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SAB MEMBERS INDUCTION PACK APPENDICES

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									        SAB MEMBERS INDUCTION PACK

                         APPENDICES
Contents

Appendix 1 Barking and Dagenham Safeguarding Adults Board Constitution
Appendix 2 Subgroups Terms of Reference
Appendix 3 for a Job description for SAB Member
Appendix 4 Partner Agency Agreement
Appendix 5 Job description and Person Specification of Independent Chair.
Appendix 6 Draft SCR Procedure




                                                                            1
Appendix 1 Barking and Dagenham Safeguarding Adults Board Constitution



      Barking & Dagenham
           Partnership
 SAFEGUARDING ADULTS BOARD


                    CONSTITUTION
                         (Terms of Reference)




                               Reviewed
                               April 2010



                                                                         2
Contents                                 Page

     Background

1    Title

2    Purpose

3    Objectives

4    Functions

5    Membership

6    Chair and Vice Chair

7    Arrangements

8    Quoracy

9    Responsibilities of Board Members

10   Accountability

11   Finances and Resources

12   Sub Group Structure

13   Time-limited Task Groups

14   Serious Case Reviews

15   Multi Agency Management Reviews

16   Review of constitution




                                                3
Background


Local Safeguarding Adults Boards arose from the recommendations set out in
20th March 2000 the Department of Health’s No Secrets- Guidance on
developing and implementing multi agency policies and procedures to protect
vulnerable adults from abuse.

"Such a body should have a clearly defined remit and lines of accountability,
and it should identify agreed objectives and priorities for its work. Such
committees should determine policy, co-ordinate activity between agencies,
facilitate joint training, and monitor and review progress."

No Secrets goes on to elaborate further actions as:

  I. Identify role, responsibility, authority and accountability with regard to the
     action each agency and professional group should take to ensure the
     protection of vulnerable adults;

 II. Establish mechanisms for developing policies and strategies for
     protecting vulnerable adults which should be formulated, not only in
     collaboration and consultation with all relevant agencies but also take
     account of the views of service users, families and carer representatives;

III. Develop procedures for identifying circumstances giving grounds for
     concern and directing referrals to a central point;

IV. Formulate guidance about the arrangements for managing adult
    protection, and dealing with complaints, grievances and professional and
    administrative malpractice.

 V. Implement equal opportunity policies and anti-discriminatory training with
    regard to issues of race, ethnicity, religion, gender, sexuality, age,
    disadvantage and disability;

VI. Balance the requirements of confidentiality with the consideration that, to
    protect vulnerable adults, it may be necessary to share information on a
    'need-to-know' basis (bearing in mind the provisions of the Public Interest
    Disclosure Act 1998); and

VII. Identify mechanisms for monitoring and reviewing the implementation
     and impact of policy.

On 19th January 2010 the Minister for Care Services, Phil Hope, announced
that following the Review of No Secrets Safeguarding Adults Boards would be
placed on a statutory footing to enhance accountability across public services
agencies. While we expect central government to issue specific guidance in
the coming months we have reviewed our existing constitution, inline with our
terms of reference, with a view to encourage greater accountability across the
partnership.


                                                                                 4
5
1. Title

1.1 The Board shall be known as the Barking and Dagenham Safeguarding
Adults Board, hereafter known as the SAB or the Board.

2. Purpose

2.1 The core purpose of the SAB is to protect those adults who are vulnerable
the board also has a key role in promoting the wider agenda so that
safeguarding is a responsibility for everyone.

2.2 The SAB works in partnership to empower and protect some of the most
vulnerable members of our community. It is our intention to raise awareness
of the abuse of vulnerable adults and through the shared commitment of local
organisations providing a service to the public; to work together to ensure that
vulnerable people live safe and secure lives.

3. Objectives

3.1 To ensure that all agencies are implementing and comply with the SAB
Strategy, Action Plan and Local Safeguarding Adults Policy and Procedure.

3.2 To coordinate work by each body represented on the Board for the
purpose of safeguarding and promoting the welfare of vulnerable adults in the
area of the authority and to ensure the effectiveness of that work

4. Functions

4.1 The objectives of the SAB will be pursued through the following functions:-

       4.1.1 Developing policies and procedures for safeguarding vulnerable
       adults and promoting the welfare of vulnerable adults.

       4.1.2 Determining and maintaining clear processes and an
       understanding of these across Board members and local partners to
       ensure effective joint working and efficient use of resources.

       4.1.3 Ensuring that single and multi-agency training is provided on
       safeguarding and promoting welfare and that this meets the required
       standard and is appropriate to the needs of relevant staff.

4.2 The Board has overall governance of the policy, practice and
implementation for safeguarding .This includes:-

       4.2.1 Leading and promoting the responsibility for safeguarding across
       all agencies and stakeholders

       4.2.2 Quality assuring the safeguarding response across the
       partnership



                                                                              6
      4.2.3 Commissioning regular reviews and amendments to policy, in
      response to relevant policy and legislative changes.

      4.2.4 Ensuring that matters of diversity and equality are addressed
      within all aspects of safeguarding work.

      4.2.5 Ensuring that matters of mental capacity are addressed within all
      aspects of safeguarding work

      4.2.6 Monitoring numbers, outcomes and trends, and ensuring action is
      taken to address identified concerns.

      4.2.7 Ensuring a comprehensive and high quality training package is
      delivered.

      4.2.8 Participating in planning and commissioning of adult services to
      ensure that safeguarding vulnerable adults is a primary consideration.
      This will include contributing to and establishing an effective
      relationship with the Local Public Service Board.

      4.2.9 Communicating within Barking and Dagenham the need to
      safeguard and promote the welfare of vulnerable adults and raise
      awareness of how this can be achieved. This will include, wherever
      possible, consulting with vulnerable adults and families to ensure their
      views are taken into account.

      4.2.10 Undertaking Serious Case Reviews where a vulnerable adult
      has died or has been seriously harmed in circumstances where abuse
      or neglect is known or suspected and advising on lessons that can be
      learned.

