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OFFICE OF HUMAN CAPITAL
TSA TIME AND ATTENDANCE
ADMINISTRATION MANUAL
DO NOT COPY OR PRINT THIS DOCUMENT
Changes are made to this document periodically and a copies or printed documents may not be current.
TSA TIME AND ATTENDANCE
ADMINISTRATION MANUAL
Effective Date: July 2009
Revision #: 2.4
Date of last change: July 2009
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Change Record
Date Version Change Reference
July 2004 First Edition Original Time and Labor Manual
04-07-09 T&A Manual – April 2009 Posted to T&A Central
06-08-09 T&A Manual – June 2009 Modifications by Policy
06-17-09 T&A Manual – June 2009 Edits
07-10-09 T&A Manual – July 8, 2009 Changed to Manual
This manual provides general guidance on completing employee timesheets. It contains examples of
how the appropriate TSA Management Directives can be interpreted that are based on specific cases
and conditions. Due to the large number of variables that could affect any one specific case, it is not
possible to provide an example for every possible situation. If there is a difference in interpretation
between this manual and a specific TSA Management Directive, the Management Directive will take
precedence.
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Table of Contents
Section Page
1. Definitions .......................................................................................................................... 7
2. Time and Attendance Process ........................................................................................... 13
2.1 Purpose of the Time and Attendance Process........................................................................... 13
2.2 Time & Attendance Reporting Process Responsibilities ............................................................ 13
2.3 No Dual Responsibilities ............................................................................................................ 13
2.4 Certifier Qualifications in webTA ............................................................................................... 14
2.5 Airport T&A Process ................................................................................................................... 14
2.6 Headquarters T&A Process ........................................................................................................ 17
3. The Time and Attendance Report ...................................................................................... 19
4. T&A Report Header........................................................................................................... 20
4.1 Meal Breaks ............................................................................................................................... 21
5. Pay Period Section ............................................................................................................ 24
6. T&A Report Transaction Codes .......................................................................................... 26
7. Assigned Shift Section ....................................................................................................... 31
7.1 Shifts .......................................................................................................................................... 33
7.1.1 Continuous Shift ..................................................................................................................... 33
7.1.2 Split Shift ................................................................................................................................ 35
7.1.3 Shift Spans Midnight .............................................................................................................. 36
7.2 Work Schedules ......................................................................................................................... 37
7.2.1 Conventional Work Schedule (ConWS) .................................................................................. 38
7.2.2 Flexible Specialized Work Schedules (FSWS) ......................................................................... 39
7.2.2.1 Compressed Work Schedules (CWS) ............................................................................. 39
7.2.2.2 Variable Work Schedules (VWS) ................................................................................... 40
7.3 Alternative Work Schedules (AWS) ........................................................................................... 43
7.3.1 Compressed Work Schedule (CWS) ....................................................................................... 44
7.3.2 Flexible Work Schedule (FWS) ............................................................................................... 48
7.3.2.1 Flexitour ........................................................................................................................ 48
7.3.3 Shifts and Schedules of Full-Time Versus Part-Time Employees ........................................... 49
7.4 Assigned Shift Transaction Codes .............................................................................................. 50
7.4.1 Regular Base Pay .................................................................................................................... 51
7.4.1.1 Shift Hours..................................................................................................................... 52
7.4.1.2 Core Hours .................................................................................................................... 52
7.4.1.3 Regular Day Off (RDO)................................................................................................... 52
7.4.2 Base w/Night Differential ....................................................................................................... 52
7.4.3 Base w/Sunday Differential .................................................................................................... 54
7.4.4 Base w/Sun + Night Differential ............................................................................................. 54
7.4.5 Danger Pay ............................................................................................................................. 54
7.4.6 Hazard Pay Differential .......................................................................................................... 55
7.4.7 Holiday Worked...................................................................................................................... 55
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7.4.8 Split Shift Differential ............................................................................................................. 55
7.4.9 Telework ................................................................................................................................. 55
7.4.10 Travel Codes ........................................................................................................................... 56
7.4.10.1 Travel - En Route TDY .................................................................................................... 57
7.4.10.2 Travel - At Destination TDY ........................................................................................... 57
7.4.10.3 Travel - At Destination Training .................................................................................... 58
7.4.10.4 Sunday and Holiday Pay while Traveling ...................................................................... 59
7.5 Hours Actually Worked .............................................................................................................. 60
7.6 T&A Project Code ....................................................................................................................... 61
8. Worked Outside Shift Section ........................................................................................... 64
8.1 Worked Outside Shift Transaction Codes Summary.................................................................. 64
8.2 Comp Time Earned ..................................................................................................................... 65
8.2.1 Comp Time Earned in Lieu of Overtime ................................................................................. 65
8.2.2 Comp Time Earned for Religious Observances ...................................................................... 66
8.2.3 Comp Time Earned for Travel ................................................................................................ 67
8.3 Overtime Pay ............................................................................................................................. 67
8.3.1 Regularly Scheduled Overtime over 40 Hours ....................................................................... 67
8.3.2 Regularly Scheduled Overtime Overtime over 8 hours ......................................................... 68
8.3.3 Scheduled Overtime with Night Differential .......................................................................... 68
8.4 Unscheduled Overtime .............................................................................................................. 68
8.4.1 Unscheduled Overtime over 40 Hours ................................................................................... 68
8.4.2 Unscheduled Overtime over 8 Hours ..................................................................................... 68
8.5 Callback Overtime Pay ............................................................................................................... 69
8.6 Summary of Premium Pay Rates ............................................................................................... 70
8.7 Comparison of Full-time & Part-Time employees ..................................................................... 72
9. Leave and Other Time Section ........................................................................................... 73
9.1 Leave and Other Codes Summary.............................................................................................. 74
9.1.1 Leave Accrual Rates for Full & Part-Time Employees ............................................................ 75
9.2 Absence without Official Leave (AWOL) .................................................................................... 77
9.3 Admin/Excused Absence............................................................................................................ 77
9.3.1 Administrative Leave .............................................................................................................. 77
9.3.2 Excused Absence .................................................................................................................... 77
9.3.3 Coded as Admin/Excused Leave ............................................................................................ 78
9.3.3.1 Hazardous Weather ...................................................................................................... 78
9.3.3.2 Bone Marrow Donor ..................................................................................................... 78
9.3.3.3 On-The-Job Injury.......................................................................................................... 78
9.3.4 Specific Excused Absence Types ............................................................................................ 78
9.3.4.1 Funeral Leave ................................................................................................................ 78
9.3.4.2 Organ Donor.................................................................................................................. 79
9.3.4.3 Voluntary Community Service ...................................................................................... 79
9.3.4.4 Voting ............................................................................................................................ 79
9.4 Annual Leave .............................................................................................................................. 80
9.4.1 Advanced Annual Leave ......................................................................................................... 80
9.4.2 Annual Leave Carry-Over ....................................................................................................... 80
9.4.3 Restored Annual Leave .......................................................................................................... 81
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9.5 Cost of Living Allowance (COLA) ................................................................................................ 81
9.5.1 Stop COLA ............................................................................................................................... 82
9.6 Comp Time Used ........................................................................................................................ 82
9.6.1 Comp Time for Travel Used .................................................................................................... 83
9.6.2 Comp Time Used for Religious Observances ......................................................................... 83
9.6.3 Two Comp Time Used Absences in One Shift ........................................................................ 83
9.7 Court Leave ................................................................................................................................ 85
9.7.1 Court Leave w/Night Differential ........................................................................................... 86
9.7.2 Court Leave Split Shift Differential ......................................................................................... 86
9.8 Family and Medical Leave Act (FMLA) ....................................................................................... 86
9.8.1 Annual Leave – FMLA ............................................................................................................. 87
9.8.2 Comp Time Leave Used – FMLA ............................................................................................. 87
9.8.3 LWOP – FMLA ......................................................................................................................... 87
9.8.4 Restored Annual Leave – FMLA ............................................................................................. 87
9.8.5 Sick Leave – FMLA .................................................................................................................. 87
9.9 Foreign Post Differential ............................................................................................................ 88
9.9.1 Begin Foreign Post Differential .............................................................................................. 88
9.9.2 End Foreign Post Differential ................................................................................................. 88
9.10 Furlough ..................................................................................................................................... 88
9.11 Holidays...................................................................................................................................... 89
9.11.1 Holiday Leave ......................................................................................................................... 89
9.11.2 Holiday on Regular Day Off (RDO) ......................................................................................... 90
9.11.3 Holiday on an RDO for a Full Time Employee Working a Non-Basic Workweek ................... 91
9.11.4 Holiday Falls on a Shift that spans Midnight .......................................................................... 92
9.11.5 Holiday Worked...................................................................................................................... 93
9.12 Home Leave ............................................................................................................................... 95
9.13 Leave without Pay (LWOP) ........................................................................................................ 95
9.13.1 LWOP with OWCP .................................................................................................................. 95
9.14 Regular Military Leave ............................................................................................................... 95
9.14.1 Military Leave with Night Differential .................................................................................... 96
9.14.2 Military Leave (Emergency).................................................................................................... 96
9.14.3 Military Leave – Parade and Encampment ............................................................................ 97
9.15 OWCP Injury Leave..................................................................................................................... 97
9.16 OWCP with Night Diff ................................................................................................................ 97
9.17 Sick Leave ................................................................................................................................... 98
9.17.1 Advanced Sick Leave .............................................................................................................. 99
9.18 Suspension ............................................................................................................................... 100
9.19 Time Off Award ........................................................................................................................ 100
9.20 Two Leave Transactions in One Day ........................................................................................ 100
10. Footer Section ................................................................................................................ 102
11. Remarks Section ............................................................................................................. 103
11.1 Separated Employees .............................................................................................................. 103
11.2 OWCP with Night Diff .............................................................................................................. 104
11.3 Recording 2 leave transactions during a Shift ......................................................................... 104
11.4 Meal Breaks other than Normal. ............................................................................................. 105
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11.5 COLA Start Date ....................................................................................................................... 105
11.6 COLA Stop Date ........................................................................................................................ 105
11.7 Added Pages............................................................................................................................. 105
11.8 Corrected Reports .................................................................................................................... 105
12. Supervisor Review of T&A Report ................................................................................... 106
13. Adding Pages to the T&A Report ..................................................................................... 107
14. Correcting T&A Reports .................................................................................................. 107
15. Documentation............................................................................................................... 110
15.1 Falsifying Documents ............................................................................................................... 110
16. webTA Data Input ........................................................................................................... 111
16.1 Entering Transactions .............................................................................................................. 111
16.2 Entering Leave and Other Project Code .................................................................................. 112
16.3 Validating the T&A Data entry ................................................................................................. 113
16.4 Certifying the T&A Data ........................................................................................................... 113
16.5 View Certified Summaries........................................................................................................ 114
Appendix A: Frequently Asked Questions (FAQs) ........................................................................ 115
Appendix B: Abbreviations and Acronyms .................................................................................. 118
Appendix C: References ............................................................................................................. 120
Appendix D: Seeking Further Information................................................................................... 120
Appendix E: Time Periods ........................................................................................................... 120
Appendix F: T&A Report Drop Down Box Codes.......................................................................... 123
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1. Definitions
1. Absence Without Official Leave (AWOL): Status of an employee absent from duty without
authorization.
2. Adjusted Rate of Pay: The Adjusted Rate of Pay is the Base Rate of Pay plus locality pay.
3. Administrative leave: An administratively authorized absence from duty without loss of pay
or charge to leave. The placement of an employee in a paid non-duty status when the
employee’s continued presence in the workplace may pose a threat to the employee or
others, result in loss of or damage to Government property, or otherwise jeopardize
legitimate Government interests. Generally, administrative leave is implemented (1) during
the notice period for an employee whose removal or indefinite suspension has been proposed
or (2) during the period of an official investigation or management inquiry. Administrative
leave must be approved by a designated official. The duration of administrative leave must be
kept to a minimum time frame.
4. Administrative Workweek: Any period of seven consecutive 24-hour periods designated by
the Assistant Secretary, or designee. Generally, the administrative workweek begins on
Sunday and ends on Saturday.
At TSA, the administrative workweek is the same as the calendar week. It is a 7-day period
starting at 0000 on Sunday and ends at 2400 the next Saturday. TSA uses the workweek when
recording how many hours a week someone works. For example, some full-time and part-time
employees must work more than 40 hours during an administrative workweek to get
overtime. This means they must work over 40 hours between 0000 on Sunday and 2400 the
next Saturday.
5. Advance sick leave: Sick leave advanced to employees who have an illness or disability and
have exhausted all of their accrued and accumulated sick leave. Employees must request and
receive management approval before using advance sick leave. Employees are responsible for
satisfying the indebtedness for advance leave.
6. Alternative Work Schedule (AWS): A generic term that applies to either Flexible Work
Schedules (FWS) or Compressed Work Schedules (CWS).
7. Annual leave: A form of paid leave earned by an employee on the basis of years of Federal
service which may be used for vacations, rest and relaxation, family needs, other outside
activities, emergencies not covered by sick leave, and other personal business.
8. Approved Time-Off Status (or Category): Any of a variety of approved categories used to
account for time off from work, including all forms of approved leave, compensatory time off
(Comp Time), excused absence, or time off as an award.
9. Basic Workweek for Full-Time (FT) Employees: A 40-hour workweek that does not extend
more than six of any seven consecutive days.
A basic workweek for full-time employees is a regularly scheduled 40-hour workweek on a
Conventional Work Schedule, or an 80-hour per pay period regularly scheduled workweek on
a Compressed Work Schedule.
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10. Basic Workweek for Part-Time (PT) Employees: For PT employees, the basic workweek is the
number of hours they are scheduled for work during the administrative workweek. For PT
employees, including PT TSOs, hired before April 2, 2007, the Basic Workweek consists of
between 16 and 32 hours per week or 32 and 64 hours per pay period. For PT TSOs hired after
April 2, 2007, the Basic Workweek consists of between 16 and 25 hours per week or 32 and 50
hours per pay period.
11. Basic Work Requirement: The number of hours an employee is required to work or to
account for by charging leave, excused absence, holiday leave hours, compensatory time off,
or time off as an award. The basic work requirement does not include overtime hours.
12. Biweekly Pay Period: The 2-week period for which employees are scheduled to perform work.
13. Calendar year (CY): From 0000 on January 1 to 2400 December 31.
14. Callback overtime pay: Premium pay given to employees who perform call-back overtime
work. Call-back overtime work is irregular and occasional overtime work performed by an
employee on a day when no work is scheduled or at a time that requires the employee to
return to the place of employment from an off duty status.
15. Compensatory time off for religious observance: A form of compensatory time off that may
be earned by employees for performing work outside of the basic work requirement for the
purpose of religious accommodation.
16. Compensatory time off for travel: A form of compensatory time off that may be earned by an
employee for time spent in a travel status away from the employee’s official duty station
when such time is not otherwise compensable.
17. Compensatory time off in lieu of overtime pay (Comp Time): Hours that may be earned by an
employee, in lieu of overtime pay, for irregular or occasional overtime work.
18. Compressed Work Schedule (CWS): For full-time positions, work schedules consisting of less
than 10 days and no more than 80 hours per pay period. For part-time positions, work
schedules consisting of less than 10 days and no more than 64 hours per pay period. For part-
time TSOs hired after April 2, 2007, work schedules consisting of no more than four days per
week and no more than 50 hours per pay period.
19. Conventional Work Schedule (ConWS): For FT positions, work schedules consisting of five
days per week, eight hours per day, 40 hours per week, and 80 hours per pay period. For PT
positions, work schedules consisting of five days per week, no more than 32 hours per week,
and no more than 64 hours per pay period. For PT TSO positions (PT TSOs hired after April 2,
2007), work schedules consisting of five days per week, no more than five hours per day, no
more than 25 hours per week, and no more than 50 hours per pay period.
20. Core Hours: The time periods - during the workday, workweek, or pay period that are within
the tour of duty - during which all employees working an AWS are required to be present for
work or to be in an approved time-off status. Generally, TSA’s core hours are 0930 (9:00 a.m.)
to 1530 (3:30 p.m.). However, an organization may establish alternative core hours with the
written approval of the appropriate management official or designee.
21. Court leave: Authorized absence from duty, without loss of pay or charge to an employee’s
personal leave accounts, for the purpose of service as a juror or for service in a nonofficial
capacity as a witness when one of the parties is the Federal, State, or local government.
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22. Day: One calendar day or the 24-hour period from 0000 to 2400.
23. Emergency positions: Positions are deemed emergency positions if they are necessary to
continue TSA operations during emergencies. Employees occupying emergency positions will
not be dismissed if an emergency arises.
24. Employ: To engage a person in an activity that is for the benefit of TSA.
25. Employee: Any individual receiving a Federal salary payment from TSA.
26. Excused absence: Administratively authorized absence from duty, without loss of pay or
charge to an employee’s personal leave accounts that may be granted under specific
circumstances by an authorized management official. Authority to grant excused absence is
limited. Excused absence is not authorized for use as an award or reward for any
circumstances, including superior performance or perfect attendance.
27. Exempt Employee: An affected individual is not covered by minimum wage and overtime
provisions. An employee is considered to be Exempt if they meet the exemption criteria in TSA
MD 1100.55-8, Premium Pay.
28. Family Medical Leave Act (FMLA): Law that provides eligible employees up to 12
administrative workweeks of unpaid leave in a 12 month period for certain personal and
family emergencies.
29. Family Member:
(a) For the purpose of sick leave and funeral leave, a spouse and the spouse’s parents;
children, including adopted children and their spouses; parents; siblings and their spouses;
and any individual related by blood or affinity whose relation to the employee is the
equivalent of a family relationship.
(b) For the purpose of FMLA, a spouse, a child under 18 years of age, a child over 18 years of
age who is incapable of self-care due to a physical or mental disability; and parents of the
employee.
30. Fiscal year (FY): TSA’s fiscal or budget year that runs from October 1 to September 30.
31. Flexible Hours: The times during the workday, workweek, or pay period within the tour of
duty during which an employee covered by a flexible work schedule may choose to vary his or
her times of arrival to and departure from the work site consistent with the duties and
requirements of the position.
32. Flexible Work Schedule (FWS): A form of AWS. For FT employees, FWS means an 80-hour
biweekly basic work requirement (8 hours per day) that allows employees to determine their
work schedule (starting and stopping times) within established limits. For PT employees, FWS
means a biweekly basic work requirement of less than 80 hours in a biweekly pay period that
allows employees to determine their work schedule (starting and stopping times) within
established limits.
33. Flexible Specialized Work Schedule (FSWS): CWS and Variable Work Schedules created for
the employees assigned to shifts that help to facilitate a balance between the critical security
needs of TSA and the needs of our employees.
34. Flexitour: A flexible work schedule allowing employees to select starting and stopping times
within the flexible hours. Once the work schedule is agreed upon by the employee and the
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approving official, it is fixed until revised by subsequent agreement. Flexitour is the only type
of flexible work schedule available to non-screener employees.
35. Fulltime employees: Employees who have a regularly scheduled tour of duty that is at least 80
hours in a two-week pay period.
36. Funeral Leave: Excused absence of up to three (3) days granted to an employee to make
arrangements for or to attend a funeral or memorial service of an immediate family member
who died as a result of wounds, injury, or disease incurred while serving as a member of the
armed forces in a combat zone. The definition of family member is the same as that used for
sick leave.
37. Hazardous Duty Pay: A form of premium pay paid to an eligible employee for the perfomance
of hazardous duty or duty involving physical hardship authorized by the TSA’s Office of Human
Capital is required.
38. Headquarters: For the purpose of this manual, all TSA offices other than airports
39. Hourly Rate of Pay: Hourly Rate of Pay is the Annual Adjusted Salary divided by 2087. The
Annual Adjusted Salary is the Regular Base Pay plus locality pay.
40. Hours of Work: Hours worked by an employee both within and outside the normal tour of
duty. Those hours falling outside the normal tour may require overtime compensation. Meal
breaks and the break between shifts that make up a split shift schedule are not included in
hours of work.
41. In lieu of: Means “as a substitute for” or “instead of.”
42. Irregular and Occasional Overtime: Approved overtime that was not scheduled prior to the
beginning of the work Administrative Workweek. For the purpose of this manual, irregular
and occasional overtime is referred to as unscheduled overtime.
43. Leave without pay (LWOP): An approved temporary absence from duty in a non-pay status
that may be granted at the employee’s request. In general, an employee may not be placed
on LWOP unless it is at the employee’s request.
44. Leave Year: The time beginning the first day of the first full biweekly pay period in a calendar
year and ending on the day immediately before the first day of the first full biweekly pay
period in the following calendar year.
45. Managers: For the purpose of this manual, Executives such as the Assistant Secretary, Deputy
Assistant Secretary, Assistant Administrators (AAs), Area Directors (ADs), Special Agents in
Charge (SACs), Federal Security Directors (FSDs), or designees (subordinate managers and
supervisors).
46. Meal Break: A minimum of 30 minutes of unpaid time set aside for eating. A meal break may
be 30 or 60 minutes in length and extends the employee’s workday by an equivalent amount.
A meal break is not considered to be part of the basic workweek/work requirement, except in
those situations when the supervisor requires the employee to perform his or her regular
duties while eating.
47. Military Leave (Regular): Time off at full pay for eligible employees to participate in active
duty, active duty training, and inactive duty training as a member of the National Guard or as
a Reservist of the Armed Forces. Full-time employees receive 120 hours of military leave
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(regular) each fiscal year. Part-time employees receive a prorated amount based on the tour
of duty reflected on the SF-50, Notification of Personal Action.
48. Military Leave (Emergency): Time off for eligible employees who perform military duties in
support of civil authorities in the protection of life and property as ordered by a State
Governor, or who perform full-time military service as a result of a call or order to active duty
in support of a contingency operation as ordered by the President or the Secretary of Defense.
Eligible employees may receive up to 22 workdays of military leave (emergency) each calendar
year. Employees will have their civilian pay reduced by the amount of the military pay that
corresponds to the 22 days of military leave (emergency) authorized.
49. Non-Exempt: Employees in identified positions that are covered by minimum wage and
overtime provisions. An employee is considered to be non-exempt if they do not meet the
exemption criteria in TSA MD 1100.55-8, Premium Pay.
50. Overtime: For FT and PT employees working a Conventional Work Schedule (ConWS) all hours
worked in excess of 8 in a day, 40 in a week. For FT employees working a Compressed Work
Schedule, all hours worked in excess of 80 in a pay period. For PT employees working a
compressed work schedule, hours in excess of the compressed work schedule for the day
(must be more than 8 hours) or for a week (must be more than 40 hours). Overtime must be
officially ordered and approved in advance of being incurred. Overtime work must be
approved in writing.
51. Organization: An entity within TSA that is headed by an official with the authority to establish
tours of duty, e.g., Assistant Secretary, Deputy Assistant Secretary, AAs, ADs, SACs, FSDs, or
designees.
52. Pay period: The two-week period TSA uses for recording payroll records and for calculating
pay. There are generally 26 bi-weekly pay periods in a year. A pay period begins at 0000 on
Sunday and ends two weeks later at 2400 on a Saturday.
53. Payroll System: The Payroll and Personnel System provided by the Department of Agriculture,
National Finance Center that processes TSA payroll.
54. Part-time employee: A part-time TSA employee has a permanent or temporary appointment
in the excepted service, and generally works between 16 and 32 hours each week (or between
32 and 64 hours a pay period), on a prearranged schedule determined by management.
55. Premium Pay: Compensation in the form of overtime, compensatory time off in lieu of
overtime, hazardous duty pay, holiday pay, night pay differential, split-shift differential,
Sunday pay, and Law Enforcement Availability Pay.
56. Regular Base Pay: For the purposes of this Manual, Regular Base Pay is compensation paid for
regularly scheduled non-overtime work performed by an employee between the hours of
0600 and 1800 (6:00 a.m. and 6:00 p.m.) before any deductions and excludes locality pay,
overtime, night differential, Sunday, and holiday premium pay.
