eckerd in the Four Seasons
       Town Center).
      $380.00 (effective November 23) check or money order payable to Department of
       Homeland Security (This is subject to change).
        -Please ensure there are sufficient funds to avoid penalties and delays in
       processing time.
Composition Checklist                                           Page 1 of 1




Composition Checklist
7 Steps to Successful Photos


      Frame subject with full face, front view, eyes open.

      Make sure photo presents full head from top of hair to
      bottom of chin; height of head should measure 1 inch to
      1-3/8 inches (25 mm to 35 mm).

      Center head within frame (see Figure 2 below).

      Make sure eye height is between 1-1/8 inches to 1-3/8
      inches (28 mm and 35 mm) from bottom of photo.

      Photograph subject against a plain white or off-white
      background.

      Position subject and lighting so that there are no
      distracting shadows on the face or background.

      Encourage subject to have a natural expression.




Figure 2. Head Position & Placement


Well-Composed Photos




http://travel.state.gov/passport/get/get_874.html                12/3/2010

				
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