      4.2.11 Co-operating with local Multi Agency Public Protection
      Mechanisms i.e. MARAC, MAPPA, Hate Incident Panels.

      4.2.12 The Board may engage in other activities as identified and
      agreed by Board members.

      4.2.13 The Board will produce an annual report that will set out the
      Board's work plan for that year and review the work of the previous
      year.

5. Membership

5.1 The Board shall be composed of Senior Managers/ Directors nominated
by each member agency. Members representing individual agencies must
have sufficient delegated authority to effectively represent their agency and to
make decisions on their agency's behalf. They must have access to those
responsible for making the decision for which they do not have delegated
authority. If they are unable to attend board meetings for any reason they
must send a representative of sufficient seniority.


                                                                              7
The following    agencies    and   organisations    must   ensure    appropriate
membership:

       Barking and Dagenham Local Authority
       Barking and Dagenham Metropolitan Police
       North East London Foundation Trust- Community Health Services
       North East London Foundation Trust- Mental Health Services
       Barking and Dagenham NHS Trust
       Barking, Havering and Redbridge University Hospitals Trust
       Age Concern
       London Ambulance Service
       Mencap
       Carers of Barking and Dagenham


5.2 The following will be members in an advisory capacity:

       Commission for Social Care Inspection
       Barking and Dagenham Council Legal services
       Medical Advisor from Health Services
       Barking and Dagenham Group Manager Safeguarding Adults

5.3 Members will be required to sign a membership agreement.

5.4 Membership will be reviewed every 3 years

5.5 Members will act in accordance with the Nolan Principles of Governance.

6. Chair and Vice Chair

6.1 The SAB will be chaired by an independent chair to ensure transparency
and equitable scrutiny across partner agencies.

6.2 The vice chair shall be nominated and appointed by the SAB.

6.3 The vice chair shall be appointed for a period of three years, after which
time the SAB shall seek alternative nominations.

7. Arrangements

7.1 The SAB will meet every three months. Additional meetings may be
convened if required by the Chair.

7.2 The SAB will establish a Business Planning Group which will meet in
advance of each SAB to plan the business of the board i.e. agree the agenda
and maintain a forward plan. This Business Planning group will be set up by
the Independent Chair in partnership with the Group Manager for
Safeguarding Adults and the Divisional Director of Community Safety and
Neighbourhood Services.


                                                                                 8
8. Quoracy

8.1 A quorum of the SAB shall be five members representing four separate
agencies, always including the chair or vice chair.
If at any time there is not a quorum present, the meeting shall not proceed.

9. Responsibilities of Board Members

9.1 Board members will be Directors/ Senior Managers who will:

       9.1.1 Speak for their organisation

       9.1.2 Commit the organisation to policy and practice matters

       9.1.3 Hold their organisation to account.

       9.1.4 Ensure there is an effective mechanism to communicate Board
       Decisions to their own organisation and track implementation.

9.2 It is each member's responsibility and duty to contribute to steering the
strategic direction of the Board through contributing to the agenda setting
process.

9.3 The Board is responsible for co-ordinating local agencies' arrangements
and has a collective responsibility for ensuring that all agencies working with
vulnerable adults in Barking and Dagenham undertake their safeguarding
duties and responsibilities.

9.4 Board Members will:

       9.4.1 Be the named safeguarding champion for their agency for all
       matters relating to the Safeguarding Adults Board.

       9.4.2 Take a lead role for safeguarding adults within the representing
       agency and lead on work as required by the Board.

       9.4.3 All members will share the responsibility of ensuring that the
       Board's Work Plan is delivered.

       9.4.4 Chair a sub group or lead tasks from the SAB Action plan where
       required. Where this is not possible members have responsibility for
       identifying a senior manager within their organisation who has the skill
       and abilities to lead such work.

       9.4.5 Ensure appropriate representation on the sub group as
       appropriate to their organisation.

       9.4.6 Be responsible for the agency budget contribution to the SAB and
       ensure that the allocated agency resources, financial and human, are


                                                                                  9
      utilised to meet the Board's objectives and any shortfalls are brought to
      the attention of the Board and agency.

      9.4.7 Act as a channel of communication between their agency and the
      Board.

      9.4.8 Attend and support Safeguarding Adults Board promotional and
      other events.

      9.4.9 Attend appropriate training as requested by the Safeguarding
      Adults Board.

      9.4.10 Contribute to and examine regular updates, data and analysis
      on individual agency and joint agency performance indicators.

      9.4.11 Ensure as part of the Serious Case Review, and Multi Agency
      Management Review processes that individual agency reviews are
      completed fully and within the set timescales.

9.5 Board Members will be required to sign a membership agreement
agreeing to comply with the SAB membership expectations

10. Accountability

10.1 The SAB will have an arms length role. The Board will form a view of the
quality of safeguarding locally, challenge organisations when necessary and
have an independent voice.

10.2 The SAB will be consulted on issues that affect safeguarding and
promoting the welfare vulnerable adults.

10.3 The SAB will present an annual report to the Barking and Dagenham
Partnership via the Public Service Board.

10.4 The SAB will also present a six monthly report to both the Healthier
Borough Board and the Safer Borough Board.

11. Finances and Resources

11.1 The importance of commensurate allocation of resources to allow for
prevention work within Safeguarding Adults work was set out by Association
of Directors of Adult Social Care in October 2005;

      “Whilst legislation aimed at protecting those who are being abused is
      important prevention is crucial. We believe this work can be developed
      through the functions of the DASS, working in partnership with crime
      and reduction partnerships, health and housing trusts as well as
      independent and voluntary sector providers. Sufficient resources must
      be made available for the provision of services to those facing low or



                                                                             10
      moderate risks to their independence and the inclusion within those
      services of measures that prevent abuse”

      ADASS Framework of Standards for good practice and outcomes in
      adult protection work.

11.2 The SAB member agencies will contribute annually towards resources at
an agreed level, having regard to the differing size, resources and
responsibilities of each agency.

11.3 The financial year will run from 1st April to the 31st March each year.

11.4 Barking and Dagenham Council will administer the budget on behalf of
the Board.

11.5 The Group Manager for Safeguarding Adults will have the authority to act
as the Board's budget holder for the authorisation of payments.

