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INVITATION TO BID

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									             INVITATION TO BID




               NDOH 27 / 2010-2011

       APPOINTMENT OF A SERVICE PROVIDER
         FOR THE MEETING VENUE; STAFF &
      EQUIPMENT FOR THE NATIONAL NURSING
       SUMMIT TO BE HELD IN SOUTH AFRICA
              FROM 27 TO 30 MARCH.




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    DEPARTMENT OF HEALTH                                                                  UMNYANGO WEZEMPILO
 DEPARTEMENT VAN GESONDHEID                                                               LEFAPHA LA MAPHELO
                 Private Bag X828                                                                Privaatsak X828
                 PRETORIA, 0001                                                                  PRETORIA, 0001

           Republic of South Africa                                                          Republiek van Suid-Afrika


Faks/Fax                 : (012) 395-9044                         Navrae/Enquiry         :    Mr. L. Makhafola


Telefoon/Telephone       : (012) 395- 8935                        Verw/Reference         :    NDOH 27 /2010-2011


APPOINTMENT OF A SERVICE PROVIDER FOR THE MEETING VENUE; STAFF &
EQUIPMENT FOR THE NATIONAL NURSING SUMMIT TO BE HELD IN SOUTH AFRICA
FROM 27 TO 30 MARCH 2011.

REQUIRED BY: NATIONAL DEPARTMENT OF HEALTH

1.     Kindly furnish us with a bid for the services shown on the attached forms.

2.     The General Contract Conditions (GCC) as well as the attached SBD1, SBD2, SBD3.3, SBD4, SBD6.1,
       SBD6.3, SBD7.2,SBD 8

3.     If you are a sole agent or sole supplier you indicate your market price after discount to your other clients
       or if that is not possible your percentage net profit before tax in order to decide whether the price quoted
       is fair and reasonable. This information, which will be treated as strictly as confidential is required only
       if the total amount involved exceeds R 500 000-00.

4.     The attached forms must be completed in detail and returned with your bid. Each bid document must be
       submitted in a separate, envelope on stipulation the following information: Name and Address of the
       Bidder, Bid Number and Closing Date of Bid.

5.     The bid must be addressed and posted to the Director-General, Department of Health, Private Bag
       X 828, PRETORIA 0001, to reach the destination not later than the closing date and time or must
       be deposited in the entrance of the Department of Health’s, Bid box located in C/O Andries &
       Struben streets, Civitas building, Pretoria at the reception of Department of Health.


Signed By:



Mr E. COMBRINCK
DEPUTY DIRECTOR: DEMAND AND ACQUISITION MANAGEMENT
FOR: DIRECTOR GENERAL




                               Cm\C:\Documents and Settings\The Administrator\My Documents\SBD 1.1 FOR NDOH 27 2010-2011.DOC




                                      Fight HIV/AIDS – Not people with HIV/AIDS
       2 of 69
     CONDITIONS FOR COMPLETION OF BID
     DOCUMENTS

     If any of the following bid forms are not completed and signed or not
     handed in with your bid proposal on closing date and time, your
     proposal will be immediately disqualified.

     *     SBD1 (Invitation to bid) (Make sure it is signed)

     *     SBD2 (Tax Clearance Certificate) Certificate must be original and valid.

     *     SBD 3.1 or SBD 3.2 or SBD 3.3 (Pricing schedule) If not filled please refer to
           an Annexure or addendum where price is mentioned.

     *     SBD 4 (Declaration of interest) (Make sure it is signed)

     *     SBD 6.1 (Preference claim form) Must be signed regardless if points are
           claimed or not. (Make sure it is signed)

     *     SBD 6.3 (Promotion of small businesses) (Make sure it is signed)

     *     SBD 8 (Declaration of Bidder’s past supply chain management practices)
           (Make sure it is signed)

     *     Please note: No tippex is allowed. All changes must be scratched out and a
           signature next to each change.

     *     Bid documents must be completed with ink (blue or black) and not typed.


     IF NONE OF THE ABOVE MENTIONED CONDITIONS
     IS MET, YOUR BID WILL BE DISQUALIFIED.




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                                                                                                                                SBD 1
                                                           INVITATION TO BID
     YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL DEPARTMENT OF HEALTH

BID NUMBER: NDOH 27 / 2010-2011                       CLOSING DATE: 15 February 2011               CLOSING TIME: 11:00

DESCRIPTION: Appointment of a service provider for the meeting venue; staff & equipment for the national nursing summit
to be held in South Africa from 27 to 30 March 2011.

The successful bidder will be required to fill in and sign a written Contract Form (SBD 7.2)

BID DOCUMENTS MAY BE POSTED TO: Department of Health, Private Bag X 828, Pretoria , 0001. Att: Mr. L. Makhafola /
Mr T Prinsloo

OR

DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)
Department of National Health, c/o Struben and Andries streets, Civitas building, Pretoria

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted
for consideration.

The bid box is generally open 24 hours a day, 7 days a week.
Underneath you will find a map of where the BID box is situated.

PRETORIA CITY CENTRE
                                            Bloed

                                                                       Civitas
                                                                       Building
                                                                           Tender Box
                                                                                  [x ]


                                            Struben


                                                                                                                 Van der Walt
                              Paul Kruger
       Bosman




                                                                                         Andries




                                            Proes




                                            Vermeulen




ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER
SPECIAL CONDITIONS OF CONTRACT




                4 of 69
                              THE FOLLOWING PARTICULARS MUST BE FURNISHED
                       (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)
BIDDER                                  ………………………………………………………………………………………………………………………

POSTAL ADDRESS                          ………………………………………………………………………………………………………………….

STREET ADDRESS                          …………………………………………………………………………………………………………………

TELEPHONE NUMBER                        CODE……………NUMBER………………………………………………………………………………..

CELLPHONE NUMBER                        …………………………………………………………………………………………………………………

FACSIMILE NUMBER                        CODE ………… .NUMBER…………………………………………………………………………………

VAT REGISTRATION NUMBER                 …………………………………………………………………………………………………………………

CONTACT PERSON                          …………………………………………………………………………………………………………………

E-MAIL ADDRESS                          ………………………………………………………………………………………………………………….

