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					                                           OFFICE OF HUMAN CAPITAL
                                           TSA TIME AND ATTENDANCE
                                           ADMINISTRATION MANUAL




                               DO NOT COPY OR PRINT THIS DOCUMENT
    Changes are made to this document periodically and a copies or printed documents may not be current.




                              TSA TIME AND ATTENDANCE
                               ADMINISTRATION MANUAL




Effective Date: July 2009
Revision #: 2.4
Date of last change: July 2009



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                                           Change Record


 Date          Version                                 Change Reference
 July 2004     First Edition                           Original Time and Labor Manual
 04-07-09      T&A Manual – April 2009                 Posted to T&A Central
 06-08-09      T&A Manual – June 2009                  Modifications by Policy
 06-17-09      T&A Manual – June 2009                  Edits
 07-10-09      T&A Manual – July 8, 2009               Changed to Manual



This manual provides general guidance on completing employee timesheets. It contains examples of
how the appropriate TSA Management Directives can be interpreted that are based on specific cases
and conditions. Due to the large number of variables that could affect any one specific case, it is not
possible to provide an example for every possible situation. If there is a difference in interpretation
between this manual and a specific TSA Management Directive, the Management Directive will take
precedence.




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                                                              Table of Contents
Section                                                                                                                                             Page
1.         Definitions .......................................................................................................................... 7
2.         Time and Attendance Process ........................................................................................... 13
2.1        Purpose of the Time and Attendance Process........................................................................... 13
2.2        Time & Attendance Reporting Process Responsibilities ............................................................ 13
2.3        No Dual Responsibilities ............................................................................................................ 13
2.4        Certifier Qualifications in webTA ............................................................................................... 14
2.5        Airport T&A Process ................................................................................................................... 14
2.6        Headquarters T&A Process ........................................................................................................ 17
3.         The Time and Attendance Report ...................................................................................... 19
4.         T&A Report Header........................................................................................................... 20
4.1        Meal Breaks ............................................................................................................................... 21
5.         Pay Period Section ............................................................................................................ 24
6.         T&A Report Transaction Codes .......................................................................................... 26
7.      Assigned Shift Section ....................................................................................................... 31
7.1     Shifts .......................................................................................................................................... 33
7.1.1     Continuous Shift ..................................................................................................................... 33
7.1.2     Split Shift ................................................................................................................................ 35
7.1.3     Shift Spans Midnight .............................................................................................................. 36
7.2     Work Schedules ......................................................................................................................... 37
7.2.1     Conventional Work Schedule (ConWS) .................................................................................. 38
7.2.2     Flexible Specialized Work Schedules (FSWS) ......................................................................... 39
7.2.2.1           Compressed Work Schedules (CWS) ............................................................................. 39
7.2.2.2           Variable Work Schedules (VWS) ................................................................................... 40
7.3     Alternative Work Schedules (AWS) ........................................................................................... 43
7.3.1     Compressed Work Schedule (CWS) ....................................................................................... 44
7.3.2     Flexible Work Schedule (FWS) ............................................................................................... 48
7.3.2.1           Flexitour ........................................................................................................................ 48
7.3.3     Shifts and Schedules of Full-Time Versus Part-Time Employees ........................................... 49
7.4     Assigned Shift Transaction Codes .............................................................................................. 50
7.4.1     Regular Base Pay .................................................................................................................... 51
7.4.1.1           Shift Hours..................................................................................................................... 52
7.4.1.2           Core Hours .................................................................................................................... 52
7.4.1.3           Regular Day Off (RDO)................................................................................................... 52
7.4.2     Base w/Night Differential ....................................................................................................... 52
7.4.3     Base w/Sunday Differential .................................................................................................... 54
7.4.4     Base w/Sun + Night Differential ............................................................................................. 54
7.4.5     Danger Pay ............................................................................................................................. 54
7.4.6     Hazard Pay Differential .......................................................................................................... 55
7.4.7     Holiday Worked...................................................................................................................... 55


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7.4.8     Split Shift Differential ............................................................................................................. 55
7.4.9     Telework ................................................................................................................................. 55
7.4.10    Travel Codes ........................................................................................................................... 56
7.4.10.1         Travel - En Route TDY .................................................................................................... 57
7.4.10.2         Travel - At Destination TDY ........................................................................................... 57
7.4.10.3         Travel - At Destination Training .................................................................................... 58
7.4.10.4         Sunday and Holiday Pay while Traveling ...................................................................... 59
7.5     Hours Actually Worked .............................................................................................................. 60
7.6     T&A Project Code ....................................................................................................................... 61
8.    Worked Outside Shift Section ........................................................................................... 64
8.1   Worked Outside Shift Transaction Codes Summary.................................................................. 64
8.2   Comp Time Earned ..................................................................................................................... 65
8.2.1   Comp Time Earned in Lieu of Overtime ................................................................................. 65
8.2.2   Comp Time Earned for Religious Observances ...................................................................... 66
8.2.3   Comp Time Earned for Travel ................................................................................................ 67
8.3   Overtime Pay ............................................................................................................................. 67
8.3.1   Regularly Scheduled Overtime over 40 Hours ....................................................................... 67
8.3.2   Regularly Scheduled Overtime Overtime over 8 hours ......................................................... 68
8.3.3   Scheduled Overtime with Night Differential .......................................................................... 68
8.4   Unscheduled Overtime .............................................................................................................. 68
8.4.1   Unscheduled Overtime over 40 Hours ................................................................................... 68
8.4.2   Unscheduled Overtime over 8 Hours ..................................................................................... 68
8.5   Callback Overtime Pay ............................................................................................................... 69
8.6   Summary of Premium Pay Rates ............................................................................................... 70
8.7   Comparison of Full-time & Part-Time employees ..................................................................... 72
9.      Leave and Other Time Section ........................................................................................... 73
9.1      Leave and Other Codes Summary.............................................................................................. 74
9.1.1      Leave Accrual Rates for Full & Part-Time Employees ............................................................ 75
9.2      Absence without Official Leave (AWOL) .................................................................................... 77
9.3      Admin/Excused Absence............................................................................................................ 77
9.3.1      Administrative Leave .............................................................................................................. 77
9.3.2      Excused Absence .................................................................................................................... 77
9.3.3      Coded as Admin/Excused Leave ............................................................................................ 78
9.3.3.1         Hazardous Weather ...................................................................................................... 78
9.3.3.2         Bone Marrow Donor ..................................................................................................... 78
9.3.3.3         On-The-Job Injury.......................................................................................................... 78
9.3.4      Specific Excused Absence Types ............................................................................................ 78
9.3.4.1         Funeral Leave ................................................................................................................ 78
9.3.4.2         Organ Donor.................................................................................................................. 79
9.3.4.3         Voluntary Community Service ...................................................................................... 79
9.3.4.4         Voting ............................................................................................................................ 79
9.4      Annual Leave .............................................................................................................................. 80
9.4.1      Advanced Annual Leave ......................................................................................................... 80
9.4.2      Annual Leave Carry-Over ....................................................................................................... 80
9.4.3      Restored Annual Leave .......................................................................................................... 81


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9.5      Cost of Living Allowance (COLA) ................................................................................................ 81
9.5.1       Stop COLA ............................................................................................................................... 82
9.6      Comp Time Used ........................................................................................................................ 82
9.6.1       Comp Time for Travel Used .................................................................................................... 83
9.6.2       Comp Time Used for Religious Observances ......................................................................... 83
9.6.3       Two Comp Time Used Absences in One Shift ........................................................................ 83
9.7      Court Leave ................................................................................................................................ 85
9.7.1       Court Leave w/Night Differential ........................................................................................... 86
9.7.2       Court Leave Split Shift Differential ......................................................................................... 86
9.8      Family and Medical Leave Act (FMLA) ....................................................................................... 86
9.8.1       Annual Leave – FMLA ............................................................................................................. 87
9.8.2       Comp Time Leave Used – FMLA ............................................................................................. 87
9.8.3       LWOP – FMLA ......................................................................................................................... 87
9.8.4       Restored Annual Leave – FMLA ............................................................................................. 87
9.8.5       Sick Leave – FMLA .................................................................................................................. 87
9.9      Foreign Post Differential ............................................................................................................ 88
9.9.1       Begin Foreign Post Differential .............................................................................................. 88
9.9.2       End Foreign Post Differential ................................................................................................. 88
9.10     Furlough ..................................................................................................................................... 88
9.11     Holidays...................................................................................................................................... 89
9.11.1      Holiday Leave ......................................................................................................................... 89
9.11.2      Holiday on Regular Day Off (RDO) ......................................................................................... 90
9.11.3      Holiday on an RDO for a Full Time Employee Working a Non-Basic Workweek ................... 91
9.11.4      Holiday Falls on a Shift that spans Midnight .......................................................................... 92
9.11.5      Holiday Worked...................................................................................................................... 93
9.12     Home Leave ............................................................................................................................... 95
9.13     Leave without Pay (LWOP) ........................................................................................................ 95
9.13.1      LWOP with OWCP .................................................................................................................. 95
9.14     Regular Military Leave ............................................................................................................... 95
9.14.1      Military Leave with Night Differential .................................................................................... 96
9.14.2      Military Leave (Emergency).................................................................................................... 96
9.14.3      Military Leave – Parade and Encampment ............................................................................ 97
9.15     OWCP Injury Leave..................................................................................................................... 97
9.16     OWCP with Night Diff ................................................................................................................ 97
9.17     Sick Leave ................................................................................................................................... 98
9.17.1      Advanced Sick Leave .............................................................................................................. 99
9.18     Suspension ............................................................................................................................... 100
9.19     Time Off Award ........................................................................................................................ 100
9.20     Two Leave Transactions in One Day ........................................................................................ 100
10.      Footer Section ................................................................................................................ 102
11.      Remarks Section ............................................................................................................. 103
11.1     Separated Employees .............................................................................................................. 103
11.2     OWCP with Night Diff .............................................................................................................. 104
11.3     Recording 2 leave transactions during a Shift ......................................................................... 104
11.4     Meal Breaks other than Normal. ............................................................................................. 105


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11.5      COLA Start Date ....................................................................................................................... 105
11.6      COLA Stop Date ........................................................................................................................ 105
11.7      Added Pages............................................................................................................................. 105
11.8      Corrected Reports .................................................................................................................... 105
12.      Supervisor Review of T&A Report ................................................................................... 106
13.      Adding Pages to the T&A Report ..................................................................................... 107
14.      Correcting T&A Reports .................................................................................................. 107
15.      Documentation............................................................................................................... 110
15.1     Falsifying Documents ............................................................................................................... 110
16.      webTA Data Input ........................................................................................................... 111
16.1     Entering Transactions .............................................................................................................. 111
16.2     Entering Leave and Other Project Code .................................................................................. 112
16.3     Validating the T&A Data entry ................................................................................................. 113
16.4     Certifying the T&A Data ........................................................................................................... 113
16.5     View Certified Summaries........................................................................................................ 114
Appendix A: Frequently Asked Questions (FAQs) ........................................................................ 115
Appendix B: Abbreviations and Acronyms .................................................................................. 118
Appendix C: References ............................................................................................................. 120
Appendix D: Seeking Further Information................................................................................... 120
Appendix E: Time Periods ........................................................................................................... 120
Appendix F: T&A Report Drop Down Box Codes.......................................................................... 123




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               1.      Definitions

    1. Absence Without Official Leave (AWOL): Status of an employee absent from duty without
       authorization.
    2. Adjusted Rate of Pay: The Adjusted Rate of Pay is the Base Rate of Pay plus locality pay.
    3. Administrative leave: An administratively authorized absence from duty without loss of pay
       or charge to leave. The placement of an employee in a paid non-duty status when the
       employee’s continued presence in the workplace may pose a threat to the employee or
       others, result in loss of or damage to Government property, or otherwise jeopardize
       legitimate Government interests. Generally, administrative leave is implemented (1) during
       the notice period for an employee whose removal or indefinite suspension has been proposed
       or (2) during the period of an official investigation or management inquiry. Administrative
       leave must be approved by a designated official. The duration of administrative leave must be
       kept to a minimum time frame.
    4. Administrative Workweek: Any period of seven consecutive 24-hour periods designated by
       the Assistant Secretary, or designee. Generally, the administrative workweek begins on
       Sunday and ends on Saturday.
        At TSA, the administrative workweek is the same as the calendar week. It is a 7-day period
        starting at 0000 on Sunday and ends at 2400 the next Saturday. TSA uses the workweek when
        recording how many hours a week someone works. For example, some full-time and part-time
        employees must work more than 40 hours during an administrative workweek to get
        overtime. This means they must work over 40 hours between 0000 on Sunday and 2400 the
        next Saturday.
    5. Advance sick leave: Sick leave advanced to employees who have an illness or disability and
       have exhausted all of their accrued and accumulated sick leave. Employees must request and
       receive management approval before using advance sick leave. Employees are responsible for
       satisfying the indebtedness for advance leave.
    6. Alternative Work Schedule (AWS): A generic term that applies to either Flexible Work
       Schedules (FWS) or Compressed Work Schedules (CWS).
    7. Annual leave: A form of paid leave earned by an employee on the basis of years of Federal
       service which may be used for vacations, rest and relaxation, family needs, other outside
       activities, emergencies not covered by sick leave, and other personal business.
    8. Approved Time-Off Status (or Category): Any of a variety of approved categories used to
       account for time off from work, including all forms of approved leave, compensatory time off
       (Comp Time), excused absence, or time off as an award.
    9. Basic Workweek for Full-Time (FT) Employees: A 40-hour workweek that does not extend
       more than six of any seven consecutive days.
        A basic workweek for full-time employees is a regularly scheduled 40-hour workweek on a
        Conventional Work Schedule, or an 80-hour per pay period regularly scheduled workweek on
        a Compressed Work Schedule.


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    10. Basic Workweek for Part-Time (PT) Employees: For PT employees, the basic workweek is the
        number of hours they are scheduled for work during the administrative workweek. For PT
        employees, including PT TSOs, hired before April 2, 2007, the Basic Workweek consists of
        between 16 and 32 hours per week or 32 and 64 hours per pay period. For PT TSOs hired after
        April 2, 2007, the Basic Workweek consists of between 16 and 25 hours per week or 32 and 50
        hours per pay period.
    11. Basic Work Requirement: The number of hours an employee is required to work or to
        account for by charging leave, excused absence, holiday leave hours, compensatory time off,
        or time off as an award. The basic work requirement does not include overtime hours.
    12. Biweekly Pay Period: The 2-week period for which employees are scheduled to perform work.
    13. Calendar year (CY): From 0000 on January 1 to 2400 December 31.
    14. Callback overtime pay: Premium pay given to employees who perform call-back overtime
        work. Call-back overtime work is irregular and occasional overtime work performed by an
        employee on a day when no work is scheduled or at a time that requires the employee to
        return to the place of employment from an off duty status.
    15. Compensatory time off for religious observance: A form of compensatory time off that may
        be earned by employees for performing work outside of the basic work requirement for the
        purpose of religious accommodation.
    16. Compensatory time off for travel: A form of compensatory time off that may be earned by an
        employee for time spent in a travel status away from the employee’s official duty station
        when such time is not otherwise compensable.
    17. Compensatory time off in lieu of overtime pay (Comp Time): Hours that may be earned by an
        employee, in lieu of overtime pay, for irregular or occasional overtime work.
    18. Compressed Work Schedule (CWS): For full-time positions, work schedules consisting of less
       than 10 days and no more than 80 hours per pay period. For part-time positions, work
       schedules consisting of less than 10 days and no more than 64 hours per pay period. For part-
       time TSOs hired after April 2, 2007, work schedules consisting of no more than four days per
       week and no more than 50 hours per pay period.
    19. Conventional Work Schedule (ConWS): For FT positions, work schedules consisting of five
        days per week, eight hours per day, 40 hours per week, and 80 hours per pay period. For PT
        positions, work schedules consisting of five days per week, no more than 32 hours per week,
        and no more than 64 hours per pay period. For PT TSO positions (PT TSOs hired after April 2,
        2007), work schedules consisting of five days per week, no more than five hours per day, no
        more than 25 hours per week, and no more than 50 hours per pay period.
    20. Core Hours: The time periods - during the workday, workweek, or pay period that are within
        the tour of duty - during which all employees working an AWS are required to be present for
        work or to be in an approved time-off status. Generally, TSA’s core hours are 0930 (9:00 a.m.)
        to 1530 (3:30 p.m.). However, an organization may establish alternative core hours with the
        written approval of the appropriate management official or designee.
    21. Court leave: Authorized absence from duty, without loss of pay or charge to an employee’s
        personal leave accounts, for the purpose of service as a juror or for service in a nonofficial
        capacity as a witness when one of the parties is the Federal, State, or local government.

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    22. Day: One calendar day or the 24-hour period from 0000 to 2400.
    23. Emergency positions: Positions are deemed emergency positions if they are necessary to
        continue TSA operations during emergencies. Employees occupying emergency positions will
        not be dismissed if an emergency arises.
    24. Employ: To engage a person in an activity that is for the benefit of TSA.
    25. Employee: Any individual receiving a Federal salary payment from TSA.
    26. Excused absence: Administratively authorized absence from duty, without loss of pay or
        charge to an employee’s personal leave accounts that may be granted under specific
        circumstances by an authorized management official. Authority to grant excused absence is
        limited. Excused absence is not authorized for use as an award or reward for any
        circumstances, including superior performance or perfect attendance.
    27. Exempt Employee: An affected individual is not covered by minimum wage and overtime
        provisions. An employee is considered to be Exempt if they meet the exemption criteria in TSA
        MD 1100.55-8, Premium Pay.
    28. Family Medical Leave Act (FMLA): Law that provides eligible employees up to 12
        administrative workweeks of unpaid leave in a 12 month period for certain personal and
        family emergencies.
    29. Family Member:
        (a) For the purpose of sick leave and funeral leave, a spouse and the spouse’s parents;
            children, including adopted children and their spouses; parents; siblings and their spouses;
            and any individual related by blood or affinity whose relation to the employee is the
            equivalent of a family relationship.
        (b) For the purpose of FMLA, a spouse, a child under 18 years of age, a child over 18 years of
            age who is incapable of self-care due to a physical or mental disability; and parents of the
            employee.
    30. Fiscal year (FY): TSA’s fiscal or budget year that runs from October 1 to September 30.
    31. Flexible Hours: The times during the workday, workweek, or pay period within the tour of
        duty during which an employee covered by a flexible work schedule may choose to vary his or
        her times of arrival to and departure from the work site consistent with the duties and
        requirements of the position.
    32. Flexible Work Schedule (FWS): A form of AWS. For FT employees, FWS means an 80-hour
        biweekly basic work requirement (8 hours per day) that allows employees to determine their
        work schedule (starting and stopping times) within established limits. For PT employees, FWS
        means a biweekly basic work requirement of less than 80 hours in a biweekly pay period that
        allows employees to determine their work schedule (starting and stopping times) within
        established limits.
    33. Flexible Specialized Work Schedule (FSWS): CWS and Variable Work Schedules created for
        the employees assigned to shifts that help to facilitate a balance between the critical security
        needs of TSA and the needs of our employees.
    34. Flexitour: A flexible work schedule allowing employees to select starting and stopping times
        within the flexible hours. Once the work schedule is agreed upon by the employee and the

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        approving official, it is fixed until revised by subsequent agreement. Flexitour is the only type
        of flexible work schedule available to non-screener employees.
    35. Fulltime employees: Employees who have a regularly scheduled tour of duty that is at least 80
        hours in a two-week pay period.
    36. Funeral Leave: Excused absence of up to three (3) days granted to an employee to make
        arrangements for or to attend a funeral or memorial service of an immediate family member
        who died as a result of wounds, injury, or disease incurred while serving as a member of the
        armed forces in a combat zone. The definition of family member is the same as that used for
        sick leave.
    37. Hazardous Duty Pay: A form of premium pay paid to an eligible employee for the perfomance
        of hazardous duty or duty involving physical hardship authorized by the TSA’s Office of Human
        Capital is required.
    38. Headquarters: For the purpose of this manual, all TSA offices other than airports
    39. Hourly Rate of Pay: Hourly Rate of Pay is the Annual Adjusted Salary divided by 2087. The
        Annual Adjusted Salary is the Regular Base Pay plus locality pay.
    40. Hours of Work: Hours worked by an employee both within and outside the normal tour of
        duty. Those hours falling outside the normal tour may require overtime compensation. Meal
        breaks and the break between shifts that make up a split shift schedule are not included in
        hours of work.
    41. In lieu of: Means “as a substitute for” or “instead of.”
    42. Irregular and Occasional Overtime: Approved overtime that was not scheduled prior to the
        beginning of the work Administrative Workweek. For the purpose of this manual, irregular
        and occasional overtime is referred to as unscheduled overtime.
    43. Leave without pay (LWOP): An approved temporary absence from duty in a non-pay status
        that may be granted at the employee’s request. In general, an employee may not be placed
        on LWOP unless it is at the employee’s request.
    44. Leave Year: The time beginning the first day of the first full biweekly pay period in a calendar
        year and ending on the day immediately before the first day of the first full biweekly pay
        period in the following calendar year.
    45. Managers: For the purpose of this manual, Executives such as the Assistant Secretary, Deputy
        Assistant Secretary, Assistant Administrators (AAs), Area Directors (ADs), Special Agents in
        Charge (SACs), Federal Security Directors (FSDs), or designees (subordinate managers and
        supervisors).
    46. Meal Break: A minimum of 30 minutes of unpaid time set aside for eating. A meal break may
        be 30 or 60 minutes in length and extends the employee’s workday by an equivalent amount.
        A meal break is not considered to be part of the basic workweek/work requirement, except in
        those situations when the supervisor requires the employee to perform his or her regular
        duties while eating.
    47. Military Leave (Regular): Time off at full pay for eligible employees to participate in active
        duty, active duty training, and inactive duty training as a member of the National Guard or as
        a Reservist of the Armed Forces. Full-time employees receive 120 hours of military leave

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        (regular) each fiscal year. Part-time employees receive a prorated amount based on the tour
        of duty reflected on the SF-50, Notification of Personal Action.
    48. Military Leave (Emergency): Time off for eligible employees who perform military duties in
       support of civil authorities in the protection of life and property as ordered by a State
       Governor, or who perform full-time military service as a result of a call or order to active duty
       in support of a contingency operation as ordered by the President or the Secretary of Defense.
       Eligible employees may receive up to 22 workdays of military leave (emergency) each calendar
       year. Employees will have their civilian pay reduced by the amount of the military pay that
       corresponds to the 22 days of military leave (emergency) authorized.
    49. Non-Exempt: Employees in identified positions that are covered by minimum wage and
        overtime provisions. An employee is considered to be non-exempt if they do not meet the
        exemption criteria in TSA MD 1100.55-8, Premium Pay.
    50. Overtime: For FT and PT employees working a Conventional Work Schedule (ConWS) all hours
        worked in excess of 8 in a day, 40 in a week. For FT employees working a Compressed Work
        Schedule, all hours worked in excess of 80 in a pay period. For PT employees working a
        compressed work schedule, hours in excess of the compressed work schedule for the day
        (must be more than 8 hours) or for a week (must be more than 40 hours). Overtime must be
        officially ordered and approved in advance of being incurred. Overtime work must be
        approved in writing.
    51. Organization: An entity within TSA that is headed by an official with the authority to establish
        tours of duty, e.g., Assistant Secretary, Deputy Assistant Secretary, AAs, ADs, SACs, FSDs, or
        designees.
    52. Pay period: The two-week period TSA uses for recording payroll records and for calculating
        pay. There are generally 26 bi-weekly pay periods in a year. A pay period begins at 0000 on
        Sunday and ends two weeks later at 2400 on a Saturday.
    53. Payroll System: The Payroll and Personnel System provided by the Department of Agriculture,
        National Finance Center that processes TSA payroll.
    54. Part-time employee: A part-time TSA employee has a permanent or temporary appointment
        in the excepted service, and generally works between 16 and 32 hours each week (or between
        32 and 64 hours a pay period), on a prearranged schedule determined by management.
    55. Premium Pay: Compensation in the form of overtime, compensatory time off in lieu of
        overtime, hazardous duty pay, holiday pay, night pay differential, split-shift differential,
        Sunday pay, and Law Enforcement Availability Pay.
    56. Regular Base Pay: For the purposes of this Manual, Regular Base Pay is compensation paid for
        regularly scheduled non-overtime work performed by an employee between the hours of
        0600 and 1800 (6:00 a.m. and 6:00 p.m.) before any deductions and excludes locality pay,
        overtime, night differential, Sunday, and holiday premium pay.
    57. Regularly Scheduled Work: Work that is scheduled in advance of the administrative
        workweek.
    58. Regular Working Hours: The days and hours of an employee’s regularly scheduled
        administrative workweek.


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    59. Shift: A shift is an employee’s daily tour of duty, or the hours in a day that the employee is
        scheduled to work. Shifts can fall on any day of the week including holidays and can run any
        time day or night.
    60. Sick leave: A form of leave earned by an employee, which the employee may use for:
                a) Medical, dental, or optical examination or treatment;
                b) Incapacitation by physical or mental illness, injury, pregnancy, or childbirth;
                c) Communicable disease that would jeopardize the health of others by the employee
                    being present on the job;
                d) Absence from work for adoption-related activities;
                e) General family care, care of a family member with a serious health condition,; or
                f) Bereavement purposes
    61. Sick Leave for Family Care and Bereavement: Sick leave that is used for general family care,
        care of a family member with a serious health condition, or for bereavement purposes.
    62. Special tour: The non-work, unpaid time between the working portions of a split shift.
    63. Split-Shift: Any two shifts, lasting at least two hours each, in one 24-hour period with a break
        of at least two hours between shifts. One approved exception is additional shifts needed to
        support morning, midday, and afternoon or evening operations.
    64. T&A Report: The standard template or hard copy spreadsheet used by supervisors to record
        employees’ time and attendance.
    65. T&A: The presentation of employee hours on webTA.
    66. Tour of Duty: Hours of a day (a daily tour of duty) and days of an administrative workweek (a
        weekly tour of duty) that constitute an employee's regularly scheduled administrative
        workweek. Under FWS, tour of duty means the limits set by the appropriate management
        official within which an employee must complete his/her basic work requirement. Under CWS
        or other fixed schedules, tour of duty is synonymous with basic work requirement.
    67. Travel: Officially authorized travel – i.e., travel for work purposes that is approved by an
        authorized agency official.
    68. Unscheduled Overtime: Unscheduled Overtime is a term used for the purposes of this Manual
        to refer to Irregular and Occasional Overtime which is defined as approved overtime that was
        not scheduled prior to the beginning of the Administrative Workweek. See Irregular and
        Occasional Overtime.
    69. Variable Work Schedule (VWS): An established work schedule that allows managers to vary
        the number of hours in the work day and the number of days in the workweek based on the
        needs of the organization.
    70. Workday: Hours of the day that constitute an employee's daily tour of duty. A workday
        includes a day on which employees may be excused from duty by Federal statute, executive
        order, or administrative action.
    71. Work Schedule: A work schedule is a biweekly tour of duty that shows when an employee will
        work and take regular days off (RDO).



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               2.      Time and Attendance Process

   2.1      Purpose of the Time and Attendance Process

    The purpose of the Time and Attendance process is to accurately capture the hours worked and
    leave taken by TSA employees for transmittal to the Payroll System to ensure that employees
    receive the appropriate compensation each pay period. For Planners and Executives the pay
    records are included in the process that monitors the current year’s budget and the process of
    projecting future year’s budgets.

   2.2      Time & Attendance Reporting Process Responsibilities

    Everyone at TSA has a role in the payroll reporting process. The following Table highlights the
    roles and responsibilities in this process:


Table 1 - Roles and Responsibilities
Role                                              Responsibility
Employee                                          Record Shift and Meal Start and Stop times.
                                                  Complete leave slips to request leave.
                                                  Review their by-weekly T&A Report for
                                                  accuracy and completeness.
Supervisor/Manager                                Approve/deny leave requests from
                                                  employees.
                                                  Assignment and approval of overtime work.
                                                  Accurately record Time and Attendance data
                                                  for each of their employees on individual T&A
                                                  Reports.
                                                  Review and approve individual T&A Reports
                                                  for their employees.
Timekeeper                                        Using the T&A Report, enter, review, edit, and
                                                  validate T&A data in webTA.
Certifier                                         Certify the T&A Reports entered into webTA
                                                  prior to transmission to NFC.