11.6 Members may, in addition, be required to provide resources such as
staffing and accommodation.

12. Structure

12.1 The SAB will maintain Sub-groups and upon request Time-limited Task
Groups (see section 13). The Sub-groups will include:-

Training and Education Sub-group

Performance and Monitoring Sub-group

Case Review Sub-group

Communication and Engagement Sub-group

Please note the Communication and Engagement Sub group has a secondary
tier Service User and Carer Consultation group which will report directly to the
Sub-Group and undertake work to ensure the delivery of service user
engagement.


13. Time-limited Task Groups

13.1 Purpose
The Time-limited Task Groups will report directly to the Board and undertake
work to ensure the delivery of the agreed priorities

13.2 The Time-limited Task Groups will comprise of representatives
nominated by Board members who have sufficient knowledge and skills to
contribute to the required task.



                                                                               11
13.3 The Time-limited Task Groups may determine other working groups on a
short term basis to carry out specific tasks.

14. Serious Case Reviews

14.1 A separate Serious Case Review Protocol exists for the Board which
sets out the criteria and thresholds for a Serious Case Review.

15. Multi Agency Management Reviews

15.1 A separate Multi Agency Management Review Protocol exists for the
Board which sets out the criteria and thresholds for convening a Multi Agency
Management Review.

16. Review of constitution

16.1 The SAB constitution will be reviewed annually by the Board and any
suggested amendments will be put to the next SAB meeting.




                                                                           12
  Appendix 2 Subgroups Terms of Reference

Terms of Reference            Safeguarding Adults Board

                              Training and Education Sub Group

Purpose of Group:             The Training and Education Subgroup will report
                              quarterly to the SAB:

                                 •   Develop a programme of competency based
                                     training across the Partnership which can be
                                     monitored and evaluated.

                                 •   The alert the SAB to areas on concern for Training
                                     and Education to ensure learning and continuous
                                     improvements

                                 •   Implement/oversee the training requests that have
                                     arisen from Serious Case reviews or multi-agency
                                     reviews
Roles and responsibility of      •   To promote the 6 SAB messages
the Group
                                 •   To report to the SAB on all aspects of training and
                                     education performance

                                 •   To agree membership with the Chair

                                 •   To have the agreed authority to advise on behalf
                                     of their organisation.

                                 •   To identify issues of concern in advance of the
                                     meeting

                                 •   To escalate if unresolved or serious in nature

                                 •   To work collaboratively with partner agencies and
                                     identify resources which can be shared.

                                 •   Papers to be circulated a week in advance

                                 •   Terms of reference to be reviewed annually and
                                     endorsed by the SAB


Frequency:                    Every three months and within one month of the SAB
                              Meeting
Chair:                        Alison Browne Head of Nursing Barking and Dagenham
                              Community Health Service
Vice Chair:


                                                                              13
                              Kevin Sole NELFT
Attendance                    Minimum of 3 statutory organisations to be represented
                              and a chair/vice chair

Members:                      Required from the following organisations

                                 •   PCT Clinical and Performance
                                 •   NELFT- Community Service and Mental Health
                                 •   BHRUT
                                 •   LBBD
                                 •   Domestic Violence representative
                                 •   Police
                                 •   Age Concern,
                                 •   Carers of B&D
                                 •   Hubb
                                 •   Training and Education Leads


Support Function:
                              The administration of the Training and Education sub
                              group will be the responsibility of the chair.


Terms of Reference            Safeguarding Adults Board

                              Performance and Monitoring Sub Group

Purpose of Group:             The Performance Monitoring Subgroup will report
                              quarterly to the SAB:

                                 •   To monitor and evaluate interagency performance
                                     to protect vulnerable adults in Barking and
                                     Dagenham both individual and collective.

                                 •   The alert the SAB to areas on concern to ensure
                                     learning and continuous improvements

                                 •   To establish standards of best practice within and
                                     between agencies regarding prevention and
                                     mitigation of risk.

                                 •   To review and monitor progress against the
                                     business plan.

                                 •   Support the SAB to implement its strategic actions
                                     and priorities

Roles and responsibility of      •   Develop a Safeguarding Adults Quality and
the Group                            Performance Framework & Improve Safeguarding


                                                                              14
                     Adults Data Capture and Analysis.

                 •   To bring performance data with them to meetings
                     to analyse collectively

                 •   To report on performance

                 •   To advise on behalf of their organisation

                 •   To agree with Chair at what level members should
                     be

                 •   To identify issues of concern in advance of the
                     meeting

                 •   To work collectively with partner agencies

                 •   To refer concerns back to the SAB Representative
                     for the organisation concerned for resolution.

                 •   To escalate if unresolved or serious in nature

                 •   To monitor progress against BP

                 •   To identify areas of risk to quality of service
                     delivery

                 •   Papers to be circulated a week in advance

                 •   Terms of reference to be review and report on the
                     effectiveness of these terms of reference to the
                     Board every year

                 •   Terms of reference must be endorsed by the SAB


Frequency:    Every three months a fortnight prior to the SAB Meeting

Chair:        Divisional Director of Community Safety and
              Neighbourhood Services
Vice Chair:
              Joint Director of Mental Health
Attendance    Minimum of 3 statutory organisations to be represented
              and a chair/vice chair

Members:      Required from the following organisations

                 •   PCT Clinical and Performance
                 •   NELFT- Community Service and Mental Health


                                                                 15
                             •   BHRUT
                             •   LBBD
                             •   Police
                             •   Age Concern,
                             •   Carers of B&D
                             •   Hubb




Support Function:
                     The administration of the Performance Monitoring
                     Subgroup, including setting the agenda will be the
                     responsibility of the Safeguarding Adults Support Officer


Terms of Reference   Case Review Sub Group
                     Safeguarding Adults Board

Purpose of Group:
                        i.       To monitor safeguarding adults practice
                                 compliance across agencies to the agreed policy
                                 and procedures.
                       ii.       To make necessary recommendations to the
                                 Safeguarding Adults Board in relation to quality of
                                 practice.
                      iii.       To make recommendations to the SAB in relation
                                 to any gaps in the local Policy and Procedure
                                 which emerge as a result of Multi Agency
                                 Management Reviews and Serious Case
                                 Reviews.
                      iv.        To oversee the timely implementation of Action
                                 Plans arising from Multi Agency Management
                                 Reviews and Serious Case Reviews.
                       v.        To report progress on the implementation of
                                 Serious Case Reviews and Multi Agency
                                 Management Review.
                      vi.        To draw out and escalate critical themes from
                                 Multi Agency Management Reviews.
                     vii.        To escalate emerging training needs arising from
                                 the review of cases to the Safeguarding Adults
                                 Boards Training and Education Sub Group.
                     viii.       To establish systems to escalate practice issues
                                 to the Safeguarding Adults Board for resolution
                                 where necessary.
                      ix.        To establish a quality audit cycle to sample the
                                 quality of investigation outcomes.
                       x.        To oversee the implementation of additional action
                                 plans as directed by the Board.