SIGNATURE OF BIDDER                     …………………………………………………………………………………………………………………

DATE                                    …………………………………………………………………………………………………………………




PLEASE NOTE THAT THE NAME OF THE BIDDER THAT APPEARS ON THIS FORM MUST
100% CORRESPOND WITH THE NAME OR TRADE NAME ON THE TAX CLEARANCE
CERTIFICATE AND IF NOT MAY RESULT IN YOUR BID TO BE DISQUALIFIED.
Failure on the part of the bidder to sign this bid form ( SBD1 ) and thus the acknowledge and accept
the conditions in writing or to complete the attached forms, questionnaires and specifications in all
respects, may invalidate the bid.

Bids should be submitted on the official forms and should not be qualified by bidder’s own
conditions. Failure to comply with these requirements or to renounce specifically the bidder’s own
conditions of tender, when called upon to do so, may invalidate the bid.

TERMS
I/We hereby tender to supply all or any of the supplies and/or to tender all or any of the services described in
the attached documents to the Government of the Republic of South Africa on the terms and conditions and in
accordance with the specifications stipulated in the bid documents ( and which shall be taken as part of, and
incorporated into, this bid ) at the prices and on the terms regarding time for delivery and/or execution inserted
therein.

I/We agree that –

The bid herein shall remain binding upon me / us and open for acceptance during the validity indicated and
calculated from the closing date of the bid;

If I/We withdraw my/our bid within the period for which I/We have agreed that the bid shall remain open for
acceptance, or fail to fulfil the contract when called upon to do so, the Sate may, without prejudice to its other
rights, agree to the withdrawal of my/our bid or cancel the contract that may have been entered into between
me/us and the State and I/we will then pay to the State any additional expense incurred by the State having
either to accept any less favourable bid or, if fresh bids have to be invited, the additional expenditure incurred
by the invitation of fresh bids and by the subsequent acceptance of any less favourable bid, the State shall also
have the right to recover such additional expenditure by set-of against moneys which may be due or become
         5 of 69
due to me / us under this or any other bid or contract or against any guarantee or deposit that may have been
furnished by me/us or on my / our behalf for the due fulfilment of this or any other bid or contract and pending
the ascertainment of the amount of such additional expenditure to retain such moneys, guarantee or deposit as
security for any loss the Sate may sustain by reason of my / our default;

The law of the Republic of South Africa shall govern the contract created by the acceptance of my/our bid and
that I/We choose domicilium citandi et executandi in the Republic as indicated above.

I/We furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my /
our bid; that the price(s) and rate(s) quoted cover all the work/item(s) specified in the bid documents; and that
the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any
mistakes regarding price(s) and calculations will be at my /our risk.

I/We hereby accept full responsibility for the proper execution and fulfilment of all obligations and conditions
devolving on me/us under this agreement as the Principal(s) liable for the due fulfilment of this contract.

I/We agree that any action arising from this contract may in all respects be instituted against me/us and I/ we
hereby undertake to satisfy fully any sentence or judgement which may be pronounced against me / us as a
result of such action.

I/We declare that I/we have participation / no participation in the submission of any other bid for the suppliers /
services described in the attached documents. If in the affirmative, state name(s) of bidder(s) involved

……………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………….

I/We hereby declare that I/We have read and understand the above and agree to be bound by the stated terms
and conditions.

Are you duly authorised to sign the bid ?                                                   YES / NO

Has the declaration of Interest ( SBD 4 ) been duly completed
and included with the other bid forms?                                                      YES / NO

Have the company or any of its Directors, Shareholders or
Joint Venture Partners in their present or previous capacity
ever been restricted from bidding by any organ of the State ?                               YES / NO

If yes, please provide full details of restriction.
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………

SIGNATURE OF BIDDER                     ………………………………………………………………………………………………………………..

DATE                                    ………………………………………………………………………………………………………………..

CAPACITY UNDER WHICH THIS BID IS SIGNED …………………………………………………………………………………………………………………




         6 of 69
                                                                                                                       SBD 2

                    TAX CLEARANCE CERTFICATE REQUIREMENTS

It is a condition of bid that the taxes of the successful bidder must be in order, or that
satisfactory arrangements have been made with South African Revenue Service (SARS) to meet
the bidder’s tax obligations.

1        In order to meet this requirement bidders are required to complete in full the attached form TCC 001
         “Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax
         Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit
         bids.

2        SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year
         from the date of approval.

3        The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original
         and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax
         Clearance Certificate will not be acceptable.

4        In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate
         Tax Clearance Certificate.

5        Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch
         office nationally or on the website www.sars.gov.za.

6        Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,
         taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.




                                                                                   Jeyrel:\Mdk416-SBD2 tax clearance




     7 of 69
                                                               TAX CLEARANCE
                                                                                                               TCC 001
                                                               Application for a Tax Clearance
                                                               Certificate



Purpose
Select the applicable option                                                                       Tenders   Good standing

If “Good standing”, please state the purpose of this application




Particulars of applicant
Name/Legal name
(Initials & Surname
or registered name)

Trading name
(if applicable)



ID/Passport no                                                  Company/Close Corp.
                                                                registered no
Income Tax ref no                                                                    PAYE ref no   7
VAT registration no    4                                                              SDL ref no   L
Customs code                                                                          UIF ref no   U
Telephone no                                                             Fax
                           C O D E           N U M B E R                          C O D E               N U M B E R
                                                                          no
E-mail address

Physical address




Postal address




Particulars of representative (Public Officer/Trustee/Partner)

Surname

First names

ID/Passport no                                                                 Income Tax ref no

Telephone no                                                             Fax
                           C O D E           N U M B E R                          C O D E               N U M B E R
                                                                          no
E-mail address

Physical address




       8 of 69
                                                           Page 1 of 2
Particulars of tender (If applicable)
 Tender number

 Estimated Tender
 amount                R                                                             ,
 Expected duration                year(s)
 of the tender


 Particulars of the 3 largest contracts previously awarded
     Date started             Date finalised               Principal            Contact person     Telephone number              Amount




Audit

Are you currently aware of any Audit investigation against you/the company?                                                     YES       NO
If “YES” provide details




Appointment of representative/agent (Power of Attorney)

I the undersigned confirm that I require a Tax Clearance Certificate in respect of               Tenders    or   Goodstanding.

I hereby authorise and instruct                                                                            to apply to and receive from
SARS the applicable Tax Clearance Certificate on my/our behalf.




                                                                                                                 C C Y Y         M M      D D
              Signature of representative/agent                                                                                Date
 Name of
 representative/
 agent




Declaration

I declare that the information furnished in this application as well as any supporting documents is true and correct in every
respect.