   2.3      No Dual Responsibilities

In order to maintain control integrity, authority, and responsibility for the Timekeeping Process, the
Employee, the Timekeeper and the Certifier must all be distinct individuals with no overlap of duties
or responsibilities. However, the employees ‘supervisor may also be the person certifying the webTA
data.



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   2.4      Certifier Qualifications in webTA

    The qualifications for a certifier are: that the individual is a supervisor; has a supervisor’s role in
    webTA; and has direct knowledge of the work performed as indicated on the employee’s T&A
    being certified.
    Certification should never be a routine action based solely on the fact that a timekeeper has
    validated the T&A.

   2.5      Airport T&A Process

    This section is an overview of the Time and Attendance process for recording work time at
    airports, from the time an employee reports for duty until the T&A data is submitted and
    processed for payment at the National Finance Center. The Figure below is a high level view of the
    steps in the airport time submission process.
    The Time and Attendance process differs between airports as well as with Headquarters (HQ) due
    to a number of factors, including: the size (category) of the Airport, whether the airport has a
    centralized Administrative unit, the number of employees as an airport. In this document, the
    term headquarters means “all TSA offices other than airports”. This manual provides a reference
    to the TSA MDs impacting the Time and Attendance Process.
    1. Employees daily document their hours by signing the Daily Roster which includes actual
       Start/Stop times and meal breaks.
    2. Supervisors initial the Daily Roster and closely monitor the employee’s actual worked hours
       against the hours entered on the Manning Report to detect any falsification of records.
    3. At the end of the reporting period the Timekeeper creates, for each employee, an automated
       Employee T&A Report from an automated template provided by the Payroll Program Office,
       prints the T&A Report for each employee, and distributes the T&A Reports to the appropriate
       supervisor. In most airports, the Timekeeper defaults standard information into the T&A
       Report prior to distribution to the supervisors.
    4. The supervisor documents the employee’s hours worked and leave taken during the pay
       period on the T&A Report by extracting information from the Daily Roster, and OPM Form-71.
    5. The supervisor meets with employee and both verify the T&A Report.
    6. The supervisor sends the T&A Reports to the Timekeeper.
    7. The Timekeeper reviews the T&A Report.
    8. The Timekeeper brings any discrepancies relating to leave requests or an employee's absence
       to the attention of the immediate supervisor. It is the responsibility of the supervisor to
       ensure that approved leave requests are submitted by the affected employee and for the
       supervisor to verify all employee absences. Timekeepers should not confront employees or
       question an employee's absence from the workplace.
    9. The Timekeeper enters the T&A Report data in the webTA system.
    10. The Timekeeper validates the data as being ready for certification.


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    11. The webTA T&A is sent to the Certifier. The certifier closely reviews the employee’s T&A in
        webTA and certifies it. If there is an issue with the T&A the certifier refers it to the Timekeeper
        for correction. Once the employee’s T&A has been certified it is now ready to be transmitted
        to the NFC payroll system. It is important that all T&As are promptly certified since failure to
        meet the NFC deadlines will result in the employee not being paid.
    12. The NFC deadline for certifying T&As is the first Tuesday after the end of the pay period (day 3
        of the new pay period), at 1800 Eastern Standard (or Daylight Savings, if applicable) Time. At
        this time webTA transmits the last batch of T&As to the NFC Payroll system.




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Figure 1 - Airport Timekeeping Process

                                Functional Area: Timekeeping
                                                                                                           Inputs: Daily Roster
                                Process Name: Airport Timekeeping Process
                                                                                                           Outputs: T&A Processed at NFC for Payment
                                Description: The timekeeping process from an
                                                                                                           Airport: General
                                employee’s hours worked to payment

                                        Daily Roster
                                                                                     T&A Report
                                                           Employee works
                                       Start/Stop time
                   Employee              Captured
                                                           Scheduled Shift          Review & Sign



                                      Employee signs
                                             &
                                      Supervisor signs
                                                           T&A Report
                                                                                     T&A Report
                                                          Updated Daily
                   Supervisor                             from Manning              Review & Sign   Resolve Issue
                                                             Report




                                     T&A Report                                         webTA                                webTA
                                                                                                           NO
                                      T&A Report                                      Enter T&A                             Validate
                                                                                                                    YES                  Resolve Issue
                Timekeeper          Generated from                                     Report         Correct?               T&A
                                     Modified PPO                                       Data                                Report
                                       Template                                                                              Data




                                                                                                                             webTA

                                                                                                                             Review
                                                                                                                           T&A Report
                    Certifier                                                                                                data in
                                                                                                                            webTA &
                                                                                                                             Certify




                                                                                                                           NFC Payroll          YES           NFC Payroll
                                                                                                                             System                             System
                                                                                                                                            CULP
                                                                                                                                           13 & 99       NO   Processed
                     NFC                                                                                                    T&A data
                                                                                                                                           Report                for        End
                                                                                                                             loaded                            Payment
                                                                                                                                            Issues




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   2.6         Headquarters T&A Process

    This section describes the time submission process in headquarters (or any other non-airport
    office within TSA), from when employees work their scheduled hours through NFC Payroll System
    processing for employee payment. The figure below is a high level view of the steps in the
    headquarters time submission process.
    1. During the pay period, the employee works their scheduled hours. If the office uses Exception
       Based Processing, then the employee submits all required supporting documents to the
       supervisor. If the office does not use Exception Based Processing, then the employee submits
       the T&A Report to the supervisor along with all supporting documents. Supporting documents
       include approved overtime authorization forms and leave requests.
    2. There are two processes that may be used to enter data and validate T&A data in webTA.
         (a)     In some cases, employees have authority to enter and validate their own T&A data in
                 webTA.
         (b)     In other cases, T&A data is recorded on a T&A Report by the employee. The supervisor
                 reviews and signs the T&A Report and all supporting documentation and sends it to
                 the timekeeper for entry into webTA. Timekeepers closely review the T&A in webTA
                 and assure that it is entered in the system correctly, using the appropriate Transaction
                 Codes. The timekeeper validates the T&A in webTA. The T&A is now ready to be
                 certified by the Supervisor.
    3. The webTA T&A is sent to the Certifier. The certifier closely reviews the employee’s T&A in
       webTA and certifies it. If there is an issue with the T&A the certifier refers it to the Timekeeper
       for correction. It is important that all T&As are promptly certified since failure to meet the
       NFC deadlines will result in the employee not being paid.
    4. Once the employee’s T&A has been certified it is now ready to be transmitted to the NFC
       payroll system.
    5. On the first Tuesday after the pay period at 1900 Central standard (or Daylight Savings, if
       applicable) Time, the webTA transmits the T&A to the NFC Payroll system.




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Figure 2 - Headquarters' Timekeeping Process




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                                                   3.              The Time and Attendance Report

                         The T&A Report is a one page Microsoft Excel template, available from the Payroll Program Office,
                         which can be electronically generated and completed on a computer. The report includes sections
                         for employee information, pay period information, shift information, time worked information
                         separated by Assigned Shift, Time Worked Outside Shift, Leave and Other. A printed copy of the
                         T&A Report is issued by Supervisors to collect information for entry into the webTA application.
                         The T&A Report is an original source document and must be retained on file for audit purposes in
                         accordance with the records management requirements discussed in the Documentation Section.
                         When a T&A Report is used, the sample template from the PPO should be used to print the T&A
                         Report. Locally created forms may not be used. To assist supervisors at airports, the timekeeper
                         may have already entered some of this information when the T&A Report is generated for each
                         employee. A sample T&A Report is shown below.


Figure 3 - Employee T&A Report
  EMPLOYEE NAME (Last, First):                                                                    SSN:                     EMPL. PHONE NO.:                     PAY PERIOD NO.:               PAY PERIOD NO.:           PAY PERIOD END:              STATUS:
  Doe, John                                                                                       XXXX                     601-555-1234                          PP 2009-01                   1/4/2009                  1/17/2009                    Status
  AIRPORT:                                             MEAL START:                                MEAL STOP:               SUPV. PHONE NO.:                                                                             TIMEKEEPER:                   HRS:
                                                                                                                                                                               Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                               12:30           601-555-5678                                                                                                               HRS


                            Master TSO - BDO           <EMPLOYEE CODE                                              WEEK ONE                                                                               WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON     TUE      WED        THU           FRI        SAT                    SUN     MON      TUE       WED    THU     FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2       3        4          5             6          7        WEEK 1        8       9       10        11      12     13         14      WEEK 2
                                                                                            1/4     1/5     1/6      1/7        1/8          1/9        1/10      TOTAL        1/11    1/12     1/13      1/14   1/15    1/16       1/17    TOTAL    TOTAL
                                                         Assigned Shift START TIME
                                                                         STOP TIME
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME
  If available please have the employee acknowledge the hours worked as being correct                                      I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                         DATE APPROVED:



  REMARKS:




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               4.      T&A Report Header

        1. The header of the T&A Report is used to record information that identifies the employee
           and the time period covered by the T&A Report. In some cases, Timekeepers may enter
           information for each employee in the T&A Header prior to distributing the T&A Report to
           the Supervisors. A description of each block in the Header is provided below.
        2. Employee’s Name: Enter the employee’s name in the following format, “Last Name, First
           Name, and Middle Initial”.
        3. SSN: Enter only the last four numbers of the employee’s social security number. For
           example, if the social security number is 123-45-6789, enter only 6789. (This is shown as
           XXXX in the T&A Report Figures). Only the last four numbers are used on written materials
           to prevent them from becoming Personally Identifiable Information (PII) and subject to the
           requirements of TSA MD 3700.4; Handling Sensitive Personally Identifiable Information.
        4. Employee’s Phone or Pager: Enter employee’s phone or pager number, including area
           code.
        5. Pay Period Number: Enter the pay period number of the pay period for which time is being
           reported in the following format, “YYYY-PP”, where YYYY is the Leave Year and PP is a 2-
           digit sequential number for each pay period within the leave year, (e.g., 2008-14).
        6. Pay Period Start Date: Enter the starting date of the pay period for which time is being
           reported. This is the date of the first Sunday of the 14-day pay period, (e.g., 7/6/2008).
        7. Pay Period End Date: Timekeeper will have entered the ending date of the pay period for
           which time is being reported. This is the date of the second Saturday of the 14-day pay
           period, (e.g., 7/19/2008).
        8. Airport: This is the 3 digit letter identifier for the employee’s home airport code.
        9. Meal Start: Enter the Meal Start time using the 24-hour clock (i.e., military time). See the
           discussion of Meal Breaks below.
        10. Meal Stop: Enter the Meal Stop time using the 24-hour clock (i.e., military time). See the
            discussion of Meal Breaks below.
        11. Supervisor Phone Number: Enter supervisor’s phone or pager number, including area
            code.
        12. Check here if CORRECTED Time Sheet: Check the box if it is a Corrected TA and provide a
            comment in the remarks Section.
        13. Timekeeper: Enter the name of employee’s timekeeper in this box.
    The figure below is an example of how fields in the header are entered on the T&A Report.
    These fields of information are usually completed by the Timekeeper prior to printing and
    distribution to the supervisors.




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Figure 4 - T&A Report Header
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                   PVD                                 12:00                                12:30               601-555-5678
                                                                                                                                                                                    Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                         4.1                Meal Breaks

                         TSA MD 1100.63-1, Absence and Leave, is the governing policy for meal breaks.
                         A Meal Break is a minimum of 30 minutes of unpaid time set aside for eating. A meal period is an
                         approved period of time in a non-pay and non-work status that interrupts a basic workday or a
                         period of overtime work for the purpose of permitting employees to eat or engage in permitted
                         personal activities.
                         Please note that the meal break fields must be entered on the T&A Report, but there is no where
                         to enter the meal break start and stop time in webTA. A minimum 30 minute unpaid meal break
                         shall be scheduled for any employee who works as daily tour of at least 8 hours. Management has
                         the discretion to grant a meal break for an employee scheduled to work less than 8 hours in a day.
                         Meal breaks may be 30 or 60 minutes in length.
                         The supervisor likely will assign meal breaks at different times for employees working the same
                         shift in order to provide continuous coverage in the work area.



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    Full-time employees will have a meal break scheduled as part of their daily work schedule. The
    employee’s supervisor will determine meal break start and stop times.
    Enter the scheduled meal break start time on the T&A Report in the Meal Start block and the
    meal break stop time in the Meal Stop block. Enter the time in terms of the 24-hour clock (i.e.,
    military time). The Start and Stop Times for an employee who works less than 8 hours in a day and
    is not scheduled for a meal break would be from 0000 through 0000. Look at the Figure below to
    see where to enter the meal break on the T&A Report.
    Meal breaks outside of an employee’s assigned shift may occur when an employee is performing
    overtime work. If this occurs, please annotate this in the Remarks Section of the T&A Report.
    Meal breaks - Other Than Normal - occur when an employee takes a meal break at a time other
    than the scheduled meal break shown on the employee’s T&A Report as the normally scheduled
    meal break. If this occurs, please annotate this in the Remarks Section of the T&A Report.




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Example: If an employee is scheduled to work Monday through Friday from 0800 to 1630, the
supervisor may assign that employee a regular lunch break from 1200 to 1230 each day. Enter the
scheduled meal break start time in the Meal Start block. Enter the scheduled meal break stop time in
the Meal Stop block.

Figure 5 - Regular Scheduled Meal Break
  EMPLOYEE NAME (Last, First):                                                                   SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                      XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                               MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                   Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                               12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN    MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point   This is where the Meal Start
                                                       <TERMINAL & CHECKPOINT         and Meal Stop 2
                                                                                           1        hours are entered.
                                                                                                           3       4                5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                           1/4     1/5        1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO    08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                           8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00    8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00               8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                          I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                    SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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               5.      Pay Period Section

    This section provides instructions on how to complete this portion of the T&A Report.
    A Pay Period is the two-week period TSA uses for recording payroll records and for calculating
    pay. There are generally 26 bi-weekly pay periods in a year. A pay period begins at 0000 on
    Sunday and ends two weeks later at 2400 on a Saturday.
    The Pay Period portion of the T&A Report contains the type of TSO, the type of schedule worked,
    name of the day of the week, the day number in the Pay Period, and the correct date. The correct
    dates need to be entered for each T&A Report for each Pay Period. If the T&A Report Template is
    used, the entry of the correct Pay Period in the ‘Pay Period No.’ field in the Header will populate
    the days and dates in the Pay Period Section of the T&A Report.
    The first block in this Section (Select One) should be coded with the appropriate Employee Code
    i.e.; ‘TSO’, ‘Master TSO – BDO’ or Expert TSO (TSOV). The Employee Code is either entered
    manually on the T&A Report or selected from a drop down box on the electronic version of the
    T&A Report.


                                           Employee Code

                                           Master TSO - BDO
                                           Expert TSO - BDO
                                           Master TSO - BAO
                                           Expert TSO - BAO
                                           TSO
                                           Lead TSO
                                           Supervisory TSO
                                           Master TSO
                                           Expert TSO
                                           Master TSO (STI)
                                           TSO (TSOV)
                                           Lead TSO (TSOV)
                                           Supervisory TSO (TSOV)
                                           Master TSO (TSOV)
                                           Expert TSO (TSOV)
                                           Master TSO (STI) (TSOV)

    The second block in this Section (Select One) should be coded with the appropriate Work
    Schedule that was worked during the Pay Period, i.e.; Conventional WS, Flexible WS. The Work
    Schedule code is either entered manually on the T&A Report or selected from a drop down box
    on the electronic version of the T&A Report.
                                            Work Schedule

                                            Conventional WS
                                            Compressed WS (FWS)
                                            Variable WS (FWS)
                                            Flexible WS



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                         On the first row under ‘WEEK ONE’ and ‘WEEK TWO’ enter the consecutive names of the days of
                         the week, starting with the first day of the Pay Period (SUN, MON), as appropriate.
                         On the second row under ‘WEEK ONE’ and ‘WEEK TWO’, enter the consecutive numbers 1-14
                         under the appropriate day.
                         On the third row under ‘WEEK ONE’ and ‘WEEK TWO’, enter the appropriate date in the format
                         MM/DD (7/16, 7/17, etc).
                         If the electronic version of the T&A Report is being used, the entry of the correct Pay Period in the
                         ‘Pay Period No.’ field in the Header will populate the days and dates in the Pay Period Section of
                         the T&A Report.


Figure 6 - Pay Period Section
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                   PVD                                 12:00                                12:30               601-555-5678
                                                                                                                                                                                    Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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               6.      T&A Report Transaction Codes

    Transaction Codes are used in webTA to report time. The Table below is an explanation of each
    code used in the T&A Report.


Table 2 – T&A Report Transaction Codes

T&A Report Code                  Explanation

Assigned Shift

                          Normal Hourly Rate of Pay for non-overtime work performed between
Regular Base Pay
                          0600 and 1800 hours
                          A full, 24-hour day during the pay period when an employee is not
Regular Day Off (RDO)
                          scheduled to work. Do not enter hours for an RDO.
                          Premium pay for regularly scheduled work performed between 1800
Base w/ Night Diff        and 0600 hours. Also includes irregular or occasional work performed
                          between 1800 and 0600 hours if covered by MD 1100.61-2
Base w/ Sunday Diff       For regular hours of non-overtime work performed on Sundays.
                          For regular hours of non-overtime work performed from 1800 to 0600
Base w/ Sunday&Night Diff
                          hours on Sunday
                          Employees working on a holiday receive their regular pay for non-
                          overtime hours worked plus holiday premium pay equal to their regular
Holiday Worked
                          pay for these hours for a total of two-times regular pay for non-
                          overtime hours worked.
                          The time in a pay period when an employee is traveling to a temporary
                          duty station and is entitled to pay.
                          The time in a pay period when employee is traveling to or from a
Travel – En Route TDY
                          temporary post of duty during a Sunday or Holiday assigned shift and is
                          not entitled to Sunday or holiday premium pay. The recorded hours are
                          non-overtime hours.
                          The time in a pay period when an employee is at a destination
Travel At Destination TDY temporary duty location on official travel for a purpose other than
                          training. The recorded hours are non-overtime hours.
Travel at Destination     The time in a pay period when an employee is at an official travel
Training                  destination for training. The recorded hours are non-overtime hours.

Time Worked Outside Shift

                                 Premium pay for when an employee is called back to the worksite to
Callback Overtime                perform overtime work outside their normal shift.



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                                 Time off hours earned instead of overtime pay for irregular and
Comp Time Earned                 occasional overtime work.

Comp Time                        Time off earned for work performed outside of the basic work
Earned/Religious                 requirement for religious observances.

                                 Comp time earned for time spent in a travel status away from the
Comp Time Travel Earned          employee’s official duty station when such time is not otherwise
                                 compensable.

                                 Premium Pay for overtime that was scheduled before the start of the
Scheduled OT
                                 administrative workweek.
                                 Premium Pay for overtime between 1800 and 0600 that was scheduled
Scheduled OT w/Night Diff
                                 before the start of the administrative workweek.
                                 Approved overtime that was not scheduled prior to the beginning of the
                                 work Administrative Workweek. For the purpose of this manual,
Unscheduled OT
                                 irregular and occasional overtime is referred to as unscheduled
                                 overtime.
                                 Hazard Pay: Employees performing duty under circumstances of
Hazard Pay Differential          unusual physical hardship or hazardous conditions and authorized by
                                 the TSA’s Office of Human Capital.

Leave and Other

                                 Status of an employee absent from duty without authorization. Used
Absence without Official         when an employee does not report for duty as scheduled and does not
Leave (AWOL)                     follow proper leave requesting procedures resulting in an unapproved
                                 absence from the workplace.
                                 Administrative Leave: The placement of an employee in a paid non-duty
                                 status when the employee’s continued presence in the workplace may
                                 pose a threat to the employee or others, result in loss of or damage to
                                 Government property, or otherwise jeopardize legitimate Government
                                 interests. Generally, administrative leave is implemented (1) during the
                                 notice period for an employee whose removal or indefinite suspension
                                 has been proposed or (2) during the period of an official investigation or
                                 management inquiry. Administrative leave must be approved by a
                                 designated official. The duration of administrative leave must be kept to
Admin/Excused Absence
                                 a minimum time frame.
                                 Excused Absence: Administratively authorized absence from duty,
                                 without loss of pay or charge to an employee’s personal leave accounts
                                 that may be granted under specific circumstances by an authorized
                                 management official. Authority to grant excused absence is limited.
                                 Excused absence is not authorized for use as an award or reward for
                                 any circumstances, including superior performance or perfect
                                 attendance.


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                                 Used to record paid time off without charge to leave for the purposes
      Organ Donor
                                 of donating an organ
                                 Used to record excused absence granted for voting or registering to
      Voting
                                 vote for Federal, state, county, or municipal elections.
                                 Used to record excused absences to perform community or other
      Volunteer
                                 volunteer service when specifically authorized through notification from
      Community Service
                                 the Office of Human Capital.

                                 Excused absence of up to three (3) days granted to an employee to
                                 make arrangements for or to attend a funeral or memorial service of a
                                 family member who died as a result of wounds, injury, or disease
      Funeral
                                 incurred while serving as a member of the armed forces in a combat
                                 zone. The definition of family member is the same as that used for sick
                                 leave.
                                 A form of paid leave earned by an employee on the basis of years of
                                 Federal service which may be used for vacations, rest and relaxation,
Annual Leave
                                 family needs, other outside activities, emergencies not covered by sick
                                 leave, and other personal business.
                                 Use of annual leave that has been approved for carry over from a
   Restored Annual Leave         previous leave year. When used, this is paid time off (same as annual
                                 leave).
Begin COLA/Post Diff             Used to begin cost of living allowance (COLA) payments.
Annual Leave - FMLA              Annual leave used to cover an absence under FMLA.
                                 Code used to record Compensatory time off in lieu of overtime pay
Comp Time Used
                                 (Comp Time) used by an employee
Comp Time/ Travel Used           Code used to record Compensatory time off used by an employee.
                                 Code used to record Compensatory time off used by employees for
Comp Used/Religious
                                 religious observance.
                                 Used to record service as a juror or for service in a nonofficial capacity
Court Leave                      as a witness when one of the parties is the Federal, State, or local
                                 government.
                                 Used to record Court Leave paid to employees whose normal shift
Court Leave w/Night Diff         includes Night Differential Pay for Court Leave taken at any time.

Comp Time Used - FMLA            Comp time used to cover an absence under FMLA.
LWOP/FMLA                        Used to use of LWOP under FMLA
Sick Leave-FMLA                  Used to record use of sick leave under FMLA.
Restored Annual Leave-
FMLA                             Restored annual leave used to cover an absence under FMLA
                                 Used for an employee permanently assigned or on day 43 of duty for an
Begin Foreign Post Diff          employee on detail (i.e., temporary assignment or temporary duty) to
                                 an approved foreign post.
                                 Used to terminate Foreign Post Differential at the close of business on
End Foreign Post Diff
                                 the day the designation is removed by DOS or on the day when an


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                                 employee departs the post for any reason (including leave) for a post or
                                 country not designated for a post differential.
                                 Used to record a temporary non-duty, non-pay status because of lack of
Furlough                         funds, lack of work, or other non-disciplinary reasons covering
                                 unforeseeable circumstances.
Holiday Leave Pay                Paid day off as established by federal law.
                                 Used to record holiday (leave) pay and Premium Pay for non-overtime
  Holiday Pay w/Night Diff
                                 work performed from 1800 to 0600 on a regularly scheduled Holiday.
  Holiday Pay w/Sunday           Used to record holiday (leave) pay and Premium pay for non-overtime
  Premium                        work on full-time employee’s an in lieu of Holiday on a Sunday.
  Holiday Pay w/Sunday           Used to record holiday (leave) pay and Premium pay for non-overtime
  Prem & Night Diff              work from 1800 on full-time employee’s in lieu of Holiday on a Sunday.
                                 Used to record periods of paid leave when an employee returns home
Home Leave Used
                                 from a tour of duty abroad.

                                 Used to record an approved temporary absence from duty in a non-pay
                                 status that may be granted at the employee’s request. In general, an
LWOP
                                 employee may not be placed on LWOP unless it is at the employee’s
                                 request.
                                 Used when an employee receiving compensation from the Office of
  LWOP w/OWCP (injury)           Worker’s Compensation Programs (OWCP) is approved for leave
                                 without pay.
                                 Used to record time off at full pay for eligible employees to participate
                                 in active duty, active duty training, and inactive duty training as a
                                 member of the National Guard or as a Reservist of the Armed Forces.
Military Regular Leave           Full-time employees receive 120 hours of military leave (regular) each
                                 fiscal year. Part-time employees receive a prorated amount based on
                                 the tour of duty reflected on the SF-50, Notification of Personal Action.

                                 Used to record time off for eligible employees who perform military
                                 duties in support of civil authorities in the protection of life and
  Military leave                 property as ordered by a State Governor, or who perform full-time
  emergency                      military service as a result of a call or order to active duty in support of
                                 a contingency operation as ordered by the President or the Secretary of
                                 Defense.
                                 Full-time employees who are members of the National Guard of the
  Military                       District of Columbia are entitled to unlimited military leave with pay for
  Parade/Encampment              parade or encampment duty ordered or authorized under Title 39,
                                 District of Columbia Code.
                                 Used to record Continuation of Pay (COP) that is used when an
                                 employee has been injured on the job and is incapacitated for duty.
OWCP Injury Leave                OWCP may be used for a maximum of 45 calendar days for each
                                 incident. Employees can receive premium pay (night and holiday), but
                                 not Sunday, while on traumatic leave, if this would have been included
                                 in their regularly scheduled hours.

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                                 Used when the employee is on OWCP and was originally scheduled to
  OWCP w/Night Diff              work a night shift and receive Regular Base Pay with Night Differential
                                 Pay.
                                 Used to record leave which the employee may use for:
                                     a) Medical, dental, or optical examination or treatment;
                                     b) Incapacitation by physical or mental illness, injury, pregnancy, or
                                     childbirth;
                                     c) Communicable disease that would jeopardize the health of others
Sick Leave
                                     by the employee being present on the job;
                                     d) Absence from work for adoption-related activities;
                                     e) Care of a family member; for general medical conditions or a
                                     serious health condition; or
                                     f) Bereavement purposes
                                 Used when an employee has been placed in an enforced, non-pay
Suspension
                                 status for misconduct or other reasons pending an inquiry.
                                 Used to record use of an incentive award that is granted in the form of
Time Off/Incentive Award
                                 paid leave.




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               7.      Assigned Shift Section

    The policy for this Section is contained in TSA MD 1100.61-2, Hours of Duty for Special Operations
    Needs and TSA MD 1100.61-5, Hours of Duty for Non-TSO Employees.
    The top portion of the Assigned Shift Section is where you will enter the employee's scheduled
    start and stop times, including lunch, for each day of the period. Since space is limited on the form
    for handwritten entries, the timekeeper may enter this information for each employee prior to
    printing and distributing the T&A Report to the supervisor.
    The body of the Assigned Shift Section is for capturing regularly scheduled non-overtime hours
    worked by the employee.
    On the left part of the Section is where the project codes are entered i.e. Passenger Screening,
    Baggage Screening, Administration, and Training. This tracks hours worked by specific Activity.
    See the ‘Project Code’ Section for a more detailed description of project codes.
    Immediately to the right of the project code is where the employee's Assigned Shift Transaction
    Code is captured: i.e. Regular Base Pay, Night differential and Sunday differential. The timekeeper
    may leave these fields blank and the appropriate information for each employee can be written in
    by the supervisor. Or the timekeeper may enter default information for the employee before it is
    printed. For Example: If the employee always works Baggage every Sunday, the Project Codes that
    are not needed such as Passenger & Admin can be erased and a line can be added to include
    Sunday differential.
    Under the day of the week column (i.e., SUN, MON) enter the total number of hours worked in
    each of the appropriate project code and transaction code rows. The Figure below is an example
    of the Assigned Shift Section. Please note that webTA records hours in 15 minute increments so
    all of the following are acceptable: 2 hours, 2 hours 15 minutes, 2 hours 30 minutes, 2 hrs 45
    minutes. Note however that the 15 minute increments of time worked must be entered on the
    T&A Report as 2:00, 2:25, 2:50 or 2:75 (Not 21:15, 21:30 or 21:45), since the field on the T&A
    Report is an accounting field for the purposes of adding, not a time field.
    The total hours must be calculated for each day, Sunday through Saturday and entered in the
    Assigned Shift Total row. Total Hours must be calculated for the first week for each Assigned Shift
    code used and entered in the blank column between Sunday and Monday. Total Hours must be
    calculated for the second week for each Assigned Shift code used and entered in the column
    labeled Week 2 Total. Week 1 and Week 2 totals must be added and entered in the far right
    column labeled TOTAL. Finally the hours in the TOTAL column must be calculated and entered in
    the TIME TOTAL box in the lower right corner of the T&A Report.
    Instructions on the use of the Project Code, Assigned Shift Transaction Code, and Hours worked
    are provided in the following sub-sections.




