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THE CORPORATION OF THE MUNICIPALITY OF HURON SHORES _10-12_ May 12

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					THE CORPORATION OF THE MUNICIPALITY OF HURON SHORES
(10-12)


May 12, 2010
The regular meeting of the Council of the Corporation of the Municipality of
Huron Shores was held on Wednesday, May 12, 2010 and called to order by
Mayor Ted Linley at 7:00 p.m.

PRESENT WERE: Mayor Ted Linley, Councillors Gord Campbell, Fred Eldner,
David Ratz, Gil Reeves, Archie Roach and Kent Weber.

REGRETS: Councillors John Fullerton, Al Pritchard

ALSO PRESENT: Patricia Ehard; Tim Armstrong; Jane Armstrong;
Clerk/Administrator Deborah Tonelli; Administrative Assistant Carla Slomke

AGENDA REVIEW:
Clerk/Administrator Tonelli requested the addition of the following items:
8-12. By-law #10-25: to authorize contract with 4 Season’s Septic Service
for Portable Toilet facilities at Municipal Parks;
8-18. By-law #10-26: to enter into an Agreement with the Iron Bridge Lions
Club for maintenance of property described as SPT Lot 3, Con. 2, Gladstone
Twp.; and
9-6. Cameco – Cameco Community Appreciation Day.
Council approved the addition of these items.

DECLARATION OF PECUNIARY INTEREST:
Mayor Linley with respect to the Village General Store account.


ADOPTION OF MINUTES

10-12-01          THAT Council Adopt the Minutes of the Special Meeting
D. Ratz           of Council held Wednesday, March 31, and April 7, 2010,
F. Eldner         and the Regular Meeting of Council held Wednesday, April
                  28, 2010, as circulated.                     CARRIED.

10-12-02          THAT By-law #10-21 being a by-law of the Corporation
G. Reeves         of the Municipality of Huron Shores to Adopt the Minutes
D. Ratz           of the Special Council Meeting held on Wednesday, March
                  31, and April 7, 2010, and the Regular Council Meeting
                  held Wednesday, April 28, 2010, authorizing the taking of
                  any action authorized therein and thereby, was read a
                  first, second and third time and passed in open Council
                  this 12th day of May, 2010.                    CARRIED.


ADOPTION OF ACCOUNTS

10-12-03          THAT Council appoints Councillor Reeves as Acting
K. Weber          Mayor for the purpose of addressing the Village General
D. Ratz           Store account.                               CARRIED.

10-12-04          THAT Council approves payment of the Village General
G. Campbell       Store account in the amount of $570.64. CARRIED.
K. Weber          DECLARATION OF PECUNIARY INTEREST: E. W. Linley

10-12-05          THAT Council approves payment of the General
F. Eldner         Accounts, excluding items of Pecuniary Interest, for the
A. Roach          period from April 29 to May 12, 2010 in the amount of
                  $121,247.68.                                CARRIED.

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May 12, 2010

BUSINESS ARISING FROM MINUTES:

Council reviewed a report authored by Deputy Clerk Eagleson entitle “Right
of Occupation” with respect to a request to install a septic line under Coles
Bay Road, to which Mrs. Eagleson had verbally reported to Council at the
last regular meeting. The following resolution was passed:

10-12-06          WHEREAS the owner of land for Assessment Roll # 008-
D. Ratz           22100 at 139 Coles Bay Road, described as CON 3 LOT 5
G. Reeves         SPT PCL 2577 ACS PCL 2585 ACS RP 1R6678 Part 1, has
                  requested permission to install a line under and within
                  the dedicated/unassumed public highway known as Coles
                  Bay Road, to permit the installation of infrastructure
                  serving a private sewage system to permit the pumping of
                  septic from the lands owned on the north side of Coles Bay
                  Road to lands owned by the same owner on the south side
                  of Coles Bay Road;
                  NOW THEREFORE BE IT RESOLVED THAT the Council of
                  the Corporation of the Municipality of Huron Shores grant
                  said permission by way of License of Occupation subject to
                  solicitor recommendation;
                  AND THAT staff be authorized to convey to the requesting
                  landowner, details and requirements as recommended by
                  the Municipal Solicitor;
                  AND THAT upon the landowner agreeing in principle, the
                  Municipal Solicitor be contacted to commence preparation
                  of the required document, with all associated costs to be
                  the responsibility of the owner of the land, requesting said
                  permission.                                     CARRIED.

