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Emergency Evacuation Plan Construction Template by qju19284

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Emergency Evacuation Plan Construction Template document sample

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									Annual Area Safety Liaison
   Training Luncheon
    Environmental Health & Safety Program
             January 17, 2006
          Purpose of Training
   Express our sincere appreciation for our ASLs
   Meet EH&S Staff
   Review the role of an ASL
   Review university emergency procedures
   Provide beneficial information and tools that will
    help coordination during emergencies
   Meet Fellow ASL’s
   Have a good time!
                                             Dr. Bob Emery
                                                AVP, EH&S


                                              Bruce Brown
                                              Director, EH&S



Radiation Safety     Chemical Safety         Biological Safety        Environmental      Fire, Life Safety &
 Janet McCrary       Kathleen Maness          Scott Patlovich           Protection       Emergency Preparedness
    Manager               Manager                 Manager              Alan Lucas            Julie Lucas
                                                                          Manager              Manager

                                              Safety Specialist      Safety Specialist     Safety Specialist
Safety Specialist     Safety Specialist
                                              Rachel Wright            Leon Brown          Jason LeBlanc
  Dita Geary         Selome Lemessa
                                              Safety Specialist      Safety Specialist     Safety Specialist
Safety Specialist                              Reyes Torres
                      Safety Specialist                                   Vacant            Pete Martinez
Gamaliel Torres
                      Stephen Horner
                                              Safety Specialist
                                                                                           Safety Specialist
Safety Specialist                             Chavaun Harper                                Matthew Keck
 Eddie Horace
                                                                                           Safety Specialist
Safety Specialist                                                                            Jason Bible
  Elisa Mille
                                          Risk Management &
                                                                                         Safety Specialist (p/t)
                                               Insurance                                      Mike Allen

                                                                                         Safety Specialist (p/t)
                    Claim & Insurance       Claim & Insurance     Sr Staff Assistant        Jim McMillan
                         Analyst                 Analyst               Sharon
                     Sondra Faul            Maurico Torres        Collins-Johnson        Safety Specialist (p/t)
                                                                                           Steve Newsome
                  Note Worthy ASL Actions

   Caution tape used to rope of fallen glass at the
    School of Public Health
       Robin Baker
   Makes Announcements During Fire Alarm Events
    at the University Center Tower and is now
    enrolled in the fire academy
       Shannon Prater
   Performs internal drills for their department
       Beth Ardoin
   Initiated building fire alarm at OCB when a bay
    door motor caught fire
       Mark Ferguson
              ASL Program Goals

   Improve building occupant safety during
    emergency situations
   Provide volunteers with the information and tools
    they need to explain the UTHSC-H emergency
    response process to others in their department
   Education and communication
                 Role of an ASL
   Look for Safety Hazards
       Fire extinguishers (out of date/charged)
       Safety showers (blocked/damaged)
       Diminished egress capacity
       Fire doors propped open
   Facilitate Evacuation During an Emergency
       Assisting with emergency evacuations and drills
       Accounting for evacuated personnel
       Activating building alarms
   Look for Security Issues
                     Role of an ASL

   To assist your department in developing a
    Departmental Emergency Plan
   To educate the people in your area on Emergency
    Preparedness and the plan
   Contacting EH&S with ASL personnel changes
   Provide feedback to EH&S from the university
    community
   Identify and fill out Mobility Impaired Forms
     Mobility Impaired Individuals
   Fill out the online                        Never use elevators
    Emergency Evacuation                        during a building fire
    Assistance Request                          alarm event
    Form & submit it to                        During a building
    EH&S                                        evacuation where a
                                                mobility impaired
                                                individual is above the
                                                ground floor level,
                                               Stairwells are 2 hour
                                                rated against smoke and
                                                fire
                                                   HFD will evacuate individuals
• Evacu-trac Chairs are available for use           before performing fire fighting
in evacuations by trained individuals               functions
               Elevator Entrapment
In Non-Emergency Situations, the following steps
  will be taken:
   The elevator passenger should contact UTPD by using the
    car telephone or call button.
       If the call button fails to make contact, notify UTPD by calling (713)
        500-4357
   UTPD will notify Facility, Planning, & Engineering's (FPE)
   FPE will contact the elevator service company
   A representative of both FPE and UTPD will stand by the
    elevator and remain in communication with trapped parties
   Only the elevator Service Technician is allowed to
    attempt a rescue
   HFD will be notified if the elevator technician cannot release
    the trapped individuals or an emergency situation develops
              Elevator Entrapment
In Emergency Situations, the following steps
  will be taken:

