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Fire Board Minutes – Feb. 18_ 2010 - BATHURST BURGESS DRUMMOND

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Fire Board Minutes – Feb. 18_ 2010 - BATHURST BURGESS DRUMMOND Powered By Docstoc
					                DRUMMOND NORTH ELMSLEY TAY VALLEY FIRE BOARD

                                 Board Meeting – February 18th, 2010
                                             MINUTES

CALL TO ORDER:

               The Chairman called the meeting to order at 7:00 p.m.

PRESENT:

               Chairman:                      Brian Campbell
               Councillors:                   Aubrey Churchill
                                              Wayne Jordan
                                              Gordon McConnell
                                              RoxAnne Darling
                                              Gail Code

               Fire Chief:                    Greg Saunders
               Secretary-Treasurer:           Leslie Drynan

               Station Chiefs:                Paul Cameron
                                              Jeff Kirkham


FIRE BOARD - CALL TO ORDER 7:00 P.M.

       MEMBERS WISHING TO DISCLOSE A PECUNIARY INTEREST DO SO NOW

1.0    ADDITIONS TO THE AGENDA

2.0    DELEGATIONS

       None.

3.0    MINUTES

       3.1     Regular Meeting – January 18th, 2010

                                 Moved by: Aubrey Churchill
                                 Seconded by: Gord McConnell

               BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley
               Fire Rescue approve the minutes of the Regular Meeting held January 18th, 2010
               as circulated.

                                                                                      Carried
                                                                                       10-17

4.0    FINANCIAL REPORT

       4.1     Financial Status Update as at February 15th, 2010

               ACTION: Receive as information
Drummond North Elmsley Tay Valley Fire Rescue
Meeting Minutes – February 18, 2010
       4.2    Accounts as at February 15th, 2010

                              Moved by: RoxAnne Darling
                              Seconded by: Gail Code

              BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley
              Fire Rescue approve the Accounts in the amount of $56,233.01.”

                                                                                         Carried
                                                                                          10-18
5.0    NEW BUSINESS

       5.1    Credit Card Policy

              G. Saunders explained that the Auditors, in their 2008 management letter
              suggested that the Board adopt a Credit Card policy.
              G. Saunders reviewed the draft policy.

                             Moved by: Aubrey Churchill
                             Seconded by: Gord McConnell

              BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley
              Fire Rescue approve the Credit Card Policy.

                                                                                         Carried
                                                                                          10-19
       5.2    Fire Chief Use of Fire Department Truck for Work Related Activities

              G. Saunders explained the intended use of BBD&E Unit No. 125 and noted that it
              is being utilized more in the evenings to attend meetings and training primarily in
              Maberly. Due to the fact that he does not reside in town, G. Saunders
              questioned whether the Board would have an issue if the truck was taken home,
              as oppose to being returned to the station on the evenings where attendance is
              required in Maberly.
              ACTION: The Board authorized Chief Saunders to use BBD&E Unit No. 125 at
              his discretion.

6.0    OLD BUSINESS

       6.1    2010 Draft Budget – Update

              G. Saunders reviewed the Draft Budget, including the minor revisions made
              following the last meeting.

                             Moved by: Wayne Jordan
                             Seconded by: RoxAnne Darling

              BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley
              Fire Rescue approves the 2010 Draft Budget and further, recommends to the
              Councils of the Townships of Drummond/North Elmsley and Tay Valley Township
              that they approve the 2010 Operational Budgets.

                                                                                         Carried
                                                                                          10-20

Drummond North Elmsley Tay Valley Fire Rescue
Meeting Minutes – February 18, 2010
       6.2    Fire Hydrant Agreement with the Town of Perth

              G. Saunders explained that the Fire Hydrant Agreement was executed by Perth
              Town Council on Tuesday, February 16th, and is ready for execution by the Fire
              Board, once approved.
              G. Saunders noted that the finalized Agreement has not yet been reviewed by
              the CAO’s.

                             Moved by: Gail Code
                             Seconded by: Wayne Jordan

              BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley
              Fire Rescue approve the 2010 Fire Hydrant Agreement with the Town of Perth,
              pending review and approval by the Insurance Company.

                                                                                       Carried
                                                                                        10-21

       6.3    South Sherbrooke: Tanker Replacement RFP Update

              G. Saunders reported that five RFP’s were collected, with three being returned.
              Two companies (Seagrave & Eastway) both met the required specifications, with
              Seagrave being chosen as the successful bidder due to the fact that the total
              cost was $17,000 less and the chassis is being supplied by Oakes. It is
              anticipated that the tanker will be ready for delivery in the Fall of 2010.

       6.4    South Sherbrooke: New Fire Station Update

              G. Saunders noted that the RFP’s are due on Friday by 11:00 am.
              The zoning amendment will be presented to Council on March 2nd.

7.0    FIRE CHIEF UPDATE

       G. Saunders reviewed the Billing Status, Fire Permits and Extensions, Fire Inspections
       and Response Hours / Costs to Date. No questions were raised.

       G. Saunders also reported on the following:
           The BBD&E Station hosted a Legislation 101 Course a few weeks ago
           Two members from each station will be attending an upcoming Trainer Facilitator
             course will at the BBD&E Station
           The local Girl Guides recently toured the BBD&E Station
           Performance Appraisals for each firefighter have now been completed at both
             stations
           Two firefighters from the BBD&E Station recently tested all the hose at both
             stations
           A firefighter from the BBD&E Station was recently injured while attending a fire
             call. Staff have been assisting with WSIB and insurance claims.

8.0    BBD&E ACTING STATION CHIEF UPDATE

       P. Cameron reported on the following:
            BBD&E Station has attended 36 calls to date
            Members recently assisted with the construction of a roof over the generator for
             protection purposes

Drummond North Elmsley Tay Valley Fire Rescue
Meeting Minutes – February 18, 2010
              Photos of each firefighter were taken last week to be used in the creation of
               identification badges
              Attended an OFM session hosted by the Town of Carleton Place on Tuesday
              Bunker gear maintenance in on-going
              Details of the recent workplace injury were provided

9.0    SOUTH SHERBROOKE STATION CHIEF UPDATE

       J. Kirkham reported on the following:
            South Sherbrooke has attended 7 calls to date
            Attended an OFM session hosted by the Town of Carleton Place on Tuesday
            An ice-water rescue training session was held on February 7th

10.0   OPEN DISCUSSIONS – Agenda Additions

       B. Campbell explained that a letter has been received from Lanark County requesting an
       Insurance Certificate with respect to the County Rescue vehicle. Discussion took place
       regarding insurance companies and requirement of this certificate.
       ACTION: Direction was provided to Chief Saunders to follow-up with Crain & Schooley
       with respect to the letter.

11.0   NEXT MEETING

       At the Call of the Chair.

12.0   ADJOURNMENT

                              Moved By: RoxAnne Darling
                              Seconded By: Wayne Jordan

       BE IT RESOLVED THAT the Board of the Drummond North Elmsley Tay Valley Fire
       Rescue adjourn their regular meeting.

       Adjourned at 7:50 pm.

                                                                                         Carried
                                                                                          10-22




Drummond North Elmsley Tay Valley Fire Rescue
Meeting Minutes – February 18, 2010

				
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