On a query from Councillor Ratz regarding the new tenant wishing to move
into the former location of the Royal Bank, Clerk/Administrator Tonelli
reported that she understands RBC wishes to retain signage, in the former
Iron Bridge Branch building until the end of June, advising its customers that
the business has moved to Blind River and that the prospective tenant is
amenable to this request. She also advised that further information will be
addressed in Closed Session due to the legal nature of the matter.


GENERAL BUSINESS

8-1. Council and Staff Reports

Public Works Report:
Clerk/Administrator, on behalf of Public Works Superintendent Tom Dumont,
reported that he had taken the 2005 Plow-truck, which was in for engine
servicing last Fall, to a mechanic specializing in Cummins engines for a
second opinion, as it is still not running as it should. The specialist has
made a diagnosis and will be providing this information in writing. Once
received, Council will direct staff how to proceed.

Planning Report:
Planning Consultant Bill Wierzbicki provided Council with a report entitled
“Industrial Community Improvement Plan Introduction and Procedure”.

8-2. 1996 Single-Axle Plow-Truck Combination Sander Unit Tender Award

                                                                   Page 2 of 8
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May 12, 2010

Clerk/Administrator advised of the tenders received as follows:
      - The Corporation of the Township of
        Plummer Additional                     $19,359.99
      - Randy Scheuermann                        $5,800.00

10-12-07         THAT Council accepts the bid of The Corporation of the
A. Roach         Township of Plummer Additional in the amount of
D. Ratz          $19,359.99 for the 1996 Single-Axle Plow-Truck
                 Combination Sander Unit.                   CARRIED.

8-3. By-law #10-22: Agreement with 4 Season’s Septic

10-12-08         THAT By-law #10-22 being a by-law of the Corporation
D. Ratz          of the Municipality of Huron Shores to Authorize the Mayor
F. Eldner        and the Clerk/Administrator to enter into a Consent
                 Agreement with Mr. Robert Shamas of 4 Season’s Septic
                 Service, to install a Third Drying Bed at the Ward 3
                 Waste Site, was read a first, second and third time and
                 passed in open Council this 12th day of May, 2010.
                                                                 CARRIED.

8-4. 2010 amalgamated tender

10-12-09         THAT Council accepts the 2010 amalgamated tender
G. Reeves        prices as follows:
G. Campbell      Surface Treatment MSO Construction Ltd.        $172,026.86
                 Blades             Carriere Industrial Supply Ltd.$4,468.65
                 Culverts           Canada Culvert                $19,844.05

                 Calcium           Pollard Highway Products       $86,526.09
                 Office Supplies   Grand & Toy                       $563.19
                 Signs             Northern Pipe Supply Ltd.       $2,029.03

                 For a grand total of $285,457.87 including all applicable
                 taxes.                                      CARRIED.

8-5. Minutes of the Public Works Committee, March 26/10

10-12-10         THAT Council receives the Minutes of the Public Works
K. Weber         Committee, March 26, 2010.                 CARRIED.
D. Ratz

8-6. 2010 RG-1 Gravel Tender Award
Clerk/Administrator advised that only one bid had been received for this
tender.

10-12-11         THAT Council accepts the tender of Gilbertson
A. Roach         Enterprises Inc. for the total amount of $75,359.64
G. Campbell      including all applicable taxes to fulfill the requirements
                 of Gravel Contract 2010 RG-1 for gravel supply, haul
                 and placing as follows:
                 (a)   2,500 cu. yds. on various roads in Ward 1
                 (b)   1,000 cu. yds. on various roads in Ward 2
                 (c)   1,500 cu. yds. on various roads in Ward 4
                                                                 CARRIED.