                                                                          16
                       xi.    To oversee the management of the arrangements
                              for commissioning serious case reviews.

Frequency:            At least every three months and within one month of the
                      SAB Meeting
Chair:                Bruce Morris Head of Adult Care

Members:              Bruce Morris- Head of Adult Social Care LBBD
                      Leila Francis- Consultant Nurse Safeguarding BHRUT
                      Bill Brittain- Group Manager Intensive Support LBBD
                      Tudur Williams- Group Manager Assess and Care
                      Planning LBBD
                      Chelle Farnan - NELFT Community Health Services
                      Kevin Sole- Operational Director NELFT – Mental Health
                      Services
                      DCI Ellie O’Connor – Barking and Dagenham
                      Metropolitan Police
                      Victoria Grimwood – Safeguarding Adults Officer LBBD
                      Helen Oliver- Group Manager Safeguarding Adults LBBD
                      Julie Dalphinis- Strategic Implementation Lead- NHS
                      Barking and Dagenham
                      Jenny Gray- Director HUBB

Attendance            Where members are unable to attend they must send an
                      appropriately briefed deputy.

Support Function:     The administration of the Case Review Sub group will be
                      the responsibility of the Chair. The Safeguarding Adults
                      Support Officer will arrange meetings on behalf of the
                      chair and provide a minute taking function for meetings.


Terms of Reference    Communication and Engagement Subgroup


                      The Communication and Engagement Subgroup will
                      have an active consultative role and will make
                      recommendations to the SAB on ways to promote
                      Safeguarding Adults messages.
Purpose of Group:
                       xii.   To steer the work of the I care campaign
                      xiii.   To review public information
                      xiv.    To publicise the work of the SAB
                      xv.     Oversee the implementation of the
                              Communication Strategy
                      xvi.    Monitor and evaluate the impact of SAB
                              Communications
                     xvii.    To implement the sub group Workplan
                     xviii.   To make necessary recommendations to the
                              Safeguarding Adults Board in relation to


                                                                    17
                           communication.
                    xix.   To make recommendations to the SAB in relation
                           to any accessibility issues gaps
                    xx.    To ensure engagement with service users and
                           carers through the establishment of an
                           engagement group.
Frequency:          At least every three months and within one month of the
                    SAB Meeting
Chair:              DCI Philip Howarth

Members:            Communication Leads from Statutory Agencies
                    Safeguarding Adults Team
                    Links
                    Mencap

Attendance          Where members are unable to attend they must send an
                    appropriately briefed deputy.

Support Function:   The administration of the Communication and
                    Engagement Sub group will be the responsibility of the
                    Chair. The Safeguarding Adults Support Officer will
                    arrange meetings on behalf of the chair and provide a
                    minute taking function for meetings.




                                                                   18
Appendix 3 for a Job description for SAB Member




                             JOB DESCRIPTION

Job Title   Safeguarding Adults Board Member & Sub Group Member

Purpose of Job

To participate in multi agency working to ensure that the SAB is able to carry
out its function as set out in the SAB Constitution and Strategic Action Plan
Main Areas of Responsibility

1. Attend all SAB and Sub Group meetings where appropriate or delegate to
an appropriately briefed colleague in any absence
2. Read all papers in advance of the meeting and consult with appropriate
personnel within your respective agency where appropriate.
3. Declare any interest in a particular topic or issue, preferably before a
meeting to the Chair.
4. Disseminate and communicate SAB reports, policies, procedures, training
and decisions as appropriate within the agency
5. Support and Participate in the work of the SAB by assisting the
Independent chair and the Group Manager for Safeguarding Adults where
appropriate and bringing key strategic issues to the attention of the Board.
6. To contribute to the development and implementation of the SAB Strategy
and Action plan
7. To contribute to the development of the SAB Annual Report
8. Ensure that safeguarding and promoting of Safeguarding Adults as
everyone’s business is firmly embedded within the agency thus improving
outcomes for vulnerable adults.
9. Ensure that the duty to co-operate is understood and acted upon within the
organisation you represent
10 Ensure that staffs within respective agencies have adequate knowledge
and skills and there is the provision for appropriate training.
11. Contribute to the development of robust and effective monitoring and
performance functions, and to open and respective organisational practice to
scrutiny.
12. Challenge and question the practice of members and/or agency
represented for the improvement of safeguarding
13. Ensure the agency represented makes appropriate contribution to the
resourcing of the SAB, either financially or in kind.
14. To respect confidentiality of sensitive information provided the SAB
15. To Submit reports and updates within requested timeframes




                                                                             19
Appendix 4 : Partner Agency Agreement

I agree to participate in accordance with Barking and Dagenham SAB
Constitution and as a member by:
   • Attending all SAB and Sub Group meetings where appropriate or
       delegating to an appropriately briefed colleague in any absence
   • Reading all papers in advance of the meeting and consulting with
       appropriate personnel within my agency where appropriate.
   • Declaring any interest in a particular topic or issue, preferably before a
       meeting to the Chair.
   • Disseminating and communicating SAB reports, policies, procedures,
       training and decisions as appropriate within the agency
   • Supporting and Participating in the work of the SAB by assisting the
       Independent chair and the Group Manager for Safeguarding Adults
       where appropriate and bringing key strategic issues to the attention of
       the Board.
   • Contributing to the development and implementation of the SAB
       Strategy and Action plan
   • Contributing to the development of the SAB Annual Report
   • Ensuring that safeguarding and promoting of Safeguarding Adults as
       everyone’s business is firmly embedded within the agency thus
       improving outcomes for vulnerable adults.
   • Ensuring that the duty to co-operate is understood and acted upon
       within the organisation you represent
   • Ensuring that staff within respective agencies have adequate
       knowledge and skills and there is the provision for appropriate training.
   • Contributing to the development of robust and effective monitoring and
       performance functions, and to open and respective organisational
       practice to scrutiny.
   • Challenging and questioning the practice of members and/or agency
       represented for the improvement of safeguarding
   • Ensuring the agency represented makes appropriate contribution to the
       resourcing of the SAB
   • Respecting confidentiality of sensitive information provided the SAB
   • Submitting reports and updates within requested timeframes

Agency represented…………………………………………………………..

