START/IIASA Advanced Institute on Vulnerability to Global Environmental Change Budget Template and Instructions
Description
Requested Funds (USD)
Funding from Other Sources (USD)
Total (USD)
Personnel Travel Equipment and Data Institutional Development Supplies, Services, & Communications Miscellaneous Indirect Costs GRAND TOTAL
Instructions: Final proposals of Fellows must include a budget and budget narrative. Fellows should use the above table as the format for the budget. Explanations of the different budget categories are provided below. Additional lines may be inserted under the main budget categories to provide additional detail. The budget narrative should include a paragraph for each budget category to describe the purpose of the expenditure and the calculation of the expenditure amount. The column for “requested funds” should indicate the amount requested from START to execute your research project. The total amount requested from START should not exceed $10,000 (USD). The column “funding from other sources” should list expected contributions from other sources, if any. These may include actual funds to be contributed by other sources or in-kind contributions. In your budget narrative, indicate if contributions from other sources are to be financial payments or in-kind contributions. Also, at the end of the budget narrative, explain the implications for your planned research if the expected funding from other sources is not received. All costs should be listed in US dollars. Personnel: List the name of each individual to receive payment on a separate line of the budget. For each person, specify the type of personnel (i.e. research assistant, coinvestigator, clerical, etc), the number of person-months and monthly rate of compensation (or, if applicable, hours and hourly rate). The role and tasks of each person in the project should be briefly described in the budget narrative. Generally, Fellows may not include compensation for their own time. An exception can be made if salary or other compensation that is paid to a Fellow by other institutions does not cover the time to be spent on the project, or if the home institution of a Fellow requires that the time he/she works on the project be billed to the grant.
Travel: Include all costs of domestic and international travel (air fares, lodging, subsistence, etc). In the budget narrative, indicate for each trip the purpose, number of travelers, and specific amounts for air fares, lodging per night, subsistence per day, amount per km for travel in vehicles and total mileage, etc used to calculate travel costs. Equipment and Data: Include costs of non-expendable equipment and data purchase. Each piece of equipment should be included as a separate line in the budget. The budget narrative should explain the need for each piece of equipment and data purchases. Purchase of computer equipment is allowable. Funds for purchase of a digital camera will be allowed only if essential for implementing the proposed research methodology. Purchases of vehicles will not be permitted. During the project, all equipment and data purchased with grant funds will be the property of START. Ownership of the equipment and data will transfer to the Fellow at completion of the project. Note that costs of data collection (i.e. field surveys, field trips, etc.) should not be included under equipment and data but should be included under other appropriate categories (personnel, travel, supplies). Institutional Development: Include costs of workshops, training, and other institutional capacity building. Specify details in the budget narrative. Supplies, services and communications: Include costs of expendable supplies, office space rental, laboratory charges, and communications (i.e. fax, phone, etc.). Specify details in budget narrative. Miscellaneous: items not appropriate for inclusion in other categories. Specify details in budget narrative. Indirect Costs: START discourages inclusion of indirect costs in the requested funds and asks that the home institution of each Fellow in the Advanced Institute cover indirect costs as a contribution to the research project. Where absolutely required by an institution, indirect costs may be included in the budget request to START but may be no more than 5% (US$500) of the total requested amount.