57. Regularly Scheduled Work: Work that is scheduled in advance of the administrative
workweek.
58. Regular Working Hours: The days and hours of an employee’s regularly scheduled
administrative workweek.
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59. Shift: A shift is an employee’s daily tour of duty, or the hours in a day that the employee is
scheduled to work. Shifts can fall on any day of the week including holidays and can run any
time day or night.
60. Sick leave: A form of leave earned by an employee, which the employee may use for:
a) Medical, dental, or optical examination or treatment;
b) Incapacitation by physical or mental illness, injury, pregnancy, or childbirth;
c) Communicable disease that would jeopardize the health of others by the employee
being present on the job;
d) Absence from work for adoption-related activities;
e) General family care, care of a family member with a serious health condition,; or
f) Bereavement purposes
61. Sick Leave for Family Care and Bereavement: Sick leave that is used for general family care,
care of a family member with a serious health condition, or for bereavement purposes.
62. Special tour: The non-work, unpaid time between the working portions of a split shift.
63. Split-Shift: Any two shifts, lasting at least two hours each, in one 24-hour period with a break
of at least two hours between shifts. One approved exception is additional shifts needed to
support morning, midday, and afternoon or evening operations.
64. T&A Report: The standard template or hard copy spreadsheet used by supervisors to record
employees’ time and attendance.
65. T&A: The presentation of employee hours on webTA.
66. Tour of Duty: Hours of a day (a daily tour of duty) and days of an administrative workweek (a
weekly tour of duty) that constitute an employee's regularly scheduled administrative
workweek. Under FWS, tour of duty means the limits set by the appropriate management
official within which an employee must complete his/her basic work requirement. Under CWS
or other fixed schedules, tour of duty is synonymous with basic work requirement.
67. Travel: Officially authorized travel – i.e., travel for work purposes that is approved by an
authorized agency official.
68. Unscheduled Overtime: Unscheduled Overtime is a term used for the purposes of this Manual
to refer to Irregular and Occasional Overtime which is defined as approved overtime that was
not scheduled prior to the beginning of the Administrative Workweek. See Irregular and
Occasional Overtime.
69. Variable Work Schedule (VWS): An established work schedule that allows managers to vary
the number of hours in the work day and the number of days in the workweek based on the
needs of the organization.
70. Workday: Hours of the day that constitute an employee's daily tour of duty. A workday
includes a day on which employees may be excused from duty by Federal statute, executive
order, or administrative action.
71. Work Schedule: A work schedule is a biweekly tour of duty that shows when an employee will
work and take regular days off (RDO).
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2. Time and Attendance Process
2.1 Purpose of the Time and Attendance Process
The purpose of the Time and Attendance process is to accurately capture the hours worked and
leave taken by TSA employees for transmittal to the Payroll System to ensure that employees
receive the appropriate compensation each pay period. For Planners and Executives the pay
records are included in the process that monitors the current year’s budget and the process of
projecting future year’s budgets.
2.2 Time & Attendance Reporting Process Responsibilities
Everyone at TSA has a role in the payroll reporting process. The following Table highlights the
roles and responsibilities in this process:
Table 1 - Roles and Responsibilities
Role Responsibility
Employee Record Shift and Meal Start and Stop times.
Complete leave slips to request leave.
Review their by-weekly T&A Report for
accuracy and completeness.
Supervisor/Manager Approve/deny leave requests from
employees.
Assignment and approval of overtime work.
Accurately record Time and Attendance data
for each of their employees on individual T&A
Reports.
Review and approve individual T&A Reports
for their employees.
Timekeeper Using the T&A Report, enter, review, edit, and
validate T&A data in webTA.
Certifier Certify the T&A Reports entered into webTA
prior to transmission to NFC.
2.3 No Dual Responsibilities
In order to maintain control integrity, authority, and responsibility for the Timekeeping Process, the
Employee, the Timekeeper and the Certifier must all be distinct individuals with no overlap of duties
or responsibilities. However, the employees ‘supervisor may also be the person certifying the webTA
data.
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2.4 Certifier Qualifications in webTA
The qualifications for a certifier are: that the individual is a supervisor; has a supervisor’s role in
webTA; and has direct knowledge of the work performed as indicated on the employee’s T&A
being certified.
Certification should never be a routine action based solely on the fact that a timekeeper has
validated the T&A.
2.5 Airport T&A Process
This section is an overview of the Time and Attendance process for recording work time at
airports, from the time an employee reports for duty until the T&A data is submitted and
processed for payment at the National Finance Center. The Figure below is a high level view of the
steps in the airport time submission process.
The Time and Attendance process differs between airports as well as with Headquarters (HQ) due
to a number of factors, including: the size (category) of the Airport, whether the airport has a
centralized Administrative unit, the number of employees as an airport. In this document, the
term headquarters means “all TSA offices other than airports”. This manual provides a reference
to the TSA MDs impacting the Time and Attendance Process.
1. Employees daily document their hours by signing the Daily Roster which includes actual
Start/Stop times and meal breaks.
2. Supervisors initial the Daily Roster and closely monitor the employee’s actual worked hours
against the hours entered on the Manning Report to detect any falsification of records.
3. At the end of the reporting period the Timekeeper creates, for each employee, an automated
Employee T&A Report from an automated template provided by the Payroll Program Office,
prints the T&A Report for each employee, and distributes the T&A Reports to the appropriate
supervisor. In most airports, the Timekeeper defaults standard information into the T&A
Report prior to distribution to the supervisors.
4. The supervisor documents the employee’s hours worked and leave taken during the pay
period on the T&A Report by extracting information from the Daily Roster, and OPM Form-71.
5. The supervisor meets with employee and both verify the T&A Report.
6. The supervisor sends the T&A Reports to the Timekeeper.
7. The Timekeeper reviews the T&A Report.
8. The Timekeeper brings any discrepancies relating to leave requests or an employee's absence
to the attention of the immediate supervisor. It is the responsibility of the supervisor to
ensure that approved leave requests are submitted by the affected employee and for the
supervisor to verify all employee absences. Timekeepers should not confront employees or
question an employee's absence from the workplace.
9. The Timekeeper enters the T&A Report data in the webTA system.
10. The Timekeeper validates the data as being ready for certification.
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11. The webTA T&A is sent to the Certifier. The certifier closely reviews the employee’s T&A in
webTA and certifies it. If there is an issue with the T&A the certifier refers it to the Timekeeper
for correction. Once the employee’s T&A has been certified it is now ready to be transmitted
to the NFC payroll system. It is important that all T&As are promptly certified since failure to
meet the NFC deadlines will result in the employee not being paid.
12. The NFC deadline for certifying T&As is the first Tuesday after the end of the pay period (day 3
of the new pay period), at 1800 Eastern Standard (or Daylight Savings, if applicable) Time. At
this time webTA transmits the last batch of T&As to the NFC Payroll system.
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Figure 1 - Airport Timekeeping Process
Functional Area: Timekeeping
Inputs: Daily Roster
Process Name: Airport Timekeeping Process
Outputs: T&A Processed at NFC for Payment
Description: The timekeeping process from an
Airport: General
employee’s hours worked to payment
Daily Roster
T&A Report
Employee works
Start/Stop time
Employee Captured
Scheduled Shift Review & Sign
Employee signs
&
Supervisor signs
T&A Report
T&A Report
Updated Daily
Supervisor from Manning Review & Sign Resolve Issue
Report
T&A Report webTA webTA
NO
T&A Report Enter T&A Validate
YES Resolve Issue
Timekeeper Generated from Report Correct? T&A
Modified PPO Data Report
Template Data
webTA
Review
T&A Report
Certifier data in
webTA &
Certify
NFC Payroll YES NFC Payroll
System System
CULP
13 & 99 NO Processed
NFC T&A data
Report for End
loaded Payment
Issues
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2.6 Headquarters T&A Process
This section describes the time submission process in headquarters (or any other non-airport
office within TSA), from when employees work their scheduled hours through NFC Payroll System
processing for employee payment. The figure below is a high level view of the steps in the
headquarters time submission process.
1. During the pay period, the employee works their scheduled hours. If the office uses Exception
Based Processing, then the employee submits all required supporting documents to the
supervisor. If the office does not use Exception Based Processing, then the employee submits
the T&A Report to the supervisor along with all supporting documents. Supporting documents
include approved overtime authorization forms and leave requests.
2. There are two processes that may be used to enter data and validate T&A data in webTA.
(a) In some cases, employees have authority to enter and validate their own T&A data in
webTA.
(b) In other cases, T&A data is recorded on a T&A Report by the employee. The supervisor
reviews and signs the T&A Report and all supporting documentation and sends it to
the timekeeper for entry into webTA. Timekeepers closely review the T&A in webTA
and assure that it is entered in the system correctly, using the appropriate Transaction
Codes. The timekeeper validates the T&A in webTA. The T&A is now ready to be
certified by the Supervisor.
3. The webTA T&A is sent to the Certifier. The certifier closely reviews the employee’s T&A in
webTA and certifies it. If there is an issue with the T&A the certifier refers it to the Timekeeper
for correction. It is important that all T&As are promptly certified since failure to meet the
NFC deadlines will result in the employee not being paid.
4. Once the employee’s T&A has been certified it is now ready to be transmitted to the NFC
payroll system.
5. On the first Tuesday after the pay period at 1900 Central standard (or Daylight Savings, if
applicable) Time, the webTA transmits the T&A to the NFC Payroll system.
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Figure 2 - Headquarters' Timekeeping Process
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3. The Time and Attendance Report
The T&A Report is a one page Microsoft Excel template, available from the Payroll Program Office,
which can be electronically generated and completed on a computer. The report includes sections
for employee information, pay period information, shift information, time worked information
separated by Assigned Shift, Time Worked Outside Shift, Leave and Other. A printed copy of the
T&A Report is issued by Supervisors to collect information for entry into the webTA application.
The T&A Report is an original source document and must be retained on file for audit purposes in
accordance with the records management requirements discussed in the Documentation Section.
When a T&A Report is used, the sample template from the PPO should be used to print the T&A
Report. Locally created forms may not be used. To assist supervisors at airports, the timekeeper
may have already entered some of this information when the T&A Report is generated for each
employee. A sample T&A Report is shown below.
Figure 3 - Employee T&A Report
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Status
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 HRS
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME
STOP TIME
[Split Shift ] Assigned Shift START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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4. T&A Report Header
1. The header of the T&A Report is used to record information that identifies the employee
and the time period covered by the T&A Report. In some cases, Timekeepers may enter
information for each employee in the T&A Header prior to distributing the T&A Report to
the Supervisors. A description of each block in the Header is provided below.
2. Employee’s Name: Enter the employee’s name in the following format, “Last Name, First
Name, and Middle Initial”.
3. SSN: Enter only the last four numbers of the employee’s social security number. For
example, if the social security number is 123-45-6789, enter only 6789. (This is shown as
XXXX in the T&A Report Figures). Only the last four numbers are used on written materials
to prevent them from becoming Personally Identifiable Information (PII) and subject to the
requirements of TSA MD 3700.4; Handling Sensitive Personally Identifiable Information.
4. Employee’s Phone or Pager: Enter employee’s phone or pager number, including area
code.
5. Pay Period Number: Enter the pay period number of the pay period for which time is being
reported in the following format, “YYYY-PP”, where YYYY is the Leave Year and PP is a 2-
digit sequential number for each pay period within the leave year, (e.g., 2008-14).
6. Pay Period Start Date: Enter the starting date of the pay period for which time is being
reported. This is the date of the first Sunday of the 14-day pay period, (e.g., 7/6/2008).
7. Pay Period End Date: Timekeeper will have entered the ending date of the pay period for
which time is being reported. This is the date of the second Saturday of the 14-day pay
period, (e.g., 7/19/2008).
8. Airport: This is the 3 digit letter identifier for the employee’s home airport code.
9. Meal Start: Enter the Meal Start time using the 24-hour clock (i.e., military time). See the
discussion of Meal Breaks below.
10. Meal Stop: Enter the Meal Stop time using the 24-hour clock (i.e., military time). See the
discussion of Meal Breaks below.
11. Supervisor Phone Number: Enter supervisor’s phone or pager number, including area
code.
12. Check here if CORRECTED Time Sheet: Check the box if it is a Corrected TA and provide a
comment in the remarks Section.
13. Timekeeper: Enter the name of employee’s timekeeper in this box.
The figure below is an example of how fields in the header are entered on the T&A Report.
These fields of information are usually completed by the Timekeeper prior to printing and
distribution to the supervisors.
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Figure 4 - T&A Report Header
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
4.1 Meal Breaks
TSA MD 1100.63-1, Absence and Leave, is the governing policy for meal breaks.
A Meal Break is a minimum of 30 minutes of unpaid time set aside for eating. A meal period is an
approved period of time in a non-pay and non-work status that interrupts a basic workday or a
period of overtime work for the purpose of permitting employees to eat or engage in permitted
personal activities.
Please note that the meal break fields must be entered on the T&A Report, but there is no where
to enter the meal break start and stop time in webTA. A minimum 30 minute unpaid meal break
shall be scheduled for any employee who works as daily tour of at least 8 hours. Management has
the discretion to grant a meal break for an employee scheduled to work less than 8 hours in a day.
Meal breaks may be 30 or 60 minutes in length.
The supervisor likely will assign meal breaks at different times for employees working the same
shift in order to provide continuous coverage in the work area.
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Full-time employees will have a meal break scheduled as part of their daily work schedule. The
employee’s supervisor will determine meal break start and stop times.
Enter the scheduled meal break start time on the T&A Report in the Meal Start block and the
meal break stop time in the Meal Stop block. Enter the time in terms of the 24-hour clock (i.e.,
military time). The Start and Stop Times for an employee who works less than 8 hours in a day and
is not scheduled for a meal break would be from 0000 through 0000. Look at the Figure below to
see where to enter the meal break on the T&A Report.
Meal breaks outside of an employee’s assigned shift may occur when an employee is performing
overtime work. If this occurs, please annotate this in the Remarks Section of the T&A Report.
Meal breaks - Other Than Normal - occur when an employee takes a meal break at a time other
than the scheduled meal break shown on the employee’s T&A Report as the normally scheduled
meal break. If this occurs, please annotate this in the Remarks Section of the T&A Report.
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Example: If an employee is scheduled to work Monday through Friday from 0800 to 1630, the
supervisor may assign that employee a regular lunch break from 1200 to 1230 each day. Enter the
scheduled meal break start time in the Meal Start block. Enter the scheduled meal break stop time in
the Meal Stop block.
Figure 5 - Regular Scheduled Meal Break
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point This is where the Meal Start
<TERMINAL & CHECKPOINT and Meal Stop 2
1 hours are entered.
3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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5. Pay Period Section
This section provides instructions on how to complete this portion of the T&A Report.
A Pay Period is the two-week period TSA uses for recording payroll records and for calculating
pay. There are generally 26 bi-weekly pay periods in a year. A pay period begins at 0000 on
Sunday and ends two weeks later at 2400 on a Saturday.
The Pay Period portion of the T&A Report contains the type of TSO, the type of schedule worked,
name of the day of the week, the day number in the Pay Period, and the correct date. The correct
dates need to be entered for each T&A Report for each Pay Period. If the T&A Report Template is
used, the entry of the correct Pay Period in the ‘Pay Period No.’ field in the Header will populate
the days and dates in the Pay Period Section of the T&A Report.
The first block in this Section (Select One) should be coded with the appropriate Employee Code
i.e.; ‘TSO’, ‘Master TSO – BDO’ or Expert TSO (TSOV). The Employee Code is either entered
manually on the T&A Report or selected from a drop down box on the electronic version of the
T&A Report.
Employee Code
Master TSO - BDO
Expert TSO - BDO
Master TSO - BAO
Expert TSO - BAO
TSO
Lead TSO
Supervisory TSO
Master TSO
Expert TSO
Master TSO (STI)
TSO (TSOV)
Lead TSO (TSOV)
Supervisory TSO (TSOV)
Master TSO (TSOV)
Expert TSO (TSOV)
Master TSO (STI) (TSOV)
The second block in this Section (Select One) should be coded with the appropriate Work
Schedule that was worked during the Pay Period, i.e.; Conventional WS, Flexible WS. The Work
Schedule code is either entered manually on the T&A Report or selected from a drop down box
on the electronic version of the T&A Report.
Work Schedule
Conventional WS
Compressed WS (FWS)
Variable WS (FWS)
Flexible WS
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On the first row under ‘WEEK ONE’ and ‘WEEK TWO’ enter the consecutive names of the days of
the week, starting with the first day of the Pay Period (SUN, MON), as appropriate.
On the second row under ‘WEEK ONE’ and ‘WEEK TWO’, enter the consecutive numbers 1-14
under the appropriate day.
On the third row under ‘WEEK ONE’ and ‘WEEK TWO’, enter the appropriate date in the format
MM/DD (7/16, 7/17, etc).
If the electronic version of the T&A Report is being used, the entry of the correct Pay Period in the
‘Pay Period No.’ field in the Header will populate the days and dates in the Pay Period Section of
the T&A Report.
Figure 6 - Pay Period Section
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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6. T&A Report Transaction Codes
Transaction Codes are used in webTA to report time. The Table below is an explanation of each
code used in the T&A Report.
Table 2 – T&A Report Transaction Codes
T&A Report Code Explanation
Assigned Shift
Normal Hourly Rate of Pay for non-overtime work performed between
Regular Base Pay
0600 and 1800 hours
A full, 24-hour day during the pay period when an employee is not
Regular Day Off (RDO)
scheduled to work. Do not enter hours for an RDO.
Premium pay for regularly scheduled work performed between 1800
Base w/ Night Diff and 0600 hours. Also includes irregular or occasional work performed
between 1800 and 0600 hours if covered by MD 1100.61-2
Base w/ Sunday Diff For regular hours of non-overtime work performed on Sundays.
For regular hours of non-overtime work performed from 1800 to 0600
Base w/ Sunday&Night Diff
hours on Sunday
Employees working on a holiday receive their regular pay for non-
overtime hours worked plus holiday premium pay equal to their regular
Holiday Worked
pay for these hours for a total of two-times regular pay for non-
overtime hours worked.
The time in a pay period when an employee is traveling to a temporary
duty station and is entitled to pay.
The time in a pay period when employee is traveling to or from a
Travel – En Route TDY
temporary post of duty during a Sunday or Holiday assigned shift and is
not entitled to Sunday or holiday premium pay. The recorded hours are
non-overtime hours.
The time in a pay period when an employee is at a destination
Travel At Destination TDY temporary duty location on official travel for a purpose other than
training. The recorded hours are non-overtime hours.
Travel at Destination The time in a pay period when an employee is at an official travel
Training destination for training. The recorded hours are non-overtime hours.
Time Worked Outside Shift
Premium pay for when an employee is called back to the worksite to
Callback Overtime perform overtime work outside their normal shift.
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Time off hours earned instead of overtime pay for irregular and
Comp Time Earned occasional overtime work.
Comp Time Time off earned for work performed outside of the basic work
Earned/Religious requirement for religious observances.
Comp time earned for time spent in a travel status away from the
Comp Time Travel Earned employee’s official duty station when such time is not otherwise
compensable.
Premium Pay for overtime that was scheduled before the start of the
Scheduled OT
administrative workweek.
Premium Pay for overtime between 1800 and 0600 that was scheduled
Scheduled OT w/Night Diff
before the start of the administrative workweek.
Approved overtime that was not scheduled prior to the beginning of the
work Administrative Workweek. For the purpose of this manual,
Unscheduled OT
irregular and occasional overtime is referred to as unscheduled
overtime.
Hazard Pay: Employees performing duty under circumstances of
Hazard Pay Differential unusual physical hardship or hazardous conditions and authorized by
the TSA’s Office of Human Capital.
Leave and Other
Status of an employee absent from duty without authorization. Used
Absence without Official when an employee does not report for duty as scheduled and does not
Leave (AWOL) follow proper leave requesting procedures resulting in an unapproved
absence from the workplace.
Administrative Leave: The placement of an employee in a paid non-duty
status when the employee’s continued presence in the workplace may
pose a threat to the employee or others, result in loss of or damage to
Government property, or otherwise jeopardize legitimate Government
interests. Generally, administrative leave is implemented (1) during the
notice period for an employee whose removal or indefinite suspension
has been proposed or (2) during the period of an official investigation or
management inquiry. Administrative leave must be approved by a
designated official. The duration of administrative leave must be kept to
Admin/Excused Absence
a minimum time frame.
Excused Absence: Administratively authorized absence from duty,
without loss of pay or charge to an employee’s personal leave accounts
that may be granted under specific circumstances by an authorized
management official. Authority to grant excused absence is limited.
Excused absence is not authorized for use as an award or reward for
any circumstances, including superior performance or perfect
attendance.
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Used to record paid time off without charge to leave for the purposes
Organ Donor
of donating an organ
Used to record excused absence granted for voting or registering to
Voting
vote for Federal, state, county, or municipal elections.
Used to record excused absences to perform community or other
Volunteer
volunteer service when specifically authorized through notification from
Community Service
the Office of Human Capital.
Excused absence of up to three (3) days granted to an employee to
make arrangements for or to attend a funeral or memorial service of a
family member who died as a result of wounds, injury, or disease
Funeral
incurred while serving as a member of the armed forces in a combat
zone. The definition of family member is the same as that used for sick
leave.
A form of paid leave earned by an employee on the basis of years of
Federal service which may be used for vacations, rest and relaxation,
Annual Leave
family needs, other outside activities, emergencies not covered by sick
leave, and other personal business.
Use of annual leave that has been approved for carry over from a
Restored Annual Leave previous leave year. When used, this is paid time off (same as annual
leave).
Begin COLA/Post Diff Used to begin cost of living allowance (COLA) payments.
Annual Leave - FMLA Annual leave used to cover an absence under FMLA.
Code used to record Compensatory time off in lieu of overtime pay
Comp Time Used
(Comp Time) used by an employee
Comp Time/ Travel Used Code used to record Compensatory time off used by an employee.
Code used to record Compensatory time off used by employees for
Comp Used/Religious
religious observance.
Used to record service as a juror or for service in a nonofficial capacity
Court Leave as a witness when one of the parties is the Federal, State, or local
government.
Used to record Court Leave paid to employees whose normal shift
Court Leave w/Night Diff includes Night Differential Pay for Court Leave taken at any time.
Comp Time Used - FMLA Comp time used to cover an absence under FMLA.
LWOP/FMLA Used to use of LWOP under FMLA
Sick Leave-FMLA Used to record use of sick leave under FMLA.
Restored Annual Leave-
FMLA Restored annual leave used to cover an absence under FMLA
Used for an employee permanently assigned or on day 43 of duty for an
Begin Foreign Post Diff employee on detail (i.e., temporary assignment or temporary duty) to
an approved foreign post.
Used to terminate Foreign Post Differential at the close of business on
End Foreign Post Diff
the day the designation is removed by DOS or on the day when an
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employee departs the post for any reason (including leave) for a post or
country not designated for a post differential.
Used to record a temporary non-duty, non-pay status because of lack of
Furlough funds, lack of work, or other non-disciplinary reasons covering
unforeseeable circumstances.
Holiday Leave Pay Paid day off as established by federal law.
Used to record holiday (leave) pay and Premium Pay for non-overtime
Holiday Pay w/Night Diff
work performed from 1800 to 0600 on a regularly scheduled Holiday.
Holiday Pay w/Sunday Used to record holiday (leave) pay and Premium pay for non-overtime
Premium work on full-time employee’s an in lieu of Holiday on a Sunday.
Holiday Pay w/Sunday Used to record holiday (leave) pay and Premium pay for non-overtime
Prem & Night Diff work from 1800 on full-time employee’s in lieu of Holiday on a Sunday.
Used to record periods of paid leave when an employee returns home
Home Leave Used
from a tour of duty abroad.
