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									                                                         EMPG 2009 Scope of Work

             The Scope of Work Template is used not only for identifying contract deliverables but also for contract reporting purposes.

INSTRUCTIONS:
The Scope of Work is organized into the following 15 Emergency Management Functions (EMFs):

      Communications and Warning                                                      Hazard Identification, Risk Assessment and Impact Analysis
      Crisis Communication, Public Education and Information                          Hazard Mitigation
      Direction, Control and Warning                                                  Laws and Authorities
      Exercises, Evaluations and Corrective Actions                                   Logistics and Facilities
      Mutual Aid                                                                      Operations and Procedures
      Planning                                                                        Resource Management
      Finance and Administration                                                      Training
      Program Management

Within each EMF program area, you will describe what is to be accomplished during the performance period. Identify the EMF that best describes
the goals and objectives of an activity. Then break-down each activity using the below guidelines:

    Activity: How will you achieve your goal? What will you do to find the solution to the identified problem or shortfall?

    Deliverable: How will you know if you’ve met your goal? What is the end-product to be completed, such as plans, annexes, procedures,
     training programs, etc.?

    Performance Measures: What is the impact of the work? How has the situation changed from before the activity was conducted? This is an
     important section as emphasis continues to be placed on showing how preparedness funding has impacted the emergency management
     community.

    Deadline: When will the work be completed?

Washington State does not require a specific number of activities to receive EMPG funding, however, there are required activities that must be
scheduled and conducted in order to remain eligible for EMPG funding. Additionally, the State does expect that the Scope of Work proposed will
be proportionate to the level of anticipated funding.

For those activities already included in the scope of work and labeled as Required, enter the date you anticipate completing the activity.

For other additional activities that will be conducted using EMPG funding, enter all the necessary information using the guidelines above (activity,
deliverable, etc.).

            Note: In the application do not fill in the section labeled “Progress to Date and Final Results.” This section will be used for
                                                                    progress reporting.
                     All activities must fall within the time period October 1, 2008 – March 31, 2010
Communications and Warning

Activities and deliverables within the communications and warning functional area require the ability to communicate in a disaster and effectively
warn the public. This is the primary area where standards of communications interoperability and redundancy are addressed.

                        Required Activities                             Deliverable                   Performance Measures              Deadline
1. Participate in all scheduled National Warning System        a. Ensure jurisdiction is        Jurisdiction will be better prepared   Ongoing
(NAWAS) tests and exercises, whether a Primary NAWAS           incorporated into the fan out.   to activate NAWAS in an
Warning Point, a Secondary Warning Point, or a Tertiary                                         emergency. Success will be
Warning Point. This is the on-going test of the statewide      b. Participate in scheduled      measured through the number of
warning fan-out as outlined in the State CEMP and warning      tests.                           successful NAWAS tests
annex. All emergency management jurisdictions must be a                                         completed.
part of this fan-out.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


2. Work with EMD to ensure Comprehensive Emergency             Communicate regularly with       Jurisdiction will be better prepared   Ongoing
Management Network (CEMNET) capability is maintained           EMD to retain CEMNET             to use CEMNET in an emergency.
and participate in scheduled testing between the local         capability and participate in    Success will be measured by the
Emergency Operations Center (EOC) or similar facility and      testing as scheduled.            number of scheduled tests the
the state EOC.                                                                                  jurisdiction participates in.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 12/31/09):


3. Develop and/or update local plans and equipment for use     Update local plans and           Jurisdiction will be better prepared   Ongoing
of amateur radio (HAM bands) through the Radio Amateur         equipment as necessary.          to utilize RACES volunteers,
Civil Emergency Service (RACES) program and as per the                                          particularly if other communication
state RACES plan.                                                                               capabilities are inoperable, in an
                                                                                                emergency.
Progress To Date (10/1/08 – 6/30/09):
Final Report (7/1/09 – 3/31/09


4. Where possible, work with the Local Area Emergency           Develop/update an EAS          Updated plans will result in an        Ongoing
Alert System (EAS) Committee (LAECC) to complete an             Plan as needed.                improved capability to utilize the
EAS plan and the Local Relay Network (LRN) per existing                                        EAS in an emergency.
guidance from the FCC, FEMA, and the State Emergency
Communications Committee with assistance from the State
EMD Telecommunications staff.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/09):


5. Participate in all scheduled EAS tests commensurate with     Participate as scheduled.      Jurisdiction will be better prepared   Ongoing
your EAS plan and operational status of your LRN.                                              to activate EAS in an emergency.
                                                                                               Success will be measured by the
                                                                                               number of scheduled tests the
                                                                                               jurisdiction participates in.

Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


6. Notify the state EOC immediately upon activation of your     Submit a daily Situation       Coordination between the state         As required
local EOC. Provide periodic (at least once per day) Situation   Report (SITREP) to the state   and the local EOC will improve         due to an
Reports (SITREPs)                                               EOC during activation.         response capabilities in an event.     activation.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                               Deliverable                 Performance Measures               Deadline
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



Crisis Communication, Public Education and Information

Activities and deliverables within the crisis communication, public education and information functional area should address procedures for
disseminating information to the public pre-, during, and post-disaster.

                      Required Activities                                Deliverable                     Performance Measures            Deadline
1. Conduct a public disaster education program for the        a. Preparedness                      Citizens of Washington will be
inhabitants of your community.                                presentations and                    better able to care for themselves,
                                                              distribution of preparedness         family members, neighbors, etc.
                                                              materials to schools, civic          and will improve their ability to
                                                              groups, business                     stay safe during an emergency.
                                                              organizations, nursing care          Success can be measured
                                                              facilities, child care facilities,   through the number of
                                                              governmental agencies,               presentations provided or
                                                              hospitals, the general public,       participation in the Washington
                                                              etc.                                 State campaign.

                                                              and/or

                                                              b. Participate in the State’s
                                                              Disaster Preparedness
                                                              Campaign.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                               Deliverable                     Performance Measures             Deadline




Progress To Date (10/1/08 – 6/30/09):
Final Report (7/1/09 – 3/31/10):



Direction, Control and Warning

Activities and deliverables within the direction, control, and warning functional area should address the ability to analyze a situation, make decisions
for response, direct and coordinate response forces and resources, and coordinate with other jurisdictions. This requires use of a recognized
National Incident Management System (NIMS) and compliance with NIMS requirements to remain eligible for all future preparedness funding.

                      Required Activities                                Deliverable                  Performance Measures              Deadline
1. Be fully compliant with all Federal and State National       Report NIMS compliance          Emergency responders will have a
Incident Management System (NIMS) compliance                    progress through the state      uniform set of processes and
requirements. Guidance for compliancy and reporting             online NIMS reporting tool.     procedures thus improving all-
requirements will be provided by Toney Raines, State NIMS                                       hazard incident response
Coordinator. Please contact Toney at                                                            capabilities.
nimscoordinator@emd.wa.gov if you have questions.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                                Deliverable                  Performance Measures              Deadline




Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



NIMS Compliance Self Certification

Do you certify that your agency and EMPG sub-grantees have met NIMS compliance requirements and state reporting requirements for Federal
Fiscal Year 2008 (FFY08) and shall meet NIMS compliance requirements and state reporting requirements for subsequent federal fiscal years
during which you receive federal grant funds? Yes
Note: Failure to meet NIMS compliance requirements will result in the loss of federal preparedness funding.

Exercises, Evaluations and Corrective Actions

Activities and deliverables within the exercise, evaluation, and corrective actions functional area calls for regularly scheduled exercises, evaluations
and corrective actions, including a process for addressing corrective actions.

                      Required Activities                                  Deliverable                 Performance Measures             Deadline
1. Each jurisdiction receiving EMPG funds must participate       Submit an After Action          Through the exercise process a        60 days
in the design, conduct and evaluation of at least one            Report (AAR) and                jurisdiction can determine areas of
exercise during the performance period: full-scale, functional   Improvement Plan (IP) to the    strength and weakness in
or tabletop. The exercise should fit into the jurisdiction’s     State Exercise Training         response capabilities.
multi-year exercise plan and be consistent with the              Officer (ETO) within 60 days    Development of an AAR and IP
Homeland Security Exercise and Evaluation Program                of the completion of the        allows for the documentation,
(HSEEP).                                                         exercise. The standard          monitoring and follow-up on those
                                                                 format for the AAR and IP       issues. Upon submission and
At least one full-scale and one functional exercise must be      can be found in Volume III of   approval of the AAR, the ETO will
completed within a five-year period. These exercises are to      the HSEEP manuals at            issue a letter of EMPG credit to
be multi-agency and multi-functional in design and conduct.      https://hseep.dhs.gov/suppor    the jurisdiction.
                                                                 t/VolumeIII.pdf
The exercise may be accomplished alone or in conjunction
with FEMA, EMD, other public or private entities, or with
neighboring jurisdictions.
Progress To Date (10/1/08 – 3/31/10):