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Figure 7 - Assigned Shift Section
  EMPLOYEE NAME (Last, First):                                                                    SSN:                        EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                        601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                  SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                  Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                 12:30            601-555-5678                                                                                                                         80
                                                                                                             This is where the scheduled start and stop
                                                                                                             times, including lunch, for each day of the
                            Master TSO - BDO           <EMPLOYEE CODE                                                WEEK ONE                                                                                 WEEK TWO
                                                                                                             period are entered.
                             Conventional WS           <WORK SCHEDULE                      SUN      MON       TUE     WED         THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1        2         3       4           5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4      1/5       1/6     1/7         1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO      08:00    08:00    08:00      08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                  16:30    16:30    16:30      16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                             8:00     8:00    8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                                                                                                  This is where the hours actually worked are entered.
                         Transaction Codes

                         Transaction Codes
                                                                                                                                                                                         The electonic version of the T&A Report
                                                       Project Codes                                                                                                                     automatically calculates the totals
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                 8:00      8:00    8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                  8:00    8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                         I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                   SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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   7.1      Shifts

    For the purposes of this manual, a shift is an employee’s daily tour of duty, or the hours in a day
    that the employee is scheduled to work. Shifts can fall on any day of the week including holidays
    and can run any time day or night. An employee’s shift may stay the same during a year or change
    during a pay period. There is no single, TSA-wide way to assign shifts. Instead, it is up to managers
    to assign shifts in ways that are best for local needs.
    TSA uses two types of work shifts, a continuous shift and a split shift, both of which are described
    below.


               7.1.1 Continuous Shift

    For the purposes of this manual, a continuous shift is a daily tour of duty that runs from start to
    stop and may contain a meal break. If the shift is 8 hours or more in duration it must allow for at
    least a 30 minute meal break. Management has the discretion to grant a meal break to employees
    scheduled to work less than 8 hours in a day. Both full-time and part-time employees may work a
    continuous shift. See the Figure below for an example of a continuous shift.




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Example: Starting work at 0800 and stopping at 1630 is an 8-hour shift with a 30-minute meal break
on Days 2 through 6 and 9 through 13.

Figure 8 - Example of Reporting a Continuous Work Shift
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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               7.1.2 Split Shift

    A split shift is a tour of duty comprised of two tours of duty, lasting at least two hours each, in one
    24-hour period that includes a 2 or more hour break between periods of work. Both full-time and
    part-time employees may work split shifts. More than two shifts are allowed if additional shifts
    are needed to support morning, midday, afternoon or evening operations. The combined work
    hours in shifts can not exceed eight hours in a day, if the employee is working a Conventional
    Work Schedule (ConWS), or can not exceed 80 hours in a pay period if an employee is working
    Compressed Work Schedule (CWS). This does not mean that every workday of the administrative
    workweek must be a split shift workday. Assignments to split shifts are scheduled in advance of
    the administrative workweek (except when unexpected operational needs occur) and scheduled
    for periods of at least one week.
    Split Shift T&A Reports provide lines to enter starting and stopping times for two shifts. Enter the
    start time for the first working portion of the split shift in the first Assigned Shift Start Time box.
    Enter the stop time of the last working portion of the split shift in the Stop Time box directly
    below. The same procedure is followed for the second shift. Refer to the Figure below for an
    example of an employee with a split shift.




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Example: Working from 0800 to 1200 (4 hours), then resuming at 1400 and stopping at 1800 (4
hours) is an example of an 8-hour split shift.

Figure 9 - Example of Reporting a Split Shift
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 12:00    12:00      12:00       12:00        12:00                                       12:00     12:00     12:00    12:00       12:00
                                             [Split Shift ] Assigned Shift START TIME              14:00    14:00      14:00       14:00        14:00                                       14:00     14:00     14:00    14:00       14:00
                                                                            STOP TIME              18:00    18:00      18:00       18:00        18:00                                       18:00     18:00     18:00    18:00       18:00
                         Regular Base Pay                                                            4:00      4:00      4:00          4:00        4:00                   20:00               4:00      4:00      4:00       4:00      4:00               20:00    40:00
                                                       Passenger Screening
                         Regular Base Pay                                                            4:00      4:00      4:00          4:00        4:00                   20:00               4:00      4:00      4:00       4:00      4:00               20:00    40:00
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                   7.1.3 Shift Spans Midnight

                         Shift that spans Midnight is a shift in which an employee’s regular shift includes 2400 (midnight)
                         but no new shift starts. This code is commonly used for employees whose shifts cross over
                         midnight on the last day of their scheduled week.
                         Enter the start time of the Shift that spans midnight in Assigned Shift Start Time. Enter the stop
                         time of the shift taken in the Assigned Shift Stop Time block. See the Figures below for an
                         example of how to enter the Shift that spans Midnight on the T&A Report.




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Example: An employee’s assigned shift is from 2200 to 0630 on Tuesday through Saturday, meaning
that the assigned shift starts one day carries over to the next day. On Sunday (Day 8), although there
is no assigned shift, 6 hours are recorded because the shift carried over midnight. Note that on Day 1
6 hours have been carried over from a shift which was worked during the previous pay period, but
now must be entered in the current pay period. Also on Day 1 of the next pay period, there will be a
carry over from the Saturday (Day 14) hours worked in this pay period.


Figure 10 - Shift That Spans Midnight
  EMPLOYEE NAME (Last, First):                                                                       SSN:                          EMPL. PHONE NO.:                      PAY PERIOD NO.:               PAY PERIOD NO.:                 PAY PERIOD END:                 STATUS:
  Doe, John                                                                                          XXXX                          601-555-1234                          PP 2009-01                    1/4/2009                        1/17/2009                       Status
  AIRPORT:                                              MEAL START:                                  MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                      HRS:
                                                                                                                                                                                       Check here if CORRECTED Time Sheet
                                    PVD                                 02:00                                 02:30                601-555-5678                                                                                                                         HRS


                            Master TSO - BDO            <EMPLOYEE CODE                                                   WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN       MON     TUE         WED          THU           FRI        SAT                    SUN      MON      TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1         2       3           4            5             6          7        WEEK 1        8        9       10        11        12         13         14        WEEK 2
                                                                                             1/4       1/5     1/6         1/7          1/8          1/9        1/10      TOTAL        1/11     1/12     1/13      1/14     1/15        1/16       1/17      TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO       RDO     22:00       22:00       22:00        22:00       22:00                   RDO      RDO     22:00      22:00    22:00       22:00      22:00
                                                                          STOP TIME                           06:30       06:30       06:30        06:30       06:30                                    06:30      06:30    06:30       06:30      06:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Base w/ Night Diff                                                   6:00                2:00      8:00          8:00        8:00        8:00       40:00      6:00              2:00       8:00       8:00      8:00        8:00     40:00   80:00
                                                        Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                                                6 hours from the Sun
                                                                                                 ;           2 hours          6 hours from the Morning                                 6 hours from the
                                                        Project Codes           morning portion of the       from the         Portion of the previous                                  Sun morning portion
                         Transaction Codes
                                                                                previous Pay Period          Tues             night's shift plus 2 hours                               of the previous shift
                         Transaction Codes                                      Sat night/Sunday             night            from of the Night portion of
                                                        Project Codes
                                                                                morning shift                portion of       the next shift.
                         Transaction Codes
                                                                                                             the
                         Transaction Codes                                                                   previouss
                                                        Project Codes
                         Transaction Codes                                                                   hift
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL        6:00              2:00         8:00        8:00         8:00        8:00          40:00 6:00                 2:00      8:00       8:00      8:00       8:00      40:00      80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                     6:00                               2:00        8:00         8:00          8:00        8:00      40:00      6:00              2:00      8:00       8:00       8:00      8:00       40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                              I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                        SUPV. SIGNATURE:                                            SUPV. PRINT NAME:                                 DATE APPROVED:



  REMARKS:




                         7.2                  Work Schedules

                         A work schedule is a biweekly tour of duty that shows when an employee will work and take
                         regular days off (RDO).




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                                                   7.2.1 Conventional Work Schedule (ConWS)

                         A Conventional Work Schedule (ConWS) applies to all TSA employees, including employees
                         covered under TSA MD 1100.61-2 and employees covered under TSA MD 1100.61.5.
                         For Full-Time employees a Conventional Work Schedule consists of 5 days a week, 8 hours a day,
                         80 hours a pay period.
                         For Part-Time employees a Conventional Work Schedule consists of 5 days a week, no more than
                         32 hours per week, and no more than 64 hours a pay period.
                         For Part-Time TSOs hired after 4/2/2007 a Conventional Work Schedule consists of 5 days per
                         week, no more than 5 hours per day, no more than 25 hours per week, and no more than 50
                         hours per pay period.
                         Unless otherwise established for an organization, the ConWS for TSA is 8:00 a.m. to 4:30 p.m.


Example: A full-time employee’s biweekly tour of duty is from 0800 to 1630 Monday – Friday, with
meal breaks. The RDOs are Saturday and Sunday.

Figure 11 - Full-Time Employee Working a Conventional Work Schedule
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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Example: A part-time employee’s biweekly tour of duty may be from 0800 to 1200, Monday – Friday,
with no meal breaks. The RDOs are Saturday and Sunday.

Figure 12 - Part-Time Employee Working a Conventional Work Schedule
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Part Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 00:00                                00:00               601-555-5678                                                                                                                         40


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 12:00    12:00      12:00       12:00        12:00                                       12:00     12:00     12:00    12:00       12:00
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            4:00      4:00      4:00          4:00        4:00                   20:00               4:00      4:00      4:00       4:00      4:00               20:00    40:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                4:00     4:00        4:00        4:00         4:00                      20:00            4:00       4:00     4:00       4:00      4:00                20:00     40:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 4:00                4:00        4:00         4:00          4:00                  20:00               4:00      4:00     4:00       4:00       4:00               20:00     40:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                   7.2.2 Flexible Specialized Work Schedules (FSWS)

                         Flexible Specialized Work Schedules (FSWS) may be established for all employees covered under
                         TSA MD 1100.61-2 Hours of Duty for Special Operational Needs. This directive applies to the
                         following positions: Transportation Security Officers (TSOs), Master TSOs, Expert TSOs, Lead TSOs,
                         Supervisory TSOs, Transportation Security Managers (also referred to as Screening Managers and
                         Security Managers), and Transportation Security Inspectors (TSIs) performing aviation, cargo, or other
                         types of transportation security inspection work (including Lead TSIs and Supervisory TSIs). TSA
                         management may identify other positions for coverage by this MD when FSWS is deemed appropriate
                         to meet mission-related needs including, but not limited to, scheduling 24-hour operations.


                                                7.2.2.1                   Compressed Work Schedules (CWS)

                         A Compressed Work schedule (CWS) is a fixed schedule. FT employees are required to work 80
                         hours per biweekly pay period. The work must be scheduled for fewer than 10 workdays. PT

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    employees are scheduled to work no more than 64 hours per pay period; however, the work must
    be scheduled for fewer than 10 workdays. TSOs hired after April 2, 2007, must be scheduled to
    work no more than four days per week and no more than 50 hours per pay period.


              7.2.2.2    Variable Work Schedules (VWS)

    Under a Variable Work Schedule (VWS), employees’ basic work requirements must be completed
    within a designated band of hours each day. The scheduled hours of each workday may vary
    based on the work needs.
    FT employees working a VWS are required to work 80 hours per pay period. Employees may work
    up to six days in an administrative workweek and the workday may be more than eight hours in
    duration.
    PT employees working a VWS have a work requirement of no more than 64 hours per pay period.
    The basic work requirement and administrative workweek may be up to six days in an
    administrative workweek.
    Employees working a VWS may be required to work more than eight hours in a day.
    The AA for Security Operations has established PT TSO work schedules between 16 and 25 hours
    per week (32-50 hours per pay period) for PT TSOs hired after April 2, 2007. PT TSOs hired before
    that date may have PT work schedules between 16 and 32 hours per week (32-64 hours per pay
    period). FT and PT split shift work schedules may also be used by FSDs, if applicable. The TSA
    generally accepted standard schedule for PT TSOs shall consist of 20-hour base workweeks.




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Example: A 48 hour part-time employee works different hours every day.

Figure 13 - Variable Workday/Workweek Schedule for 48 Hour Part Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                        EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                        601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Part Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                  SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                  Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30             601-555-5678                                                                                                                         48


                            Master TSO - BDO           <EMPLOYEE CODE                                               WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3        4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     09:00    RDO      08:00       08:00        08:00        RDO                    RDO     09:00     RDO       09:30    08:00       RDO        RDO
                                                                         STOP TIME                 13:30             14:30       18:30        12:00                                       19:30               16:00    14:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            4:00              6:00         10:00        4:00                   24:00              10:00                8:00       6:00                         24:00    48:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                                                                                                               Different times and hours every day

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                4:00               6:00       10:00         4:00                      24:00            10:00               8:00       6:00                         24:00      48:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 4:00                          6:00        10:00           4:00                 24:00              10:00               8:00       6:00                          24:00     48:00
  If available please have the employee acknowledge the hours worked as being correct                                         I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                   SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                DATE APPROVED:



  REMARKS:




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Example: A full-time employee works 3 ten hour and 2 five hour days a week.

Figure 14 - Variable Workday Schedule for a 40 Hour Full Time Employee
  EMPLOYEE NAME (Last, First):                                                                      SSN:                        EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                         XXXX                        601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                  MEAL STOP:                  SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                  12:30             601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN       MON      TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1         2        3        4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4       1/5      1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO       06:00    06:00    06:00       06:00        06:00        RDO                    RDO     06:00     06:00     06:00    06:00       06:00      RDO
                                                                         STOP TIME                   16:30    16:30    16:30       11:30        11:30                                       16:30     16:30     16:30    11:30       11:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                             10:00   10:00     10:00          5:00        5:00                   40:00              10:00     10:00     10:00       5:00      5:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes                              Three 10 hour days and two 5 hour days each week
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                  10:00    10:00    10:00        5:00         5:00                      40:00            10:00     10:00     10:00      5:00      5:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                10:00                  10:00    10:00         5:00           5:00                 40:00              10:00     10:00     10:00      5:00       5:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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Example: A full-time employee works 5 ten hour days in week 1 and 5 six hour days in week 2.

Figure 15 - Variable Workweek Schedule for a Full Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                        EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                 PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                        601-555-1234                          PP 2009-01                     1/4/2009                        1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                  SUPV. PHONE NO.:                                                                                     TIMEKEEPER:                     HRS:
                                                                                                                                                                                  Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30             601-555-5678                                                                                                                          80


                            Master TSO - BDO           <EMPLOYEE CODE                                               WEEK ONE                                                                                   WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE      WED          THU           FRI        SAT                    SUN     MON       TUE        WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3        4            5             6          7        WEEK 1        8       9        10         11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13       1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     06:00    06:00    06:00       06:00        06:00        RDO                    RDO     06:00     06:00      06:00    06:00       06:00      RDO
                                                                         STOP TIME                 16:30    16:30    16:30       16:30        16:30                                       12:30     12:30      12:30    12:30       12:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                           10:00   10:00     10:00         10:00       10:00                   50:00               6:00      6:00       6:00       6:00      6:00               30:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes                                           Five 10 hour days                                                                            Five 6 hour days
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                10:00    10:00    10:00       10:00        10:00                      50:00            6:00       6:00      6:00       6:00      6:00                30:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                10:00                10:00    10:00        10:00          10:00                 50:00               6:00      6:00      6:00       6:00       6:00               30:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                         I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                   SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                   DATE APPROVED:



  REMARKS:




                         7.3                 Alternative Work Schedules (AWS)

                         Alternative Work Schedules may be established for all employees covered under MD 1100.61-5
                         Hours of Duty for Non-TSO Employees.
                         An Alternative Work Schedule (AWS) varies the times employees start and stop working. AWS is a
                         generic term that applies to Compressed Work Schedules (CWS) or Flexible Work Schedules
                         (FWS). Employees covered under MD 1100.61-5 may elect an AWS with management’s approval.
                         The two types of AWS available in TSA are compressed and flexible work schedules.




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               7.3.1 Compressed Work Schedule (CWS)

    For full-time employees, a Compressed Work Schedule (CWS) means a regular schedule of 80
    hours worked in less than 10 days of a biweekly pay period. There are 2 types of compressed
    work schedules:
        1. 4/10-Model – Working 10 hours a day for 4 days of each work week in the pay period. This
           will result in 3 RDOs each week.
        2. 5/4-9 Model – Working 80 hours in 9 days of a pay period. Usually means working 9 hours
           for 8 days, and 8 hours for 1 day of the pay period. This will result in an extra RDO (or 5
           RDOs) during the Pay Period
    A part-time employee on a CWS works officially assigned hours in less than 10 workdays, with all
    or some days longer than 8 hours.
    Full-time employees on CWS will not receive overtime unless they work more than 80 hours in a
    pay period. Part-time employees working a compressed work schedule receive overtime for hours
    in excess of the compressed work schedule for a day (must be more than 8 hours) or for a week
    (must be more than 40 hours).
    The Figures below show how to enter the assigned shift blocks for various types of compressed
    work schedules.




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Example: A full-time employee’s biweekly tour of duty is scheduled to be 8 ten hour days, from 0800
to 1830, Monday – Thursday, with a 30 minute meal break each day. The RDOs are Friday, Saturday
and Sunday.


Figure 16 - 4/10 Hour Days Compressed Work Schedule for a Full-Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:               PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                      1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                   TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                 12:30              601-555-5678                                                                                                                        80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON       TUE       WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU        FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2         3         4            5             6          7        WEEK 1        8       9        10        11        12        13         14      WEEK 2
                                                                                            1/4     1/5       1/6       1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15       1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00     08:00     08:00       08:00         RDO         RDO                    RDO     08:00     08:00     08:00    08:00      RDO        RDO
                                                                         STOP TIME                 18:30     18:30     18:30       18:30                                                    18:30     18:30     18:30    18:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                           10:00     10:00     10:00         10:00                               40:00              10:00     10:00     10:00     10:00                         40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                                                                                                            Four 10 hour shifts
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                10:00     10:00     10:00       10:00                                   40:00            10:00     10:00     10:00    10:00                         40:00      80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                10:00                 10:00     10:00        10:00                                40:00              10:00     10:00     10:00    10:00                          40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                               DATE APPROVED:



  REMARKS:




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Example: A full-time employee’s biweekly tour of duty is 4 nine hour days the first week and 3 nine
hour days plus an eight hour day the second week.

Figure 17 - 5/4-9 Compressed Work Schedule for a Full-Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                 PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                        1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                     TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                          80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED        THU        FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11          12        13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14       1/15       1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00         RDO         RDO                    RDO     08:00     08:00     08:00      08:00      RDO        RDO
                                                                         STOP TIME                 17:30    17:30      17:30       17:30                                                    17:30     17:30     17:30      16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            9:00      9:00      9:00          9:00                               36:00               9:00      9:00      9:00        8:00                         35:00    71:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                                                                                                                               Eight 9 hour days                                                                        One 8 hour day
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                9:00     9:00        9:00        9:00                                   36:00            9:00       9:00     9:00       8:00                          35:00      71:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 9:00                9:00        9:00         9:00                                36:00               9:00      9:00     9:00       8:00                           35:00     71:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                 DATE APPROVED:



  REMARKS:




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Example: A part-time employee’s biweekly tour of duty may be 3 ten hour days a week.

Figure 18 - Compressed Work Schedule for a 60 Hour Part-Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                        EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:            PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                        601-555-1234                          PP 2009-01                     1/4/2009                   1/17/2009                     Part Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                  SUPV. PHONE NO.:                                                                                TIMEKEEPER:                     HRS:
                                                                                                                                                                                  Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30             601-555-5678                                                                                                                     60


                            Master TSO - BDO           <EMPLOYEE CODE                                               WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU     FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3        4            5             6          7        WEEK 1        8       9        10        11        12     13         14      WEEK 2
                                                                                            1/4     1/5      1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15    1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00    08:00       RDO           RDO         RDO                    RDO     08:00     08:00     08:00    RDO     RDO        RDO
                                                                         STOP TIME                 18:30    18:30    18:30                                                                18:30     18:30     18:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                           10:00   10:00     10:00                                             30:00              10:00     10:00     10:00                                30:00    60:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes                                                                 Six 10 hour shifts
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                10:00    10:00    10:00                                               30:00            10:00     10:00     10:00                               30:00      60:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                10:00                10:00    10:00                                             30:00              10:00     10:00     10:00                                30:00     60:00
  If available please have the employee acknowledge the hours worked as being correct                                         I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                   SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                            DATE APPROVED:



  REMARKS:




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               7.3.2 Flexible Work Schedule (FWS)

    A Flexible Work Schedule allows employees to determine their work schedule for each workday in
    the 10 days of a biweekly pay period, but within established limits. Employees must be at work or
    take approved time-off for each workday in the 10 days of each biweekly pay period. The
    biweekly basic work requirement is 80 hours (8 hours per day) for FT employees and less than 80
    hours for PT employees (generally 32 – 64 hours per pay period). The flexible schedule available
    to non-TSO employees (Flexitour) is described below.


              7.3.2.1    Flexitour

    Non-TSO employees are permitted to select different starting and stopping times for each
    workday within the flexible bands. Once the employee and the appropriate approving official
    agree on the employee’s work schedule, it is fixed until revised by subsequent agreement. For
    example, an employee could elect to work 0700 to 1530 on Mondays, Wednesdays, and Fridays,
    and to work 0900 to 1730 on Tuesdays and Thursdays. However, once this schedule is set and
    agreed upon, the employee is expected to arrive and depart at these times.
    In this program, non-TSO employees must work during the six core hours of 0930 to 1530, but can
    start and stop up to two hours earlier or later.
    The employee’s manager must agree in advance to daily schedule changes of more than one half
    hour to the starting or stopping times.
    The Figure below provides an example of how Flexitour work schedules may be recorded on the
    T&A Report.




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Example: An employee elects to work from 0700 to 1530 on Mondays, Wednesdays, and Fridays, and
to work from 0900 to 1730 on Tuesdays and Thursdays, rather than the regular 0800 to 1630 hours.

Figure 19 - Flexitour Schedule for Full Time Employee
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     07:00    09:00      07:00       09:00        07:00        RDO                    RDO     07:00     09:00     07:00    09:00       07:00      RDO
                                                                         STOP TIME                 15:30    17:30      15:30       17:30        15:30                                       15:30     17:30     15:30    17:30       15:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes                                                              Flexitour: 07:00 - 15:30 on Mon, Wed, & Fri
                         Transaction Codes                                                                                             and 09:00 - 17:30 on Tues & Thur
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00           8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                   7.3.3 Shifts and Schedules of Full-Time Versus Part-Time Employees

                         This section provides an overview between the differences of full and part-time employees
                         recording for assigned shifts and schedules.


Table 3 - Differences Full and Part-time Employees for Assigned Shift

 Issue                                                                         Full-time Employee                                                                           Part-time Employees
 Hours in a pay                                                                                                                                                             Less than 80 hours (Between 32
                                                                               80 regular hours
 period                                                                                                                                                                     and 64 (50*) hours).
                                                                               80 regular hours. Work scheduled                                                             Less than 80 hours (Between 32
 Split shifts
                                                                               for 2 parts of the same day; no                                                              and 64 (50*) hours). Work

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 Issue                    Full-time Employee                     Part-time Employees
                          part of a split shift arrangement      scheduled for 2 tours of duty the
                          can be less than 2 hours.              same day; no part of a split shift
                          Some Split Shifts may include a 3rd    arrangement can be less than 2
                          Shift.                                 hours. Some split shifts may
                                                                 include a third shift.
                                                                 Less than 80 hours (Between 32
 Compressed work          80 hours in less than 10 days in a
                                                                 and 64 (50*) hours) in less than
 schedule                 pay period
                                                                 10 days in a pay period.

    * Note that Part-Time TSOs hired after 4/2/2007 generally work no more than 50 hours in a pay
    period. (See TSA MD 1100.30-7, Part Time Employment Including TSO Work Schedule
    Optimization)


   7.4      Assigned Shift Transaction Codes

    In the second column of the Assigned Shift Section enter the type of pay to be received for the
    work accomplished. The types of Assigned Shift Transaction Code include:


                                            Assigned Shift
                                            Regular Base Pay
                                            Base w/ Night Diff
                                            Base w/ Sunday Diff
                                            Base w/ Sun&Night
                                            Diff
                                            Holiday Worked
                                            Travel –En Route TDY
                                            Travel -At Destination
                                            TDY
                                            Travel -At Destination
                                            Training




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Figure 20 - Transaction Code
  EMPLOYEE NAME (Last, First):                                                                     SSN:                     EMPL. PHONE NO.:                     PAY PERIOD NO.:               PAY PERIOD NO.:           PAY PERIOD END:              STATUS:
  Doe, John                                                                                        XXXX                     601-555-1234                          PP 2009-01                   1/4/2009                  1/17/2009                    Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:               SUPV. PHONE NO.:                                                                             TIMEKEEPER:                    HRS:
                                    PVD                                 12:00                               12:30           601-555-5678
                                                                                                                                                                                Check here if CORRECTED Time Sheet                                       80


                            Master TSO - BDO            <EMPLOYEE CODE                                              WEEK ONE                                                                               WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON     TUE      WED        THU           FRI        SAT                    SUN     MON      TUE       WED    THU     FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2       3        4          5             6          7        WEEK 1        8       9       10        11      12     13         14      WEEK 2
                                                                                             1/4     1/5     1/6      1/7        1/8          1/9        1/10      TOTAL        1/11    1/12     1/13      1/14   1/15    1/16       1/17    TOTAL    TOTAL
                                                          Assigned Shift START TIME
                                                                          STOP TIME
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay
                                                          This is where
                                                        Project Codes   the Transaction Code is entered or
                         Base w/ Night Diff               selected from a drop-down box.
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                                                            Assigned  Shift
                         Transaction Codes
                                                            Transaction Codes
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes                 Regular Base Pay
                                                           Base w/ Night Diff
                         Transaction Codes
                                                            Base w/
                                                        Project Codes Sunday Diff
                         Transaction Codes                 Base w/ Sun&Night Diff
                         Transaction Codes                 Split Shift Differential
                                                       Project Codes
                                                           Hazard Pay Differential
                         Transaction Codes
                                                           Danger Pay
                                                                Assigned Shift TOTAL
                                                           Holiday Worked
                                                       Worked Outside Shift START TIME
                                                           Travel -Enroute TDY
  Worked Outside Shift




                                                           Travel -At Destination TDY
                                                                             STOP TIME
                         Transaction Codes                 Travel -At Destination Training
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME
  If available please have the employee acknowledge the hours worked as being correct                                       I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                 SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                         DATE APPROVED:



  REMARKS:




                                                   7.4.1 Regular Base Pay

                         For the purposes of this Manual, Regular Base Pay is compensation paid for regularly scheduled
                         non-overtime work performed by an employee between the hours of 0600 and 1800 (6:00 a.m.
                         and 6:00 p.m.) before any deductions and excludes locality pay, overtime, night differential,
                         Sunday, and holiday premium pay.
                         Hourly Rate of Pay is the Annual Adjusted Salary divided by 2087. The Annual Adjusted Salary is
                         the Regular Base Pay plus locality pay. For example: If an employee’s Annual Adjusted Salary is
                         $38,487. The employee’s Hourly Rate of Pay is $18.44 ($38,487 ÷ 2,087 = $18.44).
                         The Hourly Rate of Pay is used when determining an employee’s overtime rate of pay, night
                         differential, Sunday, and holiday premium pay.




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              7.4.1.1    Shift Hours

    TSA considers the inclusive hours between 0600 and 1800 to be daytime hours; and those
    between 1800 and 0600 to be nighttime hours for purposes of night differential.
    When establishing schedules in any TSA office, employees are scheduled to accomplish the
    mission of the organization. TSA management retains the discretion to make specific assignments
    as needed and to make any decision necessary to ensure adequate coverage for the orderly
    operation of TSA airport functions, TSA offices, and other TSA facilities.
    When an employee routinely works a greater or lesser number of non-overtime hours than the
    established tour of duty as reflected on the SF-50, a change in the tour of duty should be
    submitted.


              7.4.1.2    Core Hours

    The time periods - during the workday, workweek, or pay period that are within the tour of duty -
    during which all employees working an AWS are required to be present for work or to be in an
    approved time-off status. Generally, TSA’s core hours are 0930 (9:30 a.m.) to 1530 (3:30 p.m.).
    However, an organization may establish alternative core hours with the written approval of the
    appropriate management official or designee.