Used to record an approved temporary absence from duty in a non-pay
status that may be granted at the employee’s request. In general, an
LWOP
employee may not be placed on LWOP unless it is at the employee’s
request.
Used when an employee receiving compensation from the Office of
LWOP w/OWCP (injury) Worker’s Compensation Programs (OWCP) is approved for leave
without pay.
Used to record time off at full pay for eligible employees to participate
in active duty, active duty training, and inactive duty training as a
member of the National Guard or as a Reservist of the Armed Forces.
Military Regular Leave Full-time employees receive 120 hours of military leave (regular) each
fiscal year. Part-time employees receive a prorated amount based on
the tour of duty reflected on the SF-50, Notification of Personal Action.
Used to record time off for eligible employees who perform military
duties in support of civil authorities in the protection of life and
Military leave property as ordered by a State Governor, or who perform full-time
emergency military service as a result of a call or order to active duty in support of
a contingency operation as ordered by the President or the Secretary of
Defense.
Full-time employees who are members of the National Guard of the
Military District of Columbia are entitled to unlimited military leave with pay for
Parade/Encampment parade or encampment duty ordered or authorized under Title 39,
District of Columbia Code.
Used to record Continuation of Pay (COP) that is used when an
employee has been injured on the job and is incapacitated for duty.
OWCP Injury Leave OWCP may be used for a maximum of 45 calendar days for each
incident. Employees can receive premium pay (night and holiday), but
not Sunday, while on traumatic leave, if this would have been included
in their regularly scheduled hours.
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Used when the employee is on OWCP and was originally scheduled to
OWCP w/Night Diff work a night shift and receive Regular Base Pay with Night Differential
Pay.
Used to record leave which the employee may use for:
a) Medical, dental, or optical examination or treatment;
b) Incapacitation by physical or mental illness, injury, pregnancy, or
childbirth;
c) Communicable disease that would jeopardize the health of others
Sick Leave
by the employee being present on the job;
d) Absence from work for adoption-related activities;
e) Care of a family member; for general medical conditions or a
serious health condition; or
f) Bereavement purposes
Used when an employee has been placed in an enforced, non-pay
Suspension
status for misconduct or other reasons pending an inquiry.
Used to record use of an incentive award that is granted in the form of
Time Off/Incentive Award
paid leave.
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7. Assigned Shift Section
The policy for this Section is contained in TSA MD 1100.61-2, Hours of Duty for Special Operations
Needs and TSA MD 1100.61-5, Hours of Duty for Non-TSO Employees.
The top portion of the Assigned Shift Section is where you will enter the employee's scheduled
start and stop times, including lunch, for each day of the period. Since space is limited on the form
for handwritten entries, the timekeeper may enter this information for each employee prior to
printing and distributing the T&A Report to the supervisor.
The body of the Assigned Shift Section is for capturing regularly scheduled non-overtime hours
worked by the employee.
On the left part of the Section is where the project codes are entered i.e. Passenger Screening,
Baggage Screening, Administration, and Training. This tracks hours worked by specific Activity.
See the ‘Project Code’ Section for a more detailed description of project codes.
Immediately to the right of the project code is where the employee's Assigned Shift Transaction
Code is captured: i.e. Regular Base Pay, Night differential and Sunday differential. The timekeeper
may leave these fields blank and the appropriate information for each employee can be written in
by the supervisor. Or the timekeeper may enter default information for the employee before it is
printed. For Example: If the employee always works Baggage every Sunday, the Project Codes that
are not needed such as Passenger & Admin can be erased and a line can be added to include
Sunday differential.
Under the day of the week column (i.e., SUN, MON) enter the total number of hours worked in
each of the appropriate project code and transaction code rows. The Figure below is an example
of the Assigned Shift Section. Please note that webTA records hours in 15 minute increments so
all of the following are acceptable: 2 hours, 2 hours 15 minutes, 2 hours 30 minutes, 2 hrs 45
minutes. Note however that the 15 minute increments of time worked must be entered on the
T&A Report as 2:00, 2:25, 2:50 or 2:75 (Not 21:15, 21:30 or 21:45), since the field on the T&A
Report is an accounting field for the purposes of adding, not a time field.
The total hours must be calculated for each day, Sunday through Saturday and entered in the
Assigned Shift Total row. Total Hours must be calculated for the first week for each Assigned Shift
code used and entered in the blank column between Sunday and Monday. Total Hours must be
calculated for the second week for each Assigned Shift code used and entered in the column
labeled Week 2 Total. Week 1 and Week 2 totals must be added and entered in the far right
column labeled TOTAL. Finally the hours in the TOTAL column must be calculated and entered in
the TIME TOTAL box in the lower right corner of the T&A Report.
Instructions on the use of the Project Code, Assigned Shift Transaction Code, and Hours worked
are provided in the following sub-sections.
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Figure 7 - Assigned Shift Section
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
This is where the scheduled start and stop
times, including lunch, for each day of the
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
period are entered.
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
This is where the hours actually worked are entered.
Transaction Codes
Transaction Codes
The electonic version of the T&A Report
Project Codes automatically calculates the totals
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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7.1 Shifts
For the purposes of this manual, a shift is an employee’s daily tour of duty, or the hours in a day
that the employee is scheduled to work. Shifts can fall on any day of the week including holidays
and can run any time day or night. An employee’s shift may stay the same during a year or change
during a pay period. There is no single, TSA-wide way to assign shifts. Instead, it is up to managers
to assign shifts in ways that are best for local needs.
TSA uses two types of work shifts, a continuous shift and a split shift, both of which are described
below.
7.1.1 Continuous Shift
For the purposes of this manual, a continuous shift is a daily tour of duty that runs from start to
stop and may contain a meal break. If the shift is 8 hours or more in duration it must allow for at
least a 30 minute meal break. Management has the discretion to grant a meal break to employees
scheduled to work less than 8 hours in a day. Both full-time and part-time employees may work a
continuous shift. See the Figure below for an example of a continuous shift.
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Example: Starting work at 0800 and stopping at 1630 is an 8-hour shift with a 30-minute meal break
on Days 2 through 6 and 9 through 13.
Figure 8 - Example of Reporting a Continuous Work Shift
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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7.1.2 Split Shift
A split shift is a tour of duty comprised of two tours of duty, lasting at least two hours each, in one
24-hour period that includes a 2 or more hour break between periods of work. Both full-time and
part-time employees may work split shifts. More than two shifts are allowed if additional shifts
are needed to support morning, midday, afternoon or evening operations. The combined work
hours in shifts can not exceed eight hours in a day, if the employee is working a Conventional
Work Schedule (ConWS), or can not exceed 80 hours in a pay period if an employee is working
Compressed Work Schedule (CWS). This does not mean that every workday of the administrative
workweek must be a split shift workday. Assignments to split shifts are scheduled in advance of
the administrative workweek (except when unexpected operational needs occur) and scheduled
for periods of at least one week.
Split Shift T&A Reports provide lines to enter starting and stopping times for two shifts. Enter the
start time for the first working portion of the split shift in the first Assigned Shift Start Time box.
Enter the stop time of the last working portion of the split shift in the Stop Time box directly
below. The same procedure is followed for the second shift. Refer to the Figure below for an
example of an employee with a split shift.
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Example: Working from 0800 to 1200 (4 hours), then resuming at 1400 and stopping at 1800 (4
hours) is an example of an 8-hour split shift.
Figure 9 - Example of Reporting a Split Shift
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00
[Split Shift ] Assigned Shift START TIME 14:00 14:00 14:00 14:00 14:00 14:00 14:00 14:00 14:00 14:00
STOP TIME 18:00 18:00 18:00 18:00 18:00 18:00 18:00 18:00 18:00 18:00
Regular Base Pay 4:00 4:00 4:00 4:00 4:00 20:00 4:00 4:00 4:00 4:00 4:00 20:00 40:00
Passenger Screening
Regular Base Pay 4:00 4:00 4:00 4:00 4:00 20:00 4:00 4:00 4:00 4:00 4:00 20:00 40:00
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.1.3 Shift Spans Midnight
Shift that spans Midnight is a shift in which an employee’s regular shift includes 2400 (midnight)
but no new shift starts. This code is commonly used for employees whose shifts cross over
midnight on the last day of their scheduled week.
Enter the start time of the Shift that spans midnight in Assigned Shift Start Time. Enter the stop
time of the shift taken in the Assigned Shift Stop Time block. See the Figures below for an
example of how to enter the Shift that spans Midnight on the T&A Report.
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Example: An employee’s assigned shift is from 2200 to 0630 on Tuesday through Saturday, meaning
that the assigned shift starts one day carries over to the next day. On Sunday (Day 8), although there
is no assigned shift, 6 hours are recorded because the shift carried over midnight. Note that on Day 1
6 hours have been carried over from a shift which was worked during the previous pay period, but
now must be entered in the current pay period. Also on Day 1 of the next pay period, there will be a
carry over from the Saturday (Day 14) hours worked in this pay period.
Figure 10 - Shift That Spans Midnight
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Status
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 02:00 02:30 601-555-5678 HRS
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO RDO 22:00 22:00 22:00 22:00 22:00 RDO RDO 22:00 22:00 22:00 22:00 22:00
STOP TIME 06:30 06:30 06:30 06:30 06:30 06:30 06:30 06:30 06:30 06:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Base w/ Night Diff 6:00 2:00 8:00 8:00 8:00 8:00 40:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
6 hours from the Sun
; 2 hours 6 hours from the Morning 6 hours from the
Project Codes morning portion of the from the Portion of the previous Sun morning portion
Transaction Codes
previous Pay Period Tues night's shift plus 2 hours of the previous shift
Transaction Codes Sat night/Sunday night from of the Night portion of
Project Codes
morning shift portion of the next shift.
Transaction Codes
the
Transaction Codes previouss
Project Codes
Transaction Codes hift
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 6:00 2:00 8:00 8:00 8:00 8:00 40:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 6:00 2:00 8:00 8:00 8:00 8:00 40:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.2 Work Schedules
A work schedule is a biweekly tour of duty that shows when an employee will work and take
regular days off (RDO).
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7.2.1 Conventional Work Schedule (ConWS)
A Conventional Work Schedule (ConWS) applies to all TSA employees, including employees
covered under TSA MD 1100.61-2 and employees covered under TSA MD 1100.61.5.
For Full-Time employees a Conventional Work Schedule consists of 5 days a week, 8 hours a day,
80 hours a pay period.
For Part-Time employees a Conventional Work Schedule consists of 5 days a week, no more than
32 hours per week, and no more than 64 hours a pay period.
For Part-Time TSOs hired after 4/2/2007 a Conventional Work Schedule consists of 5 days per
week, no more than 5 hours per day, no more than 25 hours per week, and no more than 50
hours per pay period.
Unless otherwise established for an organization, the ConWS for TSA is 8:00 a.m. to 4:30 p.m.
Example: A full-time employee’s biweekly tour of duty is from 0800 to 1630 Monday – Friday, with
meal breaks. The RDOs are Saturday and Sunday.
Figure 11 - Full-Time Employee Working a Conventional Work Schedule
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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Example: A part-time employee’s biweekly tour of duty may be from 0800 to 1200, Monday – Friday,
with no meal breaks. The RDOs are Saturday and Sunday.
Figure 12 - Part-Time Employee Working a Conventional Work Schedule
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Part Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 00:00 00:00 601-555-5678 40
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00 12:00
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 4:00 4:00 4:00 4:00 4:00 20:00 4:00 4:00 4:00 4:00 4:00 20:00 40:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 4:00 4:00 4:00 4:00 4:00 20:00 4:00 4:00 4:00 4:00 4:00 20:00 40:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 4:00 4:00 4:00 4:00 4:00 20:00 4:00 4:00 4:00 4:00 4:00 20:00 40:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.2.2 Flexible Specialized Work Schedules (FSWS)
Flexible Specialized Work Schedules (FSWS) may be established for all employees covered under
TSA MD 1100.61-2 Hours of Duty for Special Operational Needs. This directive applies to the
following positions: Transportation Security Officers (TSOs), Master TSOs, Expert TSOs, Lead TSOs,
Supervisory TSOs, Transportation Security Managers (also referred to as Screening Managers and
Security Managers), and Transportation Security Inspectors (TSIs) performing aviation, cargo, or other
types of transportation security inspection work (including Lead TSIs and Supervisory TSIs). TSA
management may identify other positions for coverage by this MD when FSWS is deemed appropriate
to meet mission-related needs including, but not limited to, scheduling 24-hour operations.
7.2.2.1 Compressed Work Schedules (CWS)
A Compressed Work schedule (CWS) is a fixed schedule. FT employees are required to work 80
hours per biweekly pay period. The work must be scheduled for fewer than 10 workdays. PT
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employees are scheduled to work no more than 64 hours per pay period; however, the work must
be scheduled for fewer than 10 workdays. TSOs hired after April 2, 2007, must be scheduled to
work no more than four days per week and no more than 50 hours per pay period.
7.2.2.2 Variable Work Schedules (VWS)
Under a Variable Work Schedule (VWS), employees’ basic work requirements must be completed
within a designated band of hours each day. The scheduled hours of each workday may vary
based on the work needs.
FT employees working a VWS are required to work 80 hours per pay period. Employees may work
up to six days in an administrative workweek and the workday may be more than eight hours in
duration.
PT employees working a VWS have a work requirement of no more than 64 hours per pay period.
The basic work requirement and administrative workweek may be up to six days in an
administrative workweek.
Employees working a VWS may be required to work more than eight hours in a day.
The AA for Security Operations has established PT TSO work schedules between 16 and 25 hours
per week (32-50 hours per pay period) for PT TSOs hired after April 2, 2007. PT TSOs hired before
that date may have PT work schedules between 16 and 32 hours per week (32-64 hours per pay
period). FT and PT split shift work schedules may also be used by FSDs, if applicable. The TSA
generally accepted standard schedule for PT TSOs shall consist of 20-hour base workweeks.
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Example: A 48 hour part-time employee works different hours every day.
Figure 13 - Variable Workday/Workweek Schedule for 48 Hour Part Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Part Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 48
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 09:00 RDO 08:00 08:00 08:00 RDO RDO 09:00 RDO 09:30 08:00 RDO RDO
STOP TIME 13:30 14:30 18:30 12:00 19:30 16:00 14:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 4:00 6:00 10:00 4:00 24:00 10:00 8:00 6:00 24:00 48:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Different times and hours every day
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 4:00 6:00 10:00 4:00 24:00 10:00 8:00 6:00 24:00 48:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 4:00 6:00 10:00 4:00 24:00 10:00 8:00 6:00 24:00 48:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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Example: A full-time employee works 3 ten hour and 2 five hour days a week.
Figure 14 - Variable Workday Schedule for a 40 Hour Full Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 06:00 06:00 06:00 06:00 06:00 RDO RDO 06:00 06:00 06:00 06:00 06:00 RDO
STOP TIME 16:30 16:30 16:30 11:30 11:30 16:30 16:30 16:30 11:30 11:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 10:00 10:00 10:00 5:00 5:00 40:00 10:00 10:00 10:00 5:00 5:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes Three 10 hour days and two 5 hour days each week
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 10:00 10:00 10:00 5:00 5:00 40:00 10:00 10:00 10:00 5:00 5:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 10:00 10:00 10:00 5:00 5:00 40:00 10:00 10:00 10:00 5:00 5:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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Example: A full-time employee works 5 ten hour days in week 1 and 5 six hour days in week 2.
Figure 15 - Variable Workweek Schedule for a Full Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 06:00 06:00 06:00 06:00 06:00 RDO RDO 06:00 06:00 06:00 06:00 06:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 12:30 12:30 12:30 12:30 12:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 10:00 10:00 10:00 10:00 10:00 50:00 6:00 6:00 6:00 6:00 6:00 30:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes Five 10 hour days Five 6 hour days
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 10:00 10:00 10:00 10:00 10:00 50:00 6:00 6:00 6:00 6:00 6:00 30:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 10:00 10:00 10:00 10:00 10:00 50:00 6:00 6:00 6:00 6:00 6:00 30:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.3 Alternative Work Schedules (AWS)
Alternative Work Schedules may be established for all employees covered under MD 1100.61-5
Hours of Duty for Non-TSO Employees.
An Alternative Work Schedule (AWS) varies the times employees start and stop working. AWS is a
generic term that applies to Compressed Work Schedules (CWS) or Flexible Work Schedules
(FWS). Employees covered under MD 1100.61-5 may elect an AWS with management’s approval.
The two types of AWS available in TSA are compressed and flexible work schedules.
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7.3.1 Compressed Work Schedule (CWS)
For full-time employees, a Compressed Work Schedule (CWS) means a regular schedule of 80
hours worked in less than 10 days of a biweekly pay period. There are 2 types of compressed
work schedules:
1. 4/10-Model – Working 10 hours a day for 4 days of each work week in the pay period. This
will result in 3 RDOs each week.
2. 5/4-9 Model – Working 80 hours in 9 days of a pay period. Usually means working 9 hours
for 8 days, and 8 hours for 1 day of the pay period. This will result in an extra RDO (or 5
RDOs) during the Pay Period
A part-time employee on a CWS works officially assigned hours in less than 10 workdays, with all
or some days longer than 8 hours.
Full-time employees on CWS will not receive overtime unless they work more than 80 hours in a
pay period. Part-time employees working a compressed work schedule receive overtime for hours
in excess of the compressed work schedule for a day (must be more than 8 hours) or for a week
(must be more than 40 hours).
The Figures below show how to enter the assigned shift blocks for various types of compressed
work schedules.
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Example: A full-time employee’s biweekly tour of duty is scheduled to be 8 ten hour days, from 0800
to 1830, Monday – Thursday, with a 30 minute meal break each day. The RDOs are Friday, Saturday
and Sunday.
Figure 16 - 4/10 Hour Days Compressed Work Schedule for a Full-Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 RDO RDO RDO 08:00 08:00 08:00 08:00 RDO RDO
STOP TIME 18:30 18:30 18:30 18:30 18:30 18:30 18:30 18:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 10:00 10:00 10:00 10:00 40:00 10:00 10:00 10:00 10:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Four 10 hour shifts
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 10:00 10:00 10:00 10:00 40:00 10:00 10:00 10:00 10:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 10:00 10:00 10:00 10:00 40:00 10:00 10:00 10:00 10:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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Example: A full-time employee’s biweekly tour of duty is 4 nine hour days the first week and 3 nine
hour days plus an eight hour day the second week.
Figure 17 - 5/4-9 Compressed Work Schedule for a Full-Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 RDO RDO RDO 08:00 08:00 08:00 08:00 RDO RDO
STOP TIME 17:30 17:30 17:30 17:30 17:30 17:30 17:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 9:00 9:00 9:00 9:00 36:00 9:00 9:00 9:00 8:00 35:00 71:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Eight 9 hour days One 8 hour day
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 9:00 9:00 9:00 9:00 36:00 9:00 9:00 9:00 8:00 35:00 71:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 9:00 9:00 9:00 9:00 36:00 9:00 9:00 9:00 8:00 35:00 71:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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Example: A part-time employee’s biweekly tour of duty may be 3 ten hour days a week.
Figure 18 - Compressed Work Schedule for a 60 Hour Part-Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Part Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 60
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 RDO RDO RDO RDO 08:00 08:00 08:00 RDO RDO RDO
STOP TIME 18:30 18:30 18:30 18:30 18:30 18:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 10:00 10:00 10:00 30:00 10:00 10:00 10:00 30:00 60:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes Six 10 hour shifts
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 10:00 10:00 10:00 30:00 10:00 10:00 10:00 30:00 60:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 10:00 10:00 10:00 30:00 10:00 10:00 10:00 30:00 60:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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7.3.2 Flexible Work Schedule (FWS)
A Flexible Work Schedule allows employees to determine their work schedule for each workday in
the 10 days of a biweekly pay period, but within established limits. Employees must be at work or
take approved time-off for each workday in the 10 days of each biweekly pay period. The
biweekly basic work requirement is 80 hours (8 hours per day) for FT employees and less than 80
hours for PT employees (generally 32 – 64 hours per pay period). The flexible schedule available
to non-TSO employees (Flexitour) is described below.
7.3.2.1 Flexitour
Non-TSO employees are permitted to select different starting and stopping times for each
workday within the flexible bands. Once the employee and the appropriate approving official
agree on the employee’s work schedule, it is fixed until revised by subsequent agreement. For
example, an employee could elect to work 0700 to 1530 on Mondays, Wednesdays, and Fridays,
and to work 0900 to 1730 on Tuesdays and Thursdays. However, once this schedule is set and
agreed upon, the employee is expected to arrive and depart at these times.
In this program, non-TSO employees must work during the six core hours of 0930 to 1530, but can
start and stop up to two hours earlier or later.
The employee’s manager must agree in advance to daily schedule changes of more than one half
hour to the starting or stopping times.
The Figure below provides an example of how Flexitour work schedules may be recorded on the
T&A Report.
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Example: An employee elects to work from 0700 to 1530 on Mondays, Wednesdays, and Fridays, and
to work from 0900 to 1730 on Tuesdays and Thursdays, rather than the regular 0800 to 1630 hours.
Figure 19 - Flexitour Schedule for Full Time Employee
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 07:00 09:00 07:00 09:00 07:00 RDO RDO 07:00 09:00 07:00 09:00 07:00 RDO
STOP TIME 15:30 17:30 15:30 17:30 15:30 15:30 17:30 15:30 17:30 15:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes Flexitour: 07:00 - 15:30 on Mon, Wed, & Fri
Transaction Codes and 09:00 - 17:30 on Tues & Thur
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.3.3 Shifts and Schedules of Full-Time Versus Part-Time Employees
This section provides an overview between the differences of full and part-time employees
recording for assigned shifts and schedules.
Table 3 - Differences Full and Part-time Employees for Assigned Shift
Issue Full-time Employee Part-time Employees
Hours in a pay Less than 80 hours (Between 32
80 regular hours
period and 64 (50*) hours).
80 regular hours. Work scheduled Less than 80 hours (Between 32
Split shifts
for 2 parts of the same day; no and 64 (50*) hours). Work
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Issue Full-time Employee Part-time Employees
part of a split shift arrangement scheduled for 2 tours of duty the
can be less than 2 hours. same day; no part of a split shift
Some Split Shifts may include a 3rd arrangement can be less than 2
Shift. hours. Some split shifts may
include a third shift.
Less than 80 hours (Between 32
Compressed work 80 hours in less than 10 days in a
and 64 (50*) hours) in less than
schedule pay period
10 days in a pay period.
* Note that Part-Time TSOs hired after 4/2/2007 generally work no more than 50 hours in a pay
period. (See TSA MD 1100.30-7, Part Time Employment Including TSO Work Schedule
Optimization)
7.4 Assigned Shift Transaction Codes
In the second column of the Assigned Shift Section enter the type of pay to be received for the
work accomplished. The types of Assigned Shift Transaction Code include:
Assigned Shift
Regular Base Pay
Base w/ Night Diff
Base w/ Sunday Diff
Base w/ Sun&Night
Diff
Holiday Worked
Travel –En Route TDY
Travel -At Destination
TDY
Travel -At Destination
Training
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Figure 20 - Transaction Code
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME
STOP TIME
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay
This is where
Project Codes the Transaction Code is entered or
Base w/ Night Diff selected from a drop-down box.
Assigned Shift
Transaction Codes
Project Codes
Assigned Shift
Transaction Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes Regular Base Pay
Base w/ Night Diff
Transaction Codes
Base w/
Project Codes Sunday Diff
Transaction Codes Base w/ Sun&Night Diff
Transaction Codes Split Shift Differential
Project Codes
Hazard Pay Differential
Transaction Codes
Danger Pay
Assigned Shift TOTAL
Holiday Worked
Worked Outside Shift START TIME
Travel -Enroute TDY
Worked Outside Shift
Travel -At Destination TDY
STOP TIME
Transaction Codes Travel -At Destination Training
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.4.1 Regular Base Pay
For the purposes of this Manual, Regular Base Pay is compensation paid for regularly scheduled
non-overtime work performed by an employee between the hours of 0600 and 1800 (6:00 a.m.
and 6:00 p.m.) before any deductions and excludes locality pay, overtime, night differential,
Sunday, and holiday premium pay.