                                                                  Page 3 of 8
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May 12, 2010

8-7. 2010 Brushing/Grass Cutting on Public Roads Quotes
Clerk/Administrator advised of the tenders received as follows:
Company              Contract Price    per hour rate for per hour rate for
                                       add’l brushing       add’l grass cutting
David Leveille       No Bid                      $130.00                $70.00
Randy Walsh          $14,000.00 for               $95.00                $87.50
Brushing             brushing OR
                     grass cutting
Dennis Kirby         $10,005.00                   $50.00                $50.00
Riverside            $27,000.00                   $90.00                $90.00
Enterprises

Clerk/Administrator Tonelli advised that she called Dennis Kirby for
clarification regarding the capability of the equipment he is proposing to use
as it does not have an arm. Mr. Kirby advised that he did survey the work
area and felt he could provide at least a 9 ft. swath at most intersections
that appear to have had the extra wide swath done in the past. He noted
that there may be a couple of intersections that he would have to do by
hand and that he had taken this into consideration and included this work in
his quotation.
It was also noted that this equipment would not be capable of cutting high
branches. Councilor Reeves advised that if there were any areas that
required such flail equipment, Council could hire, on a per hour basis, one of
the bidders with such equipment.
Clerk/Administrator also cautioned Council with respect to the low bid.

10-12-12          THAT Council accepts the quote from Mr. Dennis Kirby in
D. Ratz           the amount of $10,005.00 excluding taxes for the 2010
G. Campbell       Municipal Roadside Brushing and Grass Cutting
                  Contract.                                  CARRIED.

8-8. Request signage for Main Street
Clerk/Administrator Tonelli explained the confusion that has been
experienced by emergency response on the portion of Main Street that is
also Highway 546.

10-12-13          THAT Council requests that Ministry of Transportation
K. Weber          (MTO) make improvements to the existing signage on
G. Reeves         Highway 17 and Highway 546 to alleviate 911 confusion
                  currently being experienced on the old Village of Iron
                  Bridge Main Street portion of Highway 546. CARRIED.

8-9. Lawn Watering Restrictions - Water Agreement with Town of Thessalon

10-12-14          THAT By-law #10-23 being a by-law of the Corporation
K. Weber          of the Municipality of Huron Shores to regulate, prohibit
F. Eldner         or restrict the use of municipal water on properties
                  within the designated areas of the Water Agreement with
                  the Corporation of the Town of Thessalon, was read a first,
                  second and third time and passed in Open Council this 12th
                  day of May, 2010.                             CARRIED.

Jane Armstrong departed the gallery at 7:48 p.m.




                                                                   Page 4 of 8
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May 12, 2010

8-10. Water Services - Water Agreement with Town of Thessalon

10-12-15          THAT By-law #10-24 being a by-law of the Corporation
G. Campbell       of the Municipality of Huron Shores to prohibit cross-
F. Eldner         connections with other water sources for properties
                  receiving municipal water via the main line and within the
                  designated areas of the water agreement with the
                  Corporation of the Town of Thessalon, was read a first,
                  second and third time and passed in Open Council this 12th
                  day of May, 2010.                             CARRIED.

Council instructed municipal staff to issue copies of the above by-laws to all
Huron Shores property owners receiving water via the Main Line from the
Town of Thessalon.

8-11. Minutes of Settlement: 57 24 000 017 11402 0000

10-12-16          THAT Council accepts the Minutes of Settlement from
A. Roach          MPAC for Taxation as follows:
F. Eldner         57 24 000 017 11402 0000 I/T 2008 CVA From 62,000 to I/T 25,500
                                          R/T 2008 CVA From 85,000 to R/T 34,500
                                                                     CARRIED.

8-12. Authorize contract with 4 Season’s Septic Service for Portable Toilet
facilities at Municipal Parks

10-12-17          THAT By-law #10-25 being a by-law of the Corporation
G. Reeves         of the Municipality of Huron Shores to authorize the Mayor
K. Weber          and the Clerk/Administrator to enter into an agreement
                  with 4 Season’s Septic Service to supply and service
                  portable toilet facilities to Municipal Parks, was read a
                  first, second and third time and passed in Open Council
                  this 12th day of May, 2010.                    CARRIED.

8-13. Provide notice and set Public Hearing date re: Official Plan
Amendment, initiated by Municipality, to include a Community Improvement
Plan policy in the Township of Thessalon Official Plan.