Final Report (7/1/09 – 3/31/10):


2. In the event a jurisdiction experiences an actual             Submit an After Action          Development of an AAR and IP          60 days
event/activation that adequately tests overall emergency         Report (AAR) and                allows for documentation and
management capabilities, exercise credit may be requested        Improvement Plan (IP) to the    follow-up on issues identified
within 60 days.                                                  State Exercise Training         during an activation. Upon
                                                                 Officer (ETO) within 60 days    submission and approval of the
                                                                 of the end of the activation.   AAR, the ETO will issue a letter of
                                                                 The standard format for the     EMPG credit to the jurisdiction.
                                                                 AAR and IP can be found in
                                                                 Volume III HSEEP manuals
                                                                 at
                                                                 https://hseep.dhs.gov/suppor
                                                                 t/VolumeIII.pdf
Progress To Date (10/1/08 – 6/30/09):
Final Report (7/1/09 – 3/31/10):


                    Additional Activities                             Deliverable                   Performance Measures            Deadline




Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):




Five Year Exercise Schedule: Select either Full-Scale, Functional or Tabletop for each year.

2009: Full-Scale Exercise
2010: Full-Scale Exercise
2011: Full-Scale Exercise
2012: Full-Scale Exercise
2013: Full-Scale Exercise

Mutual Aid

Activities and deliverables within the mutual aid functional area should address the development and maintenance of mutual aid agreements.

          Required Activities                                        Deliverable                    Performance Measures            Deadline
1. Review mutual aid agreements, following the guidance      Update mutual aid                 Up-to-date mutual aid agreements
set forth in the state Emergency Management Division's       agreements as deemed              enable expedited partnership and
Mutual Aid and Inter-local Agreement Handbook.               necessary by the jurisdiction.    support among jurisdictions during
                                                                                               an actual emergency.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                             Deliverable                   Performance Measures            Deadline
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):




Planning

Activities and deliverables within the planning functional area should address the development and general content of the program's emergency
operations plan, strategic plan, mitigation plan, recovery plan, evacuation plan, continuity of operations/continuity of government plan, etc.

         Required Activities                                         Deliverable                 Performance Measures               Deadline
1. Review the Comprehensive Emergency Management         a. Any jurisdiction that has not   CEMP will address all hazards       (Enter Date –Must Be
                                                                                                                                Within Four Years of
Plan (CEMP) and supporting Emergency Support             submitted an updated CEMP to       identified in the jurisdiction’s    last CEMP
Functions (ESFs). The CEMP should be compliant with      the state Emergency                Hazard Identification and           submission to State
                                                                                                                                EMD)
both the National Response Framework and the National    Management Division within the     Vulnerability Analysis and
Incident Management System (NIMS). Requirements for      past four years must do so         infrastructure and improve the
plan development and submission are provided in RCW      during this program year.          jurisdiction’s ability to prepare
38.52.070, WAC 118.09 and WAC 118.30.                                                       for, respond to and recover
                                                         b. First time applicants must      from an emergency.
                                                         complete a draft of their Basic
                                                         Plan portion of the CEMP within
                                                         the program year.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                  Additional Activities                             Deliverable                   Performance Measures                Deadline




Progress To Date (10/1/08 – 6/30/09):
Final Report (7/1/09 – 3/31/10):



Finance and Administration

Activities and deliverables within the finance and administration functional area require a financial management framework that complies with
applicable government requirements and that allows for expeditious request for, and receipt and distribution of funds.