              7.4.1.3    Regular Day Off (RDO)

    An employee’s Regular Day Off (RDO) is a full, 24-hour day during the pay period when an
    employee is not scheduled to work. Do not enter any hours scheduled or worked for an RDO.


               7.4.2 Base w/Night Differential

    Base w/Night Differential is the Basic Pay Rate plus a Night differential for regularly scheduled
    work, including regularly scheduled overtime, performed by an employee between the hours of
    1800 and 0600 (6:00 p.m. and 6:00 a.m. An employee who performs night work as part of their
    regular shift is entitled to pay for that work at their Regular Base Pay plus a night pay differential
    amounting to 10 percent of the Base Rate of Pay. Night pay differential may only be paid for the
    hours of work occurring between 1800 (6:00 p.m.) and 0600 (6:00 a.m.). Therefore, if an
    employee has a normal tour that encompasses both daytime and nighttime hours, only those
    hours worked between 1800 and 0600 will be recorded for the night differential.
    If an employee is on leave during a night tour, the employee will not receive night pay differential
    for the leave period. Employees receive night differential for periods of military leave, court
    leave, and COP if the employee would have otherwise performed night work except for the
    period of leave.
    Under the provisions of TSA MD 1100.61-2, Employees required to work a compressed schedule
    that includes hours between 1800 and 0600 will receive night pay differential for the nighttime
    hours. An employee working irregular or occasional overtime during nighttime hours is not



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                         entitled to night pay differential unless required to work a compressed scheduled under TSA MD
                         1100.61-2.
                         Look at the Figure below for an example of how to record night differential.
                         Temporary assignment and night pay. An employee receives night differential pay when their
                         regular schedule temporarily changes during the administrative workweek to a daily tour of duty
                         that includes night work between 6:00 p.m. and 6:00 a.m. This must be a change in schedule, not
                         simply adding overtime hours to the regular schedule.


Example: An employee worked an assigned shift from 0230 to 1100 Monday through Friday. Because
0230 to 0600 is considered night work differential, Base w/ Night Diff. must be recorded for every
day, separately from Regular Base Pay. In addition, on Day 2, the employee worked 2.5 hours of
overtime before the assigned shift. The supervisor or approving official determined that the overtime
hours are subject to night differential for this employee. Record OT w/ Night Diff in the Time Worked
Outside Shift Section. Enter the start and stop time in the Time Worked Outside Shift Start and Stop
Time respectively.

Figure 21 - Night Differential
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 00:00                                 00:30              601-555-5678
                                                                                                                                                                                     Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON        TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2          3        4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5        1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     02:30     02:30     02:30       02:30        02:30        RDO                    RDO     02:30     02:30     02:30    02:30       02:30      RDO
                                                                          STOP TIME                 11:00     11:00     11:00       11:00        11:00                                       11:00     11:00     11:00    11:00       11:00
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             4:30      4:30      4:30          4:30        4:30                   22:30               4:30      4:30      4:30       4:30      4:30               22:30    45:00
                                                        Passenger Screening
                         Base w/ Night Diff                                                           3:30      3:30      3:30          3:30        3:30                   17:30               3:30      3:30      3:30       3:30      3:30               17:30    35:00
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes                                                                  3½ hours with Night Differential
                                                                                                                 from 02:30 to 06:00
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes                                                                 4½ hours Regular Base Pay from
                         Transaction Codes                                                                  06:00 to 11:00 (including Meal
                                                        Project Codes                                                   Break)
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00       8:00      8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                   8:00      8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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               7.4.3 Base w/Sunday Differential

    Base w/Sunday Differential is Regular Base Pay plus premium pay of 25 percent for employees
    who perform regularly scheduled non-overtime work on Sunday. This is only paid for the hours
    worked between 0000 and 2400 on a Sunday, even if those hours may fall in two different shifts.
    Employees whose normal schedule includes Sunday work, but who are on paid leave including
    excused absence and/or Continuation of Pay (COP) from the Department of Labor will not receive
    Sunday Premium Pay for the leave hours.
    Directed official travel performed on Sundays does not entitle an employee to Sunday premium
    pay unless Sunday is the employee's normal workday and the time spent traveling is considered
    to be hours of work.
    Part-time employees, other than TSOs including Leads and Supervisors, are not eligible to receive
    premium pay for Sunday work.
    Sunday Pay is in addition to overtime, night pay differential, or holiday pay, and is not included in
    the Base Rate of Pay used to compute overtime, night pay differential, or holiday pay.
    Sunday differential is not applied when leave is taken during the pay period.


               7.4.4 Base w/Sun + Night Differential

    Base w/Sunday plus Night Differential is Regular Base Pay plus premium pay of 10 percent for
    employees who perform non-overtime work on a tour that begins or ends between the hours of
    midnight Saturday through 0600 Sunday and/or 1800 through midnight Sunday.
    Night Differential is paid in addition to the Base w/Sunday Differential for a total premium of 35
    percent for the night hours worked.
    An employee is entitled to receive night pay differential for a period when the employee is
    excused from night work on a holiday, military leave, or COP, whether performing actual work or
    not.


               7.4.5 Danger Pay

    Danger pay is paid to employees assigned at foreign locations where conditions of civil
    insurrection, civil war or terrorism threaten physical harm or imminent danger to the health or
    well being of the employees. TSA MD 1100.55-8 provides TSA policy and procedures for approving
    danger pay. Danger pay must be pre-authorized by the TSA’s Office of Human Capital, stating the
    term of the appointment and appropriate percentage of danger pay for the employee(s) assigned
    to eligible foreign locations. TSA follows U. S. Department of State guidance concerning the
    foreign locations approved for danger pay, the amount of pay to be provided and conditions for
    payment.
    To record Dangerous Duty on the T&A Report, use the Transaction Code Danger Pay at 15% (or
    20%; or 25%; or 30%; or 35%) Rate in the Assigned Shift Section, for the time and hours worked.




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               7.4.6 Hazard Pay Differential

    This code may only be used for employees performing duty under circumstances of unusual
    physical hardship or hazardous conditions and authorized by the TSA’s Office of Human Capital.
    TSA MD 1100.55-8 provides TSA policy and procedures for approving Hazardous Duty Pay. TSA
    follows the schedule of pay differentials established and maintained by OPM in CFT 550, Subpart
    I. Entering Hazardous Duty Pay along with the start and stop times and the appropriate
    percentage of differential tells the payroll system to pay the premium pay. Hazardous Duty Pay is
    computed on the basis of hours in a paid status when hazardous duty is performed, and also
    applies to periods of overtime. Employees receiving premium pay Law Enforcement Availability
    Pay (LEAP) or stand-by pay are not eligible for Hazardous Duty Pay.
    To record Hazard Duty on the T&A Report, use the Transaction Code Hazard Pay Differential in the
    Assigned Shift Section, for the Time and Hours worked.
    Employees receiving premium pay for Law Enforcement Availability Pay (LEAP) or stand-by pay
    are not eligible for Hazardous Duty Pay.


               7.4.7 Holiday Worked

    The Holiday Worked code is used when non-overtime work is performed on a Holiday. Please
    refer to the Holiday Worked discussion in the Leave and Other Section, Holidays, for information
    on how to record time worked on a Holiday.
    When an employee is excused from duty on a holiday, the hours worked should be left blank in
    the Assigned Shift section and should be recorded as Holiday Pay in the Leave and Other Section.




               7.4.8 Split Shift Differential

    The Split Shift Differential Transaction Code is used when TSOs (FT or PT) are scheduled to work
    split shifts due to operational needs. A Split Shift is defined as any two shifts, lasting at least two
    hours each, in one 24-hour period with a break of at least two hours between shifts. One
    approved exception is additional shifts needed to support morning, midday, afternoon, and
    evening operations.
    The split-shift differential is a form of premium pay, and is computed as a percentage (8%) of a
    TSO’s rate of basic pay plus any applicable locality pay.
    The split shift differential is not received for periods of personal leave. TSO’s receive split shift
    differential during periods of military leave, court leave, and COP if the employee would have
    otherwise performed split shift work except for the period of leave.


               7.4.9 Telework

    The Telework-Home Transaction Code is used in the Assigned Shift section of the T&A Report to
    record hours of Telework.


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    The TSA Telework Program is a flexible work arrangement where employees have the opportunity
    to perform their duties at alternate work sites (i.e., home office, telework center, satellite office)
    during an agreed upon portion of their work week, if approved by management.
    Employees are required to complete TSA Form 1120, Telework Request Agreement and obtain
    management approval for Teleworking. Employees may work standard schedules or follow
    alternative work schedules depending upon the agreement between employee and supervisor.
    The supervisor and the employee will select the days and hours to work at the alternate work site.
    All Telework hours worked must be recorded on the T&A Report and entered into webTA.
    Rules regarding the authorization of overtime or other premium pay are the same for both
    teleworking employees and office based employees. The policies for requesting annual leave, sick
    leave or other absences from duty remain unchanged. Employees are responsible for requesting
    approval for leave in advance from their supervisor.
    In situations where the Federal government is closed at the start of a business day due to
    hazardous weather or other event impacting a geographic area, teleworking employees working
    in the geographic area are excused from duty without the loss of pay or charge to leave.
    When an emergency affects only the alternative worksite for a major portion of the workday, the
    supervisor can require the teleworking employee to report to the regular office, approve annual
    leave or leave-without-pay, or authorize an excused absence.
    The policy covering telework is contained in TSA MD 1100-30-5 Telework Program at
    https://ishare.tsa.dhs.gov/PoliciesAndForms/Policies/Pages/TSAMDs.aspx
    There are three Telework codes that can be used to record Telework: 1) Telework at Home for 2
    days or less; Telework at Home for more than 2 days; and Telework at an Alternate site.
    The Telework Home <= 2 Days Transaction Code is used when the employee is approved to
    telework from home for 2 days or less. Record the Telework Home <= 2 Days Transaction Code in
    the Assigned Shift section of the T&A Report.
    The Telework Home > 2 Days Transaction Code is used when the employee is approved to
    telework from home for more than 2 days. Record the Telework Home > 2 Days Transaction Code
    in the Assigned Shift section of the T&A Report.
    The Telework Alt. Site Transaction Code is used when the employee is approved to telework from
    a site other than the employees’ home. Record the Telework Alt. Site Transaction Code in the
    Assigned Shift section of the T&A Report.


               7.4.10 Travel Codes

    Officially authorized travel is travel for work purposes that is approved by an authorized agency
    official.
    Travel Codes are used to record non-overtime hours when an employee is on official travel to, or
    at, a destination temporary duty location. Travel is recorded with codes available in the Assigned
    Shift Section of the T&A Report. Summary information about the Travel and Miscellaneous Codes
    is provided in the following Table. Detailed information and examples follow the table.



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Table 4 - Summary of Travel Codes

Travel Type                          Explanation
                                     Records the non-overtime Hours in a pay period when an
Travel - En Route TDY                employee is traveling to or from a temporary duty station and is
                                     entitled to pay.
                                     Records the non-overtime Hours in a pay period when an
Travel - At Destination TDY          employee is at a destination temporary duty location on official
                                     travel for a purpose other than training.
Travel - At Destination              Records the non-overtime Hours days in a pay period when an
Training                             employee is at a destination temporary duty location for training.



              7.4.10.1 Travel - En Route TDY

    Travel - En Route TDY is used to record the non-overtime Hours within the pay period when the
    employee is traveling to or from (i.e., En Route to/from) a temporary duty station and is entitled
    to Regular Base Pay for the time recorded in the Assigned Shift Column.
    The time in a pay period when employee is traveling to or from a temporary post of duty during a
    Sunday or Holiday assigned shift and is not entitled to Sunday or holiday premium pay. The
    recorded hours are non-overtime hours.


              7.4.10.2 Travel - At Destination TDY

    Travel at Destination TDY records the non-overtime Hours an employee is at a destination
    temporary duty location on official duty for a purpose other than training. The recorded hours are
    non-overtime hours. This does not include time spent traveling to and from the temporary duty
    location which should be recorded as Travel –En Route TDY. An employee at a destination
    temporary duty location on official duty is considered ‘travel’ and is authorized Regular Base Pay
    for their assigned shift, as well as overtime pay for authorized overtime performed.




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Example: On Day 2 the employee spends their entire regularly scheduled shift traveling. The
employee is at a temporary duty station on Days 3 to 5, and returns on Day 6 during the regular shift.
Employee also worked 2 hours of authorized, unscheduled overtime on Day 4. Enter Travel –En-route
TDY in the Assigned Shift Section, on Days 2 and 6 to record the En Route TDY. Enter Travel—
Destination TDY in the Assigned Shift Section on Days 3, 4 and 5 to record the “at destination TDY”.
Enter the Overtime Start/stop times and hours in the Worked Outside Shift Section using the
Unscheduled OT code.

Figure 22 - En Route TDY, At Destination TD, and Training TDY
  EMPLOYEE NAME (Last, First):                                                                        SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                           XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                                 MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                        Check here if CORRECTED Time Sheet
                                    PVD                                    12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO               <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS               <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point           <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                                1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                             Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                             STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME                              6 1/2 Hours of regular work before traveling                                             6 1/2 Hours of regular work before traveling
                         Regular Base Pay                                                                6:30                                          8:00                   14:30               6:30                8:00       8:00      8:00               30:30    45:00
                                                           Passenger Screening
                                                                                                                     Travel time to TDY
                         Travel -Enroute TDY                                                             1:30                                                                   1:30              1:30      2:30      Travel time Home during shift            4:00     5:30
  Assigned Shift




                         Travel -At Destination TDY                                                                8:00      8:00          8:00                               24:00                                                                                    24:00
                                                           Passenger Screening                                                                                    Travel time to TDY
                         Travel -At Destination Training                                                                                                                                                    5:30                                               5:30     5:30
                         Transaction Codes                                                                                Work at TDY                                          Training at TDY
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                                   Assigned Shift TOTAL                 8:00    8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                           Worked Outside Shift START TIME
                                                                                                      Overtime for
  Worked Outside Shift




                                                                                   STOP TIME
                                                                                                      Traveling Home
                         Unsched. Over 40 OT                                                          after Shift                          1:30                                 1:30                                                                                    1:30
                                                           Passenger Screening
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                                Work Outside Shift TOTAL                                                1:30                                    1:30                                                                                    1:30
  Leave & Other Time




                                                              Time Not Worked START TIME

                                                                                   STOP TIME
                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                              TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                    8:00        8:00         9:30          8:00                  41:30               8:00      8:00     8:00       8:00       8:00               40:00     81:30
  If available please have the employee acknowledge the hours worked as being correct                                               I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                         SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                  7.4.10.3 Travel - At Destination Training

                         Travel – At Destination Training records the non-overtime Hours when an employee is at an
                         official travel destination for training. The recorded hours are non-overtime hours. This does not
                         include time spent traveling to and from the temporary duty location.
                         Training includes time spent attending a lecture, meeting, or conference. If an employee’s
                         assigned shift changes because a training schedule is different, enter the training schedule
                         start/stop times in Assigned Shift.



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    Generally, employees do not get premium pay or overtime while training. However, here are
    some exceptions to the general rule:
        1. For exempt employees: If employees train at night because the situations the employees
           must learn to handle only occur at night they receive night differential pay for training
           between 18:00 and 06:00.
        2. For non-exempt employees: Time spent attending apprenticeship or other entry level
           training:
            a. Time outside regular working hours shall not be considered hours of work, provided
               no productive work is performed during such periods, except when:
                1) Employees receive training during a period for which they already receive premium
                   pay for overtime, night, holiday or Sunday work;
                2) Employees are given training at night because situation that he or she must learn
                   to handle only occur at night; and/or,
                3) Employees are given training on a holiday or Sunday because the costs of the
                   training, premium pay included, are less than the costs of the same training
                   confined to regular work hours.
    TSOs receive comp time, not overtime, for initial classroom and on-the-job training in excess of
    their normal scheduled hours.
    Premium pay is not applicable to an employee assigned to full-time training at an institution of
    higher learning.


              7.4.10.4 Sunday and Holiday Pay while Traveling

    An employee is not entitled to Sunday or Holiday premium pay while traveling to or from a
    temporary post of duty during a Sunday or Holiday assigned shift unless the employee is normally
    required to work on a Sunday or Holiday. For example, if an employee’s regular work schedule
    was from 0800 to 0430 Mon through Friday, the employee is not required to work on holidays,
    and the employee was required to travel on Monday, which was a Holiday, the employee would
    receive Holiday Leave Pay but not Holiday Worked pay. Another example would be if an
    employee’s regular work schedule was from 0800 to 1630 Wed through Sunday, and the
    employee was required to travel on Sunday, the employee would receive Regular Pay and Sunday
    Premium Pay for the Travel time.




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                         7.5                 Hours Actually Worked

                         The remaining portion of the Assigned Shift Section is devoted to the recording of the regular shift
                         hours worked. The hours worked number does not include the time allotted and taken for lunch,
                         only those hours actually on the job. Hours are not entered for RDOs. The RDO column is left
                         blank. Enter the number of hours worked that is associated with each Project Code and
                         Transaction row under the appropriate day and date of the week. Note that the 15 minute
                         increments of time worked must be entered on the T&A Report as 1:25, 1:5 or 1:75 (Not 1:15,
                         1:30 or 1:45), since the field is an accounting field for the purposes of adding, not a time field.
                         If the Hours worked are entered manually on the T&A Report, then the Totals for the Hours must
                         be entered for each day in the Assigned Shift Total row, the column titled WEEK 1 TOTAL, the
                         column titled WEEK 2 TOTAL, and the TOTAL column.


Figure 23 - Assigned Shift Hours Actually Worked
  EMPLOYEE NAME (Last, First):                                                                    SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                       XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                    Check here if CORRECTED Time Sheet
                                   PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO           <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS           <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                            1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                         STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                            8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                                                                               This is where the Hours Actually Worked on the Assigned Shift are recorded.
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                               Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                      Worked Outside Shift START TIME
  Worked Outside Shift




                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                           Work Outside Shift TOTAL
  Leave & Other Time




                                                          Time Not Worked START TIME

                                                                               STOP TIME
                         Transaction Codes
                                                       Project Codes
                         Transaction Codes

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                          TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                8:00        8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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   7.6      T&A Project Code

    TSA tracks activities worked on by the Transportation Security Officers (TSOs), including Expert
    TSOs, Lead TSOs, Master TSOs, and Supervisory TSOs, via T&A Project Codesmanual. For example,
    activities such as Baggage Screening, Passenger Screening, Administrative Work and Training
    along with other activities will be tracked for each Transaction Code (i.e. Regular Base Pay, Annual
    Leave) on the T&A Report. If a TSO spends half day doing Baggage Screening, and half the day
    doing Passenger Screening, this must be accounted for separately.
    Project codes are separated by airport and maintained by the Office of Financial Management.
    Please refer to The Figure below for an example of where to enter project codes.
    In the first column of the Assigned Shift Section enter the appropriate T&A Project Code for the
    type of work accomplished for the hours recorded. The types of T&A Project Codes in the T&A
    Report drop down box include:




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                                                Project codes for TSOs
                                                                                                                    Time Not Worked
                    Function                     T&A Project Codes            Assigned Shift                        (Leave Section)
                                                 Project Codes                Transaction Codes                     Transaction Codes
                    Master TSO - BDO                                          Regular Base Pay                      AWOL
                    Expert TSO - BDO             Project Codes                Base w/ Night Diff                    Admin/Excused Ab
                    Master TSO - BAO             ADASP Regular Duty           Base w/ Sunday Diff                   Annual Leave
                    Expert TSO - BAO             Baggage Screening            Base w/ Sun&Night Diff                Annual Leave - FML
                    TSO                          Passenger Screening          Split Shift Differential              Comp Time Used
                    Lead TSO                     Screener Administration      Hazard Pay Differential               Comp Time/Travel
                    Supervisory TSO              Screener Maintenance         Danger Pay                            Comp Time Leave
                    Master TSO                   Screener Training            Holiday Worked                        Comp Used/Religio
                    Expert TSO                   TSO Cargo Screening          Travel -Enroute TDY                   Court Leave
                    Master TSO (STI)             TSO Operations Center        Travel -At Destination TDY            Court Leave w/Nigh
                                                 Split Shift ADASP Reg
                    TSO (TSOV)                   Duty                         Travel -At Destination Trainging      Holiday Leave
                    Lead TSO (TSOV)              Split Shift Administration                                         Volunteer Commun
                                                 Split Shift Baggage Scrng    Assigned Shift
                    Supervisory TSO (TSOV)                                    (Worked Outside Shifts)               Funeral
                    Master TSO (TSOV)            Split Shift Maintenance      Transaction Codes                     Furlough
                    Expert TSO (TSOV)            Split Shift Passenger Scrn   Reg. Pay                              Voting
                    Master TSO (STI) (TSOV)      Split Shift Training         Reg. Pay w/Night Diff                 LWOP
                                                 Split Shift TSO Cargo        Over 40 OT                            LWOP/FMLA
                    Schedule Type                ScreeningTSO Operations
                                                 Split Shift                  Unsched. Over 40 OT                   LWOP w/OWCP (il
                                                 Center
                                                 Split Shift BDO Reg Duty     Call back Over 40 OT                  LWOP w/OWCP (in
                    Conventional WS              BAO Regular Duty             Over 40 OT w/ND                       Military/Reg
                    Compressed WS (FWS)          BAO Training                 Over 8 OT                             Military Parade/Enc
                    Variable WS (FWS)            BDO Regular Duty             Unsched. Over 8 OT                    Organ Doner
                    Flexible WS                  TSV ADASP Regular Duty       Call back Over 8 OT                   Other Paid Leave
                                                 TSV Administration           Unsched. Over 8 OTw/ND                         Pay (Leave
                                                                                                                    Holiday Lv w/ND (O
                    STATUS                       TSV Baggage                  Comp Time Earned                      w/ND)
                                                 TSV Maintenance                                                    Holiday Lv w/ND +
                    Full Time                                                 Comp Time Travel Earned               (Other Lv w/ND +SD
                    Part Time                    TSV Passenger                Comp Time Earned/Religious            OWCP Injury Lv
                                                 TSV Training                                                       OWCP w/ Night Dif
                    HRS                                                                                             Restored Annual Lv
                    80                                                                                              Restored Annual Lv
                    64
                                              Project Codes for Non-TSO’s                                           Sick Leave
                    50                           T&A Project Codes                                                  Sick Leave w/Night
                    40                                                                                              Sick Leave-Family
                                                   Project Codes
                                                                                                                    Sick Leave-Family
                    Other                                                                                           FMLA
                                                       FSD Staff                                                    Sick Leave-FMLA
                                                                                                                    Suspension
                                                 Aviation Inspection
                                                                                                                    Time Off/ Incentive
                                                  Cargo Inspection                                                  Emergency Military
                                                                                                                    Home Leave Used
                                                   Rail Inspections                                                 Home Leave Used
                                                 Security Manager                                                   Begin COLA/Post D
                                               Operations Center TSM                                                Begin Foreign Post
                                                                                                                    End Foreign Post D
                                                       BAO TSM
                                                      BDO TSM




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Figure 24 - T&A Project Codes
  EMPLOYEE NAME (Last, First):                                                                      SSN:                          EMPL. PHONE NO.:                 PAY PERIOD NO.:             PAY PERIOD NO.:                 PAY PERIOD END:               STATUS:
  Doe, John                                                                                         XXXX                          601-555-1234                     PP 2009-01                  1/4/2009                        1/17/2009                     Full Time
  AIRPORT:                                             MEAL START:                                  MEAL STOP:                    SUPV. PHONE NO.:                                                                             TIMEKEEPER:                     HRS:
                                   PVD                                 12:00                                  12:30               601-555-5678
                                                                                                                                                                               Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO           <EMPLOYEE CODE                                                   WEEK ONE                                                                           WEEK TWO
                             Conventional WS           <WORK SCHEDULE                        SUN     MON       TUE       WED        THU          FRI        SAT                SUN    MON       TUE        WED       THU        FRI        SAT
                          Terminal & Check Point       <TERMINAL & CHECKPOINT                 1       2         3         4          5            6          7      WEEK 1      8      9        10         11         12        13         14      WEEK 2
                                                                                              1/4     1/5       1/6       1/7        1/8         1/9        1/10    TOTAL      1/11   1/12      1/13       1/14      1/15       1/16       1/17    TOTAL     TOTAL
                                                         Assigned Shift START TIME           RDO     08:00    08:00      08:00      08:00        08:00      RDO                RDO    08:00     08:00      08:00     08:00      08:00      RDO
                                                                         STOP TIME                   16:30    16:30      16:30      16:30        16:30                                16:30     16:30      16:30     16:30      16:30
                                             [Split Shift ] Assigned Shift START TIME
                                                                            STOP TIME
                         Regular Base Pay                                                              8:00      8:00      8:00        8:00        8:00                40:00            8:00      8:00       8:00       8:00      8:00               40:00    80:00
                                                       Passenger Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                       Project Codes
                         Transaction Codes
                                                                                                              This is where the Project Code is entered or selected from the drop-down box

                         Transaction Codes
                                                       Project Codes
                         Transaction Codes                                                                       Project codes for TSOs                     Project Codes for Non-TSO’s
                         Transaction Codes                                                                                                                      T&A Project Codes                     Time Not Worked
                                                       Project Codes
                                                                                  Function                        T&A Project Codes                       Assigned Shift
                                                                                                                                                                 Project Codes                        (Leave Section)
                         Transaction Codes
                                                                                                                  Project Codes                           Transaction Codes                           Transaction Codes
                         Transaction Codes                                     Master TSO - BDO                                                           Regular Base Pay                            AWOL
                                                       Project Codes                                                                                             FSD Staff
                                                                               Expert TSO - BDO                   Project Codes                           Base w/ Night Diff                          Admin/Excused Absence
                         Transaction Codes                                                                                                                       Aviation Inspection
                                                                               Master TSO - BAO                   ADASP Regular Duty                      Base w/ Sunday Diff                         Annual Leave
                                                               Assigned Shift TOTAL             8:00           8:00      8:00      8:00      8:00                         40:00      8:00        8:00     8:00      8:00       8:00                 40:00     80:00
                                                                               Expert TSO - BAO                   Baggage Screening                              Cargo Inspection
                                                                                                                                                          Base w/ Sun&Night Diff                      Annual Leave - FMLA
                                                      Worked Outside Shift START TIME
                                                                               TSO                                Passenger Screening                     Split Shift Differential                    Comp Time Used
                                                                                                                                                                 Rail Inspections
  Worked Outside Shift




                                                                               Lead
                                                                            STOP TIMETSO                          Screener Administration                 Hazard Pay Differential
                                                                                                                                                                 Security Manager
                                                                                                                                                                                                      Comp Time/Travel used
                                                                               Supervisory TSO                    Screener Maintenance                    Danger Pay                                  Comp Time Leave Used-FMLA
                         Transaction Codes                                                                                                                       Operations Center TSM
                                                      Project Codes            Master TSO                         Screener Training                       Holiday Worked                              Comp Used/Religious
                         Transaction Codes                                     Expert TSO
                                                                                                                                                                 BAO TSM
                                                                                                                                                          Travel -Enroute TDY                         Court Leave
                                                                                                                  TSO Cargo Screening
                         Transaction Codes                                     Master TSO (STI)                   TSO Operations Center                   Travel BDO TSM
                                                                                                                                                                 -At Destination TDY                  Court Leave w/Night Diff
                                                       Project Codes                                              Split Shift ADASP Reg
                         Transaction Codes                                        TSO (TSOV)                                                              Travel -At Destination Trainging              Holiday Leave
                                                                                                                  Duty
                         Transaction Codes                                        Lead TSO (TSOV)                 Split Shift Administration                                                            Volunteer Community Service
                                                       Project Codes                                              Split Shift Baggage Scrng               Assigned Shift
                         Transaction Codes                                        Supervisory TSO (TSOV)                                                  (Worked Outside Shifts)                  Funeral
                                                                               Master
                                                           Work Outside Shift TOTAL TSO (TSOV)                    Split Shift Maintenance                 Transaction Codes                        Furlough
                                                                              Expert TSO (TSOV)                   Split Shift Passenger Scrn              Reg. Pay                                 Voting
  Leave & Other Time