10-12-18          WHEREAS Council desires to allow for development of
K. Weber          Community Improvement Plans in areas of Thessalon
F. Eldner         Township;
                  AND WHEREAS the Official Plan that governs Thessalon
                  Township only has provision for Community Improvement
                  Plans within the Hamlet Policy area;
                  NOW THEREFORE BE IT RESOLVED THAT Council proceeds
                  with an Official Plan Amendment for the Thessalon
                  Township Official Plan to allow for Community
                  Improvement Plans throughout the entire jurisdiction of
                  said document;
                  AND THAT Council set a Public Meeting Date as required
                  under the Planning Act for July 7, 2010 at 7:00 p.m.,
                  with said meeting to be held at the Thessalon Township
                  Community Centre in Little Rapids.            CARRIED.

8-14. Provide notice and set Public Meeting date re: Amendment to Zoning
By-law #7-91 (Township of Thessalon), initiated by Municipality, to change


                                                                     Page 5 of 8
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May 12, 2010
zoning from ‘Rural’ to ‘General Industrial’ on property owned by the
Municipality in the geographic Township of Thessalon.
This matter is to be revisited following the Closed Session of Council due to
necessary discussions related to potential property acquisition.

8-15. To hire the services of Freshwater Research

10-12-19          THAT Council authorizes the hiring of Freshwater
G. Reeves         Research to conduct the lake capacity studies for:
D. Ratz              1. Bright Lake as per the quote dated March 12,
                         2010, in the amount of $13,250.00, including site
                         visits; and
                     2. Big Basswood Lake as per the quote dated April
                         30, 2010, in the amount of $5,270.00, including
                         site visits.
                  For a total of: $18,520.00 excluding taxes.
                                                              CARRIED.

On a query from Councillor Campbell regarding the requirement for three
years of test results, Clerk/Administrator Tonelli advised that she has
consulted with Dr. Nurnberg regarding this matter and believes she spoke
with the Ministry about this and as she does have some previous data she
can utilize, is able to proceed with the study this year.

8-16. Approve East Algoma GeoSmart budget.
This matter was deferred to budget deliberations as the updated budget
numbers had not yet been received as at meeting time. Clerk/Administrator
Tonelli did note that the Committee will be seeking funding to cover last
year’s expenses as the participating municipalities were not invoiced in
2009.

8-17. Authorize the purchase of property described as SPT Lot 3, Con. 2,
Gladstone Twp.
Councillor Reeves queried the impact this acquisition will have on the
Municipal insurance costs. On the question of insurance, Clerk/Administrator
advised that as part of the Licence of Occupation (further discussed below),
District A-5 will have to carry liability insurance and name the Municipality as
an additional insured.
Councillor Campbell questioned who would maintain the Memorial Forest if
the Iron Bridge Lions Club ceased to exist. Mayor Linley explained that he
understood that if that were to happen, the Memorial Forest would be
maintained by another Lions Club in the area. Council agreed that this
should be spelled out as a clause in the Licence of Occupation.

10-12-20          WHEREAS the Iron Bridge Lions’ Club has requested
D. Ratz           that the Municipality purchase properties currently
F. Eldner         described as Part of Lot 3, Concession 2, Gladstone
                  Township as in T90697 except Part 6, Plan 1R-1480;
                  AND WHEREAS the Municipality deems it advisable to
                  acquire said lands;
                  NOW THEREFORE BE IT RESOLVED THAT the Corporation
                  of the Municipality of Huron Shores purchases the
                  properties as described above for the sum of $1.00;
                  AND THAT the acquisition be conditional on the
                  Municipality granting a licence of occupation to the Iron
                  Bridge Lions’ Club.                            CARRIED.


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May 12, 2010
8-18. To enter into an Agreement with the Iron Bridge Lions Club for
maintenance of property described as SPT Lot 3, Con. 2, Gladstone Twp.
As part of the negotiations to purchase the property described under Item 8-
17, it was agreed that the Lions Clubs, under District A5, would continue to
maintain the property in perpetuity. Therefore, Council instructed that this
item be deferred pending addition of a perpetual maintenance clause of the
Memorial Forest.