Signed …………………………………………………………………………

Name ………………………………………………………………………….

Date ……………………………………………………………………………

Position ………………………………………………………………………..




                                                                             20
Appendix 5 for Job description and Person Specification of Independent
Chair.
                                London Borough of Barking & Dagenham
                                                      JOB DESCRIPTION
                                           Safeguarding Adults Board
                   INDEPENDENT CHAIR- SAFEGUARDING ADULTS BOARD


Designation: Independent Chair Safeguarding Adults Board (SAB)

Reports to: Local Authority via Director of Adult and Community Services

Responsible for: SAB

Division: n/a                                               Date: December 2008


Department: n/a


PURPOSE OF THE JOB

To Chair the Safeguarding Adults Board (SAB) and ensure that it discharges
its responsibilities as set down in the No Secrets Guidance 2000 and new
guidance emerging around Safeguarding Adults.

MAIN ACTIVITIES

To support corporate leadership on all matters related to safeguarding adults
throughout the Borough

To manage all aspects SAB meetings including;
   • setting agenda in consultation with the Director of Adult and
     Community Services, Head of Community Safety and Neighbourhood
     Services, Group Manager for Safeguarding Adults and other partner
     agency representatives
   • Chair meetings
   • Agree minutes
   • Following up progress on decisions as required
   • Maintain liaison arrangements throughout the SAB structure including
     contacts with all Sub Committees
   • Chair Serious Case Reviews.
   • Report writer for Serious Case Review


Contribute to national, regional and local events and proactively represent
Safeguarding Adults in Barking & Dagenham, including;

   •   Membership of relevant regional networks




                                                                                  21
   •   Attend and, where appropriate contribute to, national and regional
       conferences
   •   Attend local groups and activities to help promote safeguarding
       adults throughout the Borough
   •   Be a member of the Barking & Dagenham Adults Trust, providing
       advice and challenge in regard to safeguarding adults.

Contribute to the regulation, inspection and corporate assessment processes
across all agencies, as required, in relation to safeguarding adults.


IN ADDITION

(1) In conjunction with the Group Manager for Safeguarding Adults ensure
    that key issues and national developments are brought to the attention
    of and considered by the SAB.

(2)Contribute to and provide a lead on inter-agency co-operation in
safeguarding adults, meeting individually with key agency leaders and
management teams on at least two occasions each year

(3)Oversee the formulation and production of the annual business plan.

(4)Assist and facilitate discussions on the SAB budget across partner
agencies.

(5)Review the membership of the SAB and ensure that it is both
representative and effective.

(6)Respect confidentiality of sensitive information provided by the
constituent agencies of the SAB.

(7)Oversee and where appropriate, chair the SAB Serious Case Review Group
and rigorously monitor implementation of action plans

(8)Participate in consultation and decision making on individual case issues
as set out in the Terms of Reference of the SAB, particularly in relation to
Serious Case Reviews.

(9)Contribute to the continuous development of an effective SAB.

(10)Agree any response to media enquiries with constituent agencies as
appropriate.

EQUAL OPPORTUNITIES

(1) Undertake all of the functions of the post within the principles and
    practice of equal opportunities and to demonstrate a commitment to the




                                                                         22
   policy through personal behaviour and management of attention to
   diversity issues.

(2) Support the SAB membership in ensuring that their responsibilities are
    delivered within an equal opportunities framework and consider and
    address issues of discrimination that might exist with regards to
    disability, ethnicity, culture, religion, gender and sexuality.


GENERAL

(1) Understand and comply with relevant policies, i.e. Equal Opportunities,
    Health and Safety.

(2) Maintain regular and effective working relationships with all statutory
    and non-statutory agencies, to achieve the development of collaborative
    and integrated services for adults whose circumstances make them
    vulnerable to abuse.

(3) Contribute to the strategic planning and development of safeguarding
    adult’s practices across all SAB member service areas.

(4) Provide input to reviews of existing policies and procedures as required
    in the light of changes in need, legislation and professional advice on
    safeguarding issues.

(5) Advise and report at regular intervals to the Chairs of the LSP and SSB
    and Healthier Borough Board on matters relating to safeguarding adults.




                                                                         23
Person Specification

Post Title             Independent Chair Safeguarding Adults Board
Section, Division      Reports to LA via Director of Adult and
                       Community Services

        Attributes                        Minimum Criteria
Experience                       I. Experience working within the
                                    public or voluntary sector at a senior
                                    and strategic level

                                 II. Familiarity and experience in,
                                     managing services concerned with
                                     Safeguarding Vulnerable Adults or
                                     Children.

                                III. Experience and capacity to chair
                                     complex professional meetings at a
                                     senior level

                                IV. Solid commitment to Safeguarding
                                    Adults demonstrable through
                                    previous or current professional ,
                                    managerial or voluntary activities.


Education, Training              V. Academic and/or professional
And Qualifications                  qualification in social or health care,
                                    education or legal discipline of
                                    sufficient standing to command
                                    professional respect within the SAB.

Relationships                   VI. Ability and commitment to highest
                                    standards of confidentiality both in
                                    terms of individual cases and
                                    sensitive cross organisational
                                    matters

                                VII. Clear vision for and understanding of
                                     Safeguarding Adults across all
                                     agencies.