Hourly Rate of Pay is the Annual Adjusted Salary divided by 2087. The Annual Adjusted Salary is
the Regular Base Pay plus locality pay. For example: If an employee’s Annual Adjusted Salary is
$38,487. The employee’s Hourly Rate of Pay is $18.44 ($38,487 ÷ 2,087 = $18.44).
The Hourly Rate of Pay is used when determining an employee’s overtime rate of pay, night
differential, Sunday, and holiday premium pay.
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7.4.1.1 Shift Hours
TSA considers the inclusive hours between 0600 and 1800 to be daytime hours; and those
between 1800 and 0600 to be nighttime hours for purposes of night differential.
When establishing schedules in any TSA office, employees are scheduled to accomplish the
mission of the organization. TSA management retains the discretion to make specific assignments
as needed and to make any decision necessary to ensure adequate coverage for the orderly
operation of TSA airport functions, TSA offices, and other TSA facilities.
When an employee routinely works a greater or lesser number of non-overtime hours than the
established tour of duty as reflected on the SF-50, a change in the tour of duty should be
submitted.
7.4.1.2 Core Hours
The time periods - during the workday, workweek, or pay period that are within the tour of duty -
during which all employees working an AWS are required to be present for work or to be in an
approved time-off status. Generally, TSA’s core hours are 0930 (9:30 a.m.) to 1530 (3:30 p.m.).
However, an organization may establish alternative core hours with the written approval of the
appropriate management official or designee.
7.4.1.3 Regular Day Off (RDO)
An employee’s Regular Day Off (RDO) is a full, 24-hour day during the pay period when an
employee is not scheduled to work. Do not enter any hours scheduled or worked for an RDO.
7.4.2 Base w/Night Differential
Base w/Night Differential is the Basic Pay Rate plus a Night differential for regularly scheduled
work, including regularly scheduled overtime, performed by an employee between the hours of
1800 and 0600 (6:00 p.m. and 6:00 a.m. An employee who performs night work as part of their
regular shift is entitled to pay for that work at their Regular Base Pay plus a night pay differential
amounting to 10 percent of the Base Rate of Pay. Night pay differential may only be paid for the
hours of work occurring between 1800 (6:00 p.m.) and 0600 (6:00 a.m.). Therefore, if an
employee has a normal tour that encompasses both daytime and nighttime hours, only those
hours worked between 1800 and 0600 will be recorded for the night differential.
If an employee is on leave during a night tour, the employee will not receive night pay differential
for the leave period. Employees receive night differential for periods of military leave, court
leave, and COP if the employee would have otherwise performed night work except for the
period of leave.
Under the provisions of TSA MD 1100.61-2, Employees required to work a compressed schedule
that includes hours between 1800 and 0600 will receive night pay differential for the nighttime
hours. An employee working irregular or occasional overtime during nighttime hours is not
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entitled to night pay differential unless required to work a compressed scheduled under TSA MD
1100.61-2.
Look at the Figure below for an example of how to record night differential.
Temporary assignment and night pay. An employee receives night differential pay when their
regular schedule temporarily changes during the administrative workweek to a daily tour of duty
that includes night work between 6:00 p.m. and 6:00 a.m. This must be a change in schedule, not
simply adding overtime hours to the regular schedule.
Example: An employee worked an assigned shift from 0230 to 1100 Monday through Friday. Because
0230 to 0600 is considered night work differential, Base w/ Night Diff. must be recorded for every
day, separately from Regular Base Pay. In addition, on Day 2, the employee worked 2.5 hours of
overtime before the assigned shift. The supervisor or approving official determined that the overtime
hours are subject to night differential for this employee. Record OT w/ Night Diff in the Time Worked
Outside Shift Section. Enter the start and stop time in the Time Worked Outside Shift Start and Stop
Time respectively.
Figure 21 - Night Differential
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 00:00 00:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 02:30 02:30 02:30 02:30 02:30 RDO RDO 02:30 02:30 02:30 02:30 02:30 RDO
STOP TIME 11:00 11:00 11:00 11:00 11:00 11:00 11:00 11:00 11:00 11:00
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 4:30 4:30 4:30 4:30 4:30 22:30 4:30 4:30 4:30 4:30 4:30 22:30 45:00
Passenger Screening
Base w/ Night Diff 3:30 3:30 3:30 3:30 3:30 17:30 3:30 3:30 3:30 3:30 3:30 17:30 35:00
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes 3½ hours with Night Differential
from 02:30 to 06:00
Transaction Codes
Project Codes
Transaction Codes 4½ hours Regular Base Pay from
Transaction Codes 06:00 to 11:00 (including Meal
Project Codes Break)
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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7.4.3 Base w/Sunday Differential
Base w/Sunday Differential is Regular Base Pay plus premium pay of 25 percent for employees
who perform regularly scheduled non-overtime work on Sunday. This is only paid for the hours
worked between 0000 and 2400 on a Sunday, even if those hours may fall in two different shifts.
Employees whose normal schedule includes Sunday work, but who are on paid leave including
excused absence and/or Continuation of Pay (COP) from the Department of Labor will not receive
Sunday Premium Pay for the leave hours.
Directed official travel performed on Sundays does not entitle an employee to Sunday premium
pay unless Sunday is the employee's normal workday and the time spent traveling is considered
to be hours of work.
Part-time employees, other than TSOs including Leads and Supervisors, are not eligible to receive
premium pay for Sunday work.
Sunday Pay is in addition to overtime, night pay differential, or holiday pay, and is not included in
the Base Rate of Pay used to compute overtime, night pay differential, or holiday pay.
Sunday differential is not applied when leave is taken during the pay period.
7.4.4 Base w/Sun + Night Differential
Base w/Sunday plus Night Differential is Regular Base Pay plus premium pay of 10 percent for
employees who perform non-overtime work on a tour that begins or ends between the hours of
midnight Saturday through 0600 Sunday and/or 1800 through midnight Sunday.
Night Differential is paid in addition to the Base w/Sunday Differential for a total premium of 35
percent for the night hours worked.
An employee is entitled to receive night pay differential for a period when the employee is
excused from night work on a holiday, military leave, or COP, whether performing actual work or
not.
7.4.5 Danger Pay
Danger pay is paid to employees assigned at foreign locations where conditions of civil
insurrection, civil war or terrorism threaten physical harm or imminent danger to the health or
well being of the employees. TSA MD 1100.55-8 provides TSA policy and procedures for approving
danger pay. Danger pay must be pre-authorized by the TSA’s Office of Human Capital, stating the
term of the appointment and appropriate percentage of danger pay for the employee(s) assigned
to eligible foreign locations. TSA follows U. S. Department of State guidance concerning the
foreign locations approved for danger pay, the amount of pay to be provided and conditions for
payment.
To record Dangerous Duty on the T&A Report, use the Transaction Code Danger Pay at 15% (or
20%; or 25%; or 30%; or 35%) Rate in the Assigned Shift Section, for the time and hours worked.
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7.4.6 Hazard Pay Differential
This code may only be used for employees performing duty under circumstances of unusual
physical hardship or hazardous conditions and authorized by the TSA’s Office of Human Capital.
TSA MD 1100.55-8 provides TSA policy and procedures for approving Hazardous Duty Pay. TSA
follows the schedule of pay differentials established and maintained by OPM in CFT 550, Subpart
I. Entering Hazardous Duty Pay along with the start and stop times and the appropriate
percentage of differential tells the payroll system to pay the premium pay. Hazardous Duty Pay is
computed on the basis of hours in a paid status when hazardous duty is performed, and also
applies to periods of overtime. Employees receiving premium pay Law Enforcement Availability
Pay (LEAP) or stand-by pay are not eligible for Hazardous Duty Pay.
To record Hazard Duty on the T&A Report, use the Transaction Code Hazard Pay Differential in the
Assigned Shift Section, for the Time and Hours worked.
Employees receiving premium pay for Law Enforcement Availability Pay (LEAP) or stand-by pay
are not eligible for Hazardous Duty Pay.
7.4.7 Holiday Worked
The Holiday Worked code is used when non-overtime work is performed on a Holiday. Please
refer to the Holiday Worked discussion in the Leave and Other Section, Holidays, for information
on how to record time worked on a Holiday.
When an employee is excused from duty on a holiday, the hours worked should be left blank in
the Assigned Shift section and should be recorded as Holiday Pay in the Leave and Other Section.
7.4.8 Split Shift Differential
The Split Shift Differential Transaction Code is used when TSOs (FT or PT) are scheduled to work
split shifts due to operational needs. A Split Shift is defined as any two shifts, lasting at least two
hours each, in one 24-hour period with a break of at least two hours between shifts. One
approved exception is additional shifts needed to support morning, midday, afternoon, and
evening operations.
The split-shift differential is a form of premium pay, and is computed as a percentage (8%) of a
TSO’s rate of basic pay plus any applicable locality pay.
The split shift differential is not received for periods of personal leave. TSO’s receive split shift
differential during periods of military leave, court leave, and COP if the employee would have
otherwise performed split shift work except for the period of leave.
7.4.9 Telework
The Telework-Home Transaction Code is used in the Assigned Shift section of the T&A Report to
record hours of Telework.
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The TSA Telework Program is a flexible work arrangement where employees have the opportunity
to perform their duties at alternate work sites (i.e., home office, telework center, satellite office)
during an agreed upon portion of their work week, if approved by management.
Employees are required to complete TSA Form 1120, Telework Request Agreement and obtain
management approval for Teleworking. Employees may work standard schedules or follow
alternative work schedules depending upon the agreement between employee and supervisor.
The supervisor and the employee will select the days and hours to work at the alternate work site.
All Telework hours worked must be recorded on the T&A Report and entered into webTA.
Rules regarding the authorization of overtime or other premium pay are the same for both
teleworking employees and office based employees. The policies for requesting annual leave, sick
leave or other absences from duty remain unchanged. Employees are responsible for requesting
approval for leave in advance from their supervisor.
In situations where the Federal government is closed at the start of a business day due to
hazardous weather or other event impacting a geographic area, teleworking employees working
in the geographic area are excused from duty without the loss of pay or charge to leave.
When an emergency affects only the alternative worksite for a major portion of the workday, the
supervisor can require the teleworking employee to report to the regular office, approve annual
leave or leave-without-pay, or authorize an excused absence.
The policy covering telework is contained in TSA MD 1100-30-5 Telework Program at
https://ishare.tsa.dhs.gov/PoliciesAndForms/Policies/Pages/TSAMDs.aspx
There are three Telework codes that can be used to record Telework: 1) Telework at Home for 2
days or less; Telework at Home for more than 2 days; and Telework at an Alternate site.
The Telework Home <= 2 Days Transaction Code is used when the employee is approved to
telework from home for 2 days or less. Record the Telework Home <= 2 Days Transaction Code in
the Assigned Shift section of the T&A Report.
The Telework Home > 2 Days Transaction Code is used when the employee is approved to
telework from home for more than 2 days. Record the Telework Home > 2 Days Transaction Code
in the Assigned Shift section of the T&A Report.
The Telework Alt. Site Transaction Code is used when the employee is approved to telework from
a site other than the employees’ home. Record the Telework Alt. Site Transaction Code in the
Assigned Shift section of the T&A Report.
7.4.10 Travel Codes
Officially authorized travel is travel for work purposes that is approved by an authorized agency
official.
Travel Codes are used to record non-overtime hours when an employee is on official travel to, or
at, a destination temporary duty location. Travel is recorded with codes available in the Assigned
Shift Section of the T&A Report. Summary information about the Travel and Miscellaneous Codes
is provided in the following Table. Detailed information and examples follow the table.
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Table 4 - Summary of Travel Codes
Travel Type Explanation
Records the non-overtime Hours in a pay period when an
Travel - En Route TDY employee is traveling to or from a temporary duty station and is
entitled to pay.
Records the non-overtime Hours in a pay period when an
Travel - At Destination TDY employee is at a destination temporary duty location on official
travel for a purpose other than training.
Travel - At Destination Records the non-overtime Hours days in a pay period when an
Training employee is at a destination temporary duty location for training.
7.4.10.1 Travel - En Route TDY
Travel - En Route TDY is used to record the non-overtime Hours within the pay period when the
employee is traveling to or from (i.e., En Route to/from) a temporary duty station and is entitled
to Regular Base Pay for the time recorded in the Assigned Shift Column.
The time in a pay period when employee is traveling to or from a temporary post of duty during a
Sunday or Holiday assigned shift and is not entitled to Sunday or holiday premium pay. The
recorded hours are non-overtime hours.
7.4.10.2 Travel - At Destination TDY
Travel at Destination TDY records the non-overtime Hours an employee is at a destination
temporary duty location on official duty for a purpose other than training. The recorded hours are
non-overtime hours. This does not include time spent traveling to and from the temporary duty
location which should be recorded as Travel –En Route TDY. An employee at a destination
temporary duty location on official duty is considered ‘travel’ and is authorized Regular Base Pay
for their assigned shift, as well as overtime pay for authorized overtime performed.
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Example: On Day 2 the employee spends their entire regularly scheduled shift traveling. The
employee is at a temporary duty station on Days 3 to 5, and returns on Day 6 during the regular shift.
Employee also worked 2 hours of authorized, unscheduled overtime on Day 4. Enter Travel –En-route
TDY in the Assigned Shift Section, on Days 2 and 6 to record the En Route TDY. Enter Travel—
Destination TDY in the Assigned Shift Section on Days 3, 4 and 5 to record the “at destination TDY”.
Enter the Overtime Start/stop times and hours in the Worked Outside Shift Section using the
Unscheduled OT code.
Figure 22 - En Route TDY, At Destination TD, and Training TDY
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME 6 1/2 Hours of regular work before traveling 6 1/2 Hours of regular work before traveling
Regular Base Pay 6:30 8:00 14:30 6:30 8:00 8:00 8:00 30:30 45:00
Passenger Screening
Travel time to TDY
Travel -Enroute TDY 1:30 1:30 1:30 2:30 Travel time Home during shift 4:00 5:30
Assigned Shift
Travel -At Destination TDY 8:00 8:00 8:00 24:00 24:00
Passenger Screening Travel time to TDY
Travel -At Destination Training 5:30 5:30 5:30
Transaction Codes Work at TDY Training at TDY
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Overtime for
Worked Outside Shift
STOP TIME
Traveling Home
Unsched. Over 40 OT after Shift 1:30 1:30 1:30
Passenger Screening
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL 1:30 1:30 1:30
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 9:30 8:00 41:30 8:00 8:00 8:00 8:00 8:00 40:00 81:30
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
7.4.10.3 Travel - At Destination Training
Travel – At Destination Training records the non-overtime Hours when an employee is at an
official travel destination for training. The recorded hours are non-overtime hours. This does not
include time spent traveling to and from the temporary duty location.
Training includes time spent attending a lecture, meeting, or conference. If an employee’s
assigned shift changes because a training schedule is different, enter the training schedule
start/stop times in Assigned Shift.
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Generally, employees do not get premium pay or overtime while training. However, here are
some exceptions to the general rule:
1. For exempt employees: If employees train at night because the situations the employees
must learn to handle only occur at night they receive night differential pay for training
between 18:00 and 06:00.
2. For non-exempt employees: Time spent attending apprenticeship or other entry level
training:
a. Time outside regular working hours shall not be considered hours of work, provided
no productive work is performed during such periods, except when:
1) Employees receive training during a period for which they already receive premium
pay for overtime, night, holiday or Sunday work;
2) Employees are given training at night because situation that he or she must learn
to handle only occur at night; and/or,
3) Employees are given training on a holiday or Sunday because the costs of the
training, premium pay included, are less than the costs of the same training
confined to regular work hours.
TSOs receive comp time, not overtime, for initial classroom and on-the-job training in excess of
their normal scheduled hours.
Premium pay is not applicable to an employee assigned to full-time training at an institution of
higher learning.
7.4.10.4 Sunday and Holiday Pay while Traveling
An employee is not entitled to Sunday or Holiday premium pay while traveling to or from a
temporary post of duty during a Sunday or Holiday assigned shift unless the employee is normally
required to work on a Sunday or Holiday. For example, if an employee’s regular work schedule
was from 0800 to 0430 Mon through Friday, the employee is not required to work on holidays,
and the employee was required to travel on Monday, which was a Holiday, the employee would
receive Holiday Leave Pay but not Holiday Worked pay. Another example would be if an
employee’s regular work schedule was from 0800 to 1630 Wed through Sunday, and the
employee was required to travel on Sunday, the employee would receive Regular Pay and Sunday
Premium Pay for the Travel time.
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7.5 Hours Actually Worked
The remaining portion of the Assigned Shift Section is devoted to the recording of the regular shift
hours worked. The hours worked number does not include the time allotted and taken for lunch,
only those hours actually on the job. Hours are not entered for RDOs. The RDO column is left
blank. Enter the number of hours worked that is associated with each Project Code and
Transaction row under the appropriate day and date of the week. Note that the 15 minute
increments of time worked must be entered on the T&A Report as 1:25, 1:5 or 1:75 (Not 1:15,
1:30 or 1:45), since the field is an accounting field for the purposes of adding, not a time field.
If the Hours worked are entered manually on the T&A Report, then the Totals for the Hours must
be entered for each day in the Assigned Shift Total row, the column titled WEEK 1 TOTAL, the
column titled WEEK 2 TOTAL, and the TOTAL column.
Figure 23 - Assigned Shift Hours Actually Worked
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
This is where the Hours Actually Worked on the Assigned Shift are recorded.
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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7.6 T&A Project Code
TSA tracks activities worked on by the Transportation Security Officers (TSOs), including Expert
TSOs, Lead TSOs, Master TSOs, and Supervisory TSOs, via T&A Project Codesmanual. For example,
activities such as Baggage Screening, Passenger Screening, Administrative Work and Training
along with other activities will be tracked for each Transaction Code (i.e. Regular Base Pay, Annual
Leave) on the T&A Report. If a TSO spends half day doing Baggage Screening, and half the day
doing Passenger Screening, this must be accounted for separately.
Project codes are separated by airport and maintained by the Office of Financial Management.
Please refer to The Figure below for an example of where to enter project codes.
In the first column of the Assigned Shift Section enter the appropriate T&A Project Code for the
type of work accomplished for the hours recorded. The types of T&A Project Codes in the T&A
Report drop down box include:
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Project codes for TSOs
Time Not Worked
Function T&A Project Codes Assigned Shift (Leave Section)
Project Codes Transaction Codes Transaction Codes
Master TSO - BDO Regular Base Pay AWOL
Expert TSO - BDO Project Codes Base w/ Night Diff Admin/Excused Ab
Master TSO - BAO ADASP Regular Duty Base w/ Sunday Diff Annual Leave
Expert TSO - BAO Baggage Screening Base w/ Sun&Night Diff Annual Leave - FML
TSO Passenger Screening Split Shift Differential Comp Time Used
Lead TSO Screener Administration Hazard Pay Differential Comp Time/Travel
Supervisory TSO Screener Maintenance Danger Pay Comp Time Leave
Master TSO Screener Training Holiday Worked Comp Used/Religio
Expert TSO TSO Cargo Screening Travel -Enroute TDY Court Leave
Master TSO (STI) TSO Operations Center Travel -At Destination TDY Court Leave w/Nigh
Split Shift ADASP Reg
TSO (TSOV) Duty Travel -At Destination Trainging Holiday Leave
Lead TSO (TSOV) Split Shift Administration Volunteer Commun
Split Shift Baggage Scrng Assigned Shift
Supervisory TSO (TSOV) (Worked Outside Shifts) Funeral
Master TSO (TSOV) Split Shift Maintenance Transaction Codes Furlough
Expert TSO (TSOV) Split Shift Passenger Scrn Reg. Pay Voting
Master TSO (STI) (TSOV) Split Shift Training Reg. Pay w/Night Diff LWOP
Split Shift TSO Cargo Over 40 OT LWOP/FMLA
Schedule Type ScreeningTSO Operations
Split Shift Unsched. Over 40 OT LWOP w/OWCP (il
Center
Split Shift BDO Reg Duty Call back Over 40 OT LWOP w/OWCP (in
Conventional WS BAO Regular Duty Over 40 OT w/ND Military/Reg
Compressed WS (FWS) BAO Training Over 8 OT Military Parade/Enc
Variable WS (FWS) BDO Regular Duty Unsched. Over 8 OT Organ Doner
Flexible WS TSV ADASP Regular Duty Call back Over 8 OT Other Paid Leave
TSV Administration Unsched. Over 8 OTw/ND Pay (Leave
Holiday Lv w/ND (O
STATUS TSV Baggage Comp Time Earned w/ND)
TSV Maintenance Holiday Lv w/ND +
Full Time Comp Time Travel Earned (Other Lv w/ND +SD
Part Time TSV Passenger Comp Time Earned/Religious OWCP Injury Lv
TSV Training OWCP w/ Night Dif
HRS Restored Annual Lv
80 Restored Annual Lv
64
Project Codes for Non-TSO’s Sick Leave
50 T&A Project Codes Sick Leave w/Night
40 Sick Leave-Family
Project Codes
Sick Leave-Family
Other FMLA
FSD Staff Sick Leave-FMLA
Suspension
Aviation Inspection
Time Off/ Incentive
Cargo Inspection Emergency Military
Home Leave Used
Rail Inspections Home Leave Used
Security Manager Begin COLA/Post D
Operations Center TSM Begin Foreign Post
End Foreign Post D
BAO TSM
BDO TSM
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Figure 24 - T&A Project Codes
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
This is where the Project Code is entered or selected from the drop-down box
Transaction Codes
Project Codes
Transaction Codes Project codes for TSOs Project Codes for Non-TSO’s
Transaction Codes T&A Project Codes Time Not Worked
Project Codes
Function T&A Project Codes Assigned Shift
Project Codes (Leave Section)
Transaction Codes
Project Codes Transaction Codes Transaction Codes
Transaction Codes Master TSO - BDO Regular Base Pay AWOL
Project Codes FSD Staff
Expert TSO - BDO Project Codes Base w/ Night Diff Admin/Excused Absence
Transaction Codes Aviation Inspection
Master TSO - BAO ADASP Regular Duty Base w/ Sunday Diff Annual Leave
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Expert TSO - BAO Baggage Screening Cargo Inspection
Base w/ Sun&Night Diff Annual Leave - FMLA
Worked Outside Shift START TIME
TSO Passenger Screening Split Shift Differential Comp Time Used
Rail Inspections
Worked Outside Shift
Lead
STOP TIMETSO Screener Administration Hazard Pay Differential
Security Manager
Comp Time/Travel used
Supervisory TSO Screener Maintenance Danger Pay Comp Time Leave Used-FMLA
Transaction Codes Operations Center TSM
Project Codes Master TSO Screener Training Holiday Worked Comp Used/Religious
Transaction Codes Expert TSO
BAO TSM
Travel -Enroute TDY Court Leave
TSO Cargo Screening
Transaction Codes Master TSO (STI) TSO Operations Center Travel BDO TSM
-At Destination TDY Court Leave w/Night Diff
Project Codes Split Shift ADASP Reg
Transaction Codes TSO (TSOV) Travel -At Destination Trainging Holiday Leave
Duty
Transaction Codes Lead TSO (TSOV) Split Shift Administration Volunteer Community Service
Project Codes Split Shift Baggage Scrng Assigned Shift
Transaction Codes Supervisory TSO (TSOV) (Worked Outside Shifts) Funeral
Master
Work Outside Shift TOTAL TSO (TSOV) Split Shift Maintenance Transaction Codes Furlough
Expert TSO (TSOV) Split Shift Passenger Scrn Reg. Pay Voting
Leave & Other Time
Time Not Worked START TIME
Master TSO (STI) (TSOV) Split Shift Training Reg. Pay w/Night Diff LWOP
STOP TIME
Split Shift TSO Cargo Over 40 OT LWOP/FMLA
Transaction Codes Schedule Type ScreeningTSO Operations
Split Shift Unsched. Over 40 OT LWOP w/OWCP (illness)
Project Codes
Center
Split Shift BDO Reg Duty Call back Over 40 OT LWOP w/OWCP (injury)
Transaction Codes
Conventional WS BAO Regular Duty Over 40 OT w/ND Military/Reg
Transaction Codes Compressed WS (FWS) BAO Training Over 8 OT Military Parade/Encampment
Project Codes
Transaction Codes Variable WS (FWS) BDO Regular Duty Unsched. Over 8 OT Organ Doner
Flexible WS TSV ADASP Regular Duty Call back Over 8 OT Other Paid Leave
TIME NOT WORKED TOTAL
TSV Administration Unsched. Over 8 OTw/ND Holiday Pay (Leave)
Lv w/ND (Other Lv
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
STATUS TSV Baggage Comp Time Earned w/ND)
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
TSV Maintenance Holiday Lv w/ND + Sun Diff
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
Full Time Comp Time Travel Earned (Other Lv w/ND +SD)
Part Time TSV Passenger Comp Time Earned/Religious OWCP Injury Lv
TSV Training OWCP w/ Night Diff
REMARKS: HRS Restored Annual Lv
80 Restored Annual Lv - FMLA
64 Sick Leave
50 Sick Leave w/Night + Sun Diff
40 Sick Leave-Family Friendly
Sick Leave-Family Friendly-
Other FMLA
Sick Leave-FMLA
Suspension
Time Off/ Incentive Award
Emergency Military Offset Pay
Home Leave Used
Home Leave Used + Sunday Diff
Begin COLA/Post Diff
Begin Foreign Post Diff
End Foreign Post Diff
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8. Worked Outside Shift Section
This section is where the time the employee works outside of their assigned shift is recorded.