                                                          Time Not Worked START TIME
                                                                              Master TSO (STI) (TSOV)             Split Shift Training                    Reg. Pay w/Night Diff                    LWOP
                                                                               STOP TIME
                                                                                                                  Split Shift TSO Cargo                     Over 40 OT                             LWOP/FMLA
                         Transaction Codes                                        Schedule Type                   ScreeningTSO Operations
                                                                                                                  Split Shift                               Unsched. Over 40 OT                    LWOP w/OWCP (illness)
                                                       Project Codes
                                                                                                                  Center
                                                                                                                  Split Shift BDO Reg Duty                  Call back Over 40 OT                   LWOP w/OWCP (injury)
                         Transaction Codes
                                                                                  Conventional WS                 BAO Regular Duty                          Over 40 OT w/ND                        Military/Reg
                         Transaction Codes                                        Compressed WS (FWS)             BAO Training                              Over 8 OT                              Military Parade/Encampment
                                                       Project Codes
                         Transaction Codes                                        Variable WS (FWS)               BDO Regular Duty                          Unsched. Over 8 OT                     Organ Doner
                                                                                  Flexible WS                     TSV ADASP Regular Duty                    Call back Over 8 OT                    Other Paid Leave
                                                          TIME NOT WORKED TOTAL
                                                                                                                  TSV Administration                        Unsched. Over 8 OTw/ND                 Holiday Pay (Leave)
                                                                                                                                                                                                             Lv w/ND (Other Lv
                                       GRAND TOTAL TIME                                 8:00                   8:00      8:00        8:00          8:00                  40:00        8:00    8:00      8:00       8:00      8:00            40:00            80:00
                                                                STATUS                                            TSV Baggage                               Comp Time Earned                       w/ND)
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
                                                                                                                  TSV Maintenance                                                                  Holiday Lv w/ND + Sun Diff
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                    SUPV. PRINT NAME:                             DATE APPROVED:
                                                                                  Full Time                                                                 Comp Time Travel Earned                (Other Lv w/ND +SD)
                                                                                  Part Time                       TSV Passenger                             Comp Time Earned/Religious             OWCP Injury Lv
                                                                                                                  TSV Training                                                                     OWCP w/ Night Diff
  REMARKS:                                                                        HRS                                                                                                              Restored Annual Lv
                                                                                  80                                                                                                               Restored Annual Lv - FMLA
                                                                                  64                                                                                                               Sick Leave
                                                                                  50                                                                                                               Sick Leave w/Night + Sun Diff
                                                                                  40                                                                                                               Sick Leave-Family Friendly
                                                                                                                                                                                                   Sick Leave-Family Friendly-
                                                                                  Other                                                                                                            FMLA
                                                                                                                                                                                                   Sick Leave-FMLA
                                                                                                                                                                                                   Suspension
                                                                                                                                                                                                   Time Off/ Incentive Award
                                                                                                                                                                                                   Emergency Military Offset Pay
                                                                                                                                                                                                   Home Leave Used
                                                                                                                                                                                                   Home Leave Used + Sunday Diff
                                                                                                                                                                                                   Begin COLA/Post Diff
                                                                                                                                                                                                   Begin Foreign Post Diff
                                                                                                                                                                                                   End Foreign Post Diff




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                            8.      Worked Outside Shift Section

                This section is where the time the employee works outside of their assigned shift is recorded.
                Time Worked Outside of Shift primarily focuses on work impacting premium pay including
                Overtime and Comp Time.
                The start/stop times for the Worked Outside Shift are entered in the appropriate column at the
                top of the Section. Then the total number of hours worked is entered in the row describing the
                Project Code and the Transaction of Outside Shift worked.
                If there are multiple Start/Stop times required to record the activities for one day, then the
                Timekeeper should be requested to add additional Start and Stop rows to the current T&A Report
                for this purpose.
                The use of the Project Code is the same in the Worked Outside Shift Section as it is for the
                                                                                    Time Not Worked
Function                  T&A Section.
                Assigned Shift Project Codes        Assigned Shift                  (Leave Section)
                            Project Codes            Transaction Codes                 Transaction Codes
Master TSO - BDO The use of the various Transaction codes is described in the following Sections.
                                                     Regular Base Pay                  AWOL
Expert TSO - BDO            Project Codes            Base w/ Night Diff                Admin/Excused
                 If the Hours worked are entered manually on the T&A Report, then the Totals forAbsencethe Hours
Master TSO - BAO            ADASP Regular Duty       Base w/ Sunday Diff               Annual Leave
Expert TSO - BAO
                                                            the Worked                                 column titled
                 worked must be entered for each day inw/ Sun&Night DiffOutside Shift Total row, theFMLA
                            Baggage Screening        Base                              Annual Leave -
TSO                         Passenger column         Split 2 TOTAL, and
                 WEEK 1 TOTAL, theScreening titled WEEKShift Differential the TOTAL column. Time Used
                                                                                       Comp
Lead TSO                    Screener Administration  Hazard Pay Differential           Comp Time/Travel used
Supervisory TSO             Screener Maintenance     Danger Pay                        Comp Time Leave Used-FMLA
Master TSO      8.1       Worked Outside Shift Transaction Codes Summary
                            Screener Training        Holiday Worked                    Comp Used/Religious
Expert TSO                  TSO Cargo Screening      Travel -Enroute TDY               Court Leave
Master TSO (STI)            TSO Operations Center    Travel -At Destination TDY        Court Leave w/Night Diff
                This section provides an overview of Worked Outside Shift Transaction Codes.
                            Split Shift ADASP Reg
TSO (TSOV)    The           and                    Travel -At Destination Trainging Holiday Leave
                      Leave Duty Other Time Not Worked codes in the on-line T&A Report drop down box include:
Lead TSO (TSOV)             Split Shift Administration                                    Volunteer Community Service
                            Split Shift Baggage Scrng    Assigned Shift
Supervisory TSO (TSOV)                                   (Worked Outside Shifts)          Funeral
Master TSO (TSOV)           Split Shift Maintenance      Transaction Codes                Furlough
Expert TSO (TSOV)           Split Shift Passenger Scrn   Reg. Pay                         Voting
Master TSO (STI) (TSOV)     Split Shift Training         Reg. Pay w/Night Diff            LWOP
                            Split Shift TSO Cargo        Over 40 OT                       LWOP/FMLA
Schedule Type               ScreeningTSO Operations
                            Split Shift                  Unsched. Over 40 OT              LWOP w/OWCP (illness)
                            Center
                            Split Shift BDO Reg Duty     Call back Over 40 OT             LWOP w/OWCP (injury)
Conventional WS             BAO Regular Duty             Over 40 OT w/ND                  Military/Reg
Compressed WS (FWS)         BAO Training                 Over 8 OT                        Military Parade/Encampment
Variable WS (FWS)           BDO Regular Duty             Unsched. Over 8 OT               Organ Doner
Flexible WS                 TSV ADASP Regular Duty       Call back Over 8 OT              Other Paid Leave
                            TSV Administration           Unsched. Over 8 OTw/ND                    Pay (Leave)
                                                                                          Holiday Lv w/ND (Other Lv
STATUS                      TSV Baggage                  Comp Time Earned                 w/ND)
                            TSV Maintenance                                               Holiday Lv w/ND + Sun Diff
Full Time                                                Comp Time Travel Earned          (Other Lv w/ND +SD)
Part Time                   TSV Passenger                Comp Time Earned/Religious       OWCP Injury Lv
                            TSV Training                                                  OWCP w/ Night Diff
HRS                                                                                       Restored Annual Lv
                The Figure below is an example of a completed Worked Outside          Shift Section.
80                                                                                        Restored Annual Lv - FMLA
64                                                                                        Sick Leave
50                                                                                        Sick Leave w/Night + Sun Diff
40                                                                                        Sick Leave-Family Friendly
                                                                                          Sick Leave-Family Friendly-
Other                                                                                     FMLA
                                                                                          Sick Leave-FMLA
                                                                                          Suspension
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                                                                                          Time Off/ Incentive Award
                                                                                          Emergency Military Offset Pay
                                                                                          Home Leave Used
                                                                                                                                                           TSA Time & Attendance Administration Manual

Figure 25 - Worked Outside Shift
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                12:30               601-555-5678
                                                                                                                                                                                     Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                        Project Codes
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                             This Codes
                         Transactionis wherethe Transaction Code is entered or
                                                   Project
                              selected from a drop-downCodes
                                                           box.
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME                                              16:30             Enter or select the Start/Stop Time in
                                                                                                                                                      these rows.
  Worked Outside Shift




                                                                                STOP TIME                                           18:15
                         Over 40 OT                                                                                                     1:45                                 1:45                                                                                    1:45
                                                        Baggage Screening
                         Transaction Codes

                         Transaction Codes                                                                                            Enter the actual number of hours worked
                                                        Project Codes
                                                                                                                                      outside the shift.
                         Transaction Codes             This is where the Project Code is entered
                         Transaction Codes             or selected from a drop-down box.
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL                                                 1:45                                    1:45                                                                                    1:45
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                 8:00        8:00         9:45          8:00                  41:45               8:00      8:00     8:00       8:00       8:00               40:00     81:45
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                         8.2                  Comp Time Earned

                         There are three types of Compensatory Time Off Earned in Lieu of Overtime (Comp Time) that an
                         employee may earn:
                                  1. Comp time earned in lieu of overtime pay;
                                  2. Comp time earned for religious observances; and
                                  3. Comp time earned for travel


                                                   8.2.1 Comp Time Earned in Lieu of Overtime

                         Compensatory time off in lieu of overtime pay (Comp Time) are hours that may be earned by an
                         employee, in lieu of overtime pay, for irregular or occasional overtime work. The phrase ‘in lieu
                         of’ means ‘as a substitute for’ or ‘instead of’.



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    At the request of a non-exempt employee, management may, but is not required to, grant
    compensatory time off (Comp Time) in lieu of overtime pay for an equal number of hours of
    irregular or occasional overtime work. Employees may request to use Comp Time for vacations,
    rest and relaxation, family needs, personal business and for situations generally covered by sick
    leave. Comp Time may not be substituted for holiday premium pay.
    Comp time off in lieu of overtime pay is earned on an hour-for-hour basis, meaning that one hour
    of Comp time off in lieu of overtime pay for one hour overtime (Note: When Comp Time is used
    as a form of leave, it is paid at the Regular Base Pay not at an overtime rate. When paid out , it is
    paid at the overtime rate that was in effect when it was earned).
    In general, managers cannot require any non-exempt employees or those exempt employees
    whose rate of basic pay is at or below $58,622 (for 2009) plus applicable locality pay take comp
    time in lieu of overtime for irregular and occasional overtime work. These employees must
    receive overtime pay for irregular and occasional overtime work, unless they elect to receive
    Comp Time instead (an employee’s request for compensatory time must be in writing). Approval
    is granted at management discretion up to 160 hours in a leave year. Neither the employee’s
    supervisor, nor any other management official, may attempt to influence or force an employee to
    accept Comp Time in lieu of overtime pay. The exception to this rule (which applies to the TSO
    workforce) is time spent in initial classroom and on-the-job training.
    Employees working regularly scheduled overtime must receive overtime pay.
    Use the Comp Time Earned transaction code when an employee works overtime but Comp Time
    is approved instead of overtime pay.
    Comp Time can also be requested in lieu of Callback Overtime. Comp Time earned for Callback is
    time off earned in lieu of overtime pay as a result of an employee ordered to return to duty
    during non-duty hours. A minimum of 2 hours is accrued, even if the employee completes the
    task in less than 2 hours. Following the 2 hour minimum accrual, the exchange is 1-to-1; the
    employee receives one hour of Comp Time for each hour of callback overtime earned. Use the
    Comp Time earned Transaction code to record Comp Time earned for Callback.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.


               8.2.2 Comp Time Earned for Religious Observances

    Compensatory time off religious observance is a form of compensatory time off that may be
    earned by employees for performing work outside of the basic work requirement for the purpose
    of religious accommodation.
    Employees should submit a written request to their supervisor for an adjusted work schedule in
    advance of the date of the religious observance.
    Management may allow employees to work the additional hours with in 2 pay periods before or
    after the date the accommodation is needed.
    A separate balance for Comp Time Earned / Religious is maintained in webTA. An employee
    should only be allowed to accumulate the number of hours of Comp Time for religious
    observances needed to cover a previous or anticipated absence from work for religious
    observances.


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    The Comp Time Earned /Religious Transaction Code should be used to record the hours worked
    outside the basic work requirement for the purpose of religious observance.
    A Comp Time for religious Observances Report is generated for supervisors to monitor
    outstanding Comp Time / Religious balances to ensure that repayment is made for hours taken.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.


               8.2.3 Comp Time Earned for Travel

    Compensatory time off for travel is a form of compensatory time off that may be earned by an
    employee for time spent in a travel status away from the employee’s official duty station when
    such time is not otherwise compensable.
    Employees request and obtain management approval for Comp Time for travel using TSA Form
    1107A, for exempt employees or TSA Form 1107B, for non-exempt employees. Comp Time for
    travel should be requested after the trip or at the same time as the voucher is submitted.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.

   8.3      Overtime Pay

    For FT and PT employees working a Conventional Work Schedule (ConWS) working overtime
    means all hours worked in excess of 8 in a day, 40 in a week. For FT employees working a
    Compressed Work Schedule, all hours worked in excess of 80 in a pay period. For PT employees
    working a compressed work schedule, hours in excess of the compressed work schedule for the
    day (must be more than 8 hours) or for a week (must be more than 40 hours). Overtime must be
    officially ordered and approved in writing, in advance of being incurred.
    Types of overtime include the following:
         1. Regularly scheduled overtime is overtime that is scheduled in advance of the
            administrative workweek. If an employee’s overtime is regularly scheduled, they must
            receive overtime pay.
         2. Irregular or occasional overtime is overtime that is not scheduled in advance of the
            administrative workweek.
    Unpaid hours of leave, for example leave without pay (LWOP), absent without leave (AWOL),
    Suspension, or Furlough may affect an employee's overtime eligibility.


               8.3.1 Regularly Scheduled Overtime over 40 Hours

    The Overtime over 40 hours Transaction Code (OT over 40) is used to record overtime hours
    scheduled before the beginning of the Administrative Workweek that were performed outside
    the basic 40-hour workweek for a Conventional Work Schedule or over 80-hours per pay period
    for employees on an Alternate Work Schedule (AWS).
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.



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               8.3.2 Regularly Scheduled Overtime Overtime over 8 hours

    The Overtime over 8 Hours Transaction Code (Over 8 OT) is used to record overtime hours
    scheduled before the beginning of the Administrative Workweek performed in excess of 8 hours
    on any one day within a 40-hour workweek.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.


               8.3.3 Scheduled Overtime with Night Differential

    Scheduled Overtime with Night differential is overtime worked during the hours of 18:00 to 06:00
    (6p.m. to 6a.m) that is scheduled in advance of the administrative workweek. Use the Scheduled
    O/T w/Night Diff code to record only those hours between 1800 and 0600 that were scheduled in
    advance of the administrative workweek.

   8.4      Unscheduled Overtime

    For the purposes of this Manual, Unscheduled Overtime is a term used to refer to Irregular or
    occasional and Occasional Overtime which is defined as approved overtime that was not
    scheduled prior to the beginning of the work Administrative Workweek.
    WebTA will pay time coded in the Time Worked Outside Shift Section at the overtime rate,
    however webTA will not pay night differential in addition to overtime when the Unscheduled
    Overtime transaction code is used for work between the hours of 1800 and 0600. Employees
    required to work a compress work schedule under the provisions of TSA MD 1100.61-2, receive
    night differential for unscheduled overtime worked between the hours of 6:00 pm and 6:00 am.
    When recording unscheduled overtime, enter the appropriate Unscheduled Overtime Code
    (Unsched. Over 40 OT; Unsched. Over 8 OT; Unsched. Over 8 OTw/ND) in the Worked Outside
    Shift Box.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.


               8.4.1 Unscheduled Overtime over 40 Hours

    The Unscheduled Overtime over 40 hours Transaction Code (Unsced. Over 40 OT) is used to
    record overtime hours that were not scheduled before the beginning of the Administrative
    Workweek and that are performed outside the basic 40-hour workweek for a Conventional Work
    Schedule or over 80-hours per pay period for employees on an Alternate Work Schedule (AWS).
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.


               8.4.2 Unscheduled Overtime over 8 Hours

    The Unscheduled Overtime over 8 hours Transaction Code (Unsc Over 40 OT) is used to record
    overtime hours that were not scheduled before the beginning of the Administrative Workweek
    and that are performed in excess of 8 hours on any one day within a 40-hour workweek.


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    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.

   8.5      Callback Overtime Pay

    Callback Overtime Pay is Premium pay given to employees who perform Call-back overtime. Call-
    back overtime work is irregular and occasional overtime work performed by an employee on a
    day when no work is scheduled or at a time that requires the employee to return to the place of
    employment from an off duty status.
    This situation occurs when the Callback is after the regularly scheduled assigned shift of the
    employee but not when the Callback runs continuously to the start or from the stop of the
    assigned shift. If the Callback is continuous with the assigned shift, it is considered regular
    overtime, not Callback Overtime.
    In Callback situations, the person called back receives at least 2 hours of Callback Overtime, even
    though they may work less than 2 hours. Scheduled overtime is not eligible for Callback Overtime
    Pay. Part-time employees must meet the hours in a pay status requirement (day and/or week) to
    receive call-back overtime pay. A part-time employee who does not meet the hours in a pay
    status requirement to receive overtime pay receives a minimum of 2 hours of regular pay when
    called to return to the work place during “non-work” hours.
    Call back overtime must be documented in writing on TSA Form 1107B, by the appropriate
    authorizing official as soon as possible after it occurs
    When recording Callback Overtime Pay, enter either Callback Over 8 Overtime or Callback Over 40
    Overtime in the Worked Outside Shift Transaction Code column.
    CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.




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   8.6      Summary of Premium Pay Rates

    Premium Pay is compensation in the form of overtime, compensatory time off in lieu of overtime,
    hazardous duty pay, holiday pay, night pay differential, split-shift differential, Sunday pay, and
    Law Enforcement Availability Pay.
    Every TSA employee has a Base Rate of Pay and many are eligible for additional pay for working
    overtime, Sundays, holidays and for other reasons. Sometimes, employees request Comp Time
    instead of overtime pay. The following Table shows the different codes available for reporting
    time worked outside shift and the associated premium pay rates.
    The policy on premium pay is documented in TSA MD 1100.55-8, Premium Pay.


Table 5 - Summary of Time Worked Outside Shift Codes and Pay Rates

 Code                         Explanation                                  Rate
                              Regular Base Pay Rate for regularly
 Reg. Pay                     scheduled work performed between 06:00       1 x Base Rate of Pay
                              and 18:00 hours.
                              Regular Base Pay plus Night Differential
 Reg. Pay w/Night Diff        Premium Pay for regularly scheduled work     1.1 x Base Rate of Pay
                              performed between 18:00 and 06:00 hours.
                              Premium pay for when an employee is called
 Callback Overtime                                                         1.5 x Base Rate of Pay
                              back to work outside their normal shift.
                                                                           No monetary premium; 1
                              Comp time requested instead of overtime
 Comp Time Earned                                                          to 1 exchange for overtime
                              earned.
                                                                           hours earned
                              Comp time requested instead of Regular pay   No monetary premium; 1
 Comp Time Religious          for time worked instead of a pre-approved    to 1 exchange for hours
                              absence for a religious accommodation.       worked
                              Premium Pay for overtime that was
                                                                           1.5 x Base Rate of Pay
 Scheduled OT                 scheduled before the start of the
                              administrative workweek.
                              Premium pay for overtime that has not been
                              scheduled before the start of the
                              administrative workweek.

                              In general, managers cannot require any
                                                                           1.5 x Base Rate of Pay
 Unscheduled OT               non-exempt employees or those exempt
                              employees whose rate of basic pay is at or
                              below $58,622 (for 2009) plus applicable
                              locality pay take comp time in lieu of
                              overtime for irregular and occasional
                              overtime work.


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 Code                         Explanation                                    Rate
                                                                             Non-Exempt Employees:
                                                                             1.5 x employee's Hourly
                                                                             Rate of Pay for all
                                                                             overtime hours worked

                                                                             Exempt Employees: 1) For
                                                                             an exempt employee with a
                                                                             2009 rate of basic pay less
                                                                             than or equal to $45,095
                                                                             (plus any applicable locality
                                                                             pay), the OT hourly rate is
                              Premium pay when an employee on a              one and one-half times the
                              Conventional Work Schedule works more          employee’s hourly rate
 Overtime pay                 than 8 hrs a day or 40 hrs a week, or an       (including any applicable
                              employee on a Compressed Work Schedule         locality pay). 2) For an
                              works more than 80 in a pay period.            exempt employee with a
                                                                             2009 rate of basic pay
                                                                             greater than $45,095 (plus
                                                                             applicable locality pay), the
                                                                             OT hourly rate is the
                                                                             greater of: a) one and one
                                                                             half times the hourly rate of
                                                                             $45,095 (plus applicable
                                                                             locality pay), or b) the
                                                                             employee’s hourly rate of
                                                                             basic pay (plus applicable
                                                                             locality pay). ).
                              Employees performing work on a holiday
                              receive their Regular Base Pay for the hours
                              worked plus premium pay equal to their rate
 Holiday pay                  of Regular Base Pay. This amounts to           2 x Base Rate of Pay
                              receiving “double time” for all non-overtime
                              hours worked. Holiday pay is in addition to
                              overtime, Sunday, or night pay differential.
                              Sunday Premium Pay for regularly scheduled
 Base w/Sunday Diff                                                          1.25 x Base Rate of Pay
                              non-overtime hours worked on Sunday.




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   8.7      Comparison of Full-time & Part-Time employees

    This table compares full-time to part-time employees for several key issues related to Assigned
    Shift and Time Worked Outside of Shift.


Table 6 - Comparison of Full-Time to Part-Time Employees
 Issue                                Full-time Employees                 Part-time Employees
                                                                          Work in excess of 8 hours a
                                                                          day or 40 hours a week for a
                                      Work in excess of 8 hours a day
                                                                          conventional schedule. For a
                                      or 40 hours a week, unless the
                                                                          compressed schedule hours in
                                      employee is on an alternate work
 Overtime                                                                 excess of the compressed
                                      schedule in which case it is work
                                                                          work schedule for a day (must
                                      in excess of 80 hours in a pay
                                                                          be more than 8 hours) or for a
                                      period.
                                                                          week (must be more than 40
                                                                          hours).
                                                                          Receive Federal holidays that
                                      Receive all Federal holidays and    fall on days they are regularly
 Holidays and holiday premium
                                      premium pay for non-overtime        scheduled to work and holiday
 pay
                                      holiday hours worked.               premium pay for non-overtime
                                                                          hours worked.
                                                                          Do not receive In-Lieu of
 In Lieu of Holiday                   Receive In-Lieu of holiday
                                                                          holiday
 Night Differential                   Eligible for Night differential     Eligible for night differential




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               9.      Leave and Other Time Section

    This is the section where hours the employee is in an Approved Time-Off Status (or Category). An
    Approved Time-Off Status is any of a variety of approved categories used to account for time off
    from work, including all forms of approved leave, compensatory time off (Comp Time), excused
    absence, or time off as an award. An Approved Time-Off Status is generally known as Leave,
    Absence, or Time Not Worked Transaction Codes related to Leave and Other can be found in the
    Transaction Code Section of this manual. Detailed information and examples for Leave and Other
    are provided below.
    An employee who wishes to take leave is required to inform his or her supervisor in advance of
    the request. Leave requests should include the day(s), type of leave requested, and number of
    hours. If the request is for less than a full day, it must include specific hours (from-to).
    The OPM Form 71 (http://www.opm.gov/oca/leave/HTML/formindx.htm) is the required method
    for employees to use in requesting leave.
    A leave year begins on the first day of the first full bi-weekly pay period in a calendar year. A leave
    year ends on the day immediately before the first day of the next leave year.
    Usually the Leave and Other Section is completed by entering the Time Not Worked Transaction
    Code and the Project Code on a blank line in the Leave and Other Section. If the T&A Report is
    completed on-line, then the Project Code and Transaction Code can be selected from the drop-
    down box in the Leave and Other Section.
    The Time Not Worked Start Time and the Stop Time is entered at the top of the Section under the
    appropriate day the time not worked was taken. If there are multiple Start/Stop times required to
    record the activities for one day, then the Timekeeper should be requested to add additional Start
    and Stop rows to the current T&A Report for this purpose.
    The hours of Time Not Worked is recorded on the same line as the corresponding Project and
    Transaction Code.
    The Figure below shows the correct method of recording Leave and Other Time.




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Figure 26 - Leave and Other Time Section
  EMPLOYEE NAME (Last, First):                                                                     SSN:                           EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                           601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                     SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                 12:30               601-555-5678
                                                                                                                                                                                      Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                   WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON        TUE      WED           THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2          3        4             5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5        1/6      1/7           1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00     08:00     08:00        08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30     16:30     16:30        16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      1:00      8:00           8:00        8:00                   33:00               8:00                8:00       8:00      8:00               32:00    65:00
                                                        Project Codes
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes                                                                  Enter the regular hours actually worked
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00       1:00      8:00         8:00         8:00                      33:00            8:00                8:00       8:00      8:00                32:00     65:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                            This is where  the Transaction Code is entered or
                                                   Project Codes
                            selected from
                         Transaction Codes a drop-down box.
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME                         09:00                                                                                     08:00
                                                                                                                                Enter the Start/Stop time not worked
                                                                                STOP TIME                     16:00                                                                                     16:00
                         Annual Leave                                                                           7:00
                                                        Passenger Screening                                                     Enter the actual number of hours 7:00worked
                                                                                                                                                                 not                                                                                                  7:00
                         Comp Time Used                                                                                                                                                                 8:00                                                 8:00     8:00
                         Transaction Codes              This is where the Project Code is entered or
                                                        Project Codes
                         Transaction Codes
                                                        selected from a drop-down box.
                                                           TIME NOT WORKED TOTAL                               7:00                                                           7:00                      8:00                                               8:00      15:00
                                       GRAND TOTAL TIME                                 8:00                   1:00      8:00          8:00          8:00                  40:00               8:00               8:00       8:00       8:00               32:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                             I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                       SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                         9.1                  Leave and Other Codes Summary

                         This section provides a list of Leave and Other codes.
                         The Leave and Other Time Not Worked codes in the on-line T&A Report drop down box include:


                                                                                            Time Not Worked (Leave Section)
                                                                                            Transaction Codes

                                                                                            Admin/Excused Absence
                                                                                            Annual Leave
                                                                                            Annual Leave – FMLA
                                                                                            AWOL
                                                                                            Comp Time Used
                                                                                            Comp Time/Travel used
                                                                                            Comp Time Leave Used-FMLA



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                                 Comp Used/Religious
                                 Court Leave
                                 Court Leave w/Night Diff
                                 Holiday Leave
                                 Funeral
                                 Furlough
                                 Home Leave Used
                                 LWOP
                                 LWOP/FMLA
                                 LWOP w/OWCP (illness)
                                 LWOP w/OWCP (injury)
                                 Military/Reg
                                 Military/Emergency
                                 Military Parade/Encampment
                                 Organ Donor
                                 Other Paid Leave
                                 Holiday Pay (Leave)
                                 Holiday Lv w/ND (Other Lv w/ND)
                                 Holiday Lv w/ND + Sun Diff (Other Lv w/ND
                                 +SD)
                                 OWCP Injury Lv
                                 OWCP w/ Night Diff
                                 Restored Annual Lv
                                 Restored Annual Lv – FMLA
                                 Sick Leave
                                 Sick Leave-Family Friendly
                                 Sick Leave-Family Friendly-FMLA
                                 Sick Leave-FMLA
                                 Suspension
                                 Time Off/ Incentive Award
                                 Volunteer Community Service
                                 Voting
                                 Begin COLA/Post Diff
                                 Begin Foreign Post Diff
                                 End Foreign Post Diff
                                 Court leave w/split shift
                                 Military leave w/ night diff
                                 Military leave w/ split shift
                                 OWCP w/split shift




               9.1.1 Leave Accrual Rates for Full & Part-Time Employees

    This section provides an overview of Leave and Other provisions that differ as they apply to full-
    time and part-time employees.




