Docstoc

ENQUIRIES - LEAVE

Document Sample
ENQUIRIES - LEAVE Powered By Docstoc
					EmpowerHR – LEAVE ENQUIRIES




   Written and Distributed by Payroll Services
               Human Resources




                                               Version 1.0
                                    Last updated 4/2/2010
   Payroll Services Manual




DOCUMENT CONTROL SHEET

Contact for Enquiries and Proposed Changes
If you have any questions regarding this document contact:

 Name:                  Carey Edge
 Title:                 Payroll Team Leader
 Phone:                 (08) 8302 1773
 Fax:                   (08) 8302 1812
 Email:                 carey.edge@unisae.edu.au
 Located at:            \\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries

 Web address of         http://www.unisa.edu.au/hrm/manuals/empowerhr/enquires.doc
 this document:




Revision History

Revision               Date                    Name                      Description of Revisions
  1.0                    02-Nov-09             Sarah Robinson            Updated in line with new look and feel process
                                                                         associated with version 9




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                                        2
    Payroll Services Manual




                                                                       INDEX




DOCUMENT CONTROL SHEET ................................................................................................................... 2

Leave Enquiries ......................................................................................................................................... 4

Employee Leave Browse and Long Service Leave Browse ........................................................................ 5

Booking Absences Enquiry........................................................................................................................ 6

Employee Balance Enquiry ....................................................................................................................... 7

Leave by Period/Weekday Enquiry........................................................................................................... 8

Leave Loading Requests Enquiry .............................................................................................................. 9

Employee Work Pattern History ............................................................................................................. 10




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                                                                                 3
   Payroll Services Manual



Leave Enquiries

EmpowerHR has a series of screens to assist with leave enquiries. The following illustrates each of
these enquiries and provides you with a guide of the information you will obtain through each one.




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                         4
   Payroll Services Manual



Employee Leave Browse and Long Service Leave Browse

You can use this enquiry to obtain a listing of all leave bookings. Alternatively, you can query the
database on a particular leave code (e.g. personal leave rather than retrieve details of all leave
bookings).

You must enter the employee ID or use the look up window to search for the ID and select find now.
If you want to search for a specific type of leave, select “Advanced Search” and enter the leave code
in the field titled “leave type”.

*Note: To search for long service leave bookings you must use the Long Service Leave Browse
enquiry.

The following screen demonstrates the type of information you will retrieve when using these enquiry
screens:




To view the booking details, highlight the appropriate record, click on the next arrow and select
“Search”.




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                            5
   Payroll Services Manual



Booking Absences Enquiry

This screen will allow the user to identify all employees that have leave booked between a specific
period of time.

To use this enquiry, enter the “interval from date” and “interval upto date”. You are then able to
query this information by employee, position, division or section and select “Search”. Empower will
list all staff on leave during the period queried:




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                         6
   Payroll Services Manual



Employee Balance Enquiry

This screen will allow the user to determine leave balances for an employee as at a selected date. The
screen below displays projected leave balances as at 31 December 2009.

Enter the date you would like the leave balances calculated at and the employee ID number. Click on
“Search”.




TYPE/CODE                     Details the type of leave (e.g. annual, personal etc)

ABBREV                        Abbreviation of leave type and code

LAST ACC                      This is the last date that the leave accrual program was run

NEXT ACC                      This is the date (one month after last acc) that the leave accrual program
                              should be run

ENTL DATE                     This field is not used.

NOW                           Shows the balance at the Last Accrual date and could normally
                              be ignored.

BKD AHD                       Shows the number of leave hours/days booked after the as of date as of
                              date at the top of the screen.

AT BKG                        Reflects the number of hours/days that are available at the date at the top
                              of the screen. This defaults to ‘today’s’ date – but you can put in any
                              future date and a calculation will be made based on known circumstances.




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                                   7
   Payroll Services Manual



Leave by Period/Weekday Enquiry

This screen enables you to view leave patterns for an employee between specified dates. The details
on this screen show the days of the week on which leave was taken.
A user could use this type of enquiry to view the personal leave patterns for a particular location,
division or branch or to view the sick leave patterns for an employee over a particular week.

To select a specific location, division, branch or employee, use the “Advanced Search” field.




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                          8
   Payroll Services Manual



Leave Loading Requests Enquiry

This screen enables you to view the payment details of an employee’s leave loading.

Dependent upon the fields you have completed, you can :
   view all leave loading payments made or requested by an employee
   view leave loading due on a particular payroll or pay date for a particular employee or all
   employees.

To view calculating details for a specific leave loading payment, highlight the payment and select View
> Retrieve Details.




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                             9
   Payroll Services Manual



Employee Work Pattern History

This screen enables the user to view a complete history of an employee’s work and holiday pattern. It
shows each position movement for the employee that provides a clear audit trail.




To display the details of a particular position, highlight the position and then click on next:




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                          10
   Payroll Services Manual



To display the details screen for a specific work pattern, highlight the work pattern, then select View >
Retrieve:




\\Cedata\hru\HRUInternal\HR Manuals\Payroll Services Manual\Leave\Leave Enquiries.docx
04/02/10                                                                                              11

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:15
posted:1/29/2011
language:English
pages:11