Time Worked Outside of Shift primarily focuses on work impacting premium pay including
Overtime and Comp Time.
The start/stop times for the Worked Outside Shift are entered in the appropriate column at the
top of the Section. Then the total number of hours worked is entered in the row describing the
Project Code and the Transaction of Outside Shift worked.
If there are multiple Start/Stop times required to record the activities for one day, then the
Timekeeper should be requested to add additional Start and Stop rows to the current T&A Report
for this purpose.
The use of the Project Code is the same in the Worked Outside Shift Section as it is for the
Time Not Worked
Function T&A Section.
Assigned Shift Project Codes Assigned Shift (Leave Section)
Project Codes Transaction Codes Transaction Codes
Master TSO - BDO The use of the various Transaction codes is described in the following Sections.
Regular Base Pay AWOL
Expert TSO - BDO Project Codes Base w/ Night Diff Admin/Excused
If the Hours worked are entered manually on the T&A Report, then the Totals forAbsencethe Hours
Master TSO - BAO ADASP Regular Duty Base w/ Sunday Diff Annual Leave
Expert TSO - BAO
the Worked column titled
worked must be entered for each day inw/ Sun&Night DiffOutside Shift Total row, theFMLA
Baggage Screening Base Annual Leave -
TSO Passenger column Split 2 TOTAL, and
WEEK 1 TOTAL, theScreening titled WEEKShift Differential the TOTAL column. Time Used
Comp
Lead TSO Screener Administration Hazard Pay Differential Comp Time/Travel used
Supervisory TSO Screener Maintenance Danger Pay Comp Time Leave Used-FMLA
Master TSO 8.1 Worked Outside Shift Transaction Codes Summary
Screener Training Holiday Worked Comp Used/Religious
Expert TSO TSO Cargo Screening Travel -Enroute TDY Court Leave
Master TSO (STI) TSO Operations Center Travel -At Destination TDY Court Leave w/Night Diff
This section provides an overview of Worked Outside Shift Transaction Codes.
Split Shift ADASP Reg
TSO (TSOV) The and Travel -At Destination Trainging Holiday Leave
Leave Duty Other Time Not Worked codes in the on-line T&A Report drop down box include:
Lead TSO (TSOV) Split Shift Administration Volunteer Community Service
Split Shift Baggage Scrng Assigned Shift
Supervisory TSO (TSOV) (Worked Outside Shifts) Funeral
Master TSO (TSOV) Split Shift Maintenance Transaction Codes Furlough
Expert TSO (TSOV) Split Shift Passenger Scrn Reg. Pay Voting
Master TSO (STI) (TSOV) Split Shift Training Reg. Pay w/Night Diff LWOP
Split Shift TSO Cargo Over 40 OT LWOP/FMLA
Schedule Type ScreeningTSO Operations
Split Shift Unsched. Over 40 OT LWOP w/OWCP (illness)
Center
Split Shift BDO Reg Duty Call back Over 40 OT LWOP w/OWCP (injury)
Conventional WS BAO Regular Duty Over 40 OT w/ND Military/Reg
Compressed WS (FWS) BAO Training Over 8 OT Military Parade/Encampment
Variable WS (FWS) BDO Regular Duty Unsched. Over 8 OT Organ Doner
Flexible WS TSV ADASP Regular Duty Call back Over 8 OT Other Paid Leave
TSV Administration Unsched. Over 8 OTw/ND Pay (Leave)
Holiday Lv w/ND (Other Lv
STATUS TSV Baggage Comp Time Earned w/ND)
TSV Maintenance Holiday Lv w/ND + Sun Diff
Full Time Comp Time Travel Earned (Other Lv w/ND +SD)
Part Time TSV Passenger Comp Time Earned/Religious OWCP Injury Lv
TSV Training OWCP w/ Night Diff
HRS Restored Annual Lv
The Figure below is an example of a completed Worked Outside Shift Section.
80 Restored Annual Lv - FMLA
64 Sick Leave
50 Sick Leave w/Night + Sun Diff
40 Sick Leave-Family Friendly
Sick Leave-Family Friendly-
Other FMLA
Sick Leave-FMLA
Suspension
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Time Off/ Incentive Award
Emergency Military Offset Pay
Home Leave Used
TSA Time & Attendance Administration Manual
Figure 25 - Worked Outside Shift
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Project Codes
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
This Codes
Transactionis wherethe Transaction Code is entered or
Project
selected from a drop-downCodes
box.
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME 16:30 Enter or select the Start/Stop Time in
these rows.
Worked Outside Shift
STOP TIME 18:15
Over 40 OT 1:45 1:45 1:45
Baggage Screening
Transaction Codes
Transaction Codes Enter the actual number of hours worked
Project Codes
outside the shift.
Transaction Codes This is where the Project Code is entered
Transaction Codes or selected from a drop-down box.
Project Codes
Transaction Codes
Work Outside Shift TOTAL 1:45 1:45 1:45
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 9:45 8:00 41:45 8:00 8:00 8:00 8:00 8:00 40:00 81:45
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
8.2 Comp Time Earned
There are three types of Compensatory Time Off Earned in Lieu of Overtime (Comp Time) that an
employee may earn:
1. Comp time earned in lieu of overtime pay;
2. Comp time earned for religious observances; and
3. Comp time earned for travel
8.2.1 Comp Time Earned in Lieu of Overtime
Compensatory time off in lieu of overtime pay (Comp Time) are hours that may be earned by an
employee, in lieu of overtime pay, for irregular or occasional overtime work. The phrase ‘in lieu
of’ means ‘as a substitute for’ or ‘instead of’.
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At the request of a non-exempt employee, management may, but is not required to, grant
compensatory time off (Comp Time) in lieu of overtime pay for an equal number of hours of
irregular or occasional overtime work. Employees may request to use Comp Time for vacations,
rest and relaxation, family needs, personal business and for situations generally covered by sick
leave. Comp Time may not be substituted for holiday premium pay.
Comp time off in lieu of overtime pay is earned on an hour-for-hour basis, meaning that one hour
of Comp time off in lieu of overtime pay for one hour overtime (Note: When Comp Time is used
as a form of leave, it is paid at the Regular Base Pay not at an overtime rate. When paid out , it is
paid at the overtime rate that was in effect when it was earned).
In general, managers cannot require any non-exempt employees or those exempt employees
whose rate of basic pay is at or below $58,622 (for 2009) plus applicable locality pay take comp
time in lieu of overtime for irregular and occasional overtime work. These employees must
receive overtime pay for irregular and occasional overtime work, unless they elect to receive
Comp Time instead (an employee’s request for compensatory time must be in writing). Approval
is granted at management discretion up to 160 hours in a leave year. Neither the employee’s
supervisor, nor any other management official, may attempt to influence or force an employee to
accept Comp Time in lieu of overtime pay. The exception to this rule (which applies to the TSO
workforce) is time spent in initial classroom and on-the-job training.
Employees working regularly scheduled overtime must receive overtime pay.
Use the Comp Time Earned transaction code when an employee works overtime but Comp Time
is approved instead of overtime pay.
Comp Time can also be requested in lieu of Callback Overtime. Comp Time earned for Callback is
time off earned in lieu of overtime pay as a result of an employee ordered to return to duty
during non-duty hours. A minimum of 2 hours is accrued, even if the employee completes the
task in less than 2 hours. Following the 2 hour minimum accrual, the exchange is 1-to-1; the
employee receives one hour of Comp Time for each hour of callback overtime earned. Use the
Comp Time earned Transaction code to record Comp Time earned for Callback.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.2.2 Comp Time Earned for Religious Observances
Compensatory time off religious observance is a form of compensatory time off that may be
earned by employees for performing work outside of the basic work requirement for the purpose
of religious accommodation.
Employees should submit a written request to their supervisor for an adjusted work schedule in
advance of the date of the religious observance.
Management may allow employees to work the additional hours with in 2 pay periods before or
after the date the accommodation is needed.
A separate balance for Comp Time Earned / Religious is maintained in webTA. An employee
should only be allowed to accumulate the number of hours of Comp Time for religious
observances needed to cover a previous or anticipated absence from work for religious
observances.
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The Comp Time Earned /Religious Transaction Code should be used to record the hours worked
outside the basic work requirement for the purpose of religious observance.
A Comp Time for religious Observances Report is generated for supervisors to monitor
outstanding Comp Time / Religious balances to ensure that repayment is made for hours taken.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.2.3 Comp Time Earned for Travel
Compensatory time off for travel is a form of compensatory time off that may be earned by an
employee for time spent in a travel status away from the employee’s official duty station when
such time is not otherwise compensable.
Employees request and obtain management approval for Comp Time for travel using TSA Form
1107A, for exempt employees or TSA Form 1107B, for non-exempt employees. Comp Time for
travel should be requested after the trip or at the same time as the voucher is submitted.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.3 Overtime Pay
For FT and PT employees working a Conventional Work Schedule (ConWS) working overtime
means all hours worked in excess of 8 in a day, 40 in a week. For FT employees working a
Compressed Work Schedule, all hours worked in excess of 80 in a pay period. For PT employees
working a compressed work schedule, hours in excess of the compressed work schedule for the
day (must be more than 8 hours) or for a week (must be more than 40 hours). Overtime must be
officially ordered and approved in writing, in advance of being incurred.
Types of overtime include the following:
1. Regularly scheduled overtime is overtime that is scheduled in advance of the
administrative workweek. If an employee’s overtime is regularly scheduled, they must
receive overtime pay.
2. Irregular or occasional overtime is overtime that is not scheduled in advance of the
administrative workweek.
Unpaid hours of leave, for example leave without pay (LWOP), absent without leave (AWOL),
Suspension, or Furlough may affect an employee's overtime eligibility.
8.3.1 Regularly Scheduled Overtime over 40 Hours
The Overtime over 40 hours Transaction Code (OT over 40) is used to record overtime hours
scheduled before the beginning of the Administrative Workweek that were performed outside
the basic 40-hour workweek for a Conventional Work Schedule or over 80-hours per pay period
for employees on an Alternate Work Schedule (AWS).
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
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8.3.2 Regularly Scheduled Overtime Overtime over 8 hours
The Overtime over 8 Hours Transaction Code (Over 8 OT) is used to record overtime hours
scheduled before the beginning of the Administrative Workweek performed in excess of 8 hours
on any one day within a 40-hour workweek.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.3.3 Scheduled Overtime with Night Differential
Scheduled Overtime with Night differential is overtime worked during the hours of 18:00 to 06:00
(6p.m. to 6a.m) that is scheduled in advance of the administrative workweek. Use the Scheduled
O/T w/Night Diff code to record only those hours between 1800 and 0600 that were scheduled in
advance of the administrative workweek.
8.4 Unscheduled Overtime
For the purposes of this Manual, Unscheduled Overtime is a term used to refer to Irregular or
occasional and Occasional Overtime which is defined as approved overtime that was not
scheduled prior to the beginning of the work Administrative Workweek.
WebTA will pay time coded in the Time Worked Outside Shift Section at the overtime rate,
however webTA will not pay night differential in addition to overtime when the Unscheduled
Overtime transaction code is used for work between the hours of 1800 and 0600. Employees
required to work a compress work schedule under the provisions of TSA MD 1100.61-2, receive
night differential for unscheduled overtime worked between the hours of 6:00 pm and 6:00 am.
When recording unscheduled overtime, enter the appropriate Unscheduled Overtime Code
(Unsched. Over 40 OT; Unsched. Over 8 OT; Unsched. Over 8 OTw/ND) in the Worked Outside
Shift Box.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.4.1 Unscheduled Overtime over 40 Hours
The Unscheduled Overtime over 40 hours Transaction Code (Unsced. Over 40 OT) is used to
record overtime hours that were not scheduled before the beginning of the Administrative
Workweek and that are performed outside the basic 40-hour workweek for a Conventional Work
Schedule or over 80-hours per pay period for employees on an Alternate Work Schedule (AWS).
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.4.2 Unscheduled Overtime over 8 Hours
The Unscheduled Overtime over 8 hours Transaction Code (Unsc Over 40 OT) is used to record
overtime hours that were not scheduled before the beginning of the Administrative Workweek
and that are performed in excess of 8 hours on any one day within a 40-hour workweek.
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CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
8.5 Callback Overtime Pay
Callback Overtime Pay is Premium pay given to employees who perform Call-back overtime. Call-
back overtime work is irregular and occasional overtime work performed by an employee on a
day when no work is scheduled or at a time that requires the employee to return to the place of
employment from an off duty status.
This situation occurs when the Callback is after the regularly scheduled assigned shift of the
employee but not when the Callback runs continuously to the start or from the stop of the
assigned shift. If the Callback is continuous with the assigned shift, it is considered regular
overtime, not Callback Overtime.
In Callback situations, the person called back receives at least 2 hours of Callback Overtime, even
though they may work less than 2 hours. Scheduled overtime is not eligible for Callback Overtime
Pay. Part-time employees must meet the hours in a pay status requirement (day and/or week) to
receive call-back overtime pay. A part-time employee who does not meet the hours in a pay
status requirement to receive overtime pay receives a minimum of 2 hours of regular pay when
called to return to the work place during “non-work” hours.
Call back overtime must be documented in writing on TSA Form 1107B, by the appropriate
authorizing official as soon as possible after it occurs
When recording Callback Overtime Pay, enter either Callback Over 8 Overtime or Callback Over 40
Overtime in the Worked Outside Shift Transaction Code column.
CTRL + click here to see an example of how to record Work Outside Shift in Figure 25.
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8.6 Summary of Premium Pay Rates
Premium Pay is compensation in the form of overtime, compensatory time off in lieu of overtime,
hazardous duty pay, holiday pay, night pay differential, split-shift differential, Sunday pay, and
Law Enforcement Availability Pay.
Every TSA employee has a Base Rate of Pay and many are eligible for additional pay for working
overtime, Sundays, holidays and for other reasons. Sometimes, employees request Comp Time
instead of overtime pay. The following Table shows the different codes available for reporting
time worked outside shift and the associated premium pay rates.
The policy on premium pay is documented in TSA MD 1100.55-8, Premium Pay.
Table 5 - Summary of Time Worked Outside Shift Codes and Pay Rates
Code Explanation Rate
Regular Base Pay Rate for regularly
Reg. Pay scheduled work performed between 06:00 1 x Base Rate of Pay
and 18:00 hours.
Regular Base Pay plus Night Differential
Reg. Pay w/Night Diff Premium Pay for regularly scheduled work 1.1 x Base Rate of Pay
performed between 18:00 and 06:00 hours.
Premium pay for when an employee is called
Callback Overtime 1.5 x Base Rate of Pay
back to work outside their normal shift.
No monetary premium; 1
Comp time requested instead of overtime
Comp Time Earned to 1 exchange for overtime
earned.
hours earned
Comp time requested instead of Regular pay No monetary premium; 1
Comp Time Religious for time worked instead of a pre-approved to 1 exchange for hours
absence for a religious accommodation. worked
Premium Pay for overtime that was
1.5 x Base Rate of Pay
Scheduled OT scheduled before the start of the
administrative workweek.
Premium pay for overtime that has not been
scheduled before the start of the
administrative workweek.
In general, managers cannot require any
1.5 x Base Rate of Pay
Unscheduled OT non-exempt employees or those exempt
employees whose rate of basic pay is at or
below $58,622 (for 2009) plus applicable
locality pay take comp time in lieu of
overtime for irregular and occasional
overtime work.
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Code Explanation Rate
Non-Exempt Employees:
1.5 x employee's Hourly
Rate of Pay for all
overtime hours worked
Exempt Employees: 1) For
an exempt employee with a
2009 rate of basic pay less
than or equal to $45,095
(plus any applicable locality
pay), the OT hourly rate is
Premium pay when an employee on a one and one-half times the
Conventional Work Schedule works more employee’s hourly rate
Overtime pay than 8 hrs a day or 40 hrs a week, or an (including any applicable
employee on a Compressed Work Schedule locality pay). 2) For an
works more than 80 in a pay period. exempt employee with a
2009 rate of basic pay
greater than $45,095 (plus
applicable locality pay), the
OT hourly rate is the
greater of: a) one and one
half times the hourly rate of
$45,095 (plus applicable
locality pay), or b) the
employee’s hourly rate of
basic pay (plus applicable
locality pay). ).
Employees performing work on a holiday
receive their Regular Base Pay for the hours
worked plus premium pay equal to their rate
Holiday pay of Regular Base Pay. This amounts to 2 x Base Rate of Pay
receiving “double time” for all non-overtime
hours worked. Holiday pay is in addition to
overtime, Sunday, or night pay differential.
Sunday Premium Pay for regularly scheduled
Base w/Sunday Diff 1.25 x Base Rate of Pay
non-overtime hours worked on Sunday.
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8.7 Comparison of Full-time & Part-Time employees
This table compares full-time to part-time employees for several key issues related to Assigned
Shift and Time Worked Outside of Shift.
Table 6 - Comparison of Full-Time to Part-Time Employees
Issue Full-time Employees Part-time Employees
Work in excess of 8 hours a
day or 40 hours a week for a
Work in excess of 8 hours a day
conventional schedule. For a
or 40 hours a week, unless the
compressed schedule hours in
employee is on an alternate work
Overtime excess of the compressed
schedule in which case it is work
work schedule for a day (must
in excess of 80 hours in a pay
be more than 8 hours) or for a
period.
week (must be more than 40
hours).
Receive Federal holidays that
Receive all Federal holidays and fall on days they are regularly
Holidays and holiday premium
premium pay for non-overtime scheduled to work and holiday
pay
holiday hours worked. premium pay for non-overtime
hours worked.
Do not receive In-Lieu of
In Lieu of Holiday Receive In-Lieu of holiday
holiday
Night Differential Eligible for Night differential Eligible for night differential
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9. Leave and Other Time Section
This is the section where hours the employee is in an Approved Time-Off Status (or Category). An
Approved Time-Off Status is any of a variety of approved categories used to account for time off
from work, including all forms of approved leave, compensatory time off (Comp Time), excused
absence, or time off as an award. An Approved Time-Off Status is generally known as Leave,
Absence, or Time Not Worked Transaction Codes related to Leave and Other can be found in the
Transaction Code Section of this manual. Detailed information and examples for Leave and Other
are provided below.
An employee who wishes to take leave is required to inform his or her supervisor in advance of
the request. Leave requests should include the day(s), type of leave requested, and number of
hours. If the request is for less than a full day, it must include specific hours (from-to).
The OPM Form 71 (http://www.opm.gov/oca/leave/HTML/formindx.htm) is the required method
for employees to use in requesting leave.
A leave year begins on the first day of the first full bi-weekly pay period in a calendar year. A leave
year ends on the day immediately before the first day of the next leave year.
Usually the Leave and Other Section is completed by entering the Time Not Worked Transaction
Code and the Project Code on a blank line in the Leave and Other Section. If the T&A Report is
completed on-line, then the Project Code and Transaction Code can be selected from the drop-
down box in the Leave and Other Section.
The Time Not Worked Start Time and the Stop Time is entered at the top of the Section under the
appropriate day the time not worked was taken. If there are multiple Start/Stop times required to
record the activities for one day, then the Timekeeper should be requested to add additional Start
and Stop rows to the current T&A Report for this purpose.
The hours of Time Not Worked is recorded on the same line as the corresponding Project and
Transaction Code.
The Figure below shows the correct method of recording Leave and Other Time.
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Figure 26 - Leave and Other Time Section
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 1:00 8:00 8:00 8:00 33:00 8:00 8:00 8:00 8:00 32:00 65:00
Project Codes
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes Enter the regular hours actually worked
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 1:00 8:00 8:00 8:00 33:00 8:00 8:00 8:00 8:00 32:00 65:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
This is where the Transaction Code is entered or
Project Codes
selected from
Transaction Codes a drop-down box.
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 09:00 08:00
Enter the Start/Stop time not worked
STOP TIME 16:00 16:00
Annual Leave 7:00
Passenger Screening Enter the actual number of hours 7:00worked
not 7:00
Comp Time Used 8:00 8:00 8:00
Transaction Codes This is where the Project Code is entered or
Project Codes
Transaction Codes
selected from a drop-down box.
TIME NOT WORKED TOTAL 7:00 7:00 8:00 8:00 15:00
GRAND TOTAL TIME 8:00 1:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 32:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
9.1 Leave and Other Codes Summary
This section provides a list of Leave and Other codes.
The Leave and Other Time Not Worked codes in the on-line T&A Report drop down box include:
Time Not Worked (Leave Section)
Transaction Codes
Admin/Excused Absence
Annual Leave
Annual Leave – FMLA
AWOL
Comp Time Used
Comp Time/Travel used
Comp Time Leave Used-FMLA
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Comp Used/Religious
Court Leave
Court Leave w/Night Diff
Holiday Leave
Funeral
Furlough
Home Leave Used
LWOP
LWOP/FMLA
LWOP w/OWCP (illness)
LWOP w/OWCP (injury)
Military/Reg
Military/Emergency
Military Parade/Encampment
Organ Donor
Other Paid Leave
Holiday Pay (Leave)
Holiday Lv w/ND (Other Lv w/ND)
Holiday Lv w/ND + Sun Diff (Other Lv w/ND
+SD)
OWCP Injury Lv
OWCP w/ Night Diff
Restored Annual Lv
Restored Annual Lv – FMLA
Sick Leave
Sick Leave-Family Friendly
Sick Leave-Family Friendly-FMLA
Sick Leave-FMLA
Suspension
Time Off/ Incentive Award
Volunteer Community Service
Voting
Begin COLA/Post Diff
Begin Foreign Post Diff
End Foreign Post Diff
Court leave w/split shift
Military leave w/ night diff
Military leave w/ split shift
OWCP w/split shift
9.1.1 Leave Accrual Rates for Full & Part-Time Employees
This section provides an overview of Leave and Other provisions that differ as they apply to full-
time and part-time employees.