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Table 7 - Comparison of Leave Accrual Rates for Full-Time and Part-Time Employees

 Issue                               Full-time Employee               Part-time Employees
                                                                      1 hour of annual leave for
                                                                      each 20 non-OT hours in a pay
 Annual leave accrual rate if
                                     4 hours for each pay period      status during the period up to
 less than 3 years of service
                                                                      a maximum of 4 hours in a
                                                                      biweekly pay period
                                                                      1 hour of annual leave for
                                                                      each 13 non-OT hours in a pay
 Annual leave accrual rate if        6 hours for each pay period,     status during the period up to
 at least 3 years, but less than     except 10 hours in last pay      a maximum of 6 hours in a
 15 years of service                 period of the calendar year      biweekly pay period, except
                                                                      for 10 hours in the last pay
                                                                      period of the calendar year.
                                                                      1 hour for each 20 non-OT
                                                                      hours in a pay status during
 Annual leave accrual rate if
                                     8 hours for each pay period      the period up to a maximum
 15 or more years of service
                                                                      of 8 hours in a biweekly pay
                                                                      period
                                                                      1 hour for each 20 non-OT
                                                                      hours in a pay status during
                                     4 hours for each biweekly pay
 Sick leave accrual rate                                              the period up to a maximum
                                     period
                                                                      of 4 hours in a biweekly pay
                                                                      period
 Entitled to an in lieu of
 holiday when the observed
 holiday falls on a day the          Yes                              No
 employee is not normally
 scheduled to work
                                     120 hours (15 days based on      Pro-rated based on the
                                     an 8-hour workday) each fiscal   number of hours in the
 Military leave accrual rate         year which can be carried        employee’s regularly
                                     over only to the following       scheduled tour of duty as
                                     year                             reflected on the SF-50
                                                                      22 Workdays per Calendar
 Emergency Military Offset           22 Workdays per Calendar         Year based on an 8 hour day
 Pay                                 Year based on an 8 hour day      (# of hours prorated for part
                                                                      time employee)
 Military Encampment                 Unlimited                        Not Available




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   9.2      Absence without Official Leave (AWOL)

    Absence without Official Leave (AWOL) is the status of an employee absent from duty without
    authorization. AWOL is used to record unapproved absences when an employee does not report
    for duty as scheduled and/or takes leave without following proper leave requesting procedures.
    Remember that AWOL is charged in 15-minute increments.
    When recording AWOL on the T&A Report, enter the AWOL transaction code in the Leave and
    Other Code Section.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

   9.3      Admin/Excused Absence

    Although all Administrative Leave and Excused Absence are captured on webTA using the case
    internal code (66), there are two distinct types of leave that are both coded on the T&A Report as
    Admin/Excused Absence. They are Administrative Leave and Excused Absence. Further, Excused
    Absence is divided into two categories: 1) Leave types that are coded as Admin/Excused Leave on
    the T&A Report and 2) Leave types that have specific codes on the T&A Report. These types of
    leave are often confused and/or combined. For the purposes of clarification these types of leave
    are presented separately below.


               9.3.1 Administrative Leave

    Administrative Leave is an administratively authorized absence from duty without loss of pay or
    charge to leave. The placement of an employee in a paid non-duty status when the employee’s
    continued presence in the workplace may pose a threat to the employee or others, result in loss
    of or damage to Government property, or otherwise jeopardize legitimate Government interests.
    Generally, administrative leave is implemented (1) during the notice period for an employee
    whose removal or indefinite suspension has been proposed or (2) during the period of an official
    investigation or management inquiry. Administrative leave must be approved by a designated
    official. The duration of administrative leave must be kept to a minimum time frame.
    If this event occurs, code the absence as Admin/Excused Leave.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.3.2 Excused Absence

    Excused Absence: Administratively authorized absence from duty, without loss of pay or charge to
    an employee’s personal leave accounts that may be granted under specific circumstances by an
    authorized management official. Authority to grant excused absence is limited. Excused absence
    is not authorized for use as an award or reward for any circumstances, including superior
    performance or perfect attendance.
    Excused Leave is divided into two categories: 1) Leave types that are coded as Admin/Excused
    Leave on the T&A Report and 2) Leave types that have specific codes on the T&A Report.


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               9.3.3 Coded as Admin/Excused Leave

    The following Leave types are coded as Admin/Excused Leave on the T&A Report.


              9.3.3.1    Hazardous Weather

    If this event occurs, code the absence as Admin/Excused Leave.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


              9.3.3.2    Bone Marrow Donor

    Employees may be granted up to seven (7) workdays of excused absence each calendar year to
    service as bone marrow donor and to have tests performed related to the donation of bone
    marrow.
    If this event occurs, code the absence as Admin/Excused Leave.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


              9.3.3.3    On-The-Job Injury

    On the day an on-the job injury occurs, time off due to traumatic injury when seeking medical
    attention is not charged to the OWCP Injury Leave or to the 45-day maximum. This form of
    absence may only be used by the employee to seek medical attention.
    For the day an on-the job injury occurs, select or enter Admin/Excused Absence in the Leave and
    Other Time Section. Enter the start time of the leave taken in the Time Not Worked Start Time
    block. Enter the stop time of the leave taken in the Stop Time block. The leave hours taken is
    recorded in the same column as the hours for the Assigned Shift during which leave is taken.
    Admin/Excused Absence leave should be recorded in 15-minute increments.
    See OWCP Injury Leave in this section for information on recording the OWCP Injury Leave for
    reporting the day(s) following an on-the-job-injury.
    On the day an on the-job injury occurs, use Admin/Excused Absence in the Leave and Other
    Section to record the hours not worked.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.3.4 Specific Excused Absence Types

              9.3.4.1    Funeral Leave

    Funeral Leave is an excused absence of up to three (3) days granted to an employee to make
    arrangements for or to attend a funeral or memorial service of an immediate family member who
    died as a result of wounds, injury, or disease incurred while serving as a member of the armed
    forces in a combat zone. The definition of family member is the same as that used for sick leave.

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    If the death is not the result of military service in a combat zone, then Annual Leave, Sick Leave,
    Comp Time, if available, or LWOP should be used. Employees may, but are not required, to use
    sick leave for bereavement purposes up to established limitations.
    If this event occurs, code the absence as Funeral Leave on the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


              9.3.4.2    Organ Donor

    Used to record paid time off without charge to leave for the purposes of donating an organ.
    Employees may be granted up to a maximum of 30 work days of excused absence each calendar
    year to serve as organ donors.
    When using this leave, select or enter Organ Donor in the Leave and Other Time Section. Enter
    the start time of the leave taken in the Time Not Worked Start Time block. Enter the stop time of
    the leave taken in the Stop Time block. The leave hours taken is recorded in the same column as
    the hours for the Assigned Shift during which leave is taken. Organ Donor leave should be
    recorded in 15-minute increments.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


              9.3.4.3    Voluntary Community Service

    Employee absences to perform community or other volunteer service should be charged as
    annual leave, leave without pay, compensatory time or other appropriate leave.
    Excused absence for volunteer service may only be granted for events that are officially
    sponsored or authorized by DHS and/or the Administrator and are directly related to TSA's
    mission, vision and core values.
    When excused absence is authorized for volunteer service, a broadcast message will be issued
    identifying the event and the maximum number of hours that may be granted.
    If this event occurs, code the absence as on the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


              9.3.4.4    Voting

    Employees may be granted a maximum of 3 hours of excused absence to vote or register for
    Federal, state, county, or municipal elections or in referendums on any civic matter in their
    community. Employees are not guaranteed the maximum amount of excused absence.
    Management will provide the amount that provides the least impact on the operations of the
    organization.
    Employees must request excused absence for voting in advance of the Election Day
    If an employee's voting place is beyond normal commuting distance and voting by absentee ballot
    is either not permitted or not possible, the employee may be granted a maximum of one day to


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    make the trip to the voting place to vote. Employees must provide administratively acceptable
    documentation that clearly notes that absentee voting is not allowed and make the request at
    least 7 days in advance.
    If this event occurs, code the absence as Voting Leave on the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

   9.4      Annual Leave

    Annual Leave is a form of paid leave earned by an employee on the basis of years of Federal
    service which may be used for vacations, rest and relaxation, family needs, other outside
    activities, emergencies not covered by sick leave, and other personal business.
    Annual leave must be requested by the employee and approved by the leave approving official on
    an OPM Form-71, Request for Leave or Approved Absence. The employee prepares and signs the
    request, and forwards it to the appropriate approving official following local leave requesting
    procedures. Annual leave should be recorded in 15-minute increments.
    If this event occurs, use the Annual Leave transaction code on the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.4.1 Advanced Annual Leave

    Employees must request, and receive, management approval for Advance Annual Leave in writing
    before it is needed. In addition, employees must exhaust all available accrued and accumulated
    annual leave, restored annual leave, and Comp Time before using Advanced Annual Leave.
    There is not a special code for Advanced Annual Leave. The Advanced Annual Leave taken is
    recorded as Annual Leave on the T&A Report. When annual leave is included on the T&A Report
    and the hours reported exceeds the annual leave balance the employee has available, the
    transaction will not be validated by the webTA system. The Timekeeper will apply the excess
    hours to Advanced Annual Leave. The employee may be advanced leave up to the amount of
    leave the employee will earn through the rest of the leave year.
    The Timekeeper will apply any hours of leave reported on the T&A Report that exceed the total of
    the number of annual leave hours accumulated in addition to the amount that will be earned
    through the end of the leave year to Leave without Pay (LWOP).


               9.4.2 Annual Leave Carry-Over

    Employees have a responsibility to manage and use their accrued and accumulated annual leave
    to avoid forfeiture. Employees must "use" annual leave in excess of the carry over amount by the
    end of a leave year or they will "lose" (forfeit) it. The amount of annual leave that employees are
    allowed to carry over into the next leave year is shown in the following table. The standard
    allowable carry over amount is 240 hours; however there are exceptions, as shown in the
    following table.


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Table 8 - Annual Leave Carry Over
           Employee Type/Situation                       Allowable Carry Over in Hours
Standard rule                                   240
Employees stationed at foreign duty locations   360
TSES employees                                  720
                                                An employee who transfers to TSA from an
                                                agency that allows employees to maintain an
                                                annual leave balance higher than 240-hours
                                                may retain the higher balance as a personal
                                                leave ceiling upon transferring to TSA. The
Employees transferred from another Agency
                                                employee’s leave balance will be reviewed
                                                each year to determine their personal leave
                                                ceiling for the next year. This will continue until
                                                the employee’s leave balance falls to 240
                                                hours.



               9.4.3 Restored Annual Leave

    Restored Annual Leave must be used no later than the end of the leave year ending two years
    after the leave year in which the leave was restored or it will be deleted from the employee's T&A
    records (i.e., Leave "forfeited" at end of leave year 2005, restored in January 2006, would expire
    at end of leave year 2008 which ends in January 09).
    When using this leave, enter the Restored Annual Leave transaction code in the Leave and Other
    Section.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

   9.5      Cost of Living Allowance (COLA)

    Use the ‘Begin COLA/Post Diff’ Transaction Code to begin cost of living allowance (COLA)
    payments.
    The Cost of Living Allowance (COLA) is a special pay entitlement for an employee whose duty
    station is in a high cost-of-living area (i.e., Alaska, Hawaii, U.S. possessions, and Panama).
    Entitlement to COLA must be established by processing a personnel action (SF-52). Payment of
    the allowance begins and ends, based on the data furnished on the T&A Report. Payment for
    COLA will be charged against the same accounting data used for regular time.
    Payment will automatically continue until End COLA is recorded on the T&A Report to discontinue
    the payments or until a personnel action is processed to cancel eligibility.




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    The hours recorded for COLA can only be equal to or less than the total Base pay hours recorded
    for the pay period. A combination of Start COLA and ‘Begin Foreign Post Diff’ cannot exceed 45
    hours per week.
    Select or enter ‘Begin COLA/Post Diff’ in the Leave & Other Time Section and the number of hours
    in the applicable Week 1 Hrs/Week 2 Hrs fields only in the pay period the COLA begins. The T&A
    Report entry for COLA payments is made only on the day in the pay period the COLA begins. The
    remaining days in the pay period are recorded as usual.
    Enter the effective date that the employee arrives at the designated duty station in the Remarks
    section.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.5.1 Stop COLA

    The ‘End COLA/Post Diff.’ transaction code is used to discontinue COLA payments.
    The personnel office should submit Form AD-343, Payroll Action Request, to retroactively
    discontinue COLA. A corrected T&A should not be processed.
    To permanently discontinue COLA payments, complete the T&A Report in the usual manner
    during the pay period in which the payment is to be discontinued. Total all regular time hours
    from the beginning of the pay period through the last day the employee was eligible to receive
    the allowance. Select or enter End COLA/Post Diff. in the Transaction Code field and the number
    of hours for which the employee is entitled to COLA in the Week 1/Week 2 fields. The total hours
    entered using the End COLA/Post Diff. Transaction Code cannot exceed an employee’s regularly
    scheduled tour of duty hours.
    To temporarily discontinue COLA payments, the employee must have received payment for
    allowances for the entire pay period prior to the pay period being reported. Complete the T&A
    Report in the usual manner. Enter End COLA/Post Diff. in the TC field and 0 (zero) in the Week 1
    Hrs/Week 2 Hrs fields.
    Enter the effective date that the employee departs from the designated duty station in the
    Remarks section.
    To resume COLA payments on a subsequent T&A Report, use the ‘Begin COLA/Post Diff’ code.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

   9.6      Comp Time Used

    Comp Time Used is approved time off from work taken from the employee’s Comp Time Earned
    Balance.
    Employees may use Comp Time Earned up to the number of hours they have accrued and are
    scheduled to work on the day the Comp Time is taken.
    Effective January 4, 2009, employees may be granted up to 160 hours of Comp Time in a leave
    year. Comp time must be used within 26 pay period of the date earned. At the end of 26 pay


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    periods, unused comp time hours will be forfeited by exempt employees and will be paid out to
    non-exempt employees at the overtime rate in effect at the time the hours were earned.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.6.1 Comp Time for Travel Used

    The Comp Time /Travel Used code is used to record when Comp Time for travel was used by the
    employee..
    Comp Time/Travel Used is recorded in the Leave and Other Time Section when an employee
    requests, is granted, and takes time off from their Comp Time Travel Earned Balance. Comp Time
    Travel Used is earned and used in 15 minute increments. It may be used for the same purposes as
    annual leave and use is requested in the same manner.
    Comp time for travel must be used within 26 pay periods of the pay period in which it is credited.
    At the end of 26 pay periods, unused hours will be forfeited.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.6.2 Comp Time Used for Religious Observances

    .
    The Comp Used /Religious transaction code is used to record hours of absence for religious
    observances without a loss of pay.
    Comp Time off for religious observances is earned by working time outside of the basic work
    requirement. Management may allow employees to work the Comp Time hours with in 2 pay
    periods before or after the date the accommodation is needed. Comp Time for religious
    observances is earned and used in 15 minute increments. Working hours to earn comp time for
    religious observances does not create an entitlement to premium pay.
    A Comp Time for Religious Observance Report is generated for supervisors to monitor
    outstanding Comp Time / Religious balances to ensure that repayment is made for hours taken.
    A notation in the Remarks Section should be made if the entry creates a negative balance for
    comp time for religious observances.CTRL + Click to see an example of how to complete the Leave
    & Other Section in Figure 26


               9.6.3 Two Comp Time Used Absences in One Shift

    If leave is taken more than once during one shift, it cannot all be recorded in the same row used
    to show Start/Stop times for the first absence. In such a case, add two new START/STOP rows and
    record the additional leave on the new rows in the correct assigned shift column. Look at the
    Figure below to see how Comp Time Used is recorded on the T&A Report.




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Figure 27 - Recording Two Comp Time Used Absences in One Shift
EMPLOYEE NAME (Last, First):                                                        SSN:                           EMPL. PHONE NO.:            PAY PERIOD NO.:               PAY PERIOD START:            PAY PERIOD END:
Doe, John                                                                           XXXX                           601-555-1234                          2008-14             7/6/2008                     7/19/2008
AIRPORT:                                 MEAL START:                                MEAL STOP:                     SUPV. PHONE NO.:                                                                       TIMEKEEPER:
                                                                                                                                                       Check here if CORRECTED Time Sheet
                           PVD                                12:00                            12:30               Henry Green                                                                            Susan Jones

                                        Employee code                                                  WEEK ONE                                                                        WEEK TWO
                                          Select One                      SUN         MON       TUE      WED        THU      FRI        SAT               SUN       MON       TUE        WED      THU      FRI      SAT
                                          Select One                       1           2         3        4          5        6          7                 8         9        10         11        12      13       14      WEEK 2
                                                                           7/6         7/7       7/8      7/9       7/10     7/11       7/12              7/13      7/14      7/15       7/16     7/17     7/18     7/19    TOTAL     TOTAL
                                           Assigned Shift START TIME      RDO         08:00    08:00     08:00      08:00    08:00      RDO               RDO       08:00     08:00      08:00    08:00    08:00    RDO
                                                              STOP TIME               16:30    16:30     16:30      16:30    16:30                                  16:30     16:30      16:30    16:30    16:30
                                           Assigned Shift START TIME
                                                              STOP TIME
                        Passenger        Regular Base Pay                               4.00     8.00      8.00       8.00       8.00            36.00                8.00      8.00      8.00     8.00      8.00             40.00    76.00
 Assigned Shift




                        Screening        Base w/ Night Diff                                                                                        -                                                                            -        -
                                         Regular Base Pay                                                                                          -                                                                            -        -
                        Select One
                                         Base w/ Night Diff                                                                                        -                                                                            -        -
                                         Regular Base Pay
                                                                                 Enter hours actually worked                                       -                                                                            -        -
                        Select One
                                         Base w/ Night Diff                                                                                        -                                                                            -        -
                                         Regular Base Pay                                                                                          -                                                                            -        -
                        Select One
                                         Base w/ Night Diff                                                                                        -                                                                            -        -
                                         Regular Base Pay                                                                                          -                                                                            -        -
                        Select One
                                         Base w/ Night Diff                                                                                        -                                                                            -        -
                                               Assigned Shift TOTAL          -          4.00     8.00      8.00       8.00       8.00     -      36.00      -         8.00      8.00      8.00     8.00      8.00       -     40.00    76.00

                                     Worked Outside Shift START TIME
 Worked Outside Shift




                                                              STOP TIME
                        Select One       Reg. Pay                                                                                                  -                                                                            -        -
                        Select One       Reg. Pay w/Night Diff                                                                                     -                                                                            -        -
                        Select One       Scheduled OT                                                                                              -                                                                            -        -
                        Select One       Comp Time Earned/Religious                                                                                -                                                                            -        -
                                                                             Enter hours of Comp Time used
                        Select One       Comp Time Travel Earned                                                                                   -                                                                            -        -
                                                                                                                                                   -                                                                            -        -
                                          Work Outside Shift TOTAL           -           -        -            -       -          -       -        -        -          -         -         -        -         -         -       -        -

                                                                                      08:00
 Leave & Other Time




                                        Time Not Worked START TIME

                                                     STOP TIME                        10:00
                                    Time Not Worked START TIME                        14:30
                                                     STOP TIME                        16:30
                        Passenger Screening Used
                                     Comp Time                                          4.00                                                      4.00                                                                          -       4.00
                        Select One       Sick Leave                                                                                                -                                                                            -        -
                        Select One       Holiday Pay                                                                                               -                                                                            -        -
                        Select One       Admin/Excused                                                                                             -                                                                            -        -
                                                                                                                                                   -                                                                            -        -
I certify that the hoursTIME NOT WORKED TOTAL
                         cited above are correct.                            -          4.00      -            -       -          -       -       4.00      -          -         -         -        -         -          -      -       4.00
EMPLOYEE SIGNATURE:                                                                                                                                                                                                     TIME TOTAL     80.00

                                                                                    DATE:                          SUPV. SIGNATURE:                                SUPV. PRINT NAME:                      DATE APPROVED:
                                                                                                                                                                               Henry Green


REMARKS:




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   9.7      Court Leave

    Court Leave is an authorized absence from duty, without loss of pay or charge to an employee’s
    personal leave accounts, for the purpose of service as a juror or for service in a nonofficial
    capacity as a witness when one of the parties is the Federal, State, or local government.
    There is no limit on the amount of court leave that may be granted to an employee. Court Leave is
    recorded in fifteen-minute increments.
    An employee who is summoned as a witness in an official capacity on behalf of the Federal
    Government (such as a TSO that witnessed a theft in the Airport Security line.) is on official duty,
    not court leave and the time is recorded as regular shift hours. Court Leave is not used in this
    situation. There is no “Leave and Other” because the employee is performing work while
    appearing as a witness for the Federal Government. If the time spent serving as a witness for the
    Federal Government extends beyond the assigned shift time, show the extra time in the Worked
    Outside Shift Section, using an appropriate code such as Compensatory Time Earned or Overtime.
    See the Worked Outside Shift Section for available codes. Look at the Figure below to view how to
    code the T&A Report for an employee serving a witness in an official capacity.
    An employee called as a witness in a nonofficial capacity in a judicial proceeding involving only
    private parties must take Annual Leave, comp time, if available, or Leave without Pay for such
    appearances and is entitled to retain any fees or expenses paid for such services. An example of
    this would be: Jane’s sister is suing the individual who damaged her car in an accident. Jane was a
    passenger in the car and has therefore been called as a witness. Jane will not receive court leave
    on the day she has to report to court. Jane must use her personal leave or leave without pay for
    the absence.
    Part-time employees may only be granted Court Leave court leave for those days and hours that
    occur within their normal tour of duty.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
    Employees must reimburse TSA for jury or witness fees received because TSA is paying the
    employee’s salary through Court Leave. Upon receipt of the check from the court, the employee
    must endorse and make the check payable to the U.S. Treasury. The check must be submitted to
    the address below.


            TSA Headquarters, West Tower
            Accounting Branch TSA-14
            ATTN: Kurt Snyder
            601 South 12th Street
            Arlington, VA 20598-6014
    In certain counties, money received in connection with jury service is considered expense money
    rather than a jury service fee. If monies received are designated as expense reimbursement –
    expenses for lunch, transportation, parking, tolls, etc., the payments may be retained by the
    employee and are not credited against the employee’s salary.

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               9.7.1 Court Leave w/Night Differential

    Court Leave w/Night Differential is used to record Court Leave paid to employees whose normal
    shift includes Night Differential Pay for Court Leave taken at any time.
    Employees who work a normal tour of duty between 1800 and 0600 (6 pm and 6 am) shall be
    granted court leave, including night differential, for their tour of duty even though jury or witness
    service is not performed between 6 pm and 6 am. This is in fairness to an employee who would
    otherwise lose time needed for rest while attending court. Management is expected to use
    reasonable judgment in granting court leave for the entire workday when an employee’s shift
    starts in the middle of the night or the middle of the regular workday. For example, if an
    employee’s shift is normally from 2000 to 0400 (10 pm to 4 am), and the employee is summoned
    for jury duty from 1000 to 1600 (10 am to 4 pm), the employee would receive Court Leave with
    Night differential.
    When recording Court leave that includes Night Differential, use the Court Leave w/Night Diff
    code rather than the regular Court Leave code.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.7.2 Court Leave Split Shift Differential

    Employees, who normally work a split shift and receive split shift differential premium pay and
    are granted court leave, will continue to receive the split shift differential for the entire split shift
    while during their court leave.
    Use the Split Shift Differential Tranasction Code to record the number of hours an employee
    normally received Split Shift Differential premium pay. In addition, use the Court Leave
    Tranasction Code to enter the normal number of hours each day that the employee normally
    works.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

   9.8      Family and Medical Leave Act (FMLA)

    The Family and Medical Leave Act (FMLA) provides eligible employees with up to 12
    administrative workweeks of unpaid leave in a 12-month period for certain personal and family
    emergencies.
    Management may not place an employee on FMLA. Employees must invoke their entitlement to
    leave under FMLA verbally or in writing.
    An employee may elect to substitute available paid leave for LWOP taken under FMLA.
    Management cannot require an employee to substitute paid leave for any leave taken under
    FMLA.
    Additional information concerning employee eligibility, medical documentation requirements,
    and the use of leave under FMLA can be found in TSA MD 1100.63-1, Attachment 1.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


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               9.8.1 Annual Leave – FMLA

    Annual leave used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
    1100.63-1.
    If this situation occurs, use the Annual Leave–FMLA transaction code to record the leave on the
    T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.8.2 Comp Time Leave Used – FMLA

    Comp time used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
    1100.63-1.
    If this situation occurs, use the Comp Time Leave Used–FMLA transaction code to record the leave
    on the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.8.3 LWOP – FMLA

    LWOP used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
    1100.63-1.
    If this situation occurs, use the LWOP–FMLA transaction code to record the leave on the T&A
    Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.8.4 Restored Annual Leave – FMLA

    Restored annual leave used to cover an absence under FMLA. Guidance for FMLA can be found in
    TSA MD 1100.63-1.
    If this situation occurs, use the Restored Annual Lv–FMLA transaction code to record the leave on
    the T&A Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.8.5 Sick Leave – FMLA

    Sick leave used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
    1100.63-1.
    If this situation occurs, use the Sick Leave–FMLA transaction code to record the leave on the T&A
    Report.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26



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 9.9        Foreign Post Differential

    The Foreign Post differential is designed to provide additional compensation to an employee for
    service in foreign areas where environmental conditions differ substantially from conditions
    found in the continental United States.
    Approval of foreign post differentials within TSA lies with the AA/OHC or designee. Requests for
    payment of foreign post differentials should be submitted in writing to the AA/OHC (to the
    attention of the respective offices’ OHC consultant in the Management Services and Consultation
    Division).


               9.9.1 Begin Foreign Post Differential

    Foreign post differentials begin immediately for an employee permanently assigned or on day 43
    of duty for an employee on detail (i.e., temporary assignment or temporary duty) to an approved
    foreign post.
    The T&A Report entry for Foreign Post Diff is made only in the pay period the Foreign Post Diff
    begins. Payment will automatically continue until the End Foreign Post Diff is recorded on the
    T&A Report to discontinue the payments or until a personnel action is processed to cancel
    eligibility.
    Select or enter ‘Begin Foreign Post Diff’ Transaction Code in the Leave & Other Time Section and
    the number of hours only on the day in the pay period the Begin Foreign Post Diff begins. The
    other days in the Pay Period are coded in the normal manner.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26


               9.9.2 End Foreign Post Differential

    Foreign post differentials terminate at the close of business on the day the designation is
    removed by DOS or on the day when an employee departs the post for any reason (including
    leave) for a post or country not designated for a post differential.
    Select or enter ‘End Foreign Post Diff’ Transaction Code in the Leave & Other Time Section and
    the number of hours only on the day in the pay period the Foreign Post Diff ends. The other days
    in the Pay Period are coded in the normal manner.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

 9.10       Furlough

    Furlough is used to record the placing of an employee in a temporary non-duty, non-pay status
    because of lack of funds, lack of work, or other non-disciplinary reasons covering unforeseeable
    circumstances.
    An SF-52 must be completed when placing an employee in furlough status.
    Furlough should not be recorded on RDOs.

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    Use the Furlough transaction code when placing an employee on furlough.
    CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26

 9.11       Holidays

    This section identifies Federal legal holidays and explains which day is treated as the employee’s
    holiday. The observed day or the in lieu of holiday is the employee’s holiday for pay and leave
    purposes.
    The following are holidays established by federal law:
        1. New Year's Day (January 1)
        2. Birthday of Martin Luther King, Jr. (Third Monday in January)
        3. Washington's Birthday (Third Monday in February)
        4. Memorial Day (Last Monday in May)
        5. Independence Day (July 4)
        6. Labor Day (First Monday in September)
        7. Columbus Day (Second Monday in October)
        8. Veterans Day (November 11)
        9. Thanksgiving Day (Fourth Thursday in November)
        10. Christmas Day (December 25)


               9.11.1 Holiday Leave

    When a Federal legal holiday falls on an employees’ regularly scheduled workday and the
    employee is not required to report to work, the employee will receive Regular Base Pay for the
    Holiday. For pay and leave purposes, the observed day is the holiday.
    If a holiday falls on a day the employee is required to work and the employee has requested and
    been granted the day off, the employee is paid for the number of non-overtime hours scheduled
    to work, not to exceed 8 hours unless on a Compressed Work Schedule.
    Use the Holiday Pay (Leave) transaction code to record the holiday leave in the Leave and Other
    Section of the T&A Report.




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Example: An employee is scheduled to work 0800 to 1630 Monday through Friday with a 30-minute
meal break. A Holiday occurs on Monday, Day 2 of the Pay Period.
Enter Holiday Pay in the Leave and Other Section. Enter the start time of the leave taken in the Time
Not Worked START TIME block in the appropriate day and date column. Enter the stop time of the
leave taken in the STOP TIME block. Enter the hours the employee took Leave on the same line as the
corresponding Project and Leave Transaction Code.