   If UTPD personnel determine the situation to be an
    emergency, the Houston Fire Department will be notified

   Examples constituting an emergency include but are not
    limited to:
       There is no response from the passenger
       The passenger has become hysterical and there is fear for his/her
        well being

   UTPD will also contact FPE
   FPE & UTPD personnel will stand by to assist the fire
    department
                                                  Emergency Contact Card
UTHSCH Emergency Information
(713) 500-9996 (emergency closings)
www.uth.tmc.edu
UT Police Department
On UTHSCH phones: *9 911
On a non-UTHSCH phone: (713) 792-2890
Southeast Texas Poison Control Center
(800) 764-7661



                                                      One of the most powerful tools
Texas Dept of Health Disease Outbreak Reporting
(800) 705-8868 or (800) 252-8239
                                                  
                                                      one can have in times of
Personal Emergency Information Card

Home address, phone number

                                                      emergency is a way to contact
Contact info
Off-site contact information


                                                      proper authorities and family
Secondary meeting location
Physician contact info
Local hospital


                                                      members.
Local police, sheriff




            Environmental Health and Safety will provide
             free lamination of personalized wallet-sized
             emergency contact cards.

            Template for emergency cards can be found at
             the EH&S Area Safety Liaison website
             http://www.uth.tmc.edu/safety/asl.htm
         Building Alarm Event
   A building fire alarm is activated by either
       Pull station engaged by person encountering
        fire
       Detection system senses smoke or fire
       Water flow from sprinkler head
         High Rise Alarm Design
           a high rise is 75 ft or taller
         DBB, MSB, SON, SPH, UCT, UTPB
   Alarm sounds on affected         9
    floor, the floor immediately
    above and the floor              8
    immediately below                7
   From experience, be aware        6
    that sound might be heard
    faintly on other floors, near    5
    speakers, or resonating          4
    through elevator shafts
                                     3
   If the alarm is on your floor,
    you’ll know it -- its really     2

    loud & strobes will flash!       1
What To Do if the Alarm
       Sounds
    Grab your ASL bag
    In a High Rise Building - Direct personnel in your
     area to proceed to the nearest exit stairwell
    In a Low Rise Building – Direct personnel in your
     area to proceed to your groups emergency
     evacuation location outside the building
    Close doors to offices once you have verified they are
     empty
    Meet up with your group, account for individuals
        Immediate Response
   Automatic alarm notifications are sent to UTPD, FPE,
    and EH&S
   UTPD dispatch contacts HFD
   Nearest UT Police and Facility Operations personnel
    proceed to building alarm panel
   Standard investigation announcement is made
    (UTPD, FPE, EH&S)
   UT Police remains at panel while FPE investigates
    origin – UT Police serves as contact for HFD upon
    arrival
   Note – investigation could take 5 -10 minutes, so
    building occupants should expect the alarms to
    sound for at least this long
    If Alarm Is Not A Fire Event
   If found to be a false alarm, investigator
    returns to panel
   “All Clear” announcement made
   Building alarm is silenced and panel is
    reset
   EH&S then distributes an email to the
    buildings ASLs detailing the reason the
    event occurred and steps to prevent it
    from occurring again.
   Typical Causes of False Alarms:
       dust from construction activities
       accidental damage to a device
       device not properly isolated while conducting
        maintenance
         If Alarm is Real

   Responding FPE investigator will report back to the panel
    operator
   Occupants are notified to evacuate the building unless the
    fire is quickly extinguished
   Area Safety Liaisons assist with evacuating and
    accounting for individuals
       Assemble persons a safe distance from building