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Table 7 - Comparison of Leave Accrual Rates for Full-Time and Part-Time Employees
Issue Full-time Employee Part-time Employees
1 hour of annual leave for
each 20 non-OT hours in a pay
Annual leave accrual rate if
4 hours for each pay period status during the period up to
less than 3 years of service
a maximum of 4 hours in a
biweekly pay period
1 hour of annual leave for
each 13 non-OT hours in a pay
Annual leave accrual rate if 6 hours for each pay period, status during the period up to
at least 3 years, but less than except 10 hours in last pay a maximum of 6 hours in a
15 years of service period of the calendar year biweekly pay period, except
for 10 hours in the last pay
period of the calendar year.
1 hour for each 20 non-OT
hours in a pay status during
Annual leave accrual rate if
8 hours for each pay period the period up to a maximum
15 or more years of service
of 8 hours in a biweekly pay
period
1 hour for each 20 non-OT
hours in a pay status during
4 hours for each biweekly pay
Sick leave accrual rate the period up to a maximum
period
of 4 hours in a biweekly pay
period
Entitled to an in lieu of
holiday when the observed
holiday falls on a day the Yes No
employee is not normally
scheduled to work
120 hours (15 days based on Pro-rated based on the
an 8-hour workday) each fiscal number of hours in the
Military leave accrual rate year which can be carried employee’s regularly
over only to the following scheduled tour of duty as
year reflected on the SF-50
22 Workdays per Calendar
Emergency Military Offset 22 Workdays per Calendar Year based on an 8 hour day
Pay Year based on an 8 hour day (# of hours prorated for part
time employee)
Military Encampment Unlimited Not Available
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9.2 Absence without Official Leave (AWOL)
Absence without Official Leave (AWOL) is the status of an employee absent from duty without
authorization. AWOL is used to record unapproved absences when an employee does not report
for duty as scheduled and/or takes leave without following proper leave requesting procedures.
Remember that AWOL is charged in 15-minute increments.
When recording AWOL on the T&A Report, enter the AWOL transaction code in the Leave and
Other Code Section.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3 Admin/Excused Absence
Although all Administrative Leave and Excused Absence are captured on webTA using the case
internal code (66), there are two distinct types of leave that are both coded on the T&A Report as
Admin/Excused Absence. They are Administrative Leave and Excused Absence. Further, Excused
Absence is divided into two categories: 1) Leave types that are coded as Admin/Excused Leave on
the T&A Report and 2) Leave types that have specific codes on the T&A Report. These types of
leave are often confused and/or combined. For the purposes of clarification these types of leave
are presented separately below.
9.3.1 Administrative Leave
Administrative Leave is an administratively authorized absence from duty without loss of pay or
charge to leave. The placement of an employee in a paid non-duty status when the employee’s
continued presence in the workplace may pose a threat to the employee or others, result in loss
of or damage to Government property, or otherwise jeopardize legitimate Government interests.
Generally, administrative leave is implemented (1) during the notice period for an employee
whose removal or indefinite suspension has been proposed or (2) during the period of an official
investigation or management inquiry. Administrative leave must be approved by a designated
official. The duration of administrative leave must be kept to a minimum time frame.
If this event occurs, code the absence as Admin/Excused Leave.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.2 Excused Absence
Excused Absence: Administratively authorized absence from duty, without loss of pay or charge to
an employee’s personal leave accounts that may be granted under specific circumstances by an
authorized management official. Authority to grant excused absence is limited. Excused absence
is not authorized for use as an award or reward for any circumstances, including superior
performance or perfect attendance.
Excused Leave is divided into two categories: 1) Leave types that are coded as Admin/Excused
Leave on the T&A Report and 2) Leave types that have specific codes on the T&A Report.
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9.3.3 Coded as Admin/Excused Leave
The following Leave types are coded as Admin/Excused Leave on the T&A Report.
9.3.3.1 Hazardous Weather
If this event occurs, code the absence as Admin/Excused Leave.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.3.2 Bone Marrow Donor
Employees may be granted up to seven (7) workdays of excused absence each calendar year to
service as bone marrow donor and to have tests performed related to the donation of bone
marrow.
If this event occurs, code the absence as Admin/Excused Leave.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.3.3 On-The-Job Injury
On the day an on-the job injury occurs, time off due to traumatic injury when seeking medical
attention is not charged to the OWCP Injury Leave or to the 45-day maximum. This form of
absence may only be used by the employee to seek medical attention.
For the day an on-the job injury occurs, select or enter Admin/Excused Absence in the Leave and
Other Time Section. Enter the start time of the leave taken in the Time Not Worked Start Time
block. Enter the stop time of the leave taken in the Stop Time block. The leave hours taken is
recorded in the same column as the hours for the Assigned Shift during which leave is taken.
Admin/Excused Absence leave should be recorded in 15-minute increments.
See OWCP Injury Leave in this section for information on recording the OWCP Injury Leave for
reporting the day(s) following an on-the-job-injury.
On the day an on the-job injury occurs, use Admin/Excused Absence in the Leave and Other
Section to record the hours not worked.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.4 Specific Excused Absence Types
9.3.4.1 Funeral Leave
Funeral Leave is an excused absence of up to three (3) days granted to an employee to make
arrangements for or to attend a funeral or memorial service of an immediate family member who
died as a result of wounds, injury, or disease incurred while serving as a member of the armed
forces in a combat zone. The definition of family member is the same as that used for sick leave.
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If the death is not the result of military service in a combat zone, then Annual Leave, Sick Leave,
Comp Time, if available, or LWOP should be used. Employees may, but are not required, to use
sick leave for bereavement purposes up to established limitations.
If this event occurs, code the absence as Funeral Leave on the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.4.2 Organ Donor
Used to record paid time off without charge to leave for the purposes of donating an organ.
Employees may be granted up to a maximum of 30 work days of excused absence each calendar
year to serve as organ donors.
When using this leave, select or enter Organ Donor in the Leave and Other Time Section. Enter
the start time of the leave taken in the Time Not Worked Start Time block. Enter the stop time of
the leave taken in the Stop Time block. The leave hours taken is recorded in the same column as
the hours for the Assigned Shift during which leave is taken. Organ Donor leave should be
recorded in 15-minute increments.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.4.3 Voluntary Community Service
Employee absences to perform community or other volunteer service should be charged as
annual leave, leave without pay, compensatory time or other appropriate leave.
Excused absence for volunteer service may only be granted for events that are officially
sponsored or authorized by DHS and/or the Administrator and are directly related to TSA's
mission, vision and core values.
When excused absence is authorized for volunteer service, a broadcast message will be issued
identifying the event and the maximum number of hours that may be granted.
If this event occurs, code the absence as on the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.3.4.4 Voting
Employees may be granted a maximum of 3 hours of excused absence to vote or register for
Federal, state, county, or municipal elections or in referendums on any civic matter in their
community. Employees are not guaranteed the maximum amount of excused absence.
Management will provide the amount that provides the least impact on the operations of the
organization.
Employees must request excused absence for voting in advance of the Election Day
If an employee's voting place is beyond normal commuting distance and voting by absentee ballot
is either not permitted or not possible, the employee may be granted a maximum of one day to
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make the trip to the voting place to vote. Employees must provide administratively acceptable
documentation that clearly notes that absentee voting is not allowed and make the request at
least 7 days in advance.
If this event occurs, code the absence as Voting Leave on the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.4 Annual Leave
Annual Leave is a form of paid leave earned by an employee on the basis of years of Federal
service which may be used for vacations, rest and relaxation, family needs, other outside
activities, emergencies not covered by sick leave, and other personal business.
Annual leave must be requested by the employee and approved by the leave approving official on
an OPM Form-71, Request for Leave or Approved Absence. The employee prepares and signs the
request, and forwards it to the appropriate approving official following local leave requesting
procedures. Annual leave should be recorded in 15-minute increments.
If this event occurs, use the Annual Leave transaction code on the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.4.1 Advanced Annual Leave
Employees must request, and receive, management approval for Advance Annual Leave in writing
before it is needed. In addition, employees must exhaust all available accrued and accumulated
annual leave, restored annual leave, and Comp Time before using Advanced Annual Leave.
There is not a special code for Advanced Annual Leave. The Advanced Annual Leave taken is
recorded as Annual Leave on the T&A Report. When annual leave is included on the T&A Report
and the hours reported exceeds the annual leave balance the employee has available, the
transaction will not be validated by the webTA system. The Timekeeper will apply the excess
hours to Advanced Annual Leave. The employee may be advanced leave up to the amount of
leave the employee will earn through the rest of the leave year.
The Timekeeper will apply any hours of leave reported on the T&A Report that exceed the total of
the number of annual leave hours accumulated in addition to the amount that will be earned
through the end of the leave year to Leave without Pay (LWOP).
9.4.2 Annual Leave Carry-Over
Employees have a responsibility to manage and use their accrued and accumulated annual leave
to avoid forfeiture. Employees must "use" annual leave in excess of the carry over amount by the
end of a leave year or they will "lose" (forfeit) it. The amount of annual leave that employees are
allowed to carry over into the next leave year is shown in the following table. The standard
allowable carry over amount is 240 hours; however there are exceptions, as shown in the
following table.
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Table 8 - Annual Leave Carry Over
Employee Type/Situation Allowable Carry Over in Hours
Standard rule 240
Employees stationed at foreign duty locations 360
TSES employees 720
An employee who transfers to TSA from an
agency that allows employees to maintain an
annual leave balance higher than 240-hours
may retain the higher balance as a personal
leave ceiling upon transferring to TSA. The
Employees transferred from another Agency
employee’s leave balance will be reviewed
each year to determine their personal leave
ceiling for the next year. This will continue until
the employee’s leave balance falls to 240
hours.
9.4.3 Restored Annual Leave
Restored Annual Leave must be used no later than the end of the leave year ending two years
after the leave year in which the leave was restored or it will be deleted from the employee's T&A
records (i.e., Leave "forfeited" at end of leave year 2005, restored in January 2006, would expire
at end of leave year 2008 which ends in January 09).
When using this leave, enter the Restored Annual Leave transaction code in the Leave and Other
Section.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.5 Cost of Living Allowance (COLA)
Use the ‘Begin COLA/Post Diff’ Transaction Code to begin cost of living allowance (COLA)
payments.
The Cost of Living Allowance (COLA) is a special pay entitlement for an employee whose duty
station is in a high cost-of-living area (i.e., Alaska, Hawaii, U.S. possessions, and Panama).
Entitlement to COLA must be established by processing a personnel action (SF-52). Payment of
the allowance begins and ends, based on the data furnished on the T&A Report. Payment for
COLA will be charged against the same accounting data used for regular time.
Payment will automatically continue until End COLA is recorded on the T&A Report to discontinue
the payments or until a personnel action is processed to cancel eligibility.
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The hours recorded for COLA can only be equal to or less than the total Base pay hours recorded
for the pay period. A combination of Start COLA and ‘Begin Foreign Post Diff’ cannot exceed 45
hours per week.
Select or enter ‘Begin COLA/Post Diff’ in the Leave & Other Time Section and the number of hours
in the applicable Week 1 Hrs/Week 2 Hrs fields only in the pay period the COLA begins. The T&A
Report entry for COLA payments is made only on the day in the pay period the COLA begins. The
remaining days in the pay period are recorded as usual.
Enter the effective date that the employee arrives at the designated duty station in the Remarks
section.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.5.1 Stop COLA
The ‘End COLA/Post Diff.’ transaction code is used to discontinue COLA payments.
The personnel office should submit Form AD-343, Payroll Action Request, to retroactively
discontinue COLA. A corrected T&A should not be processed.
To permanently discontinue COLA payments, complete the T&A Report in the usual manner
during the pay period in which the payment is to be discontinued. Total all regular time hours
from the beginning of the pay period through the last day the employee was eligible to receive
the allowance. Select or enter End COLA/Post Diff. in the Transaction Code field and the number
of hours for which the employee is entitled to COLA in the Week 1/Week 2 fields. The total hours
entered using the End COLA/Post Diff. Transaction Code cannot exceed an employee’s regularly
scheduled tour of duty hours.
To temporarily discontinue COLA payments, the employee must have received payment for
allowances for the entire pay period prior to the pay period being reported. Complete the T&A
Report in the usual manner. Enter End COLA/Post Diff. in the TC field and 0 (zero) in the Week 1
Hrs/Week 2 Hrs fields.
Enter the effective date that the employee departs from the designated duty station in the
Remarks section.
To resume COLA payments on a subsequent T&A Report, use the ‘Begin COLA/Post Diff’ code.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.6 Comp Time Used
Comp Time Used is approved time off from work taken from the employee’s Comp Time Earned
Balance.
Employees may use Comp Time Earned up to the number of hours they have accrued and are
scheduled to work on the day the Comp Time is taken.
Effective January 4, 2009, employees may be granted up to 160 hours of Comp Time in a leave
year. Comp time must be used within 26 pay period of the date earned. At the end of 26 pay
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periods, unused comp time hours will be forfeited by exempt employees and will be paid out to
non-exempt employees at the overtime rate in effect at the time the hours were earned.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.6.1 Comp Time for Travel Used
The Comp Time /Travel Used code is used to record when Comp Time for travel was used by the
employee..
Comp Time/Travel Used is recorded in the Leave and Other Time Section when an employee
requests, is granted, and takes time off from their Comp Time Travel Earned Balance. Comp Time
Travel Used is earned and used in 15 minute increments. It may be used for the same purposes as
annual leave and use is requested in the same manner.
Comp time for travel must be used within 26 pay periods of the pay period in which it is credited.
At the end of 26 pay periods, unused hours will be forfeited.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.6.2 Comp Time Used for Religious Observances
.
The Comp Used /Religious transaction code is used to record hours of absence for religious
observances without a loss of pay.
Comp Time off for religious observances is earned by working time outside of the basic work
requirement. Management may allow employees to work the Comp Time hours with in 2 pay
periods before or after the date the accommodation is needed. Comp Time for religious
observances is earned and used in 15 minute increments. Working hours to earn comp time for
religious observances does not create an entitlement to premium pay.
A Comp Time for Religious Observance Report is generated for supervisors to monitor
outstanding Comp Time / Religious balances to ensure that repayment is made for hours taken.
A notation in the Remarks Section should be made if the entry creates a negative balance for
comp time for religious observances.CTRL + Click to see an example of how to complete the Leave
& Other Section in Figure 26
9.6.3 Two Comp Time Used Absences in One Shift
If leave is taken more than once during one shift, it cannot all be recorded in the same row used
to show Start/Stop times for the first absence. In such a case, add two new START/STOP rows and
record the additional leave on the new rows in the correct assigned shift column. Look at the
Figure below to see how Comp Time Used is recorded on the T&A Report.
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Figure 27 - Recording Two Comp Time Used Absences in One Shift
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD START: PAY PERIOD END:
Doe, John XXXX 601-555-1234 2008-14 7/6/2008 7/19/2008
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 Henry Green Susan Jones
Employee code WEEK ONE WEEK TWO
Select One SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Select One 1 2 3 4 5 6 7 8 9 10 11 12 13 14 WEEK 2
7/6 7/7 7/8 7/9 7/10 7/11 7/12 7/13 7/14 7/15 7/16 7/17 7/18 7/19 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
Assigned Shift START TIME
STOP TIME
Passenger Regular Base Pay 4.00 8.00 8.00 8.00 8.00 36.00 8.00 8.00 8.00 8.00 8.00 40.00 76.00
Assigned Shift
Screening Base w/ Night Diff - - -
Regular Base Pay - - -
Select One
Base w/ Night Diff - - -
Regular Base Pay
Enter hours actually worked - - -
Select One
Base w/ Night Diff - - -
Regular Base Pay - - -
Select One
Base w/ Night Diff - - -
Regular Base Pay - - -
Select One
Base w/ Night Diff - - -
Assigned Shift TOTAL - 4.00 8.00 8.00 8.00 8.00 - 36.00 - 8.00 8.00 8.00 8.00 8.00 - 40.00 76.00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Select One Reg. Pay - - -
Select One Reg. Pay w/Night Diff - - -
Select One Scheduled OT - - -
Select One Comp Time Earned/Religious - - -
Enter hours of Comp Time used
Select One Comp Time Travel Earned - - -
- - -
Work Outside Shift TOTAL - - - - - - - - - - - - - - - - -
08:00
Leave & Other Time
Time Not Worked START TIME
STOP TIME 10:00
Time Not Worked START TIME 14:30
STOP TIME 16:30
Passenger Screening Used
Comp Time 4.00 4.00 - 4.00
Select One Sick Leave - - -
Select One Holiday Pay - - -
Select One Admin/Excused - - -
- - -
I certify that the hoursTIME NOT WORKED TOTAL
cited above are correct. - 4.00 - - - - - 4.00 - - - - - - - - 4.00
EMPLOYEE SIGNATURE: TIME TOTAL 80.00
DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
Henry Green
REMARKS:
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9.7 Court Leave
Court Leave is an authorized absence from duty, without loss of pay or charge to an employee’s
personal leave accounts, for the purpose of service as a juror or for service in a nonofficial
capacity as a witness when one of the parties is the Federal, State, or local government.
There is no limit on the amount of court leave that may be granted to an employee. Court Leave is
recorded in fifteen-minute increments.
An employee who is summoned as a witness in an official capacity on behalf of the Federal
Government (such as a TSO that witnessed a theft in the Airport Security line.) is on official duty,
not court leave and the time is recorded as regular shift hours. Court Leave is not used in this
situation. There is no “Leave and Other” because the employee is performing work while
appearing as a witness for the Federal Government. If the time spent serving as a witness for the
Federal Government extends beyond the assigned shift time, show the extra time in the Worked
Outside Shift Section, using an appropriate code such as Compensatory Time Earned or Overtime.
See the Worked Outside Shift Section for available codes. Look at the Figure below to view how to
code the T&A Report for an employee serving a witness in an official capacity.
An employee called as a witness in a nonofficial capacity in a judicial proceeding involving only
private parties must take Annual Leave, comp time, if available, or Leave without Pay for such
appearances and is entitled to retain any fees or expenses paid for such services. An example of
this would be: Jane’s sister is suing the individual who damaged her car in an accident. Jane was a
passenger in the car and has therefore been called as a witness. Jane will not receive court leave
on the day she has to report to court. Jane must use her personal leave or leave without pay for
the absence.
Part-time employees may only be granted Court Leave court leave for those days and hours that
occur within their normal tour of duty.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
Employees must reimburse TSA for jury or witness fees received because TSA is paying the
employee’s salary through Court Leave. Upon receipt of the check from the court, the employee
must endorse and make the check payable to the U.S. Treasury. The check must be submitted to
the address below.
TSA Headquarters, West Tower
Accounting Branch TSA-14
ATTN: Kurt Snyder
601 South 12th Street
Arlington, VA 20598-6014
In certain counties, money received in connection with jury service is considered expense money
rather than a jury service fee. If monies received are designated as expense reimbursement –
expenses for lunch, transportation, parking, tolls, etc., the payments may be retained by the
employee and are not credited against the employee’s salary.
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9.7.1 Court Leave w/Night Differential
Court Leave w/Night Differential is used to record Court Leave paid to employees whose normal
shift includes Night Differential Pay for Court Leave taken at any time.
Employees who work a normal tour of duty between 1800 and 0600 (6 pm and 6 am) shall be
granted court leave, including night differential, for their tour of duty even though jury or witness
service is not performed between 6 pm and 6 am. This is in fairness to an employee who would
otherwise lose time needed for rest while attending court. Management is expected to use
reasonable judgment in granting court leave for the entire workday when an employee’s shift
starts in the middle of the night or the middle of the regular workday. For example, if an
employee’s shift is normally from 2000 to 0400 (10 pm to 4 am), and the employee is summoned
for jury duty from 1000 to 1600 (10 am to 4 pm), the employee would receive Court Leave with
Night differential.
When recording Court leave that includes Night Differential, use the Court Leave w/Night Diff
code rather than the regular Court Leave code.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.7.2 Court Leave Split Shift Differential
Employees, who normally work a split shift and receive split shift differential premium pay and
are granted court leave, will continue to receive the split shift differential for the entire split shift
while during their court leave.
Use the Split Shift Differential Tranasction Code to record the number of hours an employee
normally received Split Shift Differential premium pay. In addition, use the Court Leave
Tranasction Code to enter the normal number of hours each day that the employee normally
works.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.8 Family and Medical Leave Act (FMLA)
The Family and Medical Leave Act (FMLA) provides eligible employees with up to 12
administrative workweeks of unpaid leave in a 12-month period for certain personal and family
emergencies.
Management may not place an employee on FMLA. Employees must invoke their entitlement to
leave under FMLA verbally or in writing.
An employee may elect to substitute available paid leave for LWOP taken under FMLA.
Management cannot require an employee to substitute paid leave for any leave taken under
FMLA.
Additional information concerning employee eligibility, medical documentation requirements,
and the use of leave under FMLA can be found in TSA MD 1100.63-1, Attachment 1.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
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9.8.1 Annual Leave – FMLA
Annual leave used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
1100.63-1.
If this situation occurs, use the Annual Leave–FMLA transaction code to record the leave on the
T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.8.2 Comp Time Leave Used – FMLA
Comp time used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
1100.63-1.
If this situation occurs, use the Comp Time Leave Used–FMLA transaction code to record the leave
on the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.8.3 LWOP – FMLA
LWOP used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
1100.63-1.
If this situation occurs, use the LWOP–FMLA transaction code to record the leave on the T&A
Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.8.4 Restored Annual Leave – FMLA
Restored annual leave used to cover an absence under FMLA. Guidance for FMLA can be found in
TSA MD 1100.63-1.
If this situation occurs, use the Restored Annual Lv–FMLA transaction code to record the leave on
the T&A Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.8.5 Sick Leave – FMLA
Sick leave used to cover an absence under FMLA. Guidance for FMLA can be found in TSA MD
1100.63-1.
If this situation occurs, use the Sick Leave–FMLA transaction code to record the leave on the T&A
Report.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
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9.9 Foreign Post Differential
The Foreign Post differential is designed to provide additional compensation to an employee for
service in foreign areas where environmental conditions differ substantially from conditions
found in the continental United States.
Approval of foreign post differentials within TSA lies with the AA/OHC or designee. Requests for
payment of foreign post differentials should be submitted in writing to the AA/OHC (to the
attention of the respective offices’ OHC consultant in the Management Services and Consultation
Division).
9.9.1 Begin Foreign Post Differential
Foreign post differentials begin immediately for an employee permanently assigned or on day 43
of duty for an employee on detail (i.e., temporary assignment or temporary duty) to an approved
foreign post.
The T&A Report entry for Foreign Post Diff is made only in the pay period the Foreign Post Diff
begins. Payment will automatically continue until the End Foreign Post Diff is recorded on the
T&A Report to discontinue the payments or until a personnel action is processed to cancel
eligibility.
Select or enter ‘Begin Foreign Post Diff’ Transaction Code in the Leave & Other Time Section and
the number of hours only on the day in the pay period the Begin Foreign Post Diff begins. The
other days in the Pay Period are coded in the normal manner.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.9.2 End Foreign Post Differential
Foreign post differentials terminate at the close of business on the day the designation is
removed by DOS or on the day when an employee departs the post for any reason (including
leave) for a post or country not designated for a post differential.
Select or enter ‘End Foreign Post Diff’ Transaction Code in the Leave & Other Time Section and
the number of hours only on the day in the pay period the Foreign Post Diff ends. The other days
in the Pay Period are coded in the normal manner.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.10 Furlough
Furlough is used to record the placing of an employee in a temporary non-duty, non-pay status
because of lack of funds, lack of work, or other non-disciplinary reasons covering unforeseeable
circumstances.
An SF-52 must be completed when placing an employee in furlough status.
Furlough should not be recorded on RDOs.
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Use the Furlough transaction code when placing an employee on furlough.
CTRL + Click to see an example of how to complete the Leave & Other Section in Figure 26
9.11 Holidays
This section identifies Federal legal holidays and explains which day is treated as the employee’s
holiday. The observed day or the in lieu of holiday is the employee’s holiday for pay and leave
purposes.