Figure 28 - Holiday Leave
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                12:30               601-555-5678
                                                                                                                                                                                     Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                                       8:00      8:00          8:00        8:00                   32:00               8:00      8:00      8:00       8:00      8:00               40:00    72:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes                 Leave the Hours worked blank
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                         8:00        8:00        8:00         8:00                      32:00            8:00       8:00     8:00       8:00      8:00                40:00     72:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME               08:00
                                                                                                                     Enter the Start/Stop time not worked
                                                                                STOP TIME           16:30

                                Holiday Pay (Leave)                                                   8:00                                                  8:00                                                                                                     8:00
                                                        Passenger Screening                                          Enter the actual number of hours not worked
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL                    8:00                                                                     8:00                                                                                    8:00
                                       GRAND TOTAL TIME                                                      8:00        8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                   9.11.2 Holiday on Regular Day Off (RDO)

                         For full-time employees whose basic workweek is Monday through Friday, when a holiday falls on
                         a Saturday, the Friday immediately before is a legal holiday for those employees. When the
                         holiday falls on a Sunday, the Monday immediately following is a legal holiday. For pay and leave
                         purposes, in lieu of holidays are treated the same as an observed holiday. When an in lieu of
                         holiday is designated for a full-time employee, the in lieu of holiday is coded as the employee’s
                         holiday for pay and leave purposes. If the observed day of the holiday is the full-time employee’s
                         RDO, an ‘in lieu of holiday’ is designated for the employee. If the full-time employee performs


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                         work on the in lieu of holiday, the T&A is coded for holiday worked and holiday leave on the in
                         lieu of holiday. Nothing is recorded on the observed holiday as it is the employees RDO.


Example: An employee’s regular days off are Saturday and Sunday. If the holiday falls on Sunday,
Monday will be the employee’s in lieu of holiday.

Figure 29 - In Lieu of Holiday
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                  PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                         1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                      TIMEKEEPER:                     HRS:
                                                                                                                                                                                     Check here if CORRECTED Time Sheet
                                    PVD                                 12:00                                12:30               601-555-5678                                                                                                                           80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                    WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE        WED       THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10         11         12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13       1/14      1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00      08:00     08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30      16:30     16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      8:00      8:00          8:00        8:00                   40:00                         8:00        8:00       8:00      8:00               32:00    72:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                                                                                                                                                                           Leave the Hours worked blank
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00                       8:00       8:00       8:00      8:00                32:00     72:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME                                                                                                        08:00             Enter the Start/Stop time not worked
                                                                                STOP TIME                                                                                                    16:30

                                Holiday Pay (Leave)                                                                                                                                            8:00                                                      8:00
                                                                                                                                                                                                               Enter the actual number of hours not worked             8:00
                                                        Passenger Screening
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL                                                                                                             8:00                                                           8:00       8:00
                                       GRAND TOTAL TIME                                 8:00                 8:00        8:00         8:00          8:00                  40:00                         8:00       8:00       8:00       8:00               32:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                    DATE APPROVED:



  REMARKS:




                                                   9.11.3 Holiday on an RDO for a Full Time Employee Working a Non-Basic
                                                          Workweek

                         For full-time employees whose basic workweek is other than Monday through Friday, when a
                         holiday falls on a regularly scheduled non-workday, generally the workday immediately before
                         that regular non-workday is the in lieu of holiday.
                         For an employee under an alternate work schedule, to avoid an adverse impact on operations,
                         the Assistant Administrator or equivalent, or designee, shall select a workday for the holiday that



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    is in the same biweekly pay period as the date of the observed holiday, or in the biweekly pay
    period immediately preceding or following that pay period.
                                 Used to record holiday (leave) pay and Premium Pay for non-overtime
Holiday Pay w/Night Diff
                                 work performed from 1800 to 0600 on a regularly scheduled Holiday.
Holiday Pay w/Sunday             Used to record holiday (leave) pay and Premium pay for non-overtime
Premium                          work on full-time employee’s an in lieu of Holiday on a Sunday.
                                 Used to record holiday (leave) pay and Premium pay for non-overtime
Holiday Pay w/Sunday
                                 work from 1800 to 0600 on full-time employee’s in lieu of Holiday on a
Prem & Night Diff
                                 Sunday.


               9.11.4 Holiday Falls on a Shift that spans Midnight

    When a holiday falls on a Shift that spans Midnight, the holiday or the shift to be treated as the
    employee’s holiday will be the shift ending on the Shift that spans Midnight.
    Look at the Figure below to see how this is entered.




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Example: The holiday falls on Day 4 of the pay period. Since the first shift that begins on the holiday is
the shift beginning at 2300 on Day 4, that shift becomes the shift that is treated as the employee’s
holiday. Enter Holiday Pay in the Leave and Other Section for the shift which begins on Day 3.

Figure 30 - Holiday Falls on a Shift that spans Midnight
  EMPLOYEE NAME (Last, First):                                                                       SSN:                       EMPL. PHONE NO.:                      PAY PERIOD NO.:               PAY PERIOD NO.:                 PAY PERIOD END:                 STATUS:
  Doe, John                                                                                          XXXX                       601-555-1234                          PP 2009-01                    1/4/2009                        1/17/2009                       Full Time
  AIRPORT:                                              MEAL START:                                  MEAL STOP:                 SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                       HRS:
                                    PVD                                 02:00                                 02:30             601-555-5678
                                                                                                                                                                                    Check here if CORRECTED Time Sheet                                                 80


                            Master TSO - BDO            <EMPLOYEE CODE                                                WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN       MON      TUE     WED          THU           FRI        SAT                    SUN      MON      TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1         2        3       4            5             6          7        WEEK 1        8        9       10        11        12         13         14        WEEK 2
                                                                                             1/4       1/5      1/6     1/7          1/8          1/9        1/10      TOTAL        1/11     1/12     1/13      1/14     1/15        1/16       1/17      TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO       RDO     22:00     HOL        22:00        22:00       22:00                   RDO      RDO     22:00      22:00    22:00       22:00      22:00
                                                                          STOP TIME                           06:30                06:30        06:30       06:30                                    06:30      06:30    06:30       06:30      06:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Base w/ Night Diff                                                   6:00                       2:00          8:00        8:00        8:00       32:00      6:00              2:00       8:00       8:00      8:00        8:00     40:00    72:00
                                                        Baggage Screening
                         Transaction Codes
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes                                                           A Holiday observed on Wednesday is taken
                                                        Project Codes
                                                                                                         from 2200 on Tuesday to 0630 on
                         Transaction Codes
                                                                                                     Wednesday. Returning to work at 2200 on
                         Transaction Codes                                                                          Wednesday.
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL        6:00                        2:00        8:00         8:00        8:00          32:00 6:00                 2:00      8:00       8:00      8:00       8:00      40:00      72:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME                         22:00    00:01
                                                                                STOP TIME                     23:59    06:00
                         Holiday Lv w/ND (Other Lv
                         w/ND)                                                                                 2:00     6:00                                                8:00                                                                                      8:00
                                                        Baggage Screening
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL                               2:00     6:00                                                8:00                                                                                      8:00
                                       GRAND TOTAL TIME                     6:00                                        2:00         8:00          8:00        8:00      40:00      6:00              2:00      8:00       8:00       8:00      8:00       40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                           I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                     SUPV. SIGNATURE:                                            SUPV. PRINT NAME:                                 DATE APPROVED:



  REMARKS:




                                                     9.11.5 Holiday Worked

                         When an employee is required to, and actually performs, non-over time work on the holiday, the
                         time worked during the holiday should be recorded as Holiday Worked in the Assigned Shift
                         Section and as Holiday Pay in the Leave and Other Time Section. This will be calculated as double
                         time for the employee. For example: an employee working a conventional 8-hour tour on a
                         holiday will receive “double time” -- 8 hours of holiday (leave) pay and another 8 hours of holiday
                         premium pay for working.
                         If any portion of a non-overtime tour falls on a holiday, the employee receives holiday pay for the
                         entire tour. (For example, if an employee’s tour of duty includes a shift from 1800 on a Thursday
                         to 1400 on Friday, and Friday is a holiday, the employee will receive holiday pay for the entire
                         shift).

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                         An employee assigned to work non-overtime hours on a holiday is entitled to receive a minimum
                         of two hours holiday premium pay.
                         Holiday pay is in addition to overtime, Sunday, or night pay differential, and is not included in the
                         rate of Base Rate of Pay used to compute overtime, Sunday, or night shift differential. However,
                         the hours worked on the holiday are used in computing the number of hours worked in the
                         administrative workweek in determining whether an employee is entitled to receive overtime
                         pay.
                         Official travel performed on holidays does not entitle an employee to holiday premium pay;
                         unless the time spent traveling is considered to be hours of work.
                         The following Figure shows how to enter the T&A Report for an employee who worked on a
                         holiday which was Day 2 of the pay period. Note that you must put Holiday Worked in the
                         Assigned Shift Section and then Holiday Pay in the Worked Outside Shift Section.


Example: An employee works on a holiday which was Day 3 of the pay period. Note that you must put
Holiday Pay in the Leave and Other Section and then Holiday Worked in the Assigned Shift Section.

Figure 31 - Holiday Worked
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                12:30               601-555-5678
                                                                                                                                                                                     Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                                       8:00      8:00          8:00        8:00                   32:00               8:00      8:00      8:00       8:00      8:00               40:00    72:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Holiday Worked                                                               8:00                                                                   8:00                                                                                    8:00
                                                        Passenger Screening
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes                                            Premium Pay for working on a Holiday
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME

                                Holiday Pay (Leave)                                                   8:00                                                                   8:00                                                                                    8:00
                                                        Passenger Screening                                          Regular Pay for a Holiday
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL                    8:00                                                                     8:00                                                                                    8:00
                                       GRAND TOTAL TIME                                 8:00                 8:00        8:00         8:00          8:00                  48:00               8:00      8:00     8:00       8:00       8:00               40:00     88:00
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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   9.12 Home Leave

    Home Leave is used to record periods of paid leave when an employee returns home from a tour
    of duty abroad. Enter Home Leave and the start/stop times of the home leave in 1-day
    increments. Do not record Home Leave on RDOs or holidays.
    An employee is eligible to use home leave upon completion of the required period of creditable
    service abroad and has at least 6 months remaining on the foreign tour. However, an employee is
    not required to take home leave.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.13 Leave without Pay (LWOP)

    Leave without Pay (LWOP) is an approved temporary absence from duty in a non-pay status that
    may be granted at the employee’s request. In general, an employee may not be placed on LWOP
    unless it is at the employee’s request.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26


               9.13.1 LWOP with OWCP

    LWOP w/OWCP is used when an employee receiving compensation from the Office of Worker’s
    Compensation Programs (OWCP) is approved for leave without pay. LWOP may be granted for up
    to one year if medical documentation provides a clear indication that the employee is likely to
    return to duty at the end of that timeframe. All LWOP incurred by an employee while receiving
    compensation from OWCP is creditable service.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.14 Regular Military Leave

    Military Leave (Regular) is time off at full pay for eligible employees to participate in active duty,
    active duty training, and inactive duty training as a member of the National Guard or as a
    Reservist of the Armed Forces. Full-time employees receive 120 hours of military leave (regular)
    each fiscal year. Part-time employees receive a prorated amount based on the tour of duty
    reflected on the SF-50, Notification of Personal Action.
    Do not record Military Leave - Regular, on RDOs or holidays.
    The entire 120 hours becomes available for employee use on October 1. Fiscal years run from
    October 1 through September 30. An employee may carry over up to 120 hours (15 days based on
    an 8 hour day) of unused military leave from one fiscal year to the next. This would allow an
    employee to use a maximum of 240 hours of military leave in any given fiscal year.


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    An employee may be charged military leave only for hours that the employee would otherwise
    have worked and received pay. The minimum charge to military leave is one hour. Employees
    who request military leave for inactive duty training (which generally is 2, 4, or 6 hours in length)
    will be charged only the amount of military leave necessary to cover the period of training and
    necessary travel. Members of the Reserves or and National Guard will not be charged military
    leave for RDOs and holidays that occur within the period of military service.
    When a period of military leave includes a holiday (military leave used on the workday before or
    after a holiday), the employee receives holiday (leave) pay for the holiday.
    Employees, who normally work and received night differential and/or split shift differential
    receive night differential and split-shift differential during a period of military leave as if they had
    performed the schedule shift.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26


               9.14.1 Military Leave with Night Differential

    The Military Regular w/ Night Diff Transaction Code is used if the employee is on regular military
    leave and would otherwise have been entitled to Night Differential premium pay.
    Subtract the number of hours from the Military Regular Leave Transaction Code and add these
    hours to the Military Regular w/ Night Diff Transaction Code for the number of hours each day
    that the employee normally received Night Differential Pay.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26


               9.14.2 Military Leave (Emergency)

    Military Leave (Emergency) is time off for eligible employees who perform military duties in
    support of civil authorities in the protection of life and property as ordered by a State Governor,
    or who perform full-time military service as a result of a call or order to active duty in support of a
    contingency operation as ordered by the President or the Secretary of Defense. Eligible
    employees may receive up to 22 workdays of military leave (emergency) each calendar year.
    Employees will have their civilian pay reduced by the amount of the military pay that corresponds
    to the 22 days of military leave (emergency) authorized.
    Eligible full-time employees are allotted 22 workdays (based on 8 hour workdays) in a calendar
    year for Emergency Military Leave. The amount is pro-rated for part-time employees.
    When using Emergency Military Leave, employees must reimburse the agency for the amount of
    military pay received for the period military leave (Emergency) is used.
    Admin/Excused Leave is not permitted for periods of performance of military duty.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26



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               9.14.3 Military Leave – Parade and Encampment

    Full-time employees who are members of the National Guard of the District of Columbia are
    entitled to unlimited military leave with pay for parade or encampment duty ordered or
    authorized under Title 39, District of Columbia Code. This applies to each day of service the
    National Guard, or a portion thereof, is ordered by the commanding general to perform.
    Select or enter the Military Leave – Parade and Encampment Transaction Code in the Leave and
    Other Section and the start/stop times of the military leave in one-hour increments.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.15 OWCP Injury Leave

    OWCP Injury Leave is used to record periods of continuation of pay (COP) when an employee who
    has been injured on the job is incapacitated. Medical documentation is required. There is a 45-
    calendar day maximum for COP for each traumatic injury. Do not record OWCP Injury Leave after
    45 calendar days has passed. If after 45 days the employee is still off work, you must enter any
    remaining time off as another form of leave, such as annual leave, sick leave, or LWOP.
    On the day an on-the job injury occurs, time off due to traumatic injury is not charged to the
    OWCP Injury Leave or to the 45-day maximum. On the day an on the-job injury occurs, use
    Admin/Excused Absence in the Leave and Other Section to record the hours not worked when the
    employee to seek medical attention. An employee not working the remainder of the day
    following an on-the-job injury and not seeking medical attention, must use personal leave (e.g.,
    annual leave, sick leave, compensatory time off, or LWOP) to cover the absence. Enter OWCP
    Injury Leave in the Leave and Other Time section. Enter the start time of the leave taken in the
    Time Not Worked Start Time block. Enter the stop time of the leave taken in the Stop Time block.
    The leave is recorded on the same line as the hours for the assigned shift during which leave is
    taken. Enter the hours the employee took Leave on the same line as the corresponding Project
    and Leave Transaction Code.
    While all calendar days are counted to determine the end of the 45-calendar day maximum for
    using OWCP injury leave, OWCP Injury Leave should not be entered on RDOs or the T&A Report
    will reject in webTA.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.16 OWCP with Night Diff

    OWCP with night differential is used much like OWCP, only it is used when the employee was
    scheduled to work a night shift and receive Base with Night Differential Pay. See the following
    Figure for an example of when to code OWCP with Night Differential. Employees on OWCP also
    receive holiday premium pay and split-shift differential; however, they are not entitled to Sunday
    premium pay. If an employee receives holiday premium pay, split-shift differential or night
    differential, note the start and stop times in the Remarks Section.


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    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26


    Need to indicate how split shift is recorded with OWCP.

   9.17 Sick Leave

    Sick Leave is a form of leave earned by an employee, which the employee may use for:
        a) Medical, dental, or optical examination or treatment;
        b) Incapacitation by physical or mental illness, injury, pregnancy, or childbirth;
        c) Communicable disease that would jeopardize the health of others by the employee being
            present on the job;
        d) Absence from work for adoption-related activities;
        e) Care of a family member; for general medical conditions or a serious health condition; or
        f) Bereavement purposes
    For the purposes of sick leave, a family member is a spouse and the spouse’s parents; children,
    including adopted children and their spouses; parents; siblings and their spouses; and any
    individual related by blood or affinity whose relationship to the employee is the equivalent of a
    family relationship.


    If Sick Leave is taken more than once during one shift, enter an additional Sick Leave row under
    the first Sick Leave row. The second Sick Leave hours taken is recorded on the second Sick Leave
    row under the appropriate day the second Sick Leave was taken. The Start/Stop times for the
    second Sick Leave taken should be annotated in the Remarks Section of the T&A Report.




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Example: An employee is on sick leave due to an illness a full day on Day 3 and a half day on Day 4 of
the pay period.

Figure 32 - Sick Leave
  EMPLOYEE NAME (Last, First):                                                                        SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                           XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                                 MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                        Check here if CORRECTED Time Sheet
                                    PVD                                    12:00                               12:30                601-555-5678                                                                                                                         80


                            Master TSO - BDO               <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS               <WORK SCHEDULE                      SUN     MON     TUE         WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point           <TERMINAL & CHECKPOINT               1       2       3           4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                                1/4     1/5     1/6         1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                             Assigned Shift START TIME         RDO     08:00   08:00       08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                             STOP TIME                 16:30   16:30       16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                               [Split Shift ] Assigned Shift START TIME
                                                                              STOP TIME
                         Regular Base Pay                                                                          4:00      8:00          8:00        8:00                   28:00               8:00      8:00      8:00       8:00      8:00               40:00    68:00
                                                           Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                           Project Codes                 Enter Hours actually worked
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                                   Assigned Shift TOTAL                        4:00         8:00        8:00         8:00                      28:00            8:00       8:00     8:00       8:00      8:00                40:00     68:00

                                                           Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                   STOP TIME
                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                                Work Outside Shift TOTAL
  Leave & Other Time




                                                              Time Not Worked START TIME               08:00   08:00
                                                                                                                                    Enter the Start/Stop time not worked
                                                                                   STOP TIME           16:30   12:30

                                              Sick Leave                                               8:00    4:00                                               12:00
                                                                                                                                    Enter the actual number of hours not worked                                                                                        12:00
                                                           Passenger Screening
                         Transaction Codes

                         Transaction Codes
                                                           Project Codes
                         Transaction Codes
                                                              TIME NOT WORKED TOTAL                    8:00    4:00                                                           12:00                                                                                    12:00
                                       GRAND TOTAL TIME                                                        4:00         8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                               I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                         SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                                                    9.17.1 Advanced Sick Leave

                         Advance Sick Leave is sick leave advanced to employees who have an illness or disability and have
                         exhausted all of their accrued and accumulated sick leave. Employees must request and
                         management approves or denies the request for advance sick leave. Employees are responsible
                         for satisfying the indebtedness for advance leave. Sick leave may not be automatically advanced
                         to the employee.
                         If the employee has been granted approval for advanced leave, use the Sick Leave transaction
                         code to record the advanced sick leave hours. The Timekeeper will enter the appropriate
                         transactions in webTA to show a negative Sick Leave balance.
                         CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
                         Figure 26


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   9.18 Suspension

    Suspension is used to record periods of time when an employee has been placed in an enforced
    non-pay status for misconduct or other reasons pending an inquiry. Enter Suspension and the
    start/stop times of the suspension in 1-hour increments.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.19 Time Off Award

    A time off award is an incentive award in the form of paid time off granted to an employee for an
    accomplishment above or beyond normal job requirements. A Personnel Action must be
    processed to grant this award, before it can be used. Time off awards are granted and used in
    one-hour increments.
    CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
    Figure 26

   9.20 Two Leave Transactions in One Day

    If leave is taken more than once during one shift, both leave times cannot all be recorded in the
    same row used to show Start/Stop times for the first absence. In such a case the supervisor may
    either (1) add two new START/STOP rows and record the additional leave on the new rows in the
    correct assigned shift column; or (2) Put the Start time and Stop time for the second leave event
    in the Remarks Section. Look at the Figure below to see how Comp Time Used is recorded when 2
    new rows are added to the T&A Report. For an example of using the Remarks Section, refer to the
    figure below.




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Example: An employee scheduled for an 8-hour shift is granted annual leave from 0900 to 1000 and
from Comp time from 1300 to 1400. In this example, the first period of annual leave is recorded in
the Leave and Other Section under Annual Leave and the second period of leave is recorded in the
Leave and Other Section under Comp Time Used with a Total Leave and Other of 2 hours, with an
asterisk notation. The time of the second period of annual leave is notated in the Remarks Section of
the T&A report.

Figure 33 - Recording two leave transactions on the same day
  EMPLOYEE NAME (Last, First):                                                                      SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                         XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                 MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                  12:30              601-555-5678
                                                                                                                                                                                      Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                  WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                       SUN     MON        TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT                1       2          3        4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                              1/4     1/5        1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO      08:00     08:00     08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                  16:30     16:30     16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                              8:00      6:00      8:00          8:00        8:00                   38:00               8:00      8:00      8:00       8:00      8:00               40:00    78:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes                       Enter Hours actually worked
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                 8:00       6:00      8:00        8:00         8:00                      38:00            8:00       8:00     8:00       8:00      8:00                40:00     78:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME                            9:00
                                                                                                                                  Enter the Start/Stop time not worked
                                                                                STOP TIME                       10:00
                                   Comp Time Used                                                                1:00                                            1:00
                                                                                                                                  Enter the actual number of hours not worked for                                                                                     1:00
                                                        Passenger Screening
                                        Annual Leave                                                             1:00             the first type of leave taken  1:00                                                                                                 1:00
                         Transaction Codes
                                                        Project Codes                                                             Enter the actual number of hours not worked for
                         Transaction Codes
                                                                                                                                  the second type of leave taken
                                                           TIME NOT WORKED TOTAL                               2:00                                                           2:00                                                                                    2:00
                                       GRAND TOTAL TIME                                 8:00                    6:00      8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                             I certify that the hours cited above are correct.
  EMPLOYEE:                                    Enter the time of the second type of   DATE:                  leave taken          SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:
                                                        Employee also took Annual Leave from 13:00 to 14:00




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                                                   10. Footer Section

                         The bottom of the T&A Report provides spaces for the employee and supervisor to approve the
                         hours cited in the T&A. The Timekeeper may default the Supervisor Print Name field in the T&A
                         Report which will eliminate reentering the supervisor’s name each time the T&A Report is
                         produced.


Figure 34 - Footer Section
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                     Check here if CORRECTED Time Sheet
                                    PVD                                 12:00                                 12:30              601-555-5678                                                                                                                         80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON        TUE      WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2          3        4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5        1/6      1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00     08:00     08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30     16:30     16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00       8:00      8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME

                                 Transaction Codes
                                                        Project Codes
                                 Transaction Codes
                         Transaction Codes
                                                        Project Codes                                     This is the Footer Section
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                   8:00      8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct                                            I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




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                                                   11. Remarks Section

                         The Remarks Section is used to provide information that is not otherwise recorded on the T&A
                         Report to the Timekeeper entering data into webTA.


Figure 35 - Remarks Section
  EMPLOYEE NAME (Last, First):                                                                     SSN:                           EMPL. PHONE NO.:                  PAY PERIOD NO.:               PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                           601-555-1234                      PP 2009-01                    1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                     SUPV. PHONE NO.:                                                                               TIMEKEEPER:                     HRS:
                                    PVD                                 12:00                                12:30                601-555-5678
                                                                                                                                                                                 Check here if CORRECTED Time Sheet                                               80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                              WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE         WED         THU         FRI        SAT                  SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3           4           5           6          7       WEEK 1       8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6         1/7         1/8        1/9        1/10     TOTAL       1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00       08:00      08:00        08:00     RDO                   RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30       16:30      16:30        16:30                                   16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      8:00       8:00         8:00       8:00                 40:00              8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00     8:00        8:00        8:00        8:00                   40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME

                                 Transaction Codes
                                                        Project Codes
                                 Transaction Codes
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00     8:00                    8:00        8:00        8:00                 40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct      This is the                       I Section
                                                                                                                       Remarks certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                       SUPV. SIGNATURE:                                      SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:




                         11.1 Separated Employees

                         Supervisors should prepare a T&A Report for separated employees whose separation has not yet
                         been processed through the personnel system. Supervisors annotate the Employee T&A Report as
                         ‘Final’ in the Remarks Section to note that it is a final T&A Report to remind timekeepers to use
                         the appropriate code to show that the employees are not to be paid for any time after separation.




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Figure 36 - Separated Employees
  EMPLOYEE NAME (Last, First):                                                                     SSN:                          EMPL. PHONE NO.:                     PAY PERIOD NO.:                 PAY PERIOD NO.:                PAY PERIOD END:               STATUS:
  Doe, John                                                                                        XXXX                          601-555-1234                          PP 2009-01                     1/4/2009                       1/17/2009                     Full Time
  AIRPORT:                                              MEAL START:                                MEAL STOP:                    SUPV. PHONE NO.:                                                                                    TIMEKEEPER:                     HRS:
                                                                                                                                                                                     Check here if CORRECTED Time Sheet
                                    PVD                                 12:00                                12:30               601-555-5678                                                                                                                         80


                            Master TSO - BDO            <EMPLOYEE CODE                                                 WEEK ONE                                                                                  WEEK TWO
                             Conventional WS            <WORK SCHEDULE                      SUN     MON      TUE        WED          THU           FRI        SAT                    SUN     MON       TUE       WED      THU         FRI        SAT
                          Terminal & Check Point        <TERMINAL & CHECKPOINT               1       2        3          4            5             6          7        WEEK 1        8       9        10        11        12         13         14      WEEK 2
                                                                                             1/4     1/5      1/6        1/7          1/8          1/9        1/10      TOTAL        1/11    1/12      1/13      1/14     1/15        1/16       1/17    TOTAL     TOTAL
                                                          Assigned Shift START TIME         RDO     08:00    08:00      08:00       08:00        08:00        RDO                    RDO     08:00     08:00     08:00    08:00       08:00      RDO
                                                                          STOP TIME                 16:30    16:30      16:30       16:30        16:30                                       16:30     16:30     16:30    16:30       16:30
                                              [Split Shift ] Assigned Shift START TIME
                                                                             STOP TIME
                         Regular Base Pay                                                             8:00      8:00      8:00          8:00        8:00                   40:00               8:00      8:00      8:00       8:00      8:00               40:00    80:00
                                                        Passenger Screening
                         Base w/ Night Diff
  Assigned Shift




                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                                Assigned Shift TOTAL                8:00     8:00        8:00        8:00         8:00                      40:00            8:00       8:00     8:00       8:00      8:00                40:00     80:00

                                                       Worked Outside Shift START TIME
  Worked Outside Shift




                                                                                STOP TIME
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes

                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                            Work Outside Shift TOTAL
  Leave & Other Time




                                                           Time Not Worked START TIME

                                                                                STOP TIME

                                 Transaction Codes
                                                        Project Codes
                                 Transaction Codes
                         Transaction Codes
                                                        Project Codes
                         Transaction Codes
                                                           TIME NOT WORKED TOTAL
                                       GRAND TOTAL TIME                                 8:00                 8:00        8:00         8:00          8:00                  40:00               8:00      8:00     8:00       8:00       8:00               40:00     80:00
  If available please have the employee acknowledge the hours worked as being correct
                                       Enter "FINAL" in the Remarks Section                                                      I certify that the hours cited above are correct.
  EMPLOYEE:                                                                           DATE:                                      SUPV. SIGNATURE:                                           SUPV. PRINT NAME:                                  DATE APPROVED:



  REMARKS:
                                                        FINAL




                         11.2 OWCP with Night Diff

                         Employees on OWCP may also receive night differential, holiday premium pay or split-shift
                         differential. If an employee receives holiday premium pay, split-shift differential or night
                         differential, note the start and stop times in the Remarks Section.

                         11.3 Recording 2 leave transactions during a Shift

                         If leave is taken more than once during one shift, enter an additional Leave row under the first
                         Leave row. The second Leave hours taken is recorded on the second Leave row under the
                         appropriate day the first Leave was taken. The Start/Stop times for the second Leave taken should
                         be annotated in the Remarks Section of the T&A Report.