   Upon arrival HFD is in control of the scene and will seek
    information on:
       Location of fire and source
       Location of injured, trapped, or mobility impaired persons
University Communications
   UTHSC-H emergency response
    procedures
       University ESRP
       Departmental ESRP
   Sources for Important University
    Information
       Where to go to find out if the university is open
        or closed
                                     ESRP
   What is the ESRP?
       The universities Emergency Situation
        Response Plan (ESRP)
       It defines natural and man made
        emergency situations, categorizes
        levels of emergencies, and defines
        response procedures
       Available online at the following
        location:
        http://www.uth.tmc.edu/safety/fire.html
       Print out a copy to keep at your
        work station
            we have provided tabs
    Key UTHSC-H Units Involved
            with ESRP
   Environmental Health & Safety
       ESRP development, testing, emergency response for
        health and safety
   Facilities, Planning & Engineering
       Monitoring TMC advisories, protecting property
   UT Police
       Monitoring advisories, initial emergency notifications,
        crowd control, access controls
   Public Affairs
       Institutional and external communications
                 ESRP Elements
              (Foreseeable Emergencies)
   Types of                       Classified into
    emergencies                     ”levels” for actions
       Inclement weather           and notifications
       Medical emergencies            Level 1
       Fire                           Level 2
       Hazardous materials            Level 3
        spills
       Facility failure
       Explosion
       Bomb/terrorist threat
       Auto accidents
       Aircraft collision
           Departmental ESRP
   It is important for each department to
    have their own departmental ESRP
    which includes:
       Specific evacuation plan from their area
       Locations of Safety Equipment
       Emergency Contact List
       Specific Shutdown Procedures
       Disaster Supplies
       Business Continuity Plan
       Other department specific information
    In the Event of a Disaster
   Public Affairs distributes information to key
    UTHSC-H leadership, media, and updates
    UTHSC-H website
   Notifications to UT System
   UTPD secure site
   FPE coordinates clean up, but considers
    preservation of evidence, using existing
    disaster recovery contracts
   Legal Affairs involved for personal and/or
    regulatory notifications
    Decision to Close
   The decision to close, remain open, or open late will be made
    by the UTHSC-H Executive Team. The decision can be made
    by any one of the executive team members.

   The Executive Team of UTHSC-H consists of: the UTHSC-H
    President, the Chief Operating Officer, the Executive Vice
    President for Research, the Executive Vice President for
    Academic Affairs, the Vice President of Facilities, Planning,
    and Engineering, UTPD Chief of Police, and the Executive Vice
    President of Financial and Business Affairs.
Level 2 & 3 University Procedure                                                                                                   UTPD
                                                                                                                                 Monitors
                                                                                                                                 Potential
                                                                                                                                Emergency
                                                                                                                                 Situation




                      FPE’s Work                     UT Public
                        Control                                                    Environmental                                                         CLAMC
                                                      Affairs                                                            VP of FPE
                      Monitors Potential            Updates Information
                                                                                   Health & Safety                      Coordinates FPE
                                                                                                                                                     Coordinates the
                                                                                   Reports to the Scene of                                             needs of the
                    Emergency Situation &          Resources & Informs                                                Personnel & Updates
                                                                                   an Emergency, assist as                                         University’s’ research
                     Informs VP of FPE,           the Executive Team as                                               the Executive Team
                                                                                          required                                                       animals
                       EH&S, PA, and                    necessary
                           CLAMC




                             Voice mail              Update home                  School Deans                Notify media of
    Answering               message is                 page and                   and Executive
 service for main                                                                                              situation and
                             updated at             emergency page                 Council are                  function as
 switch board is         (713)500-9996 and           on University                  notified as
     notified                                                                                                 spokesperson
                           (713)500-7999                website                    appropriate




                                                                                                                                              Richard                        Chief
                              Dr. Peter                    Dr. L.                      Dr. Michael                       Kevin
   Dr. James                                                                                                                                 McDermott                      William
                               Davies                    Maximilian                    McKinney                          Dillon
   Willerson
                                                                                                                                              Vice President of             Adcox
                               Executive Vice              Buja                       Senior Executive Vice
                                                                                        President & Chief
                                                                                                                       Executive Vice
                                                                                                                     President Financial
                                                                                                                                            Facilities, Planning, &         UTPD Chief of
       President             President Research        Executive Vice President                                                                  Engineering                   Police
                                                                                        Operating Officer            & Business Affairs
                                                          Academic Affairs


                                                  The decision to close can be made by any one of these individuals
Where can you find out information
on if the University is open or closed
    Call the weather line
        713-500-9996 (general university)
        713-500-7999 (MSB, JJL, UTPB, & CYF)
    UTHSC-H main website
    Radio
        KILT (610 AM); KILT (100.3 FM); KPRC (950 AM);
         and KTRH (740 AM)
    Television
        KHOU-TV 11, KPRC-TV 2, KTMD-TV 48, KTRK-TV
         13, and KXLN-TV 45
        Additional Information
   Available by Contacting EH&S:
       ASL Emergency Kit
       Additional trainings offered
            Fire Extinguisher Training, AED/CPR, etc
       Building Site Plan with Recommended Assembly
        Locations

   Available online from the EH&S Website:
       ASL Responsibilities and Procedures
       List of ASL’s
       Emergency Contact Numbers
       Evacuation Request Form
       AED/CPR lists and locations
       ESRP
       Hallway Clearance Policy

								
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