Equalities and Diversity       VIII. Ability and commitment to
                                     Equalities and diversity

                                IX. Ability to recognise discrimination in
                                    its many forms and willingness to


                                                                           24
                                   promote equal opportunities policies
                                   within the operation of SAB.

                                X. Cear understanding of anti
                                   discriminatory practice and its
                                   application at all levels.


Skills & Knowledge             XI. Possess a thorough knowledge of
                                   current issues, research findings,
                                   legislation and Government policy in
                                   respect of all aspects of work with
                                   Adults whose circumstance may
                                   make them vulnerable.

                              XII. Self motivating and able to operate
                                   outside of single agency hierarchy
                                   structures.

                              XIII. Organisational abilities sufficient to
                                    ensure the smooth operation of the
                                    SAB.

                              XIV. Capacity and experience to
                                   influence the Local Strategic
                                   Partnership on all matters related
                                   to Safeguarding Adults

                              XV. Capacity and experience to brief and
                                  liaise with elected members and non
                                  –executives as required

Management, e.g.              XVI. Is proactive and problem solving.
People, Finance and Skills
                             XVII. Has presence and authority and
                                   provides a role model for quality and
                                   standards of work.

                             XVIII. Is able to develop a culture where
                                    excellence is the norm.

                              XIX. Has specialist knowledge of, and
                                   experience in drawing key
                                   conclusions from, information about
                                   safeguarding adults from a multi-
                                   agency perspective.

                              XX. Demonstrates leadership within a


                                                                             25
                                      high profile environment.

Communication                    XXI. Assertive, clear thinking and able to
                                      negotiate.

                                XXII. Negotiating skills sufficient to assist
                                      in resolving conflict between
                                      agencies.

                               XXIII. Ability to address public events,
                                      sufficient to represent the SAB to
                                      media and other stakeholder groups
                                      when required.



Please note if you are disabled or have an impairment it will only be
necessary to meet the minimum criteria for short listing purposes.




                                                                                26
Appendix 6 Draft SCR Procedure

VERSION CONTROL/ HISTORY
Options for Approval status include: Working (still under development); Draft for Review
(issued for review); Approved (has been signed, or passed for approval by the
approving body).
Doc. Name       Serious Case Review Policy and Procedure
Doc.            Helen Oliver docs
location:
Author:                  Owner:                      Approving body:
Helen Oliver             SAB                         Case Review Subgroup
Date:       Version: Amended Change / Reason for Change:                Approval
                       by:                                              status:
24.05.10 V0.1          HO           Case Review Subgroup wishing        Draft for Review
                                    to extend consultation with
                                    partners


       Barking & Dagenham Partnership
                Safeguarding Adults Board
        Serious Case Review Policy and Procedure
1. Introduction

1.1 This policy has been devised to ensure that lessons are learned from
incidents of abuse and neglect of vulnerable adults, which have caused death
or serious harm. It must be followed in relation to such incidents arising in
Barking and Dagenham, irrespective of whether or not the person ordinarily
resides here or where they are funded by Barking and Dagenham. This is
consistent with the Association of Directors of Adult Social Services (ADASS)
Protocol for Inter Authority Investigations of Vulnerable Adult Abuse (2004).
This does not affect existing statutory requirements or amend any other
agreements and this protocol may need to be used in combination with or
preceding other review mechanisms.

1.2 It is based on guidance contained in “Safeguarding Adults” published by
the ADASS (2005) and provides a National Framework of Standards for good
practice and outcomes in adult protection work. The standard framework
recommends that each Safeguarding Adults Board should have in place:

   •   A Safeguarding Adults Serious Case Review Policy and Procedure
   •   Links between this policy and a domestic violence homicide review to
       be established
   •   There is clear process for commissioning and carrying out a serious
       case review by the partnership.

2. Purpose




                                                                            27
2.1 The purpose of having a Serious Case Review under this policy is to:

   •   Establish whether there are lessons to be learnt from the
       circumstances of the case in particular about the way in which local
       professionals and agencies work together to safeguard vulnerable
       adults.
   •   Identify clearly what those lessons are and how they will be acted upon
       and what is expected to change as a result.
   •   Inform and improve local inter-agency practice and better safeguard
       vulnerable adults.
   •   Review the effectiveness of procedures and any compliance issues
       (both multi-agency and those of individual organisations).
   •   Improve practice by acting on learning and developing best practice.
   •   Prepare or commission an overview report, which brings together and
       analyses the findings of the various reports in order to make
       recommendations for future action.

2.2 It is accepted that all agencies will have their own internal and statutory
review procedures to investigate serious incidents and untoward incidents.
The policy is not intended to duplicate or replace these. Agencies may also
have their own mechanisms for reflective practice.

2.3 There are also statutory frameworks for reviews in the following
circumstances:
    • Death or serious incidents involving a child
    • Homicide, suicide and related serious mental health incidents
    • Domestic Homicide or suicide involving a person over the age of 16
      from violence abuse or neglect by a relation or member of the same
      household.
    • Serious Further Offences committed by offenders subject to
      supervision by the Probation Service.
    • Work related death, but not arising from clinical judgement or
      treatment.

2.4 Various regulatory bodies also undertake investigations into serious
incidents and the Secretary of State can direct statutory organisations to
conduct investigations, or approve public inquiries recommended by the
Heath and Safety Commission.

2.5 Local and regional liaison may be needed to determine the most efficient
and effective way in which different roles and purposes can be addressed and
designated single serious review body in those circumstances where this
would be appropriate.

2.6 Legal advice is relevant in that it must be noted that statutory
organisations have duties with regard to certain reviews, and that agencies
actions could potentially be subject to judicial review.




                                                                            28
2.7 Where there are possible grounds e.g. for both a Serious Case Review
and a Domestic Homicide Review then a decision should be made at the
outset by the decision makers as to which process is to lead and who is to
chair with a final joint report being taken to both commissioning bodies. This
process will be specific benefit when the case involves a victim aged between
16-18.

3. Criteria for a Serious Case Review

3.1 The Barking and Dagenham Safeguarding Adults Board (SAB), working
through its Case Review Sub Group, has responsibility for overseeing Serious
Case Reviews.

A Serious Case Review should be considered where:

   a) A vulnerable adult dies (including death by suicide) and abuse or
      neglect is known or suspected to be a factor in their death.