                                                                                                                 C C Y Y         M M      D D
              Signature of applicant/Public Officer                                                                            Date
 Name of applicant/
 Public Officer




Notes:
 1. It is a serious offence to make a false declaration.
 2. Section 75 of the Income Tax Act, 1962, states: Any person who
     (a)   fails or neglects to furnish, file or submit any return or document as and when required by or under this Act; or
     (b)   without just cause shown by him, refuses or neglects to-
           (i)    furnish, produce or make available any information, documents or things;
           (ii)   reply to or answer truly and fully, any questions put to him ...
           As and when required in terms of this Act ... shall be guilty of an offence ...
 3. SARS will, under no circumstances, issue a Tax Clearance Certificate unless this form is completed in full.
 4. Your Tax Clearance Certificate will only be issued on presentation of your South African Identity Document or Passport (Foreigners only)
    as applicable.
       9 of 69
                                                                       Page 2 of 2
                                                                                                                                                              SBD 3.3
                                                                      PRICING SCHEDULE
                                                                        (Professional Services)



NAME OF BIDDER: ………………………………………………………………………BID NO.: NDOH 27/2010-2011……………………………………

CLOSING TIME 11:00 ON 15 February 2011


OFFER TO BE VALID FOR 90 DAYS FROM THE CLOSING DATE OF BID.

ITEM                          DESCRIPTION                                BID PRICE IN RSA CURRENCY
NO                                                                       INCLUSIVE OF VALUE ADDED TAX
APPOINTMENT OF A SERVICE PROVIDER FOR THE MEETING VENUE; STAFF & EQUIPMENT FOR THE NATIONAL NURSING SUMMIT
TO BE HELD IN SOUTH AFRICA FROM 27 TO 30 MARCH 2011.

            1. The accompanying information must be used for the formulation
               of proposals.

            2.     Bidders are required to indicate a ceiling price based on the total
                   estimated time for completion of all phases and including all
                   expenses inclusive of VAT for the project.                                         R………..…………………………………………………...

            3.     PERSONS WHO WILL BE INVOLVED IN THE PROJECT AND
                   RATES APPLICABLE (CERTIFIED INVOICES MUST BE
                   RENDERED IN TERMS HEREOF)

            4.     PERSON AND POSITION                                                                HOURLY RATE                       DAILY RATE

            --------------------------------------------------------------------------------------    R------------------------------   ---------------------------------
            --------------------------------------------------------------------------------------    R------------------------------   ---------------------------------
            --------------------------------------------------------------------------------------    R------------------------------   ---------------------------------
            --------------------------------------------------------------------------------------    R------------------------------   ---------------------------------
            --------------------------------------------------------------------------------------    R------------------------------   ---------------------------------
            5.     PHASES ACCORDING TO WHICH THE PROJECT WILL BE
                   COMPLETED, COST PER PHASE AND MAN-DAYS TO BE
                   SPENT

                   -------------------------------------------------------------------------------    R------------------------------   -------------------------- days
                   -------------------------------------------------------------------------------    R------------------------------   -------------------------- days
                   -------------------------------------------------------------------------------    R------------------------------   -------------------------- days
                   -------------------------------------------------------------------------------    R------------------------------   -------------------------- days

            5.1 Travel expenses (specify, for example rate/km and total km, class
                of airtravel, etc). Only actual costs are recoverable. Proof of the
                expenses incurred must accompany certified invoices.

                   DESCRIPTION OF EXPENSE TO BE INCURRED                                              RATE                     QUANTITY            AMOUNT

                   --------------------------------------------------------------------------------   ……………….                  ……………..             R………………..
                   --------------------------------------------------------------------------------   ……………….                  ……………..             R………………..
                   --------------------------------------------------------------------------------   ……………….                  ……………..             R………………..
                   --------------------------------------------------------------------------------   ……………….                  ……………..             R………………..

                                                                                                      TOTAL: R………………………………………………….




        10 of 69
                                                                                        -2-
                                                                                                                 Bid No.: ……………………………………

   Name of Bidder: …………………………………………………………………………………………………………………….


               5.2 Other expenses, for example accommodation (specify, eg. Three
                   star hotel, bed and breakfast, telephone cost, reproduction cost,
                   etc.). On basis of these particulars, certified invoices will be checked
                   for correctness. Proof of the expenses must accompany invoices.

                     DESCRIPTION OF EXPENSE TO BE INCURRED                                                RATE         QUANTITY   AMOUNT

                     ----------------------------------------------------------------------------------   ……………….      ……………..    R………………..
                     ----------------------------------------------------------------------------------   ……………….      ……………..    R………………..
                     ----------------------------------------------------------------------------------   ……………….      ……………..    R………………..
                     ----------------------------------------------------------------------------------   ……………….      ……………..    R………………..

                                                                                                          TOTAL: R………………………………………………….

               6.    Period required for commencement with project after
                     acceptance of bid                                                                    ……………………………………………………………….

               7.    Estimated man-days for completion of project                                         ……………………………………………………………….

               8.    Are the rates quoted firm for the full period of contract?                           ……………………………………………………………….

               9.    If not firm for the full period, provide details of the basis on which
                     adjustments will be applied for, for example consumer price index.                   ……………………………………………………………….

                                                                                                          ……………………………………………………………….
                                                                                                          ……………………………………………………………….
                                                                                                          ……………………………………………………………….




Any enquiries regarding bidding procedures may be directed to the –


Mr. L. Makhafola
Tel: (012) 395 8935
Email: Makhal@health.gov.za



Or for technical information –

Mr.C.J.Grundling
Tel: (012) 395 8312
Email: Grundj@health.gov.za




          11 of 69
                                                                                            SBD 4




                                        DECLARATION OF INTEREST

1.          Any legal person, including persons employed by the state*, or persons having a kinship with persons
            employed by the state, including a blood relationship, may make an offer or offers in terms of this
            invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view
            of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons
            employed by the state, or to persons connected with or related to them, it is required that the bidder or
            his/her authorised representative declare his/her position in relation to the evaluating/adjudicating
            authority and/or take an oath declaring his/her interest, where-

            -     the bidder is employed by the state; and/or

            -     the legal person on whose behalf the bidding document is signed, has a relationship with
                  persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where
                  it is known that such a relationship exists between the person or persons for or on whose behalf
                  the declarant acts and persons who are involved with the evaluation and or adjudication of the
                  bid.

2.          In order to give effect to the above, the following questionnaire must be completed and
            submitted with the bid.

