Ecn Template

							SPONSORSHIP CONTRACT TEMPLATE


Date


Address




Salutation


Re: Terms and Conditions of Sponsorship Agreement with [COUNCIL]

    1. [SPONSOR NAME] and the LGSA have agreed to a sponsorship proposal at the
       [SPONSORSHIP LEVEL] and in accordance with the terms and conditions set out
       in this Agreement.

    2. Parties to this Agreement:

       [SPONSOR NAME] has accepted a sponsorship proposal as the [LEVEL OF
       SPONSORSHIP] with [COUNCIL] [A.B.N.]

    3. The Term of the Agreement:

       [DATES CALENDAR YEAR OR OTHER PLUS OPTIONS FOR RENEWAL]

    4. Amount of the Sponsorship Agreement:
       Subject to the terms of this Agreement, [SPONSOR NAME] will either pay to the
       LGSA the amount of $ [SPONSORSHIP AMOUNT - (may be different in subsequent
       years if multiyear contract)] plus GST of $ [GST AMOUNT] or provide the services
       or products as listed.

    5. Payment of the invoiced amount:
       Must be paid in full prior to the event or project. Must be paid by the due date of
       [DUE DATE]. Please find the invoice attached. In some instances, a deposit and final
       payment option may be offered.

    6. Review of contract:
       The contract will be reviewed on [DATE].

    7. Variation:
       This Agreement can only be varied with the written consent of both parties. Where
       both parties agree to the variation of this Agreement, the amount of the sponsorship or
       some of its components may be increased in accordance with a written variation of
       this Agreement.



                                                                                             1
8. Exclusivity of this Agreement:
   Exclusivity to [SPONSOR NAME] as [LEVEL OF SPONSORSHIP] applies to the
   specific events (this may be relevant to the agreement or not). This sponsorship only
   covers the specific events mentioned, and does not apply to other events held by
   [COUNCIL].

9. Sponsorship Benefits/Rights granted to [SPONSOR NAME]
   [INSERT BENEFITS LIST AND EVENT NAME, DATE AND LOCATION]

   Dates in subsequent years will be…………….: [DATES]

10. Insurance:
  Throughout the term of this agreement, [COUNCIL] will maintain public liability
  insurance with a reputable insurer with minimum coverage of $20 million per
  occurrence and will provide [SPONSOR NAME] with a copy of the certificate of
  insurance upon request.

   10.1 [COUNCIL] represents that:
    it is the owner of the rights to conduct the events and receptions;
    it will obtain all relevant permits, licenses and council approvals to stage the
       events and receptions;
    it has the necessary expertise, experience and financial capacity to organise and
       conduct the events and receptions in a professional manner;
    it is entitled to grant the rights and benefits described and detailed in this
       agreement to [SPONSOR NAME];
    its entry into this agreement does not breach any existing agreement between
       [COUNCIL] and any other person.
    Any attendee list provided by the [COUNCIL] as part of a sponsorship agreement
       will only include contact details of those attendees who have provided consent for
       the release of demographic information;
    where possible, the [COUNCIL] will look to value add and creatively support this
       agreement.

11. Indemnity:
    Each party shall indemnify the other against any claims arising from any breach of the
    agreement by either party.

12. Obligations of Sponsor Company:
     to follow the principles and guidelines of [COUNCIL] in terms of event
       sustainability (see attachment 1);
     to make payment in full by the due date as set out in this Agreement;
     to resource the management of the sponsorship relationship and to adhere to any
       guidelines, deadlines, dates and directives provided by [COUNCIL] to the
       sponsor;
     to work with [COUNCIL] to negotiate a mutually agreeable outcome should a
       sponsorship benefit be unrealisable or non-deliverable;
     all sponsor representatives attending events must register and complete any
       necessary registration material. A registration fee may still be payable unless
       included in specific event benefits.



                                                                                           2
          If payment has not been received by the [COUNCIL] for a confirmed event, a
           10% fee of the proposed sponsorship amount will be invoiced to the sponsor as an
           administration fee.

   13. Termination of Agreements:
       If either party goes into liquidation, is wound up, dissolved (except for the purpose of
       reconstruction or amalgamation), enters into a scheme or arrangement or is placed
       under official management or in receivership, the other party may terminate this
       Agreement by giving one month’s written notice of their intention to terminate. Any
       sponsorship monies unspent will remain the property of [COUNCIL].

   13.1 Termination by [COUNCIL]:
       Failure of the sponsor to pay in full by the due date for payment terminates this
          Agreement.
       Except as set out above, [COUNCIL] reserves the right to terminate any
          sponsorship agreement for noncompliance with the terms and conditions of this
          Agreement by giving the sponsor one months notice of termination. This would
          include any action by a sponsor that results in public criticism/bad publicity and
          which could reflect badly on the [COUNCIL].
       Should the [COUNCIL] cancel an event for which sponsorship has been provided,
          [COUNCIL] will return the sponsorship monies unspent at the time of termination
          to the sponsor or provide a credit if possible for an alternate event or replacement
          event to the same value.

   13.2 Termination by the Sponsor:
       The Sponsor may terminate the sponsorship with written notice of [NUMBER OF
          MONTHS] months from the due date of events specified in this Agreement. If
          replacement sponsorship cannot be found, the maximum refund of any unspent
          sponsorship monies which may be returned to the sponsor is [PERCENTAGE
          (LGSA allows 50%)] per event.
       Cancellation of the Agreement by the Sponsor within [NUMBER OF DAYS]
          days of an event will receive no refund of any monies.

   14. Disputes:
        In the event of a dispute arising, the parties agree to negotiate for an agreeable
          outcome. If the parties cannot agree on a breach of the terms and conditions,
          [COUNCIL] may terminate the contract with one month’s written notice of
          termination to the sponsor.

   15. Placement of materials:
        [COUNCIL] has the right to reject any material provided by a sponsor.
        Placement and size of logos included in any printed event collateral, websites or
          signage will be solely at the discretion of [COUNCIL].
        [COUNCIL] retains the ownership and use of any intellectual property created as
          a result of the sponsorship

Please sign both copies of this Agreement by [DATE] and return both copies to this office.
We will forward your copy when it has been signed by [COUNCIL]. We look forward to
enjoying a great relationship with you and thank you for your support.



                                                                                              3
Yours faithfully




[CONACT AT COUNCIL]
[POSITION TITLE]


I agree to the Terms and Conditions of this Agreement.

…………………………………………                                   [COUNCIL]
Company

…………………………………………                                   …………………………………………
Name                                               Name

…………………………………………                                   …………………………………………
Position                                           Position

…………………………………………                                   …………………………………………
Date                                               Date

…………………………………………                                   ………………………………………….
Witness                                            Witness




                                                                       4