        Required Activities                                        Deliverable                     Performance Measures             Deadline
1. Submit reimbursement requests online, ensuring      a. Submit requests for                 EMPG funds enhance local/tribal     As needed
that expenditures comply with FEMA’s EMPG FFY09       reimbursement online using e-GMS.       emergency management                with final
Program Guidance, all applicable Office of            A Reimbursement Spreadsheet             programs and are spent in           invoice due
Management and Budget (OMB) Circulars (A-87, A-       showing how EMPG funds were             accordance with all applicable      45 days
102, A-133) as well as FEMA’s Administrative          spent must accompany all requests       laws and guidelines.                after the
Requirements in the Code of Federal Regulations       for reimbursement. Expenditures                                             end of the
(CFR) 44.                                             listed on the Reimbursement                                                 contract
                                                      Spreadsheet cannot be items
OMB Circulars can be found at:                        listed in the 2009 Local Funds
www.whitehouse.gov/OMB/circulars                      Budget portion of the Emergency
                                                      Management Operating Budget in
CFR 44 can be found at:                               this application.
http://www.access.gpo.gov/nara/cfr/waisidx_07/44cfr
v1_07.html                                            b. Verify in performance reports that
The Uniform Administrative Requirements related to    the agency has reviewed and
Grants can be found in Part 13.                       agrees to all relevant State and
                                                      Federal requirements.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                              Deliverable                 Performance Measures             Deadline




Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):
Program Management

Activities and deliverables within the program management functional area should address program structure and organization so that an agency is
capable of coordinating emergency preparedness, mitigation, response and recovery activities across multiple agencies and organizations.

         Required Activities                                    Deliverable                    Performance Measures              Deadline
1. Progress reports and BSIRs are required      a. Progress reports must be submitted      Demonstration of the impact         a. August
twice during the contract period. Failure to    online in e-GMS. Reports must clearly      EMPG funding has on emergency       15, 2009
submit either type of report may result in      describe the progress the recipient is     management capabilities will be     and May 14,
cancellation of the contract.                   making towards the deliverables            documented in progress reports.     2010
                                                described in this Scope of Work.
                                                                                                                               b. January
                                                The final report should highlight the                                          15, 2010
                                                impact EMPG funding has had on the                                             and July 15,
                                                jurisdiction’s capabilities.                                                   2010.

                                                b. The Bi-annual Strategy Implementation
                                                Report (BSIR) must be submitted through
                                                the Department of Homeland Security on-
                                                line Grant Reporting Tool every July and
                                                January.
Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):


                    Additional Activities                            Deliverable                 Performance Measures            Deadline




Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):
Hazard Identification, Risk Assessment and Impact Analysis

Activities and deliverables within the hazard identification, risk assessment, and impact analysis functional area should address a comprehensive
assessment and identification of risks, including potential natural and human-caused events, and the potential impact of those hazards. These
identification and analysis activities, including current efforts to better identify risks to critical infrastructures, should then feed into the planning
process.

                          Activities                                       Deliverable                   Performance Measures               Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



Hazard Mitigation

Activities and deliverables within the hazard mitigation functional area require that the program create and implement a strategy to lessen the
impacts of disasters. The strategy must take into account results of hazard identification and risk assessments, analysis of impacts of each hazard,
and experiences in the jurisdiction, and must prioritize mitigation projects based on loss reduction.


                          Activities                                       Deliverable                   Performance Measures               Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



Laws and Authorities

Activities and deliverables within the laws and authorities functional area should address the legal underpinnings necessary to authorize and
conduct an emergency management program.
                           Activities                                     Deliverable                  Performance Measures               Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



Logistics and Facilities

Activities and deliverables within the logistics and facilities functional area should address facilities and a logistical framework capable of supporting
response and recovery operations. This includes the requirement for emergency operations primary and alternate facilities that are established,
equipped, periodically tested, and maintained.

                           Activities                                     Deliverable                  Performance Measures               Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):



Operations and Procedures

Activities and deliverables within the operations and procedures functional area should address standard operating procedures, checklists, and
other instructions to execute the emergency operations plan and other plans. Procedures should relate to hazards previously identified by the
jurisdiction.

                           Activities                                     Deliverable                  Performance Measures               Deadline



Progress To Date (10/1/08 – 6/30/09):
Final Report (7/1/09 – 3/31/10):

Resource Management

Activities and deliverables within the resource management functional area involve methodologies for prompt and effective identification,
acquisition, distribution, tracking and use of personnel and equipment needed for emergency functions.

                         Activities                                    Deliverable                 Performance Measures              Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):

Training

Activities and deliverables within the training functional area require that the program maintain a documented training program for emergency
management/response personnel and public officials, including that emergency personnel receive training on the incident management system of
the jurisdiction.

                         Activities                                    Deliverable                 Performance Measures              Deadline



Progress To Date (10/1/08 – 6/30/09):


Final Report (7/1/09 – 3/31/10):

								
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