2.1         Full Name of bidder or his or her representative: ………………………………………………………….

2.2         Identity Number: …………………………………………………………………………………………………

2.3         Position occupied in the Company (director, shareholder etc): ………………………………………………

2.4         Company Registration Number: ………………………………………………………………………..…….

2.5         Tax Reference Number: ………………………………………………………………………………….………

2.6         VAT Registration Number: ………………………………………………………………………………....




* “State” means –
           (a) any national or provincial department, national or provincial public entity or constitutional institution
               within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);
           (b) any municipality or municipal entity;
           (c) provincial legislature;
           (d) national Assembly or the national Council of provinces; or
           (e) Parliament.




2.7        Are you or any person connected with the bidder                   YES / NO
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                                                              -2-
            presently employed by the state?

  2.7.1     If so, furnish the following particulars:

            Name of person / director / shareholder/ member:       ……....………………………………
            Name of state institution to which the person is connected:  ………………………………………
            Position occupied in the state institution:                   ………………………………………

            Any other particulars:
            ………………………………………………………………
            ………………………………………………………………
            ………………………………………………………………

  2.8       Did you or your spouse, or any of the company’s directors /     YES / NO
            shareholders / members or their spouses conduct business
             with the state in the previous twelve months?

  2.8.1     If so, furnish particulars:
            …………………………………………………………………..
            …………………………………………………………………..
            …………………………………………………………………...

  2.9          Do you, or any person connected with the bidder, have
               any relationship (family, friend, other) with a person
               employed by the state and who may be involved with the
               evaluation and or adjudication of this bid?

  2.9.1        If so, furnish particulars.

              …………………………………………………………………
              …………………………………………………………………                                     YES / NO
              ………………………………………………………………….

  2.10          Are you, or any person connected with the bidder,
               aware of any relationship (family, friend, other) between
               the bidder and any person employed by the state who
               may be involved with the evaluation and or adjudication of
               this bid?

  2.10.1       If so, furnish particulars.

            …………………………………………………………………                                         2.11     Do you or any of the
            …………………………………………………………………                                                  directors /shareholders/
            ………………………………………………………………                                                   members of the company
                                                                                       have any interest in any
                                                                                       other related companies
YES / NO                                                                               whether or not they are
                                                                                       bidding for this contract?




           13 of 69
                                           -3-

  2.11.1 If so, furnish particulars:

             …………………………………………………………………
             …………………………………………………………………
             …………………………………………………………………
YES / NO


                                         DECLARATION

         I, THE UNDERSIGNED (NAME)………………………………………………………………………


         CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.11.1 ABOVE IS
         CORRECT.
         I ACCEPT THAT THE STATE MAY ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE
         GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.


         …………………………………..               ..……………………………………………
            Signature                            Date

         ………………………………….                ………………………………………………
            Position                            Name of bidder




  14 of 69
                                                                                                      SBD 6.1
 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
             PROCUREMENT REGULATIONS 2001

                                                 PURCHASES

This preference form must form part of all bids invited. It contains general information and serves as
a claim form for Historically Disadvantaged Individual (HDI) preference points as well as a
summary for preference points claimed for attainment of other specified goals
NB:        BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,
           DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF EQUITY OWNERSHIP BY
           HISTORICALLY DISADVANTAGED INDIVIDUALS (HDIs), AS PRESCRIBED IN THE
           PREFERENTIAL PROCUREMENT REGULATIONS, 2001.


1.         GENERAL CONDITIONS

1.1        The following preference point systems are applicable to all bids:

           -       the 80/20 system for requirements with a Rand value of up to R500 000; and
           -       the 90/10 system for requirements with a Rand value above R500 000.

1.2        The value of this bid is estimated to exceed R500 000 and therefore the 90/10 system shall be
           applicable.

1.3        Preference points for this bid shall be awarded for:

           (a)     Price; and
           (b)     Specific contract participation goals, as specified in the attached forms.

1.3.1      The points for this bid are allocated as follows:

                                                                                           POINTS
1.3.1.1    PRICE                                                                           90


1.3.1.2    SPECIFIC CONTRACT PARTICIPATION GOALS

           (a)       Historically Disadvantaged Individuals:

           (i)       who had no franchise in national elections before
                     the 1983 and 1993 Constitutions                                            5
           (ii)      who is a female                                                            2
           (iii)     who has a disability                                                       1

           (b)       Other specific goals (goals of the RDP- plus local manufacture)
           (i)       SMME                                                            2
           (ii)                                                                      0
           (iii)                                                                     0
           (iv)                                                                      0

           Total points for Price, HDIs and other RDP-
           goals must not exceed                                                                100

           Separate Preference Points Claim Forms will be used for the promotion of the specific goals for
           which points have been allocated in paragraph 1.3.1.2 (b) above.


1.4        Failure on the part of a bidder to fill in and/or to sign this form may be interpreted to mean that
15 of 69
                                                           2
            preference points are not claimed.

1.5.        The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time
            subsequently, to substantiate any claim in regard to preferences, in any manner required by the
            purchaser.

2.          GENERAL DEFINITIONS

2.1         “Acceptable bid” means any bid which, in all respects, complies with the specifications and conditions
            of bid as set out in the bid document.

2.2         “Bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of
            state for the provision of goods, works or services.

2.3         “Comparative price” means the price after the factors of a non-firm price and all unconditional
            discounts that can be utilised have been taken into consideration.

2.4         “Consortium or joint venture” means an association of persons for the purpose of combining their
            expertise, property, capital, efforts, skills and knowledge in an activity for the execution of a contract.

2.5         “Contract” means the agreement that results from the acceptance of a bid by an organ of state.

2.6         “Specific contract participation goals” means the goals as stipulated in the Preferential Procurement
            Regulations 2001.

2.6.1       In addition to above-mentioned goals, the Regulations [12.(1)] also make provision for organs of state to
            give particular consideration to procuring locally manufactured products.

2.7         “Control” means the possession and exercise of legal authority and power to manage the assets,
            goodwill and daily operations of a business and the active and continuous exercise of appropriate
            managerial authority and power in determining the policies and directing the operations of the business.

2.8         “Disability” means, in respect of a person, a permanent impairment of a physical, intellectual, or
            sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or
            within the range, considered normal for a human being.

2.9        “Equity Ownership” means the percentage ownership and control, exercised by individuals within an
           enterprise.