The following are holidays established by federal law:
1. New Year's Day (January 1)
2. Birthday of Martin Luther King, Jr. (Third Monday in January)
3. Washington's Birthday (Third Monday in February)
4. Memorial Day (Last Monday in May)
5. Independence Day (July 4)
6. Labor Day (First Monday in September)
7. Columbus Day (Second Monday in October)
8. Veterans Day (November 11)
9. Thanksgiving Day (Fourth Thursday in November)
10. Christmas Day (December 25)
9.11.1 Holiday Leave
When a Federal legal holiday falls on an employees’ regularly scheduled workday and the
employee is not required to report to work, the employee will receive Regular Base Pay for the
Holiday. For pay and leave purposes, the observed day is the holiday.
If a holiday falls on a day the employee is required to work and the employee has requested and
been granted the day off, the employee is paid for the number of non-overtime hours scheduled
to work, not to exceed 8 hours unless on a Compressed Work Schedule.
Use the Holiday Pay (Leave) transaction code to record the holiday leave in the Leave and Other
Section of the T&A Report.
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Example: An employee is scheduled to work 0800 to 1630 Monday through Friday with a 30-minute
meal break. A Holiday occurs on Monday, Day 2 of the Pay Period.
Enter Holiday Pay in the Leave and Other Section. Enter the start time of the leave taken in the Time
Not Worked START TIME block in the appropriate day and date column. Enter the stop time of the
leave taken in the STOP TIME block. Enter the hours the employee took Leave on the same line as the
corresponding Project and Leave Transaction Code.
Figure 28 - Holiday Leave
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 32:00 8:00 8:00 8:00 8:00 8:00 40:00 72:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes Leave the Hours worked blank
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 32:00 8:00 8:00 8:00 8:00 8:00 40:00 72:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 08:00
Enter the Start/Stop time not worked
STOP TIME 16:30
Holiday Pay (Leave) 8:00 8:00 8:00
Passenger Screening Enter the actual number of hours not worked
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL 8:00 8:00 8:00
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
9.11.2 Holiday on Regular Day Off (RDO)
For full-time employees whose basic workweek is Monday through Friday, when a holiday falls on
a Saturday, the Friday immediately before is a legal holiday for those employees. When the
holiday falls on a Sunday, the Monday immediately following is a legal holiday. For pay and leave
purposes, in lieu of holidays are treated the same as an observed holiday. When an in lieu of
holiday is designated for a full-time employee, the in lieu of holiday is coded as the employee’s
holiday for pay and leave purposes. If the observed day of the holiday is the full-time employee’s
RDO, an ‘in lieu of holiday’ is designated for the employee. If the full-time employee performs
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work on the in lieu of holiday, the T&A is coded for holiday worked and holiday leave on the in
lieu of holiday. Nothing is recorded on the observed holiday as it is the employees RDO.
Example: An employee’s regular days off are Saturday and Sunday. If the holiday falls on Sunday,
Monday will be the employee’s in lieu of holiday.
Figure 29 - In Lieu of Holiday
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 32:00 72:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Leave the Hours worked blank
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 32:00 72:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 08:00 Enter the Start/Stop time not worked
STOP TIME 16:30
Holiday Pay (Leave) 8:00 8:00
Enter the actual number of hours not worked 8:00
Passenger Screening
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL 8:00 8:00 8:00
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 32:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
9.11.3 Holiday on an RDO for a Full Time Employee Working a Non-Basic
Workweek
For full-time employees whose basic workweek is other than Monday through Friday, when a
holiday falls on a regularly scheduled non-workday, generally the workday immediately before
that regular non-workday is the in lieu of holiday.
For an employee under an alternate work schedule, to avoid an adverse impact on operations,
the Assistant Administrator or equivalent, or designee, shall select a workday for the holiday that
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is in the same biweekly pay period as the date of the observed holiday, or in the biweekly pay
period immediately preceding or following that pay period.
Used to record holiday (leave) pay and Premium Pay for non-overtime
Holiday Pay w/Night Diff
work performed from 1800 to 0600 on a regularly scheduled Holiday.
Holiday Pay w/Sunday Used to record holiday (leave) pay and Premium pay for non-overtime
Premium work on full-time employee’s an in lieu of Holiday on a Sunday.
Used to record holiday (leave) pay and Premium pay for non-overtime
Holiday Pay w/Sunday
work from 1800 to 0600 on full-time employee’s in lieu of Holiday on a
Prem & Night Diff
Sunday.
9.11.4 Holiday Falls on a Shift that spans Midnight
When a holiday falls on a Shift that spans Midnight, the holiday or the shift to be treated as the
employee’s holiday will be the shift ending on the Shift that spans Midnight.
Look at the Figure below to see how this is entered.
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Example: The holiday falls on Day 4 of the pay period. Since the first shift that begins on the holiday is
the shift beginning at 2300 on Day 4, that shift becomes the shift that is treated as the employee’s
holiday. Enter Holiday Pay in the Leave and Other Section for the shift which begins on Day 3.
Figure 30 - Holiday Falls on a Shift that spans Midnight
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 02:00 02:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO RDO 22:00 HOL 22:00 22:00 22:00 RDO RDO 22:00 22:00 22:00 22:00 22:00
STOP TIME 06:30 06:30 06:30 06:30 06:30 06:30 06:30 06:30 06:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Base w/ Night Diff 6:00 2:00 8:00 8:00 8:00 32:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 72:00
Baggage Screening
Transaction Codes
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes A Holiday observed on Wednesday is taken
Project Codes
from 2200 on Tuesday to 0630 on
Transaction Codes
Wednesday. Returning to work at 2200 on
Transaction Codes Wednesday.
Project Codes
Transaction Codes
Assigned Shift TOTAL 6:00 2:00 8:00 8:00 8:00 32:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 72:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 22:00 00:01
STOP TIME 23:59 06:00
Holiday Lv w/ND (Other Lv
w/ND) 2:00 6:00 8:00 8:00
Baggage Screening
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL 2:00 6:00 8:00 8:00
GRAND TOTAL TIME 6:00 2:00 8:00 8:00 8:00 40:00 6:00 2:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
9.11.5 Holiday Worked
When an employee is required to, and actually performs, non-over time work on the holiday, the
time worked during the holiday should be recorded as Holiday Worked in the Assigned Shift
Section and as Holiday Pay in the Leave and Other Time Section. This will be calculated as double
time for the employee. For example: an employee working a conventional 8-hour tour on a
holiday will receive “double time” -- 8 hours of holiday (leave) pay and another 8 hours of holiday
premium pay for working.
If any portion of a non-overtime tour falls on a holiday, the employee receives holiday pay for the
entire tour. (For example, if an employee’s tour of duty includes a shift from 1800 on a Thursday
to 1400 on Friday, and Friday is a holiday, the employee will receive holiday pay for the entire
shift).
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An employee assigned to work non-overtime hours on a holiday is entitled to receive a minimum
of two hours holiday premium pay.
Holiday pay is in addition to overtime, Sunday, or night pay differential, and is not included in the
rate of Base Rate of Pay used to compute overtime, Sunday, or night shift differential. However,
the hours worked on the holiday are used in computing the number of hours worked in the
administrative workweek in determining whether an employee is entitled to receive overtime
pay.
Official travel performed on holidays does not entitle an employee to holiday premium pay;
unless the time spent traveling is considered to be hours of work.
The following Figure shows how to enter the T&A Report for an employee who worked on a
holiday which was Day 2 of the pay period. Note that you must put Holiday Worked in the
Assigned Shift Section and then Holiday Pay in the Worked Outside Shift Section.
Example: An employee works on a holiday which was Day 3 of the pay period. Note that you must put
Holiday Pay in the Leave and Other Section and then Holiday Worked in the Assigned Shift Section.
Figure 31 - Holiday Worked
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 32:00 8:00 8:00 8:00 8:00 8:00 40:00 72:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Holiday Worked 8:00 8:00 8:00
Passenger Screening
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes Premium Pay for working on a Holiday
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Holiday Pay (Leave) 8:00 8:00 8:00
Passenger Screening Regular Pay for a Holiday
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL 8:00 8:00 8:00
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 48:00 8:00 8:00 8:00 8:00 8:00 40:00 88:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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9.12 Home Leave
Home Leave is used to record periods of paid leave when an employee returns home from a tour
of duty abroad. Enter Home Leave and the start/stop times of the home leave in 1-day
increments. Do not record Home Leave on RDOs or holidays.
An employee is eligible to use home leave upon completion of the required period of creditable
service abroad and has at least 6 months remaining on the foreign tour. However, an employee is
not required to take home leave.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.13 Leave without Pay (LWOP)
Leave without Pay (LWOP) is an approved temporary absence from duty in a non-pay status that
may be granted at the employee’s request. In general, an employee may not be placed on LWOP
unless it is at the employee’s request.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.13.1 LWOP with OWCP
LWOP w/OWCP is used when an employee receiving compensation from the Office of Worker’s
Compensation Programs (OWCP) is approved for leave without pay. LWOP may be granted for up
to one year if medical documentation provides a clear indication that the employee is likely to
return to duty at the end of that timeframe. All LWOP incurred by an employee while receiving
compensation from OWCP is creditable service.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.14 Regular Military Leave
Military Leave (Regular) is time off at full pay for eligible employees to participate in active duty,
active duty training, and inactive duty training as a member of the National Guard or as a
Reservist of the Armed Forces. Full-time employees receive 120 hours of military leave (regular)
each fiscal year. Part-time employees receive a prorated amount based on the tour of duty
reflected on the SF-50, Notification of Personal Action.
Do not record Military Leave - Regular, on RDOs or holidays.
The entire 120 hours becomes available for employee use on October 1. Fiscal years run from
October 1 through September 30. An employee may carry over up to 120 hours (15 days based on
an 8 hour day) of unused military leave from one fiscal year to the next. This would allow an
employee to use a maximum of 240 hours of military leave in any given fiscal year.
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An employee may be charged military leave only for hours that the employee would otherwise
have worked and received pay. The minimum charge to military leave is one hour. Employees
who request military leave for inactive duty training (which generally is 2, 4, or 6 hours in length)
will be charged only the amount of military leave necessary to cover the period of training and
necessary travel. Members of the Reserves or and National Guard will not be charged military
leave for RDOs and holidays that occur within the period of military service.
When a period of military leave includes a holiday (military leave used on the workday before or
after a holiday), the employee receives holiday (leave) pay for the holiday.
Employees, who normally work and received night differential and/or split shift differential
receive night differential and split-shift differential during a period of military leave as if they had
performed the schedule shift.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.14.1 Military Leave with Night Differential
The Military Regular w/ Night Diff Transaction Code is used if the employee is on regular military
leave and would otherwise have been entitled to Night Differential premium pay.
Subtract the number of hours from the Military Regular Leave Transaction Code and add these
hours to the Military Regular w/ Night Diff Transaction Code for the number of hours each day
that the employee normally received Night Differential Pay.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.14.2 Military Leave (Emergency)
Military Leave (Emergency) is time off for eligible employees who perform military duties in
support of civil authorities in the protection of life and property as ordered by a State Governor,
or who perform full-time military service as a result of a call or order to active duty in support of a
contingency operation as ordered by the President or the Secretary of Defense. Eligible
employees may receive up to 22 workdays of military leave (emergency) each calendar year.
Employees will have their civilian pay reduced by the amount of the military pay that corresponds
to the 22 days of military leave (emergency) authorized.
Eligible full-time employees are allotted 22 workdays (based on 8 hour workdays) in a calendar
year for Emergency Military Leave. The amount is pro-rated for part-time employees.
When using Emergency Military Leave, employees must reimburse the agency for the amount of
military pay received for the period military leave (Emergency) is used.
Admin/Excused Leave is not permitted for periods of performance of military duty.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
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9.14.3 Military Leave – Parade and Encampment
Full-time employees who are members of the National Guard of the District of Columbia are
entitled to unlimited military leave with pay for parade or encampment duty ordered or
authorized under Title 39, District of Columbia Code. This applies to each day of service the
National Guard, or a portion thereof, is ordered by the commanding general to perform.
Select or enter the Military Leave – Parade and Encampment Transaction Code in the Leave and
Other Section and the start/stop times of the military leave in one-hour increments.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.15 OWCP Injury Leave
OWCP Injury Leave is used to record periods of continuation of pay (COP) when an employee who
has been injured on the job is incapacitated. Medical documentation is required. There is a 45-
calendar day maximum for COP for each traumatic injury. Do not record OWCP Injury Leave after
45 calendar days has passed. If after 45 days the employee is still off work, you must enter any
remaining time off as another form of leave, such as annual leave, sick leave, or LWOP.
On the day an on-the job injury occurs, time off due to traumatic injury is not charged to the
OWCP Injury Leave or to the 45-day maximum. On the day an on the-job injury occurs, use
Admin/Excused Absence in the Leave and Other Section to record the hours not worked when the
employee to seek medical attention. An employee not working the remainder of the day
following an on-the-job injury and not seeking medical attention, must use personal leave (e.g.,
annual leave, sick leave, compensatory time off, or LWOP) to cover the absence. Enter OWCP
Injury Leave in the Leave and Other Time section. Enter the start time of the leave taken in the
Time Not Worked Start Time block. Enter the stop time of the leave taken in the Stop Time block.
The leave is recorded on the same line as the hours for the assigned shift during which leave is
taken. Enter the hours the employee took Leave on the same line as the corresponding Project
and Leave Transaction Code.
While all calendar days are counted to determine the end of the 45-calendar day maximum for
using OWCP injury leave, OWCP Injury Leave should not be entered on RDOs or the T&A Report
will reject in webTA.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.16 OWCP with Night Diff
OWCP with night differential is used much like OWCP, only it is used when the employee was
scheduled to work a night shift and receive Base with Night Differential Pay. See the following
Figure for an example of when to code OWCP with Night Differential. Employees on OWCP also
receive holiday premium pay and split-shift differential; however, they are not entitled to Sunday
premium pay. If an employee receives holiday premium pay, split-shift differential or night
differential, note the start and stop times in the Remarks Section.
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CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
Need to indicate how split shift is recorded with OWCP.
9.17 Sick Leave
Sick Leave is a form of leave earned by an employee, which the employee may use for:
a) Medical, dental, or optical examination or treatment;
b) Incapacitation by physical or mental illness, injury, pregnancy, or childbirth;
c) Communicable disease that would jeopardize the health of others by the employee being
present on the job;
d) Absence from work for adoption-related activities;
e) Care of a family member; for general medical conditions or a serious health condition; or
f) Bereavement purposes
For the purposes of sick leave, a family member is a spouse and the spouse’s parents; children,
including adopted children and their spouses; parents; siblings and their spouses; and any
individual related by blood or affinity whose relationship to the employee is the equivalent of a
family relationship.
If Sick Leave is taken more than once during one shift, enter an additional Sick Leave row under
the first Sick Leave row. The second Sick Leave hours taken is recorded on the second Sick Leave
row under the appropriate day the second Sick Leave was taken. The Start/Stop times for the
second Sick Leave taken should be annotated in the Remarks Section of the T&A Report.
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Example: An employee is on sick leave due to an illness a full day on Day 3 and a half day on Day 4 of
the pay period.
Figure 32 - Sick Leave
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 4:00 8:00 8:00 8:00 28:00 8:00 8:00 8:00 8:00 8:00 40:00 68:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes Enter Hours actually worked
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 4:00 8:00 8:00 8:00 28:00 8:00 8:00 8:00 8:00 8:00 40:00 68:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 08:00 08:00
Enter the Start/Stop time not worked
STOP TIME 16:30 12:30
Sick Leave 8:00 4:00 12:00
Enter the actual number of hours not worked 12:00
Passenger Screening
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL 8:00 4:00 12:00 12:00
GRAND TOTAL TIME 4:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
9.17.1 Advanced Sick Leave
Advance Sick Leave is sick leave advanced to employees who have an illness or disability and have
exhausted all of their accrued and accumulated sick leave. Employees must request and
management approves or denies the request for advance sick leave. Employees are responsible
for satisfying the indebtedness for advance leave. Sick leave may not be automatically advanced
to the employee.
If the employee has been granted approval for advanced leave, use the Sick Leave transaction
code to record the advanced sick leave hours. The Timekeeper will enter the appropriate
transactions in webTA to show a negative Sick Leave balance.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
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9.18 Suspension
Suspension is used to record periods of time when an employee has been placed in an enforced
non-pay status for misconduct or other reasons pending an inquiry. Enter Suspension and the
start/stop times of the suspension in 1-hour increments.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.19 Time Off Award
A time off award is an incentive award in the form of paid time off granted to an employee for an
accomplishment above or beyond normal job requirements. A Personnel Action must be
processed to grant this award, before it can be used. Time off awards are granted and used in
one-hour increments.
CTRL + Click to see an example of how to record this type of leave in the Leave & Other Section in
Figure 26
9.20 Two Leave Transactions in One Day
If leave is taken more than once during one shift, both leave times cannot all be recorded in the
same row used to show Start/Stop times for the first absence. In such a case the supervisor may
either (1) add two new START/STOP rows and record the additional leave on the new rows in the
correct assigned shift column; or (2) Put the Start time and Stop time for the second leave event
in the Remarks Section. Look at the Figure below to see how Comp Time Used is recorded when 2
new rows are added to the T&A Report. For an example of using the Remarks Section, refer to the
figure below.
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Example: An employee scheduled for an 8-hour shift is granted annual leave from 0900 to 1000 and
from Comp time from 1300 to 1400. In this example, the first period of annual leave is recorded in
the Leave and Other Section under Annual Leave and the second period of leave is recorded in the
Leave and Other Section under Comp Time Used with a Total Leave and Other of 2 hours, with an
asterisk notation. The time of the second period of annual leave is notated in the Remarks Section of
the T&A report.
Figure 33 - Recording two leave transactions on the same day
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 6:00 8:00 8:00 8:00 38:00 8:00 8:00 8:00 8:00 8:00 40:00 78:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes Enter Hours actually worked
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 6:00 8:00 8:00 8:00 38:00 8:00 8:00 8:00 8:00 8:00 40:00 78:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME 9:00
Enter the Start/Stop time not worked
STOP TIME 10:00
Comp Time Used 1:00 1:00
Enter the actual number of hours not worked for 1:00
Passenger Screening
Annual Leave 1:00 the first type of leave taken 1:00 1:00
Transaction Codes
Project Codes Enter the actual number of hours not worked for
Transaction Codes
the second type of leave taken
TIME NOT WORKED TOTAL 2:00 2:00 2:00
GRAND TOTAL TIME 8:00 6:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: Enter the time of the second type of DATE: leave taken SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
Employee also took Annual Leave from 13:00 to 14:00
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10. Footer Section
The bottom of the T&A Report provides spaces for the employee and supervisor to approve the
hours cited in the T&A. The Timekeeper may default the Supervisor Print Name field in the T&A
Report which will eliminate reentering the supervisor’s name each time the T&A Report is
produced.
Figure 34 - Footer Section
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes This is the Footer Section
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
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11. Remarks Section
The Remarks Section is used to provide information that is not otherwise recorded on the T&A
Report to the Timekeeper entering data into webTA.
Figure 35 - Remarks Section
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
PVD 12:00 12:30 601-555-5678
Check here if CORRECTED Time Sheet 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct This is the I Section
Remarks certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
11.1 Separated Employees
Supervisors should prepare a T&A Report for separated employees whose separation has not yet
been processed through the personnel system. Supervisors annotate the Employee T&A Report as
‘Final’ in the Remarks Section to note that it is a final T&A Report to remind timekeepers to use
the appropriate code to show that the employees are not to be paid for any time after separation.
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Figure 36 - Separated Employees
EMPLOYEE NAME (Last, First): SSN: EMPL. PHONE NO.: PAY PERIOD NO.: PAY PERIOD NO.: PAY PERIOD END: STATUS:
Doe, John XXXX 601-555-1234 PP 2009-01 1/4/2009 1/17/2009 Full Time
AIRPORT: MEAL START: MEAL STOP: SUPV. PHONE NO.: TIMEKEEPER: HRS:
Check here if CORRECTED Time Sheet
PVD 12:00 12:30 601-555-5678 80
Master TSO - BDO <EMPLOYEE CODE WEEK ONE WEEK TWO
Conventional WS <WORK SCHEDULE SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT
Terminal & Check Point <TERMINAL & CHECKPOINT 1 2 3 4 5 6 7 WEEK 1 8 9 10 11 12 13 14 WEEK 2
1/4 1/5 1/6 1/7 1/8 1/9 1/10 TOTAL 1/11 1/12 1/13 1/14 1/15 1/16 1/17 TOTAL TOTAL
Assigned Shift START TIME RDO 08:00 08:00 08:00 08:00 08:00 RDO RDO 08:00 08:00 08:00 08:00 08:00 RDO
STOP TIME 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30 16:30
[Split Shift ] Assigned Shift START TIME
STOP TIME
Regular Base Pay 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Passenger Screening
Base w/ Night Diff
Assigned Shift
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Assigned Shift TOTAL 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
Worked Outside Shift START TIME
Worked Outside Shift
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
Work Outside Shift TOTAL
Leave & Other Time
Time Not Worked START TIME
STOP TIME
Transaction Codes
Project Codes
Transaction Codes
Transaction Codes
Project Codes
Transaction Codes
TIME NOT WORKED TOTAL
GRAND TOTAL TIME 8:00 8:00 8:00 8:00 8:00 40:00 8:00 8:00 8:00 8:00 8:00 40:00 80:00
If available please have the employee acknowledge the hours worked as being correct
Enter "FINAL" in the Remarks Section I certify that the hours cited above are correct.
EMPLOYEE: DATE: SUPV. SIGNATURE: SUPV. PRINT NAME: DATE APPROVED:
REMARKS:
FINAL
11.2 OWCP with Night Diff
Employees on OWCP may also receive night differential, holiday premium pay or split-shift
differential. If an employee receives holiday premium pay, split-shift differential or night
differential, note the start and stop times in the Remarks Section.
11.3 Recording 2 leave transactions during a Shift
If leave is taken more than once during one shift, enter an additional Leave row under the first
Leave row. The second Leave hours taken is recorded on the second Leave row under the
appropriate day the first Leave was taken. The Start/Stop times for the second Leave taken should
be annotated in the Remarks Section of the T&A Report.
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11.4 Meal Breaks other than Normal.
Meal break other than normal occurs when an employee takes a meal break at a time other than
the normally scheduled meal break shown on the employee’s T&A Report. If this occurs, please
annotate this in the Remarks Section of the T&A Report.
Meal breaks outside of an employee’s assigned shift often occur when an employee is performing
overtime work. If this occurs, please annotate this in the Remarks Section of the T&A Report.
11.5 COLA Start Date
Enter the effective date that the employee arrives at the designated duty station in the Remarks
Section of the T&A Report.
11.6 COLA Stop Date
Enter the effective date that the employee departs from the designated duty station in the
Remarks Section of the T&A Report.
11.7 Added Pages
If additional pages are needed for the T&A, a separate T&A Report should be prepared with just
the additional information recorded on it. It should be attached to the original T&A Report. The
timekeeper should note that it is a continuation of the T&A report in the Remarks Section
11.8 Corrected Reports
When a corrected T&A Report is prepared that shows only the information that should have been
on the original T&A Report FOR THE DAY BEING CORRECTED ONLY. If this approach is used,
indicate in the Remarks Section that only that day is being changed, and that all other Days were
correct on the original T&A Report.
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12. Supervisor Review of T&A Report
When the supervisor has completed the T&A Report for an employee, the supervisor should
assure the following items or situations are correctly recorded.
1. Split Shifts are generally scheduled in advance; however employees may also work
irregular or occasional split shifts. Generally an employee cannot be required to work
more than two split shifts in a day; however, some airports work as many as three due to
the size of the airport and nature of the air operations.
2. Overtime hours over 8 hours in a day or 40 hours in a workweek for employees working a
conventional schedule or over 80 hours in a pay period for employees working a
compressed schedule are properly recorded. Part-time employees working a compressed
schedule receive overtime pay for hours in excess of the compressed work schedule for
the day (must be over 8 hours) or for a week (must be over 40 hours).Overtime must be
ordered and approved in advance.