   OR

   b) A vulnerable adult has sustained a potentially life threatening injury
      through abuse or neglect, serious sexual abuse, or sustained serious
      and permanent impairment of health or development through abuse or
      neglect

   AND

   c) The case gives rise to concerns about the way in which local
      professionals and/or services work together to safeguard vulnerable
      adults

   OR

   d) Where it is suspected that staff (from any organisation) may have
      contributed directly or indirectly to The circumstances leading to the
      death/ serious harm of the vulnerable adult

   OR

   e) Where a workers failure to act may have contributed to the death of a
      vulnerable adult or to their sustaining serious harm.

   OR

   f) Where serious abuse takes place in an institution or when multiple
      abusers are involved, the same principles of review may apply. Such
      reviews are, however, likely to be more complex, on a larger scale, and
      may require more time.

   4. Process for Requesting a Serious Case Review


                                                                           29
4.1 The Barking and Dagenham SAB will be the only body which
commissions any SCR in relation to vulnerable adults. The SAB has
identified the Case Review Subgroup with agreed Terms of Reference
which include the management of the arrangements for commissioning a
serious case review panel.

4.2 Any agency, professional or individual may refer a case believed to
meet the criteria for a serious case review. The referral should be made
directly to the Independent Chair of the SAB in writing and copied to the
Director of Adult Community Services. The notifying agency should
immediately ensure that all files and notes relating to the case are secured
and, as part of the process if acceptable for SCR, the Case Review
Subgroup Chair will notify all involved agencies to ensure that all records
relating to the case are secured. All agencies/ individuals submitting cases
for consideration will be expected to comply with the SAB Confidentiality
Agreement (Appendix 1).

4.3 On receipt of a referral for SCR, the Chair of the SAB will make a
decision whether to accept or not accept the referral for SCR, or may
decide to pass the referral to the Case Review Subgroup for discussion
and recommendation whether to accept or not accept for SCR. Once a
decision is reached the person requesting the SCR must be advised in
writing with reasons by the Chair of the SAB.

4.4 Where a request for an SCR is part of the recommendations of another
statutory review process, for example Part 8 Children’s Review, these will
be received by the SAB for consideration as to whether they should be
addressed through SCR or through smaller scale Multi Agency
Management Reviews to enable an action plan to be drawn up to address
the concerns highlighted.

4.5 In making a judgement on whether or not to hold a SCR the following
should be considered:

Was there clear evidence of a risk of significant harm, which was:

   •   Not recognised by agencies/ professionals in contact with the adult/
       perpetrator?
   •   Not shared with other agencies?
   •   Not acted upon appropriately?
   •   Was an adult in an institutional setting, for example care home, day
       service, hospital?
   •   Was the adult abused whilst being supported by the local authority?
   •   Do agencies consider that their views were not taken seriously or
       acted upon appropriately by another
   •   Does the abuse indicate that there may be failings in the local
       operation of the Safeguarding Adults procedures that may go
       beyond the handling of the case?



                                                                         30
   •   Does the case have implications for a range of agencies/
       professionals?
   •   Does the case suggest that the Safeguarding Adults Procedures
       may need to be changed or that they are not widely acknowledged
       understood or acted upon?

4.6 If the Case Review Subgroup are required to make recommendations
to the SAB then the chair of the subgroup must command the support of a
majority of the subgroup and record the reasons for any dissent.

4.7 Recommendations of the SAB Chair must be made no later than one
month of the day the request being received. As part of the process of
consideration the sub-group may request further information from agencies
involved with the vulnerable adult.

4.8 If the SAB Chair endorses the recommendation the full SAB will be
informed at its next meeting. The Director of Adult Community Services will
also be advised on the intention to commission a review. If the chair so
determines, the recommendations can be considered by the full SAB.

4.9 Where the criteria are not met, the Case Review Subgroup may
recommend that one or more agencies conduct internal and or Multi
Agency Management Reviews to address any issues of concern. Such
reviews should be completed promptly, and the findings shared with the
SAB to enable training, learning and practice to be amended/ enhanced
accordingly. The reviews should focus upon whether there were any
lessons to be learnt, recommendations for actions with timescales for
completion and for reporting back to the Case Review Subgroup for
subsequent feedback to the SAB.

4.10 Where the person who requests the SCR is in disagreement with a
decision not to commission a SCR the matter will be considered at the
next SAB meeting whose decision on the request will be final.

5. Commissioning a Serious Case Review Panel

5.1 Where the criteria for a SCR are met the Case Review Subgroup will
be responsible for:

   •   Considering the scope of the review
   •   Establishing clear and individual terms of reference for the review
   •   Establishing evidence required from each agency or person, stating
       whether this is through investigation or collected in other ways.
   •   Support and other resources needed (any perceived deficit to be
       referred to the SAB chair)
   •   Timescales within which the review process should be completed
   •   Dates, times and venues for meetings
   •   Ensuring administrative arrangements are completed and that the
       review process is conducted according to the terms of reference



                                                                        31
      •   Securing any legal advice required, in particular Data Protection,
          Freedom of Information and Human Rights Act.
      •   Ensuring that all agencies are bound by the SAB Confidentiality
          Agreement for SCRs.
      •   Managing the interface with the Children and Families Services
          where there are issues to be addressed with potential implications
          for both adults and children.

5.2 The SAB Chair, on commencement, must advise the following, as
appropriate, that a SCR is taking place:

      •   CQC
      •   Coroners Court
      •   Police

5.3       The Case Review Subgroup Chair will determine the media and
          communication strategy which will address, for example, if and how
          press, TV, radio should be told about the SCR.

5.4       Circumstances may arise whereby it is appropriate to consult or
          involve victim of abuse of relative. This involvement should be
          carefully considered; including, how a victim of abuse or relative are
          contacted, to what extent and what about.

5.5       The Case Review Subgroup will not itself undertake reviews but,
          provided that they have no direct involvement with the case,
          members of the subgroup may form part of a review panel. Where
          the criteria are met a SCR panel will be set up. The Case Review
          Subgroup Chair in conjunction with the SAB Chair will appoint an
          independent chair of the SCR panel. The Independent chair must be
          demonstrably capable of undertaking the role (i.e. they must have
          had an appropriate level of experience of Adult Safeguarding and
          interagency work and relevant training to enable them to undertake
          the role. They must also have had no direct involvement with the
          case to be reviewed).

