British International School Shanghai, Puxi Campus Information Package ACAMIS Table Tennis Tournament November 5th – 7th, 2009 Introduction Introduction Please find the attached information about the ACAMIS Table Tennis th th Tournament scheduled for November 5 – 7 , 2009. General General Information Information Venue Venue British International School Shanghai, Puxi Campus No. 111 Jinguang Road, Huacao Town, Minhang District, Shanghai 201107 Tel Number: 86 0215226-3211 ext 1668 / ext 1832 Fax Number: 86 021 5226 3212 Tournament Tournament Dates Friday 6 and Saturday 7 November, 200 th th Dates Arrival on Thursday 5 November. Departure on Sunday 8 November. th th Invitation List Invitation List Age limits This is an open event. Letters of invitation are being sent to all ACAMIS member schools. Preferably Grade 9 -12 (UK Year 10 – Year 13) students are invited to attend. However if a very talented Year 9 / Grade 8 student should be able to attend the tournament Tournament Tournament Fee Fee The tournament fee is set at RMB700 per participant. Please provide this money a week prior to arriving in Shanghai. Please pay the accounts office. The contact is firstname.lastname@example.org Contact Tournament Contact Information Information Director of Sport and Extra Curricular Activities Noel Wallace Phone: (86-21) 5226 3211 ext 1680 or 1832 Fax: (86-21) 5226 3212 Email: email@example.com Mobile: 13671927308 Pre Pre Tournament Tournament Tournament Structure Friday will be a teams event Saturday will be an open girls and boys singles event and an open doubles event Team Information Team Teams consist of three members; we’ll have boys and girls divisions—with Information mixed teams eligible to play in the boy’s competition. Schools may bring up to 2 teams of 3 with them. Schools with 2 teams should rank them 1 and 2 according to ability, if in the same division. Awards Awards Awards will be presented on the Saturday evening for teams event, singles events and doubles events Uniform Team Uniforms Schools should dress in the same colored playing tops Photos Photograph Please forward a team photograph for inclusion in the program Accommodatio Accommodation n The teams should be based in The New Garden Hotel. The cost for the hotel room is approximately 350RMB per night per room with 2 sharing. So for the 3 nights expect it to cost your students approximately 525RMB per person this includes breakfast. The hotel address is as follows The New Garden Hotel 1900 Hong Qiao Road, Shanghai 200336 Tel No: +8621 6242 6688 / 8577 Fax: +8621 6242 6010 www.jinjianghotels.com The New Garden Hotel is about a 30 minute drive from our school campuses. It is very close to some major shopping and fast food outlets in Gubei & Hong Qiao area. It is less than a 10 minute walk to the large Carrefour in Gubei with lots of food and shopping outlets. Team Lists Team Lists A completed roster sheet should be sent to me on firstname.lastname@example.org th by Monday, 19 October. During the During the Tournament Tournament Coaches Meeting Coaches A brief coaches meeting will be held on Thursday 5 November to clarify th Meeting rules, officiating structure and any site questions. Curfew Curfew 10pm curfew should be for each night of the tournament. However schools can decide the curfew time on the Saturday evening Coaches Dinner Coaches Thursday evening we will hold an informal coaches dinner. Dinner Meals Meals We are prepared to supply all lunch and dinner meals starting with Friday Lunch and ending with Dinner at the awards evening on Saturday evening. As you will all be staying in hotels you will receive breakfast at your hotel. The meals we will be providing are as follows; Breakfasts Lunches School Evening Meal Hotel hotel school Packed Meal with sandwich/ drink/ chips/fruit/ muffin There will be a coaches’ hospitality room available throughout the tournament. Award Award Ceremony and Banquet Ceremony and The tournament Awards banquet will be in the Secondary Canteen followed Banquet by an awards session in the small Secondary Theatre provided for both players and coaches on Saturday evening. Site Information Site Information Transportation Transportation Transportation to and from Shanghai Hong Qiao / Pudong Airports will be arranged by BISS Puxi and included in the program costs. Please advise us th of your travel plans by the Monday 26 October and we will make the appropriate arrangements. Emergencies Emergency Service Details We will have access to medical personnel at all times. Campus Campus Security security Participants will be issued an identification badge that should be carried with them at all times while on the BISS Secondary Campus. Participants may be required to show this identification badge in order to gain entry to the campus. Participants are not permitted to leave the BISS Secondary Campus without communication with their own coach(es) and the tournament director. Gym footwear Gym Footwear Participants need to bring a pair of non-marking shoes that they will only use in the gym. A separate pair of shoes will be needed for outside the gym use including coming to and from school. Showers Showers Showers are available on site. Please provide your own towels. What you need to do!! Now What? To ensure that we can get the tournament organized on time we need your help getting the following to us by: Wednesday 15th October Confirm your school’s intention to take part via email to Noel Wallace at BISS Puxi. th Monday 20 October Travel plans, airline numbers, arrival and departure times Team Roster Photographs th On arrival at BISS Puxi Thursday 5 November Medical Forms and Code of Conduct Forms Program fee of RMB700 per participant should be paid to our school accounts week before arriving at the tournament Feedback Feedback Please feel free to provide any feedback during or after the program that would enable improvements to take place at future events. What to Bring What to Bring List Team uniform Change of clothes, comfortable travel gear Sleepwear and toiletries Table Tennis paddle Change of Gym footwear Warm Jacket We look forward to your arrival and we at BISS Puxi are proud to be the hosting th the 6 Annual ACAMIS Table Tennis Tournament. We will have a printed program available for you on your arrival. T-Shirts will be presented to each participant during the weekend.