3. Any callback overtime hours are recorded. Callback overtime hours must be documented
and the supervisor must assure that a minimum of two hours is recorded.
4. Overtime hours are recorded as Comp Time hours earned when a request for Comp Time
in lieu of overtime pay is made and approved by management.
5. Night Differential Premium Pay
a. Night Differential hours are properly recorded for hours worked between 18:00 and
06:00 (6p.m. – 6a.m). Night pay differential is not recorded for Irregular or occasional
overtime during nighttime hours unless the employee is required to work a
compressed work schedule under the provisions of TSA MD 1100.61-2.
b. Night differential is recorded for the night hours the employee would have normally
worked if they are excused from night work on a holiday or other non-workday.
c. Night differential is recorded for the night hours in addition to other premium pay for
employees working on Sunday or a Holiday.
6. Sunday Premium hours are properly recorded for regularly scheduled non-overtime work
performed on a Sunday in addition to overtime, night pay differential, or holiday pay.
7. Holiday
a. Holiday Premium pay is properly recorded. The employee is entitled to Holiday worked
for non-overtime work performed on the holiday in addition to holiday leave pay for
all regularly scheduled hours, on the holiday.
b. A minimum of two hours Holiday Premium pay must be recorded when non-overtime
work is performed on a holiday.
c. Holiday premium pay is in addition to overtime, Sunday, or Night Differential.
d. The holiday tour of duty is the one that begins on the Holiday.
e. Generally, employees do not receive Holiday Premium pay for hours spent in training
on a Holiday or an in-lieu-of day.
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f. When the employee is excused from work on a holiday he or she is entitled to his or
her Regular Base Pay (holiday leave pay) for all regularly scheduled non-overtime
hours, on the holiday.
8. The 30 or 60 minute meal break is properly recorded.
9. Paid time off during an employee’s basic work requirement is charged to an appropriate
personal leave category, Comp Time, or excused absence if warranted.
10. View T&A in webTA and assure that appropriate lines are populated
13. Adding Pages to the T&A Report
If additional pages are needed for the T&A, a separate T&A Report should be prepared with just
the additional information recorded on it. It should be attached to the original T&A Report. The
timekeeper should note that it is a continuation of the T&A report in the Remarks Section.
14. Correcting T&A Reports
This section explains when corrected T&A Reports are required and describes the process for
submitting corrected T&A Reports.
A corrected T&A Report is a standard T&A Report that is used to correct any pay period other
than the current pay period. If errors are identified on a T&A Report after the T&As in webTA are
batched and sent to NFC, then a corrected T&A Report must be submitted.
1. Either the timekeeper receives a late leave slip or Overtime/Comp time form which needs
to be recorded on the T&A or the employee notices an incorrect timecard from a previous
pay period.
2. The timekeeper reviews the information with the employee to determine if an error has
occurred.
3. The timekeeper determines if there is a need for a corrected T&A Report for the
employee. If there is not, the resolution will be explained to the employee.
4. If there is a need for a corrected T&A, then the timekeeper goes through the Time
Submission process described above.
5. The corrected T&A Report is completely filled out again including the corrected
information. The corrected T&A will be checked in the “Check here if CORRECTED Time
Sheet” box.
6. As an alternative, the corrected T&A Report can be prepared to show only the corrected
information that should have been on the original T&A Report FOR THE DAY(s) BEING
CORRECTED ONLY. If this approach is used, indicate in the Remarks Section that only that
day is being changed, and that all other days were correct on the original T&A Report.
7. At airports, the employee signs the corrected T&A Report. In all offices, the manager signs
the corrected T&A Report. The timekeeper edits the information in webTA to agree with
the corrected T&A Report. The approving official reviews and approves the corrected T&A
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Report in webTA. The correction will process during the next payroll cycle, and payment
will occur on the following payday.
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Figure 37 - Corrected T&A Process
TSA Payroll Services – T&A Correction
Functional Area: Timekeeping Process Number: 12.5
Process Name: T&A Correction Inputs: Timecards received at NFC.
Description: The timekeeping process for correcting a T&A. Outputs: Corrected T&A is sent to NFC.
Notify NFC Paytech
that a manual
adjustment is
Airport No
necessary due to an
(NFC Point of Contact) incorrect T&A from the
old system.
Create Corrected T&A
Report and submit
Post
Yes Yes Corrected T&A in
Conversion?
webTA through
timekeeping process.
Timekeeper Timekeeper
receives a late
Reviews T&A Should there be a
leave slip or
information w/ correction for the
Overtime/
employee employee?
Comptime
No
form.
Explain why a
corrected T&A End
is not needed.
Notice
incorrect timecard Notify TK of
Employee from a previous incorrect T&A.
pay period.
Makes manual
Researches EMR adjustment to End
NFC Paytech pay employee.
Sensitive Security Information Warning: This document contains sensitive security information that is controlled under 49 CFR Part 1520. No part of this document may be released without the written permission of the Undersecretary of the Transportation Security
Administration Washington, DC 20591. Unauthorized release may result in civil penalty or other action. For US Government agencies, public availability to be determined under 5 USC 552.
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15. Documentation
This section describes the requirements for retaining records related to the time submission process
and defines falsification of these records.
The Privacy Act of 1974 applies to the collection, storage and dissemination of documents or data that
contain Personal Identifiable Information (PII) about employees. PII can be a Social Security Number
(SSN), birth date, or banking and payroll data that is associated with the individual’s name. When
possible, and when it will not compromise the requirements and mission of the activity, eliminate the
use of the full SSN in documents stored in written form. The use of only the last four numbers in the
SSN for positive identification purposes removes the data or document from protection under the
Privacy Act. All documents that fall within the definition of Personal Identification Information must be
treated with special handling and stored in locked containers.
The National Archives and Records Administration’s (NARA) General Records Schedule 2 provides the
following record retention requirements for time submission-related records. (Refer to MD No. 200.7
Records Retention and NARA General Records Schedules 2 of December 1998)
All time and attendance records in either paper or machine readable form used to input time and
attendance data into a payroll system (e.g., time or sign-in logs; T&A Reports; flexitime records; leave
applications for jury and military duty; and authorized premium pay), should be destroyed after GAO
audit of the records or when 6 years old, whichever is sooner.
Record of employee leave data, such as SF-1150 prepared upon transfer or separation should be filed in
the Official Personnel Folder (eOPF). If TSA maintains an agency copy, then it should be destroyed when
it is 3 years old.
15.1 Falsifying Documents
An individual who knowingly and willfully engages in falsification of documents may be subject to
administrative action. In addition, such behavior is subject to criminal sanction under the provisions of
Title 18, Sec. 1001.
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16. webTA Data Input
16.1 Entering Transactions
Figure 38: Entering webTA Transactions
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16.2 Entering Leave and Other Project Code
Figure 39: Entering Leave & Other in webTA
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16.3 Validating the T&A Data entry
Figure 40: Validating webTA Transactions
16.4 Certifying the T&A Data
Figure 41: Certifying webTA Transactions
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16.5 View Certified Summaries
Figure 42: Viewing Certified webTA Transactions
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Appendix A: Frequently Asked Questions (FAQs)
This section provides answers to the following frequently asked questions (FAQ) about the time
submission process.
1. When do I get paid?
Salary payments are direct deposited to your account on the second Tuesday after the pay period
ends. If the pay date falls on a holiday, the salary payments will be made a day early.
2. How is my hourly rate of pay calculated?
To get an Hourly Rate of Pay, determine your adjusted annual salary and divide by 2087.
3. When must my T&A Report be submitted in order to get paid correctly?
Information from your T&A Report must be correctly entered, reviewed and approved in webTA,
with any issues resolved, by 1200 Central Time on the first Wednesday after the pay period ends.
4. Why can't I get overtime or Comp Time when I work on a holiday?
Employees who perform non-overtime work on a holiday receive holiday premium pay for those
hours. Employees may not receive overtime pay or Comp Time in lieu of overtime pay for working
non-overtime hours on a holiday. Overtime pay has a higher monetary value than holiday premium
pay.
An employee who performs regularly scheduled overtime work on a holiday receives overtime pay.
An employee who performs irregular or occasional overtime work on a holiday receives overtime
pay or Comp Time in lieu of overtime pay under the provisions of the applicable premium pay
policy.
5. How much is a TSO paid for working overtime on a Sunday or holiday?
A full-time employee working a conventional schedule whose regular schedule calls for working on
Sundays will receive 100 percent of their Base Rate of Pay plus 25 percent Sunday premium for the
non-overtime hours worked on that day. If the employee works more than 8 hrs on a Sunday, 100
percent Base Rate of Pay plus 50 percent overtime premium will be received, for a total of 150
percent of their Base Rate of Pay. Part-time TSOs also receive Sunday premium pay.
For working on a holiday, a full-time screener on a Conventional Work Schedule will receive 100
percent of their Base Rate of Pay plus a holiday premium pay equal to 100 percent of Base Rate of
Pay, for a total of 200 percent of their Base Rate of Pay for their non-overtime hours. If the
employee works more than 8 hours on a holiday and otherwise qualifies for overtime, they will
receive 100 percent of their Base Rate of Pay plus a 50 percent overtime premium, for a total of 150
percent of their Base Rate of Pay for the overtime hours. The 50 percent overtime is subject to
limitation based on employee’s Base Rate of Pay rate. For more information on Sunday, holiday and
overtime pay, see the Assigned Shift Section of this manual.
6. Does TSA treat headquarters and administrative staff differently than screeners in the payroll
process?
TSA is equally concerned about providing accurate, timely timekeeping/payroll service to all TSA
employees. There are some differences in the process of preparing T&A Reports in the airports
versus in headquarters due to a number of factors, including: infrastructure; and percent of
employees who work fluid schedules and earn special pay for overtime, holiday, night or Sunday
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work. This is why the Manual has two sections on time submission processes for airports and for
headquarters and other offices.
7. Do I get Sunday premium pay for traveling on a Sunday?
Normally, you would not get Sunday premium pay for traveling on Sunday. For non-exempt
employees, you would get Regular Pay for travel time on Sunday, but not Sunday premium pay.
However, if your work schedule normally includes Sunday and you normally get Sunday premium
pay, you will get Regular Pay plus Sunday premium pay for the normally scheduled Sunday hours,
not for hours traveled. For exempt employees, if the travel is during your regularly scheduled hours,
you will receive Regular Pay.
8. Are there circumstances when people are not eligible for night pay?
Yes. Night pay (night differential) is for regularly scheduled work, including regularly scheduled
overtime work, performed between 18:00 and 06:00.. Generally employees performing irregular
and occasional night work do not receive night pay. However, employees required to work
compressed schedules under the provisions of TSA MD 1100.61-2 also receive night pay for irregular
or occasional work performed between 1800 and 0600. Work must be performed by an employee
to receive night pay. Night pay is not received for periods of leave with the exception of military
leave, court leave, or COP.
For more information on entitlement to premium pay for night work, see the TSA MD 1100.55-8,
Premium Pay.
9. Does overtime work always have to be approved in advance?
Yes. all overtime work must be ordered and approved in advance of the work being performed.
10. If part-time employee’s biweekly tour of duty is 64 hours, are they eligible to be paid overtime for
working additional hours.
No, not unless the hours exceed 8 in a day or 40 in a week. If the employee is on compressed work
schedule, overtime is received for hours in excess of the compressed work schedule for a day (must
be more than 8 hours) or for a week (must be more than 40).
For more information on the overtime, see Assigned Shift Section of this manual.
11. An airport is shut down for an emergency. Will the employees there be paid anyway?
If an emergency causes a facility to close, employees scheduled to work at the facility in non-
emergency positions will be granted excused absence and paid for the time they were scheduled to
work. Employees working in emergency positions will be expected to report to work or continue on
duty and will be paid for those hours. There is no additional compensation, outside of the general
premium pay guidelines, for the emergency employees required to work.
For more information on Excused Other Leave and Other, including administrative dismissals, see
the Leave Section of this manual.
Note: If the shut down is for an extended period of time, other action will likely take place.
12. An employee’s friend asked them to be a witness at a child custody court hearing. Does the
employee receive court leave?
No. Court leave may not be used when serving as a witness in judicial proceedings between private
parties.
For more information on court leave, see the Leave Section of this manual.
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13. The holiday fell on my RDO but I took the day off the day before/after the holiday, wasn't I
entitled to holiday pay?
Yes. If a Holiday falls on a regularly scheduled RDO, management will designate an in lieu of holiday
for the full-time employee. If the in lieu of holiday is designated on the workday the employee
requested off, the employee will receive holiday leave pay. The time is entered in Leave and Other
Time as “Holiday Leave”. The RDO column remains blank.
If the employee works on the day designated and the in lieu of holiday, it is entered as “holiday
leave “ and in Assigned Shift as “Holiday Worked” and the premium is paid.
14. Do I enter start and stop times in webTA?
No, start and stop times are not entered in webTA, they are on the employee T&A Report. It is only
necessary to record hours in webTA. Timekeepers must calculate the hours correctly including all
factors such as start time, stop time, meal break etc. before they record this on the T&A Report and
in webTA.
15. Do I enter meal breaks in webTA?
No, meal breaks are not entered in webTA. Meal Break Start and Stop times are only recorded on
the T&A Report under the appropriate fields in the Header Section. If an employee works 8 or more
hours, they receive a 30 minute unpaid meal break. Meal breaks may be 30 or 60 minutes.
16. If a part-time employee comes into work at 12:10 PM and leaves at 8:25 PM, what should be
entered as their start time, stop time and time worked?
Leave may only be charged in 15 minute increments back at beginning of the shift and forward at
the end of the shift. So in this case, the start time would be 12:00 pm and the stop time would be
8:30 pm. After remembering to subtract 30 minutes for the meal break, the total time worked
would be 8 hours.
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Appendix B: Abbreviations and Acronyms
This section provides a list of abbreviations and acronyms with their associated spelling and
explanation. The below table highlights terms used within this manual.
Table B.1 – Summary of Abbreviations and Acronyms
Acronym/ Abbreviation Explanation
AA Assistant Administrator
AD Area Director
AWS Alternative Work Schedule
AWOL Absence without Leave
BAO Bomb Appraisal Officer
BDO Behavior Detection Officer
CWS Compressed Work Schedule
CY Calendar Year
FAQ Frequently Asked Questions
FT Full Time
FSD Federal Security Directors
FSWS Flexible Specialized Work Schedule
FWS Flexible Work Schedule
FY Fiscal Year
GAO Government Accountability Office
HQ Headquarters
LWOP Leave without Pay
MD Management Directive
NAS No Assigned Shift
NFC National Finance Center
NOP No Pay Due
OPF Official Personnel File
OPM Office of Personnel Management
OT Overtime
OWCP Office of Workers Compensation Programs
PII Personally Identifiable Information
PP Pay Period
PT Part Time
RDO Regular Day Off
SAC Special Agent in Charge
SSN Social Security Number
T&A Report Time and Attendance Report Form
TBD To Be Determined
TC Transaction Code
TDY Temporary Duty
TSA Transportation Security Administration
TSES Transportation Security Executive Service
TSO Transportation Security Officer
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TSV Transportation Security Volunteer
webTA Web Time and Attendance System
VWS Variable Work Schedule
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Appendix C: References
This section provides a number of references related to the time recording, collection and the payroll
process. It includes a copy of the current year’s calendar, conversion of the 12-hour clock into the 24-
hour clock used at TSA and contacts for more information.
1. TSA MD’s
a. TSA MD 1100.61-2 Hours of Duty for Special Operational Needs
b. Handbook to TSA MD 1100.61-2 Hours of Duty for Special Operations Needs
c. TSA MD 1100.61-3 Split Shifts
d. TSA MD 1100.61-5 Hours of Duty for Non-TSO Employees
e. Handbook to TSA MD 1100.61-5 Hours of Duty for Non-TSO Employees
f. TSA MD 1100.63-1 Absence and Leave
g. TSA Absence and Leave Handbook to TSA MD 1100.63-1 Absence and Leave
h. TSA MD 1100.63-2 Furlough
i. TSA MD 1100.55-8 Premium Pay
j. Handbook to TSA MD 1100.55-8 Premium Pay
k. TSA MD 3700.4 Handling sensitive Personally Identifiable Information
Appendix D: Seeking Further Information
Employees seeking information on their paychecks and the payroll process should first talk with the
supervisor or manager who prepares and/or approves their T&A Report. The next level is to contact
their Administrative Officer.
Appendix E: Time Periods
For payroll purposes, TSA uses a number of time periods. This section identifies the various time periods
used.
TSA time records use the 24-hour clock, in which each hour and minute of the day has its own 4-digit
number, starting with 0000 and ending with 23:59. The first two digits in each number show the hour of
the day. For example, 0800 is 8 AM and 2000 is 8 p.m. (because 8 p.m. is the 20th hour of the day). The
minute past 2359 is 0000 (Midnight) and is the start of the next day. The last two digits in a 24-hour
clock number show the minutes 00 through 59 so that 0859 means 8:59 am. Minutes past 59 are the
next hour, so that a minute past 0859 is 0900 or 9:00 am. The time from 0000 to 1200 is AM while 1201
to 2359 is p.m. The table below compares the 12-hour clock to the 24-hour clock. The minimum
increment for recording time on the T&A is 15 minutes.
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Table 9 - 12 Hour and 24 Hour Clock Comparison
Regular Military Regular Military
Time Time Time Time
12 Hour 24 Hour 12 Hour 24 Hour
Clock Clock Clock Clock
Midnight 0000 Noon 1200
1:00 a.m. 0100 1:00 p.m. 1300
2:00 a.m. 0200 2:00 p.m. 1400
3:00 a.m. 0300 3:00 p.m. 1500
4:00 a.m. 0400 4:00 p.m. 1600
5:00 a.m. 0500 5:00 p.m. 1700
6:00 a.m. 0600 6:00 p.m. 1800
7:00 a.m. 0700 7:00 p.m. 1900
8:00 a.m. 0800 8:00 p.m. 2000
9:00 a.m. 0900 9:00 p.m. 2100
10:00 a.m. 1000 10:00 p.m. 2200
11:00 a.m. 1100 11:00 p.m. 2300
http://www.spacearchive.info/military.htm
A Day means a calendar day or the 24-hour period from 0000 to 2400. This is not the same as what
some call a “working day,” which might cut across two days. For example, someone’s “working day”
might be a shift that runs from 2000 on Monday to 0400 on Tuesday.
At TSA, the administrative workweek is the same as the calendar week. It is a 7-day period starting at
0000 on Sunday and ends at 2400 the next Saturday. TSA uses the workweek when recording how many
hours a week someone works. For example, some full-time and part-time employees must work more
than 40 hours during an administrative workweek to get overtime. This means they must work over 40
hours between 0000 on Sunday and 2400 the next Saturday.
A basic workweek for full-time employees is a regularly scheduled 40-hour workweek on a Conventional
Work Schedule, or a regularly scheduled workweek on an 80-hour per pay period Compressed Work
Schedule. For part-time employees, it is the number of hours they are scheduled for work during the
administrative workweek.
TSA pays employees every two workweeks (biweekly), or 26 times a year. Each T&A Report covers one
of these two-week pay periods. A pay period begins at 0000 on Sunday and ends two weeks later at
2400 on a Saturday. The days in a pay period are numbered from 1 to 14, as shown in the Table below.
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Table 10 - Days of Pay Period
DAY DAY OF PAY PERIOD
01 First Sunday
02 First Monday
03 First Tuesday
04 First Wednesday
05 First Thursday
06 First Friday
07 First Saturday
08 Second Sunday
09 Second Monday
10 Second Tuesday
11 Second Wednesday
12 Second Thursday
13 Second Friday
14 Second Saturday
A calendar year (CY) runs from 0000 on January 1 to 2400 on December 31. TSA’s fiscal or budget year
(FY) runs from 0000 on October 1 to 2400 on September 30. TSA uses the leave year to record the
amount of most types of leave earned, such as annual or sick leave. The leave year begins at the start of
the first full pay period in a calendar year. The following Table provides a comparison for the calendar
year, fiscal year and leave year.
Table 11 - Impact of Calendar, Fiscal and Leave Year definitions on Leave
Year Explanation Leave Impacted
Calendar Year January 1 – December 31 Military Leave Emergency
Fiscal Year October 1 – September 30 Military Leave Regular
Varies (Begins on first day of
the first full biweekly pay
Leave Year period in a calendar year and Annual Leave use or lose
ends on the day before the
start of next leave year).
The payroll calendars used to reflect the common occurrences within a calendar year. It identifies the total
number of pay periods within a calendar year, beginning and ending of a fiscal year, daylight savings time
reserved, and the federal recognized holidays. The payroll calendar also reflects how the fiscal year is
broken up into four quarters for reporting purposes.
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Appendix F: T&A Report Drop Down Box Codes
Employee Code Assigned Shift Time Not Worked (Leave Section)
Transaction Codes Transaction Codes
Master TSO - BDO
Expert TSO - BDO Admin/Excused Absence
Master TSO - BAO
Regular Base Pay Annual Leave
Expert TSO - BAO Base w/ Night Diff Annual Leave - FMLA
TSO Base w/ Sunday Diff AWOL
Base w/ Sun&Night Diff Comp Time Used
Lead TSO
Comp Time/Travel used
Supervisory TSO Split Shift Differential
Comp Time Leave Used-FMLA
Master TSO Hazard Pay Differential Comp Used/Religious
Expert TSO Danger Pay Court Leave
Master TSO (STI) Holiday Worked Court Leave w/Night Diff
TSO (TSOV) Travel -Enroute TDY Holiday Leave
Lead TSO (TSOV) Funeral
Travel -At Destination TDY Furlough
Supervisory TSO (TSOV) Travel -At Destination Training Home Leave Used
Master TSO (TSOV) Assigned Shift (Worked Outside Shift)
Home Leave Used + Sunday Diff
Expert TSO (TSOV) Transaction Codes
LWOP
Master TSO (STI) (TSOV) LWOP/FMLA
Reg. Pay
Reg. Pay w/Night Diff
LWOP w/OWCP (illness)
Over 40 OT LWOP w/OWCP (injury)
Work Schedule
Unsched. Over 40 OT Military/Reg
Conventional WS Call back Over 40 OT Military/Emergency
Compressed WS (FWS) Over 40 OT w/ND Military Parade/Encampment
Variable WS (FWS) Over 8 OT Organ Donor
Flexible WS Unsched. Over 8 OT Other Paid Leave
Call back Over 8 OT Holiday Pay (Leave)
T&A Project Codes Unsched. Over 8 OTw/ND Holiday Lv w/ND (Other Lv w/ND)
Project Codes Comp Time Earned Holiday Lv w/ND + Sun Diff (Other Lv w/ND +SD)
Comp Time Travel Earned OWCP Injury Lv
ADASP Regular Duty Comp Time Earned/Religious OWCP w/ Night Diff
Baggage Screening Restored Annual Lv
Passenger Screening Restored Annual Lv - FMLA
Screener Administration Sick Leave
Screener Maintenance Sick Leave w/Night + Sun Diff
Screener Training Sick Leave-Family Friendly
TSO Cargo Screening Sick Leave-Family Friendly-FMLA
TSO Operations Center Sick Leave-FMLA
Split Shift ADASP Reg Duty Suspension
Split Shift Administration Time Off/ Incentive Award
Split Shift Baggage Scrng Volunteer Community Service
Split Shift Maintenance Voting
Split Shift Passenger Scrn Begin COLA/Post Diff
Split Shift Training Begin Foreign Post Diff
Split Shift TSO Cargo Screening End Foreign Post Diff
Split Shift TSO Operations Center
Split Shift BDO Reg Duty From TSA_TSO_T&A Template_2009.xls
BAO Regular Duty
BAO Training
BDO Regular Duty
TSV ADASP Regular Duty
TSV Administration
TSV Baggage
TSV Maintenance
TSV Passenger
TSV Training
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