2.10       “Historically Disadvantaged Individual (HDI)” means a South African citizen

            (1)   who, due to the apartheid policy that had been in place, had no franchise in national elections
                  prior to the introduction of the Constitution of the Republic of South Africa, 1983 (Act No 110 of
                  1983) or the Constitution of the Republic of South Africa, 1993, (Act No 200 of 1993) (“the interim
                  Constitution); and/or

            (2)   who is a female; and/or

            (3)   who has a disability:

                  provided that a person who obtained South African citizenship on or after the coming to effect of
                  the Interim Constitution, is deemed not to be a HDI;

2.11        “Management” means an activity inclusive of control and performed on a daily basis, by any person
            who is a principal executive officer of the company, by whatever name that person may be designated,
            and whether or not that person is a director.

2.12        “Owned” means having all the customary elements of ownership, including the right of decision-making
            and sharing all the risks and profits commensurate with the degree of ownership interests as
            demonstrated by an examination of the substance, rather than the form of ownership arrangements.

2.13        “Person” includes reference to a juristic person.
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                                                         3
2.14       “Rand value” means the total estimated value of a contract in Rand denomination that is calculated at
           the time of bid invitations and includes all applicable taxes and excise duties.

2.15       “Small, Medium and Micro Enterprises (SMMEs) bears the same meaning assigned to this
           expression in the National Small Business Act, 1996 (No 102 of 1996).

2.16       “Sub-contracting” means the primary contractor’s assigning or leasing or making out work to, or
           employing another person to support such primary contractor in the execution of part of a project in
           terms of the contract.

2.17       “Trust” means the arrangement through which the property of one person is made over or bequeathed
           to a trustee to administer such property for the benefit of another person.

2.18       “Trustee” means any person, including the founder of a trust, to whom property is bequeathed in order
           for such property to be administered for the benefit of another person.

3.         ESTABLISHMENT OF HDI EQUITY OWNERSHIP IN AN ENTERPRISE

3.1        Equity ownership shall be equated to the percentage of an enterprise which is owned by individuals
           classified as HDIs, or in the case of a company, the percentage shares that are owned by individuals
           classified as HDIs, who are actively involved in the management and daily business operations of the
           enterprise and exercise control over the enterprise, commensurate with their degree of ownership.

3.2        Where individuals are not actively involved in the management and daily business operations and do not
           exercise control over the enterprise commensurate with their degree of ownership, equity ownership
           may not be claimed.

4.         ADJUDICATION USING A POINT SYSTEM

4.1        The bidder obtaining the highest number of points will be awarded the contract.

4.2        Preference points shall be calculated after prices have been brought to a comparative basis.

4.3        Points scored will be rounded off to 2 decimal places.

4.4        In the event of equal points scored, the bid will be awarded to the bidder scoring the highest number of
           points for specified goals.

5.         POINTS AWARDED FOR PRICE

5.1        THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

           A maximum of 80 or 90 points is allocated for price on the following basis:




                                          80/20               or              90/10


                                          Pt     P min                            Pt     P min
                            Ps 80 1                          or     Ps 90 1
                                               P min                                   P min




17 of 69
                                                            4
             Where

             Ps      =      Points scored for price of bid under consideration

             Pt      =      Rand value of bid under consideration

             Pmin    =      Rand value of lowest acceptable bid

6.         Points awarded for historically disadvantaged individuals

6.1        In terms of Regulation 13 (2) preference points for HDI’s are calculated on their percentage shareholding
           in a business, provided that they are actively involved in and exercise control over the enterprise. The
           following formula is prescribed in Regulation 13 (5) (c):

                                     EP
                     NEP    NOP
                                     100
           Where

           NEP = Points awarded for equity ownership by an HDI

           NOP = The maximum number of points awarded for equity ownership by an HDI in that specific category

           EP = The percentage of equity ownership by an HDI within the enterprise or business, determined in
                accordance with the definition of HDI’s.

6.2        Equity claims for a trust will only be allowed in respect of those persons who are both trustees and
           beneficiaries and who are actively involved in the management of the trust.

6.3        Documentation to substantiate the validity of the credentials of the trustees contemplated above must be
           submitted.

6.4        Listed companies and tertiary institutions do not qualify for HDI preference points.

6.5        A consortium or joint venture may, based on the percentage of the contract value managed or executed by
           their HDI-members, be entitled to preference points in respect of an HDI.

6.6        A person awarded a contract as a result of preference for contracting with, or providing equity ownership to
           an HDI, may not subcontract more than 25% of the value of the contract to a person who is not an HDI or
           does not qualify for the same number or more preference for equity ownership.

7.         BID DECLARATION

7.1        Bidders who claim points in respect of equity ownership must complete the Bid Declaration at the end of
           this form.

8.         EQUITY OWNERSHIP CLAIMED IN TERMS OF PARAGRAPH 2.10 ABOVE.                                POINTS TO BE
           CALCULATED FROM INFORMATION FURNISHED IN PARAGRAPH 9.8.

           Ownership                        Percentage owned                            Points claimed
8.1        Equity ownership by persons who
           had no franchise in the national
           elections                                   %                                …………………

8.2        Equity ownership by women                            %                        ……… ……….

8.3        Equity ownership by disabled persons*                %                       …………………

           *If points are claimed for disabled persons, indicate nature of impairment (see paragraph 2.8 above)

           …………………………………………………………………………………………………………………….
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                                                                                  5
9     DECLARATION WITH REGARD TO EQUITY

9.1        Name of firm                                         :.............................................................................................

9.2        VAT registration number                              :.............................................................................................

9.3        Company registration number                          :…………………………………………………………………….
                    :
9.4        TYPE OF FIRM

        Partnership
        One person business/sole trader
        Close corporation
        Company
        (Pty) Limited
[TICK APPLICABLE BOX]

9.5        DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

………….. ..................................................................................................................................................
……………….............................................................................................................................................
…………….. ..............................................................................................................................................

9.6        COMPANY CLASSIFICATION

           Manufacturer
           Supplier
           Professional service provider
           Other service providers, e.g. transporter, etc.
           [TICK APPLICABLE BOX]

9.7        TOTAL NUMBER OF YEARS THE FIRM HAS BEEN IN BUSINESS? ……………………………………

9.8         List all Shareholders by Name, Position, Identity Number, Citizenship, HDI status and ownership, as
            relevant. Information to be used to calculate the points claimed in paragraph 8.

