Completing the B.E.A.R. Book Portfolio
(Bear Educational Accomplishments Record)
Portfolios are fast becoming an integral part of career preparation and employment seeking; in
addition, Ki-Be’s local college scholarship programs use portfolio review as part of their award
Ki-Be strongly encourages students to maximize the required portfolio components described
below, because students often do not recognize the experience and special knowledge they
have that may be valuable to an employer or scholarship committee. For example, volunteer
experiences with clubs or community agencies can be used, as well as part-time jobs, special
school projects, or job shadowing experiences.
At Ki-Be students are required to complete certain portfolio assignments at each grade level.
For example, 9th graders should be saving their English paper and High School and Beyond Plan;
10th graders should be saving their English paper; and 11th and 12th graders should be saving
their writing assignments in US History and CWP, among other things. All assignments will be
kept in a binder provided by GEAR UP and stored at Ki-Be High School. GEAR UP will also
provide portfolio management lessons and services to students.
CONTENTS OF THE PORTFOLIO
1. An Original Letter (Required) from the student:
Students will need to write a brief, one-page letter of introduction that tells who they are and
what they have accomplished in high school. This will be done on student’s own time. See
instructions on following page.
2. Assessment Section (Minimum of two selections required. Items can be found in your
cumulative folder in the counseling office.)
A) HSPE scores (WA state test) – required (usually taken in 10th grade)
Will be put in your BEAR Book your Senior year.
B) WOIS career/college activity w/learning style assessment – required (9th,10th, 11th
In-class activities lead by GEAR UP.
C) SAT/ACT scores – optional (11th or 12th grade)
Only needed if student plans to attend a 4-year college.
Alternate Test Scores needed to use in place of HSPE are: SAT Math: 470, Reading:
350, Writing: 380; or the ACT Math: 19, Reading: 13, Writing: 15.
D) PSAT scores – optional (9th, 10th or 11th grade)
GEAR UP will provide free PSAT testing for class of 2012 and beyond.
3. Applications Section (minimum of two applications are required and will be filled out on
student’s own time)
A) College/Vocational School application – required (12th grade)
B) Job application – required (11th or 12th grade)
C) Scholarship or grant applications – optional (12th grade)
4. High School, College and Beyond Section (minimum of eight required)
A) High School and Beyond Plan/5 Year Plan - required (9th grade)
This activity will be lead by GEAR UP in Digital Applications.
B) Current Resume – required (12th grade)
Written on student’s own time.
C) College campus visits/documentation – required for class of 2012 and beyond (9th-12th
D) High School Transcripts through 7th semester – required (12th grade)
E) Letter(s) of Recommendation from a non-school and non-family member (such as an
employer) – required (12th grade)
F) Attendance Profile through 7th semester – required (12th grade)
G) Shot record (available from school secretary) – required (9thth grade)
H) Voter Registration card - required (12th grade)
I) Job shadow experience – optional (11th or 12th grade)
J) First Aid/CPR card – optional (any grade)
5. Accomplishments Section
A) Community Service/documentation (30 hours required for Class of 2011 and beyond. At
least 15 of the 30 must be done Junior year). See the high school Librarian to see which
organizations are acceptable.
B) Examples of Best Work
8th grade Career Research paper (optional) “a”
9th grade English writing assignment “b”
10 grade English writing assignment
U.S. History CBA paper “d”
CWP/Government CBA paper “e”
□ Class of 2011 needs “d and e”
□ Class of 2012 needs “c, d and e”.
□ Class of 2013 needs “b, c, d and e”.
□ Class of 2014 needs “b, c, d and e”.
C) Scholarship Award Notifications – optional (12th grade)
D) Other Academic or Extra-curricular Awards – optional (any grade)
INSTRUCTIONS ON WRITING THE INTRODUCTORY LETTER
Students: Your parents, teachers, college professors, or future employers may be reading this
introduction, and they will want to see a clear, concise and thorough explanation of what your
portfolio contains. The introduction letter should be at least 4-5 paragraphs long, and in
general, should address the following questions:
1. What is your name and position in life (student at Kiona-Benton City High School).
Include information about where you grew up or when you moved to Benton City.
2. What does this portfolio contain, and WHY were you required to produce it? How
does it represent you as a person, a citizen, a student, a son or daughter, an athlete,
etc. What are you most proud of? What defines YOU?
3. How have you prepared yourself throughout high school to be a worthwhile,
productive citizen of your community? Are there activities that you have participated
in (work, volunteering, clubs, mentoring someone else, etc.) that the reader would
like to know about? What “connections” do you have to your town or school?
4. How have you prepared yourself academically, to successfully graduate high school
and go on to further training or a career? What classes have you worked hard in?
Which were the most valuable to you, and did any of the classes or teachers inspire
you to pursue further education or training?
5. What are your future goals and plans? Have you applied to any colleges or
universities? What will you major in? Will you be going on to trade school, an
apprenticeship, the military, or straight to work? Where would you like to see
yourself one or two years from now? BE SPECIFIC BUT REALISTIC. What kind of job or
career would you like to pursue in the future?
REMEMBER, the better you represent yourself, the more favorably you will be judged by those
who read your portfolio. In addition, the essay must be typed, double-spaced, using size 12
Times New Roman font, on one side of the typing paper only. First and last name should be
typed at the top of the page. The paper will be checked for spelling, grammar, mechanics and
content, and then returned to the student for corrections.
WHAT SHOULD A PORTFOLIO LOOK LIKE?
A good portfolio should be well organized, neat, and clean.
It is usually placed in a high-quality three-ring notebook, which Ki-Be/GEAR UP provides.
A portfolio should have a set of section dividers and a table of contents that leads the
reader through the portfolio. The GEAR UP Coordinator can help you organize this.
The portfolio should contain original documents whenever possible. There are many
documents, such as award certificates, transcripts, and letters of recommendation that you
may not want to three-hole punch. You should place these documents in clear sheet protectors
that are available from GEAR UP.
HOW WILL MY PORTFOLIO AND ESSAY BE EVALUATED?
Evaluators will want to see a clean, well-organized portfolio, one that shows your best efforts.
If you include work from your high school classes pick up a cover page from the GEAR UP room.
The classroom instructor can make general comments on the quality of your work on the cover
pages. Because your portfolio may contain original documents, you should not leave it with
someone for an extended period of time.
Portfolios will be assessed by staff members. They will use a scoring rubric that will address the
portfolio’s organization, format, content, and completeness. Students will be expected to
correct any deficiencies in the portfolio prior to receiving a passing grade in CWP. A copy of the
scoring rubric that staff members will use to evaluate the portfolio is attached to this packet.