LETTERS & COMMUNICATIONS FOR ACTION

9-1. OGRA – OGRA to Manage $750,000 Fund for Municipalities – deferred
from April 28, 2010
Clerk/Administrator Tonelli advised that more research on the part of
municipal staff would be required regarding this funding. Council directed
that this item be brought to a future agenda following receipt of additional
information.

9-2. Town of Thessalon – Thessalon Arena Budget Request
Council directed the Clerk/Administrator to provide a written response to the
Town of Thessalon advising that this item would be deferred to budget
deliberations.

9-3. Algoma Public Health – Support Establishment of an International
School of Environmental Public Health

10-12-21          THAT the Council of the Corporation of the Municipality of
K. Weber          Huron Shores supports the creation of an International
F. Eldner         School of Environmental Public Health between Sault
                  Ste. Marie, Michigan (LSSU) and Sault Ste. Marie, Ontario
                  (Sault College) as requested by the Algoma Public
                  Health Board by Resolution No. 2010-38, dated April 22,
                  2010;
                  AND THAT a copy of this resolution be forwarded to Dr.
                  Allan Northan, Medical Officer of Health, Algoma Public
                  Health.                                      CARRIED.

9-4. AMO – Bill 16 Proposes Transfer of OHIP and Related Costs to
Municipalities (Update: See Agenda Item 10-6.)

9-5. Catherine Carlyle – request approval for upright grave stone
Mayor Linley advised that it is municipal policy that only one upright
gravestone is permitted on a family plot. The remainder of the markers
must be flat stones. Mrs. Carlyle had expressed concern in her letter, that a
flat stone would not remain clean and legible to future generations. Mayor
Linley addressed this issue by stating that perpetual care would ensure that
the stone would be leveled as needed.
Councillor Reeves, a Cemetery Board member, concurred and stated that
the Board, having met previously, had reached the same consensus. Council
directed the Clerk/Administrator to send a letter to Mrs. Carlyle advising her
of the Municipal policy and the determining rationale.

9-6. Cameco – Cameco Community Appreciation Day
Council identified the following work-wish-list: Municipal Complex flower
beds, Beharriell Park building accesses, and repair and building of new picnic
tables.


                                                                   Page 7 of 8
THE CORPORATION OF THE MUNICIPALITY OF HURON SHORES
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May 12, 2010
LETTERS & COMMUNICATIONS FOR INFORMATION

10-1. Ontario JRPM Advisory Committee – Proclaim June Recreation & Parks
      Month
10-2. Algoma Public Health – “Ain’t No Waitin’ in Algoma”
10-3. AMO Watch File – April 29, 2010
10-4. Ministry of Tourism & Culture – 2010 Summer Experience Program
10-5. AMO Watch File – May 6, 2010
10-6. AMO – Government Withdraws OHIP Costs Transfer Proposal
10-7. Cathy Jensen, MNDMF – Summer Jobs Services Program


CLOSED SESSION:

10-12-22         THAT Council proceed in Camera at 8:32 p.m. in order to
K. Weber         address a matter pertaining to:
F. Eldner          - a proposed or pending acquisition or disposition of
                      land by the municipality or local board;
                   - litigation or potential litigation, including matters
                      before administrative tribunals, affecting the
                      municipality or local board;
                   - the subject matter relates to the consideration of a
                      request under the Municipal Freedom of Information
                      and Protection of Privacy Act if the council, board,
                      commission or other body is the head of an
                      institution for the purposes of that Act. CARRIED.


OPEN SESSION:

10-12-23         THAT Council returns to open session at 8:54 p.m.
A. Roach                                                        CARRIED.
G. Campbell


10-12-24         THAT Clerk/Administrator be authorized to pursue the
F. Eldner        feasibility of purchasing property located in Thessalon
G. Reeves        Twp.                                        CARRIED.


10-12-25         THAT Clerk/Administrator be authorized to proceed with
D. Ratz          obtaining a Letter of Opinion on the value of property
F. Eldner        located in Day Twp, at a time deemed advisable by the
                 Valuer.                                    CARRIED.


ADJOURNMENT:

10-12-26         THAT    Council    does    adjourn    at    8:58   p.m.
G. Reeves                                                      CARRIED.
K. Weber




_________________________              ____________________________
MAYOR                                  CLERK/ADMINISTRATOR
                                                          Page 8 of 8

				
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