                                                                                                                         * HDI Status
                                                                                                              No                                            %
                         Date/Position                                           Date RSA                                                                   of
      Name                occupied in                 ID Number                  Citizenship              franchise
                                                                                                            prior to         Women             Disabled business /
                          Enterprise                                              obtained                                                              enterprise
                                                                                                          elections
                                                                                                                                                         owned




*Indicate YES or NO
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                                                           6


9.9        Consortium / Joint Venture

9.9.1      In the event that preference points are claimed for HDI members by consortia / joint ventures,
           the following information must be furnished in order to be entitled to the points claimed in respect
           of the HDI member:


Name of HDI member (to                        be               Percentage (%) of the contract value
consistent with paragraph 9.8)                                 managed or executed by the HDI member




20 of 69
                                                           7

9.10       I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of the firm
            certify that points claimed, based on the equity ownership, indicated in paragraph 8 of the
            foregoing certificate, qualifies the firm for the preference(s) shown and I / we acknowledge that:

           (i)      The information furnished is true and correct.

           (ii)     The Equity ownership claimed is in accordance with the General Conditions as
                    indicated in paragraph 1 of this form.

           (iii)    In the event of a contract being awarded as a result of points claimed as shown in
                    paragraph 8, the contractor may be required to furnish documentary proof to the
                    satisfaction of the purchaser that the claims are correct.

           (iv)     If the claims are found to be incorrect, the purchaser may, in addition to any other
                    remedy it may have -

                     (a)     recover costs, losses or damages it has incurred or suffered as a result of that
                             person’s conduct;

                     (b)     cancel the contract and claim any damages which it has suffered as a result of
                             having to make less favourable arrangements due to such cancellation;

                     (c)    impose a financial penalty more severe than the theoretical financial preference
                            associated with the claim which was made in the bid; and

9.11       Please note all details supplied on this form will be verified with the Department of Trade
           and Industry and if there are any differences ( names of shareholders etc. ) you will be
           automatically disqualified for any preference points claimed.


           WITNESSES:



1.         ………………………………………

                                                                   ……………………………………
                                                                   SIGNATURE(S)OF BIDDER(S)




2.         ………………………………………


                                                                   DATE:………………………………..

                                                                   ADDRESS:…………………………..

                                                                   ….…………………………………….

                                                                   ……………………………………….

                                                                   …………….…………………………




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                                                                                                                   SBD 6.3
           PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT
                                      REGULATIONS 2001
                              PROMOTION OF SMALL BUSINESSES



NB:         BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND
            DIRECTIVES SPECIFIED IN CLAIM FORM SBD 6.1 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2001

1.          Regulation 17 (3) (c) of the Preferential Procurement Regulations makes provision for the promotion of small
            businesses within the preference point systems.

2.          SPECIFIC GOAL                                                                   POINTS ALLOCATED

            The promotion of small businesses as defined in the National
            Small Business Act, 1996 (Act 102 of 1996).                                     ………2………………………….

3.          BID DECLARATION

            Bidders who wish to claim points in respect of this goal must complete paragraph 5 below.

4.          POINTS CLAIMED

            Indicate whether the points allocated for this goal is claimed.                          Yes / No

5.          INFORMATION FURNISHED WITH REGARD TO THE PROMOTION OF SMALL BUSINESSES

5.1         Indicate whether the company is a small, medium or
            micro enterprise as defined by the National Small
            Business Act, 1996 (Act 102 of 1996).                                                    Yes / No

5.1.1       If the response to paragraph 5.1 is yes, the following must be completed:

5.1.1.1     Sector or sub-sector in accordance with the Standard Industrial                 ………………………………..
            Classification

5.1.1.2     Size or class                                                                   ………………………………..

5.1.1.3     Total full-time equivalent of paid employees                                    ………………………………...

5.1.1.4     Total annual turnover                                                           ………………………………...

5.1.1.5     Total gross asset value (fixed property excluded)                               ………………………………..

5.1.1.6     Points claimed hereunder must be based on value added, excluding profit and overheads but including and not
            limited to local manufacture, packaging and distribution to this specific bid.

5.1.1.7     The purchaser shall indicate the different categories of percentage value added as well as the points allocated
            for each category. These categories may vary from industry to industry. The bidder is compelled to indicate
            for which category he/she is bidding and the relevant preference points claimed.
              Percentage Value Added Points Allocated                 Points Claimed
              5 – 10                        0.50
              11 – 15                       1.00
              16 – 20                       1.50
              21+                           2.00

5.1.1.8     Please furnish details of value added:
22 of 69
           …………………………………………………………………………………………………………………………………
           …………………………………………………………………………………………………………………………………

5.1.1.9    If required, the information supplied above must be substantiated by
           an external auditors certificate and the relevant documentation.

5.2        Indicate whether the company is actively involved in the
           promotion of small businesses, as defined in the National
           Small Business Act, 1996 (Act 102 of 1996), by subcontracting/
           outsourcing any of the business functions of the company to
           local small businesses inter alia manufacturing, packaging, distribution etc.              Yes / No

5.2.1      If the response in paragraph 5.2 is yes, paragraphs 5.1.1.1 to 5.1.1.5
           as well as the following must be completed:

5.2.1.1    Specific business function(s) subcontracted/outsourced                           ………………….……………..

5.2.1.2    Name of small business                                                           ………………………………..

5.2.1.3    Address and telephone number of small business as well
           as contact person

           ……………………………………………………………………………………………………………………………….

           ……………………………………………………………………………………………………………………………….

5.2.1.4    Points claimed hereunder must be based on outsourced business to small businesses as a percentage of
           annual turnover for the previous financial year(s).

5.2.1.5    The purchaser shall indicate the different categories of percentage value added as well as the points allocated for
           each category. These categories may vary from industry to industry. The bidder is compelled to indicate for which
           category he/she is bidding and the relevant preference points claimed.

            Percentage of              Points Allocated          Points Claimed
            Turnover
            0.25 – 0.50                0.25
            0.51 – 1.00                0.50
            1.01 – 1.50                1.00
            1.51 – 2.00                1.50
            2.01 – 2.50                2.00


5.2.1.6    If required information supplied above must be substantiated by
           an external auditors certificate and the relevant documentation.

5.3        Total points claimed under par. 5.1.1.6 and 5.2.1.4 will not exceed the maximum of 2 points allocated for this
           specific goal.




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                                                             -3-


6.         BID DECLARATION

           I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of the firm declare that
           points claimed, based on promotion of small, medium or micro enterprises, qualifies the firm for the point(s)
           shown and I / we acknowledge that:

           (i)     The information furnished is true and correct.


           (ii)    In the event of a contract being awarded as a result of points claimed, the contractor may be required to
                   furnish documentary proof to the satisfaction of the purchaser that the claims are correct.