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                                                      TSA Time & Attendance Administration Manual

   11.4 Meal Breaks other than Normal.

    Meal break other than normal occurs when an employee takes a meal break at a time other than
    the normally scheduled meal break shown on the employee’s T&A Report. If this occurs, please
    annotate this in the Remarks Section of the T&A Report.
    Meal breaks outside of an employee’s assigned shift often occur when an employee is performing
    overtime work. If this occurs, please annotate this in the Remarks Section of the T&A Report.

   11.5 COLA Start Date

    Enter the effective date that the employee arrives at the designated duty station in the Remarks
    Section of the T&A Report.

   11.6 COLA Stop Date

    Enter the effective date that the employee departs from the designated duty station in the
    Remarks Section of the T&A Report.

   11.7 Added Pages

    If additional pages are needed for the T&A, a separate T&A Report should be prepared with just
    the additional information recorded on it. It should be attached to the original T&A Report. The
    timekeeper should note that it is a continuation of the T&A report in the Remarks Section

   11.8 Corrected Reports

    When a corrected T&A Report is prepared that shows only the information that should have been
    on the original T&A Report FOR THE DAY BEING CORRECTED ONLY. If this approach is used,
    indicate in the Remarks Section that only that day is being changed, and that all other Days were
    correct on the original T&A Report.




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               12. Supervisor Review of T&A Report

    When the supervisor has completed the T&A Report for an employee, the supervisor should
    assure the following items or situations are correctly recorded.
        1. Split Shifts are generally scheduled in advance; however employees may also work
           irregular or occasional split shifts. Generally an employee cannot be required to work
           more than two split shifts in a day; however, some airports work as many as three due to
           the size of the airport and nature of the air operations.
        2. Overtime hours over 8 hours in a day or 40 hours in a workweek for employees working a
           conventional schedule or over 80 hours in a pay period for employees working a
           compressed schedule are properly recorded. Part-time employees working a compressed
           schedule receive overtime pay for hours in excess of the compressed work schedule for
           the day (must be over 8 hours) or for a week (must be over 40 hours).Overtime must be
           ordered and approved in advance.
        3. Any callback overtime hours are recorded. Callback overtime hours must be documented
           and the supervisor must assure that a minimum of two hours is recorded.
        4. Overtime hours are recorded as Comp Time hours earned when a request for Comp Time
           in lieu of overtime pay is made and approved by management.
        5. Night Differential Premium Pay
            a. Night Differential hours are properly recorded for hours worked between 18:00 and
               06:00 (6p.m. – 6a.m). Night pay differential is not recorded for Irregular or occasional
               overtime during nighttime hours unless the employee is required to work a
               compressed work schedule under the provisions of TSA MD 1100.61-2.
            b. Night differential is recorded for the night hours the employee would have normally
               worked if they are excused from night work on a holiday or other non-workday.
            c. Night differential is recorded for the night hours in addition to other premium pay for
               employees working on Sunday or a Holiday.
        6. Sunday Premium hours are properly recorded for regularly scheduled non-overtime work
           performed on a Sunday in addition to overtime, night pay differential, or holiday pay.
        7. Holiday
            a. Holiday Premium pay is properly recorded. The employee is entitled to Holiday worked
               for non-overtime work performed on the holiday in addition to holiday leave pay for
               all regularly scheduled hours, on the holiday.
            b. A minimum of two hours Holiday Premium pay must be recorded when non-overtime
               work is performed on a holiday.
            c. Holiday premium pay is in addition to overtime, Sunday, or Night Differential.
            d. The holiday tour of duty is the one that begins on the Holiday.
            e. Generally, employees do not receive Holiday Premium pay for hours spent in training
               on a Holiday or an in-lieu-of day.

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                                                      TSA Time & Attendance Administration Manual

            f. When the employee is excused from work on a holiday he or she is entitled to his or
               her Regular Base Pay (holiday leave pay) for all regularly scheduled non-overtime
               hours, on the holiday.
        8. The 30 or 60 minute meal break is properly recorded.
        9. Paid time off during an employee’s basic work requirement is charged to an appropriate
           personal leave category, Comp Time, or excused absence if warranted.
        10. View T&A in webTA and assure that appropriate lines are populated


               13. Adding Pages to the T&A Report

    If additional pages are needed for the T&A, a separate T&A Report should be prepared with just
    the additional information recorded on it. It should be attached to the original T&A Report. The
    timekeeper should note that it is a continuation of the T&A report in the Remarks Section.


               14. Correcting T&A Reports

    This section explains when corrected T&A Reports are required and describes the process for
    submitting corrected T&A Reports.
    A corrected T&A Report is a standard T&A Report that is used to correct any pay period other
    than the current pay period. If errors are identified on a T&A Report after the T&As in webTA are
    batched and sent to NFC, then a corrected T&A Report must be submitted.
        1. Either the timekeeper receives a late leave slip or Overtime/Comp time form which needs
           to be recorded on the T&A or the employee notices an incorrect timecard from a previous
           pay period.
        2. The timekeeper reviews the information with the employee to determine if an error has
           occurred.
        3. The timekeeper determines if there is a need for a corrected T&A Report for the
           employee. If there is not, the resolution will be explained to the employee.
        4. If there is a need for a corrected T&A, then the timekeeper goes through the Time
           Submission process described above.
        5. The corrected T&A Report is completely filled out again including the corrected
           information. The corrected T&A will be checked in the “Check here if CORRECTED Time
           Sheet” box.
        6. As an alternative, the corrected T&A Report can be prepared to show only the corrected
           information that should have been on the original T&A Report FOR THE DAY(s) BEING
           CORRECTED ONLY. If this approach is used, indicate in the Remarks Section that only that
           day is being changed, and that all other days were correct on the original T&A Report.
        7. At airports, the employee signs the corrected T&A Report. In all offices, the manager signs
           the corrected T&A Report. The timekeeper edits the information in webTA to agree with
           the corrected T&A Report. The approving official reviews and approves the corrected T&A


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                                                      TSA Time & Attendance Administration Manual

            Report in webTA. The correction will process during the next payroll cycle, and payment
            will occur on the following payday.




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Figure 37 - Corrected T&A Process

                                                                                                             TSA Payroll Services – T&A Correction

              Functional Area: Timekeeping                                                                                           Process Number: 12.5
              Process Name: T&A Correction                                                                                           Inputs: Timecards received at NFC.
              Description: The timekeeping process for correcting a T&A.                                                             Outputs: Corrected T&A is sent to NFC.

                                                                                                                                                                                                                                                                       Notify NFC Paytech
                                                                                                                                                                                                                                                                         that a manual
                                                                                                                                                                                                                                                                          adjustment is
          Airport                                                                                                                                                                                                       No
                                                                                                                                                                                                                                                                      necessary due to an
    (NFC Point of Contact)                                                                                                                                                                                                                                           incorrect T&A from the
                                                                                                                                                                                                                                                                           old system.




                                                                                                                                                                                                                                Create Corrected T&A
                                                                                                                                                                                                                                  Report and submit
                                                                                                                                                                                                     Post
                                                                                                                                                                                Yes                                    Yes        Corrected T&A in
                                                                                                                                                                                                  Conversion?
                                                                                                                                                                                                                                   webTA through
                                                                                                                                                                                                                                timekeeping process.
          Timekeeper                  Timekeeper
                                      receives a late
                                                                                                                          Reviews T&A                             Should there be a
                                      leave slip or
                                                                                                                         information w/                           correction for the
                                      Overtime/
                                                                                                                            employee                                 employee?
                                      Comptime
                                                                                                                                                                                             No
                                      form.
                                                                                                                                                                                                      Explain why a
                                                                                                                                                                                                      corrected T&A                      End
                                                                                                                                                                                                      is not needed.




                                      Notice
                                      incorrect timecard                        Notify TK of
            Employee                  from a previous                         incorrect T&A.
                                      pay period.




                                                                                                                                                                                                                                                          Makes manual
                                                                                                                                                                                                                              Researches EMR              adjustment to                       End
           NFC Paytech                                                                                                                                                                                                                                    pay employee.




             Sensitive Security Information Warning: This document contains sensitive security information that is controlled under 49 CFR Part 1520. No part of this document may be released without the written permission of the Undersecretary of the Transportation Security
             Administration Washington, DC 20591. Unauthorized release may result in civil penalty or other action. For US Government agencies, public availability to be determined under 5 USC 552.




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               15. Documentation

    This section describes the requirements for retaining records related to the time submission process
    and defines falsification of these records.
    The Privacy Act of 1974 applies to the collection, storage and dissemination of documents or data that
    contain Personal Identifiable Information (PII) about employees. PII can be a Social Security Number
    (SSN), birth date, or banking and payroll data that is associated with the individual’s name. When
    possible, and when it will not compromise the requirements and mission of the activity, eliminate the
    use of the full SSN in documents stored in written form. The use of only the last four numbers in the
    SSN for positive identification purposes removes the data or document from protection under the
    Privacy Act. All documents that fall within the definition of Personal Identification Information must be
    treated with special handling and stored in locked containers.
    The National Archives and Records Administration’s (NARA) General Records Schedule 2 provides the
    following record retention requirements for time submission-related records. (Refer to MD No. 200.7
    Records Retention and NARA General Records Schedules 2 of December 1998)
    All time and attendance records in either paper or machine readable form used to input time and
    attendance data into a payroll system (e.g., time or sign-in logs; T&A Reports; flexitime records; leave
    applications for jury and military duty; and authorized premium pay), should be destroyed after GAO
    audit of the records or when 6 years old, whichever is sooner.
    Record of employee leave data, such as SF-1150 prepared upon transfer or separation should be filed in
    the Official Personnel Folder (eOPF). If TSA maintains an agency copy, then it should be destroyed when
    it is 3 years old.

    15.1 Falsifying Documents

    An individual who knowingly and willfully engages in falsification of documents may be subject to
    administrative action. In addition, such behavior is subject to criminal sanction under the provisions of
    Title 18, Sec. 1001.




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               16. webTA Data Input

   16.1 Entering Transactions

Figure 38: Entering webTA Transactions




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   16.2 Entering Leave and Other Project Code

Figure 39: Entering Leave & Other in webTA




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   16.3 Validating the T&A Data entry

Figure 40: Validating webTA Transactions




   16.4 Certifying the T&A Data

Figure 41: Certifying webTA Transactions




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   16.5 View Certified Summaries

Figure 42: Viewing Certified webTA Transactions




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Appendix A: Frequently Asked Questions (FAQs)

    This section provides answers to the following frequently asked questions (FAQ) about the time
    submission process.
    1. When do I get paid?
        Salary payments are direct deposited to your account on the second Tuesday after the pay period
        ends. If the pay date falls on a holiday, the salary payments will be made a day early.
    2. How is my hourly rate of pay calculated?
        To get an Hourly Rate of Pay, determine your adjusted annual salary and divide by 2087.
    3. When must my T&A Report be submitted in order to get paid correctly?
        Information from your T&A Report must be correctly entered, reviewed and approved in webTA,
        with any issues resolved, by 1200 Central Time on the first Wednesday after the pay period ends.
    4. Why can't I get overtime or Comp Time when I work on a holiday?
        Employees who perform non-overtime work on a holiday receive holiday premium pay for those
        hours. Employees may not receive overtime pay or Comp Time in lieu of overtime pay for working
        non-overtime hours on a holiday. Overtime pay has a higher monetary value than holiday premium
        pay.
        An employee who performs regularly scheduled overtime work on a holiday receives overtime pay.
        An employee who performs irregular or occasional overtime work on a holiday receives overtime
        pay or Comp Time in lieu of overtime pay under the provisions of the applicable premium pay
        policy.
    5. How much is a TSO paid for working overtime on a Sunday or holiday?
        A full-time employee working a conventional schedule whose regular schedule calls for working on
        Sundays will receive 100 percent of their Base Rate of Pay plus 25 percent Sunday premium for the
        non-overtime hours worked on that day. If the employee works more than 8 hrs on a Sunday, 100
        percent Base Rate of Pay plus 50 percent overtime premium will be received, for a total of 150
        percent of their Base Rate of Pay. Part-time TSOs also receive Sunday premium pay.
        For working on a holiday, a full-time screener on a Conventional Work Schedule will receive 100
        percent of their Base Rate of Pay plus a holiday premium pay equal to 100 percent of Base Rate of
        Pay, for a total of 200 percent of their Base Rate of Pay for their non-overtime hours. If the
        employee works more than 8 hours on a holiday and otherwise qualifies for overtime, they will
        receive 100 percent of their Base Rate of Pay plus a 50 percent overtime premium, for a total of 150
        percent of their Base Rate of Pay for the overtime hours. The 50 percent overtime is subject to
        limitation based on employee’s Base Rate of Pay rate. For more information on Sunday, holiday and
        overtime pay, see the Assigned Shift Section of this manual.
    6. Does TSA treat headquarters and administrative staff differently than screeners in the payroll
       process?
        TSA is equally concerned about providing accurate, timely timekeeping/payroll service to all TSA
        employees. There are some differences in the process of preparing T&A Reports in the airports
        versus in headquarters due to a number of factors, including: infrastructure; and percent of
        employees who work fluid schedules and earn special pay for overtime, holiday, night or Sunday
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        work. This is why the Manual has two sections on time submission processes for airports and for
        headquarters and other offices.
    7. Do I get Sunday premium pay for traveling on a Sunday?
        Normally, you would not get Sunday premium pay for traveling on Sunday. For non-exempt
        employees, you would get Regular Pay for travel time on Sunday, but not Sunday premium pay.
        However, if your work schedule normally includes Sunday and you normally get Sunday premium
        pay, you will get Regular Pay plus Sunday premium pay for the normally scheduled Sunday hours,
        not for hours traveled. For exempt employees, if the travel is during your regularly scheduled hours,
        you will receive Regular Pay.
    8. Are there circumstances when people are not eligible for night pay?
        Yes. Night pay (night differential) is for regularly scheduled work, including regularly scheduled
        overtime work, performed between 18:00 and 06:00.. Generally employees performing irregular
        and occasional night work do not receive night pay. However, employees required to work
        compressed schedules under the provisions of TSA MD 1100.61-2 also receive night pay for irregular
        or occasional work performed between 1800 and 0600. Work must be performed by an employee
        to receive night pay. Night pay is not received for periods of leave with the exception of military
        leave, court leave, or COP.
        For more information on entitlement to premium pay for night work, see the TSA MD 1100.55-8,
        Premium Pay.
    9. Does overtime work always have to be approved in advance?
        Yes. all overtime work must be ordered and approved in advance of the work being performed.
    10. If part-time employee’s biweekly tour of duty is 64 hours, are they eligible to be paid overtime for
        working additional hours.
        No, not unless the hours exceed 8 in a day or 40 in a week. If the employee is on compressed work
        schedule, overtime is received for hours in excess of the compressed work schedule for a day (must
        be more than 8 hours) or for a week (must be more than 40).
        For more information on the overtime, see Assigned Shift Section of this manual.
    11. An airport is shut down for an emergency. Will the employees there be paid anyway?
        If an emergency causes a facility to close, employees scheduled to work at the facility in non-
        emergency positions will be granted excused absence and paid for the time they were scheduled to
        work. Employees working in emergency positions will be expected to report to work or continue on
        duty and will be paid for those hours. There is no additional compensation, outside of the general
        premium pay guidelines, for the emergency employees required to work.
        For more information on Excused Other Leave and Other, including administrative dismissals, see
        the Leave Section of this manual.
        Note: If the shut down is for an extended period of time, other action will likely take place.
    12. An employee’s friend asked them to be a witness at a child custody court hearing. Does the
        employee receive court leave?
        No. Court leave may not be used when serving as a witness in judicial proceedings between private
        parties.
        For more information on court leave, see the Leave Section of this manual.

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    13. The holiday fell on my RDO but I took the day off the day before/after the holiday, wasn't I
        entitled to holiday pay?
        Yes. If a Holiday falls on a regularly scheduled RDO, management will designate an in lieu of holiday
        for the full-time employee. If the in lieu of holiday is designated on the workday the employee
        requested off, the employee will receive holiday leave pay. The time is entered in Leave and Other
        Time as “Holiday Leave”. The RDO column remains blank.
        If the employee works on the day designated and the in lieu of holiday, it is entered as “holiday
        leave “ and in Assigned Shift as “Holiday Worked” and the premium is paid.
    14. Do I enter start and stop times in webTA?
        No, start and stop times are not entered in webTA, they are on the employee T&A Report. It is only
        necessary to record hours in webTA. Timekeepers must calculate the hours correctly including all
        factors such as start time, stop time, meal break etc. before they record this on the T&A Report and
        in webTA.
    15. Do I enter meal breaks in webTA?
        No, meal breaks are not entered in webTA. Meal Break Start and Stop times are only recorded on
        the T&A Report under the appropriate fields in the Header Section. If an employee works 8 or more
        hours, they receive a 30 minute unpaid meal break. Meal breaks may be 30 or 60 minutes.
    16. If a part-time employee comes into work at 12:10 PM and leaves at 8:25 PM, what should be
        entered as their start time, stop time and time worked?
        Leave may only be charged in 15 minute increments back at beginning of the shift and forward at
        the end of the shift. So in this case, the start time would be 12:00 pm and the stop time would be
        8:30 pm. After remembering to subtract 30 minutes for the meal break, the total time worked
        would be 8 hours.




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Appendix B: Abbreviations and Acronyms

    This section provides a list of abbreviations and acronyms with their associated spelling and
    explanation. The below table highlights terms used within this manual.
                              Table B.1 – Summary of Abbreviations and Acronyms

      Acronym/ Abbreviation          Explanation
      AA                             Assistant Administrator
      AD                             Area Director
      AWS                            Alternative Work Schedule
      AWOL                           Absence without Leave
      BAO                            Bomb Appraisal Officer
      BDO                            Behavior Detection Officer
      CWS                            Compressed Work Schedule
      CY                             Calendar Year
      FAQ                            Frequently Asked Questions
      FT                             Full Time
      FSD                            Federal Security Directors
      FSWS                           Flexible Specialized Work Schedule
      FWS                            Flexible Work Schedule
      FY                             Fiscal Year
      GAO                            Government Accountability Office
      HQ                             Headquarters
      LWOP                           Leave without Pay
      MD                             Management Directive
      NAS                            No Assigned Shift
      NFC                            National Finance Center
      NOP                            No Pay Due
      OPF                            Official Personnel File
      OPM                            Office of Personnel Management
      OT                             Overtime
      OWCP                           Office of Workers Compensation Programs
      PII                            Personally Identifiable Information
      PP                             Pay Period
      PT                             Part Time
      RDO                            Regular Day Off
      SAC                            Special Agent in Charge
      SSN                            Social Security Number
      T&A Report                     Time and Attendance Report Form
      TBD                            To Be Determined
      TC                             Transaction Code
      TDY                            Temporary Duty
      TSA                            Transportation Security Administration
      TSES                           Transportation Security Executive Service
      TSO                            Transportation Security Officer

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      TSV                            Transportation Security Volunteer
      webTA                          Web Time and Attendance System
      VWS                            Variable Work Schedule




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Appendix C: References

    This section provides a number of references related to the time recording, collection and the payroll
    process. It includes a copy of the current year’s calendar, conversion of the 12-hour clock into the 24-
    hour clock used at TSA and contacts for more information.
        1. TSA MD’s
            a. TSA MD 1100.61-2 Hours of Duty for Special Operational Needs
            b. Handbook to TSA MD 1100.61-2 Hours of Duty for Special Operations Needs
            c. TSA MD 1100.61-3 Split Shifts
            d. TSA MD 1100.61-5 Hours of Duty for Non-TSO Employees
            e. Handbook to TSA MD 1100.61-5 Hours of Duty for Non-TSO Employees
            f. TSA MD 1100.63-1 Absence and Leave
            g. TSA Absence and Leave Handbook to TSA MD 1100.63-1 Absence and Leave
            h. TSA MD 1100.63-2 Furlough
            i.   TSA MD 1100.55-8 Premium Pay
            j.   Handbook to TSA MD 1100.55-8 Premium Pay
            k. TSA MD 3700.4 Handling sensitive Personally Identifiable Information



Appendix D: Seeking Further Information

    Employees seeking information on their paychecks and the payroll process should first talk with the
    supervisor or manager who prepares and/or approves their T&A Report. The next level is to contact
    their Administrative Officer.


Appendix E: Time Periods

    For payroll purposes, TSA uses a number of time periods. This section identifies the various time periods
    used.
    TSA time records use the 24-hour clock, in which each hour and minute of the day has its own 4-digit
    number, starting with 0000 and ending with 23:59. The first two digits in each number show the hour of
    the day. For example, 0800 is 8 AM and 2000 is 8 p.m. (because 8 p.m. is the 20th hour of the day). The
    minute past 2359 is 0000 (Midnight) and is the start of the next day. The last two digits in a 24-hour
    clock number show the minutes 00 through 59 so that 0859 means 8:59 am. Minutes past 59 are the
    next hour, so that a minute past 0859 is 0900 or 9:00 am. The time from 0000 to 1200 is AM while 1201
    to 2359 is p.m. The table below compares the 12-hour clock to the 24-hour clock. The minimum
    increment for recording time on the T&A is 15 minutes.



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Table 9 - 12 Hour and 24 Hour Clock Comparison

                                 Regular     Military   Regular       Military
                                  Time        Time       Time          Time
                                 12 Hour     24 Hour    12 Hour       24 Hour
                                  Clock       Clock      Clock         Clock
                                Midnight      0000        Noon          1200
                                1:00 a.m.     0100      1:00 p.m.       1300
                                2:00 a.m.     0200      2:00 p.m.       1400
                                3:00 a.m.     0300      3:00 p.m.       1500
                                4:00 a.m.     0400      4:00 p.m.       1600
                                5:00 a.m.     0500      5:00 p.m.       1700
                                6:00 a.m.     0600      6:00 p.m.       1800
                                7:00 a.m.     0700      7:00 p.m.       1900
                                8:00 a.m.     0800      8:00 p.m.       2000
                                9:00 a.m.     0900      9:00 p.m.       2100
                                10:00 a.m.    1000      10:00 p.m.      2200
                                11:00 a.m.    1100      11:00 p.m.      2300
                                                                 http://www.spacearchive.info/military.htm



    A Day means a calendar day or the 24-hour period from 0000 to 2400. This is not the same as what
    some call a “working day,” which might cut across two days. For example, someone’s “working day”
    might be a shift that runs from 2000 on Monday to 0400 on Tuesday.
    At TSA, the administrative workweek is the same as the calendar week. It is a 7-day period starting at
    0000 on Sunday and ends at 2400 the next Saturday. TSA uses the workweek when recording how many
    hours a week someone works. For example, some full-time and part-time employees must work more
    than 40 hours during an administrative workweek to get overtime. This means they must work over 40
    hours between 0000 on Sunday and 2400 the next Saturday.
    A basic workweek for full-time employees is a regularly scheduled 40-hour workweek on a Conventional
    Work Schedule, or a regularly scheduled workweek on an 80-hour per pay period Compressed Work
    Schedule. For part-time employees, it is the number of hours they are scheduled for work during the
    administrative workweek.
    TSA pays employees every two workweeks (biweekly), or 26 times a year. Each T&A Report covers one
    of these two-week pay periods. A pay period begins at 0000 on Sunday and ends two weeks later at
    2400 on a Saturday. The days in a pay period are numbered from 1 to 14, as shown in the Table below.


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Table 10 - Days of Pay Period

                  DAY              DAY OF PAY PERIOD
                  01               First Sunday
                  02               First Monday
                  03               First Tuesday
                  04               First Wednesday
                  05               First Thursday
                  06               First Friday
                  07               First Saturday
                  08               Second Sunday
                  09               Second Monday
                  10               Second Tuesday
                  11               Second Wednesday
                  12               Second Thursday
                  13               Second Friday
                  14               Second Saturday


    A calendar year (CY) runs from 0000 on January 1 to 2400 on December 31. TSA’s fiscal or budget year
    (FY) runs from 0000 on October 1 to 2400 on September 30. TSA uses the leave year to record the
    amount of most types of leave earned, such as annual or sick leave. The leave year begins at the start of
    the first full pay period in a calendar year. The following Table provides a comparison for the calendar
    year, fiscal year and leave year.


Table 11 - Impact of Calendar, Fiscal and Leave Year definitions on Leave
  Year                                 Explanation                      Leave Impacted
  Calendar Year                        January 1 – December 31          Military Leave Emergency
  Fiscal Year                          October 1 – September 30         Military Leave Regular
                                       Varies (Begins on first day of
                                       the first full biweekly pay
  Leave Year                           period in a calendar year and    Annual Leave use or lose
                                       ends on the day before the
                                       start of next leave year).


The payroll calendars used to reflect the common occurrences within a calendar year. It identifies the total
number of pay periods within a calendar year, beginning and ending of a fiscal year, daylight savings time
reserved, and the federal recognized holidays. The payroll calendar also reflects how the fiscal year is
broken up into four quarters for reporting purposes.




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Appendix F: T&A Report Drop Down Box Codes
Employee Code                       Assigned Shift                          Time Not Worked (Leave Section)
                                    Transaction Codes                       Transaction Codes
Master TSO - BDO
Expert TSO - BDO                                                            Admin/Excused Absence
Master TSO - BAO
                                    Regular Base Pay                        Annual Leave
Expert TSO - BAO                    Base w/ Night Diff                      Annual Leave - FMLA
TSO                                 Base w/ Sunday Diff                     AWOL
                                    Base w/ Sun&Night Diff                  Comp Time Used
Lead TSO
                                                                            Comp Time/Travel used
Supervisory TSO                     Split Shift Differential
                                                                            Comp Time Leave Used-FMLA
Master TSO                          Hazard Pay Differential                 Comp Used/Religious
Expert TSO                          Danger Pay                              Court Leave
Master TSO (STI)                    Holiday Worked                          Court Leave w/Night Diff
TSO (TSOV)                          Travel -Enroute TDY                     Holiday Leave
Lead TSO (TSOV)                                                             Funeral
                                    Travel -At Destination TDY              Furlough
Supervisory TSO (TSOV)              Travel -At Destination Training         Home Leave Used
Master TSO (TSOV)                   Assigned Shift (Worked Outside Shift)
                                                                            Home Leave Used + Sunday Diff
Expert TSO (TSOV)                   Transaction Codes
                                                                            LWOP
Master TSO (STI) (TSOV)                                                     LWOP/FMLA
                                    Reg. Pay
                                    Reg. Pay w/Night Diff
                                                                            LWOP w/OWCP (illness)
                                    Over 40 OT                              LWOP w/OWCP (injury)
Work Schedule
                                    Unsched. Over 40 OT                     Military/Reg
Conventional WS                     Call back Over 40 OT                    Military/Emergency
Compressed WS (FWS)                 Over 40 OT w/ND                         Military Parade/Encampment
Variable WS (FWS)                   Over 8 OT                               Organ Donor
Flexible WS                         Unsched. Over 8 OT                      Other Paid Leave
                                    Call back Over 8 OT                     Holiday Pay (Leave)
T&A Project Codes                   Unsched. Over 8 OTw/ND                  Holiday Lv w/ND (Other Lv w/ND)
Project Codes                       Comp Time Earned                        Holiday Lv w/ND + Sun Diff (Other Lv w/ND +SD)
                                    Comp Time Travel Earned                 OWCP Injury Lv
ADASP Regular Duty                  Comp Time Earned/Religious              OWCP w/ Night Diff
Baggage Screening                                                           Restored Annual Lv
Passenger Screening                                                         Restored Annual Lv - FMLA
Screener Administration                                                     Sick Leave
Screener Maintenance                                                        Sick Leave w/Night + Sun Diff
Screener Training                                                           Sick Leave-Family Friendly
TSO Cargo Screening                                                         Sick Leave-Family Friendly-FMLA
TSO Operations Center                                                       Sick Leave-FMLA
Split Shift ADASP Reg Duty                                                  Suspension
Split Shift Administration                                                  Time Off/ Incentive Award
Split Shift Baggage Scrng                                                   Volunteer Community Service
Split Shift Maintenance                                                     Voting
Split Shift Passenger Scrn                                                  Begin COLA/Post Diff
Split Shift Training                                                        Begin Foreign Post Diff
Split Shift TSO Cargo Screening                                             End Foreign Post Diff
Split Shift TSO Operations Center
Split Shift BDO Reg Duty                                                     From TSA_TSO_T&A Template_2009.xls
BAO Regular Duty
BAO Training
BDO Regular Duty
TSV ADASP Regular Duty
TSV Administration
TSV Baggage
TSV Maintenance
TSV Passenger
TSV Training




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Description: Employee Attendence Format in Excel document sample