5.6       The Case Review Subgroup Chair will ensure that the Independent
          SCR Panel Chair receives adequate support.

5.7       Membership of the SCR panel will be comprised of appropriate
          representation of the agencies. The Chair of the Case Review
          Subgroup will write to the Chief Officers of all the agencies involved
          requesting nominations to the SCR panel.

5.8       Each agency will nominate a representative who has appropriate
          experience.

5.9       The Chair of the Case Review Subgroup will contact all relevant
          agencies in writing giving guidance on the content of the review and



                                                                             32
       requesting that they instigate an internal management review to be
       returned within six weeks of the request.

6. Conduct of a Serious Case Review

6.1 The SCR panel will meet to consider receipt of evidence. At the first
    meeting this will consist of a formal ‘information sharing’ session. All
    members of the panel will be expected to be bound by the SAB
    Confidentiality Agreement for SCRs.

6.2 Each agency involved will be asked to:
   • Ensure their report is signed off by their Chief Officer
   • Present a comprehensive report of the actions by their agency, with
      a chronology of events, highlighting any discrepancies and where
      things have gone wrong and also highlighting good practice.
   • Make recommendations to ensure that the same thing doesn’t
      happen again.
   • Ensure that any other management reports and other relevant
      information are made available.

6.3 The SCR panel then commences a process of discussion of evidence/
    adjudication. This is where the assessment of alternative courses if
    action takes place and ‘next steps’ are agreed.

6.4 The SCR panel will:
   • Cross-reference all agency management reports and reports
      commissioned from any other source
   • Examine and identify relevant action points
   • Form a view on practice and procedural issues
   • Agree key points to be included in the report and the proposals for
      action
   • Request further information from agencies as required

6.5 If an any point, whilst undertaking the review, further information is
    received or issues emerge which require notification to a statutory
    body, for example GSCC, DfES, ISA regarding significant omissions by
    individuals or organisations this should be undertaken by the Chair of
    the panel without delay.

6.6 The chair of the panel should report back to the Case Review
    Subgroup chair. A decision should be made as to whether the SCR
    process should be suspended pending the outcome of such
    notification. The reasons for the decision should be recorded and
    confirmed to all panel members and agencies and the Director of Adult
    Community Services.

6.7 The review panel will complete the review of agency management
    reviews, and those commissioned from any other source, and advise
    the SAB chair on the production of an Overview Report which brings
    together information, and makes an analysis and recommendations.


                                                                         33
6.8 Appendix 2 sets out guidance on producing an overview report that will
    be circulated to and involve agencies for comment. These draft reports
    are confidential. The panel will reconvene to agree the final overview
    report. The SCR panel Chair will ensure that the Report is written and
    delivered within and delivered within agreed timescales and covers:

   •    Any matters of concern affecting the safety and wellbeing of
        vulnerable adults in the area of the authority
   •    Any general public health, safety or well-being issues arising from
        the death of a vulnerable adult
   •    Any need to review policy, practice or procedures
   •    Identification of possible best practice guidance.

7. Considering the recommendations of the Review

7.1 On completion of the review, an Overview Report will be presented to
    the Case Review Subgroup, which will:

   •    Ensure contributing agencies are satisfied that their information is
        fully and fairly represented in the Overview Report.
   •    Ensure that the Overview Report contains an Executive Summary
        that can be made public including as a minimum, information about
        the review process, key issues and recommendations. The content
        should be anonymised to protect confidentiality of the adult and
        relevant family members/ others.
   •    Translate recommendations from the overview into an action plan,
        which will be endorses at senior level by each agency.
   •    Ensure that the executive summary, recommendations and action
        plans are sent to individual agencies and Subgroups of the SAB for
        implementation.
   •    Ensure that CQC receive a copy of the final report and action plans

7.2 Arrangements will then be agreed with the SCR panel Chair and the
    Chair of the SAB for the presentation of the report at a full SAB
    meeting for approval and sign off.
7.3 The action plan will remain on the SAB Agenda until such time that the
    Case Review Subgroup confirms that all recommendations have been
    implemented. The action plan will indicate:

    •   Responsibilities for various actions
    •   Timescales for completion of actions
    •   The intended outcome of the various actions and recommendations
    •   Mechanisms for monitoring and reviewing intended improvements
        in practice and/ or systems
    •   To whom the report should be made available and indicate the
        means by which this will be carried out.




                                                                         34
      • The processes for dissemination of the report and/or key findings to
        interested parties, for the receipt of feedback and for any debriefing
        to staff, family members and, where appropriate, the media.
      • The Chair of the SAB will be responsible for keeping the Director of
        Adult Community Services informed on the progression and
        outcomes of all Serious Case Reviews, the effectiveness of local
        arrangements and key learning points related to the discharge of
        his/her responsibilities.
  8. Timetable

  8.1 The process from the decision to conduct a review to the sign off of the
      final overview report should normally be accomplished within four
      months. If a longer period is needed this must be agreed with the Chair
      of the SAB and the Director of Adult Community Services.

  8.2 In some cases it may not be possible to complete or publish a review
      until after Coroners or criminal proceedings have been concluded.

  8.3 At all times agencies and individuals with a direct interest should be
      kept informed about progress and reporting arrangements, including
      the victim and their relatives as appropriate.

  9. Annual Reports

  9.1 All SCRs conducted within the year should be referenced within the
      Boards Annual report.

  9.2 Given the focus on learning, the normal expectation is that the
       executive summary of each investigation will be placed on the public
       website. However, any personal data or information which could be
       used to identify a person must be removed from the document before it
       is published.
  10. Freedom of information Act 2000 and Date Protection Act 1998

  10.1 In the event of requests under the FOI Act or DP Act for copies of
  submissions or the full report should be dealt with by the FOI lead in Adult
  and Community Services Dept.


Appendix to be added
  • SAB Confidentiality Agreement for SCRs
  • Templates
  • SCR Request form




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