           (iii)   If the claims are found to be incorrect, the purchaser may, in addition to any other remedy it may have -

                   (a)   recover all costs, losses or damages it has incurred or suffered as a result of that person’s
                         conduct;

                   (b)   cancel the contract and claim any damages which it has suffered as a result of having to make
                         less favourable arrangements due to such cancellation;

                   (c)   impose a financial penalty more severe than the theoretical financial preference associated with
                         the claim which was made in the bid; and



WITNESSES:



1.         ………………………………………
                                                                          …………………………………….
                                                                          SIGNATURE(S) OF BIDDER(S)




2.         ………………………………………                                    DATE: ………………………………………




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                                                                                                                     SBD 7.2



                       CONTRACT FORM - RENDERING OF SERVICES
THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE
PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE
PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS
FOR THEIR RESPECTIVE RECORDS.

                       PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)
1.        I hereby undertake to render services described in the attached bidding documents to (name of the
          institution)……………………………………. in accordance with the requirements and task directives / proposals
          specifications stipulated in Bid Number………….……….. at the price/s quoted. My offer/s remain binding upon
          me and open for acceptance by the Purchaser during the validity period indicated and calculated from the closing
          date of the bid .

2.        The following documents shall be deemed to form and be read and construed as part of this agreement:

          (i)      Bidding documents, viz
                   -        Invitation to bid
                   -        Tax clearance certificate
                   -        Pricing schedule(s)
                   -        Filled in task directive/proposal
                   -        Preference Certificates in terms of the Preferential Procurement Regulations 2001
                   -        Declaration of interest
                   -        Special Conditions of Contract;
          (ii)     General Conditions of Contract; and
          (iii)    Other (specify)

3.        I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)
          quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my
          obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

4.        I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on
          me under this agreement as the principal liable for the due fulfillment of this contract.

5.        I declare that I have no participation in any collusive practices with any bidder or any other person regarding this
          or any other bid.

6.        I confirm that I am duly authorised to sign this contract.

          NAME (PRINT)                …………………………….
                                                                         WITNESSES
          CAPACITY                    …………………………….
                                                                         1    …….…………………………….
          SIGNATURE                   …………………………….
                                                                         2    ……….………………………….
          NAME OF FIRM                …………………………….
                                                                         DATE: ……………………………..
          DATE                       …………………………….




     25 of 69
                                                                2

                                                                                                                   SBD 7.2



                             CONTRACT FORM - RENDERING OF SERVICES

                             PART 2 (TO BE FILLED IN BY THE PURCHASER)

1.        I……………………………………………. in my capacity as……………………...………………………………..
          accept your bid under reference number ………………dated………………………for the rendering of services
          indicated hereunder and/or further specified in the annexure(s).

2.        An official order indicating service delivery instructions is forthcoming.

3.        I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract,
          within 30 (thirty) days after receipt of an invoice.



                                                                                            PREF POINTS     PREF POINTS
                       DESCRIPTION OF                    PRICE (VAT       COMPLETION
                                                                                            CLAIMED FOR     CLAIMED FOR
                          SERVICE                           INCL)            DATE
                                                                                                HDIs         RDP GOALS




4.        I confirm that I am duly authorised to sign this contract.


SIGNED AT ………………………………………ON………………………………..


NAME (PRINT)                ………………………………………….

SIGNATURE                   …………………………………………

OFFICIAL STAMP                                                                         WITNESSES

                                                                                       1   ….…………………………….

                                                                                       2   …..…………………………….

                                                                                       DATE: ……………………………..




     26 of 69
                                                                                                             SBD 8

               DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT
                                    PRACTICES

           1       This Standard Bidding Document must form part of all bids invited.

           2       It serves as a declaration to be used by institutions in ensuring that when goods
                   and services are being procured, all reasonable steps are taken to combat the
                   abuse of the supply chain management system.

           3       The bid of any bidder may be disregarded if that bidder, or any of its directors
                   have-

                   a. abused the institution’s supply chain management system;
                   b. committed fraud or any other improper conduct in relation to such system; or
                   c. failed to perform on any previous contract.

           4       In order to give effect to the above, the following questionnaire must be
                   completed and submitted with the bid.

    Item Question                                                                                      Yes     No
    4.1  Is the bidder or any of its directors listed on the National Treasury’s database as           Yes     No
               companies or persons prohibited from doing business with the public sector?
               (Companies or persons who are listed on this database were informed in writing
               of this restriction by the National Treasury after the audi alteram partem rule
               was applied).

    4.1.1 If so, furnish particulars:


    4.2        Is the bidder or any of its directors listed on the Register for Tender Defaulters in   Yes     No
               terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12
               of 2004)?
               To access this Register enter the National Treasury’s website,
               www.treasury.gov.za, click on the icon “Register for Tender Defaulters” or
               submit your written request for a hard copy of the Register to facsimile number
               (012) 3265445.

    4.2.1 If so, furnish particulars:


    4.3        Was the bidder or any of its directors convicted by a court of law (including a court   Yes     No
               outside of the Republic of South Africa) for fraud or corruption during the past five
               years?

    4.3.1 If so, furnish particulars:


    4.4        Was any contract between the bidder and any organ of state terminated during the past   Yes     No
               five years on account of failure to perform on or comply with the contract?

    4.4.1 If so, furnish particulars:



27 of 69
                                                              SBD 8

                             CERTIFICATION

       I, THE UNDERSIGNED (FULL NAME)…………………………………………………
       CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION
       FORM IS TRUE AND CORRECT.

       I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT,
       ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION
       PROVE TO BE FALSE.


       ………………………………………...                    …………………………..
       Signature                             Date

       ……………………………………….                      …………………………..
       Position                              Name of Bidder
                                                              Js365bW




28 of 69
                                                                                                                                   SBD 9
                       CERTIFICATE OF INDEPENDENT BID DETERMINATION

1          This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2           Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an
            agreement between, or concerted practice by, firms, or a decision by an association of
            firms, if it is between parties in a horizontal relationship and if it involves collusive
            bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot
            be justified under any grounds.

3          Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities
           must take all reasonable steps to prevent abuse of the supply chain management
           system and authorizes accounting officers and accounting authorities to:

           a.        disregard the bid of any bidder if that bidder, or any of its directors have abused
                     the institution’s supply chain management system and or committed fraud or any
                     other improper conduct in relation to such system.

           b.        cancel a contract awarded to a supplier of goods and services if the supplier
                     committed any corrupt or fraudulent act during the bidding process or the
                     execution of that contract.

4          This SBD serves as a certificate of declaration that would be used by institutions to
           ensure that, when bids are considered, reasonable steps are taken to prevent any form
           of bid-rigging.
5          In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)
           must be completed and submitted with the bid:


¹ Includes price quotations, advertised competitive bids, limited bids and proposals.


² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or
lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid
rigging is, therefore, an agreement between competitors not to compete.




29 of 69
                                                                                                 SBD 9


                        CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:
________________________________________________________________________
                                      (Bid Number and Description)


in response to the invitation for the bid made by:
______________________________________________________________________________
                                           (Name of Institution)


do hereby make the following statements that I certify to be true and complete in every respect:


I certify, on behalf of:_______________________________________________________that:
                                            (Name of Bidder)
    1. I have read and I understand the contents of this Certificate;
    2. I understand that the accompanying bid will be disqualified if this Certificate is found not
           to be true and complete in every respect;
    3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying
           bid, on behalf of the bidder;
    4. Each person whose signature appears on the accompanying bid has been authorized by
           the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;
    5. For the purposes of this Certificate and the accompanying bid, I understand that the
           word “competitor” shall include any individual or organization, other than the bidder,
           whether or not affiliated with the bidder, who:


                  (a)     has been requested to submit a bid in response to this bid invitation;
                  (b)     could potentially submit a bid in response to this bid invitation, based on
                          their qualifications, abilities or experience; and
                  (c)     provides the same goods and services as the bidder and/or is in the same
                          line of business as the bidder




30 of 69
                                                                                                                                      SBD 9


     6. The bidder has arrived at the accompanying bid independently from, and without
           consultation, communication, agreement or arrangement with any competitor. However

           communication between partners in a joint venture or consortium will not be construed

           as collusive bidding.
     7.     In particular, without limiting the generality of paragraphs 6 above, there has been no
           consultation, communication, agreement or arrangement with any competitor regarding:
                      (a)        prices;
                      (b)        geographical area where product or service will be rendered (market
                                 allocation)
                      (c)        methods, factors or formulas used to calculate prices;
                      (d)         the intention or decision to submit or not to submit, a bid;
                      (e)         the submission of a bid which does not meet the specifications and
                                 conditions of the bid; or
                      (f)       bidding with the intention not to win the bid.
     8. In addition, there have been no consultations, communications, agreements or
           arrangements with any competitor regarding the quality, quantity, specifications and
           conditions or delivery particulars of the products or services to which this bid invitation
           relates.
     9. The terms of the accompanying bid have not been, and will not be, disclosed by the
           bidder, directly or indirectly, to any competitor, prior to the date and time of the official
           bid opening or of the awarding of the contract.



³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill
and knowledge in an activity for the execution of a contract.




31 of 69
                                                                                            SBD 9


     10. I am aware that, in addition and without prejudice to any other remedy provided to
           combat any restrictive practices related to bids and contracts, bids that are suspicious
           will be reported to the Competition Commission for investigation and possible imposition
           of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998
           and or may be reported to the National Prosecuting Authority (NPA) for criminal
           investigation and or may be restricted from conducting business with the public sector
           for a period not exceeding ten (10) years in terms of the Prevention and Combating of
           Corrupt Activities Act No 12 of 2004 or any other applicable legislation.




      …………………………………………………                                              …………………………………
     Signature                                                         Date


     ………………………………………………….                                              …………………………………
     Position                                                          Name of Bidder
                                                                                            Js914w 2




                                                                                                  4
32 of 69
                                                                  Annexure A

                   GOVERNMENT PROCUREMENT

           GENERAL CONDITIONS OF CONTRACT




           NOTES

           The purpose of this document is to:

           (i)       Draw special attention to certain general conditions
                     applicable to government bids, contracts and orders; and
           (ii)      To ensure that clients be familiar with regard to the rights
                     and obligations of all parties involved in doing business
                     with government.


           In this document words in the singular also mean in the plural
           and vice versa and words in the masculine also mean in the
           feminine and neuter.

                  The General Conditions of Contract will form part of
                    all bid documents and may not be amended.

                  Special Conditions of Contract (SCC) relevant to a specific
                     bid, should be compiled separately for every bid (if
                     (applicable) and will supplement the General Conditions
                     of Contract. Whenever there is a conflict, the provisions
                     in the SCC shall prevail.




                                                                                    1
33 of 69
                      TABLE OF CLAUSES


    1.     Definitions
    2.     Application
    3.     General
    4.     Standards
    5.     Use of contract documents and information; inspection
    6.     Patent rights
    7.     Performance security
    8.     Inspections, tests and analysis
    9.     Packing
    10.    Delivery and documents
    11.    Insurance
    12.    Transportation
    13.    Incidental services
    14.    Spare parts
    15.    Warranty
    16.    Payment
    17.    Prices
    18.    Contract amendments
    19.    Assignment
    20.    Subcontracts
    21.    Delays in the supplier’s performance
    22.    Penalties
    23.    Termination for default
    24.    Dumping and countervailing duties
    25.    Force Majeure
    26.    Termination for insolvency
    27.    Settlement of disputes
    28.    Limitation of liability
    29.    Governing language
    30.    Applicable law
    31.    Notices
    32.    Taxes and duties
    33.    National Industrial Participation Programme (NIPP)




                                                                   2
34 of 69
                           General Conditions of Contract


    1. Definitions   1.      The following terms shall be interpreted as indicated:


                     1.1     “Closing time” means the date and hour specified in the bidding
                             documents for the receipt of bids.

                     1.2     “Contract” means the written agreement entered into between the
                             purchaser and the supplier, as recorded in the contract form signed by
                             the parties, including all attachments and appendices thereto and all
                             documents incorporated by reference therein.

                     1.3     “Contract price” means the price payable to the supplier under the
                             contract for the full and proper performance of his contractual
                             obligations.

                     1.4     “Corrupt practice” means the offering, giving, receiving, or soliciting
                             of any thing of value to influence the action of a public official in the
                             procurement process or in contract execution.

                     1.5     "Countervailing duties" are imposed in cases where an enterprise
                             abroad is subsidized by its government and encouraged to market its
                             products internationally.

                     1.6     “Country of origin” means the place where the goods were mined,
                             grown or produced or from which the services are supplied. Goods are
                             produced when, through manufacturing, processing or substantial and
                             major assembly of components, a commercially recognized new
                             product results that is substantially different in basic characteristics or
                             in purpose or utility from its components.

                     1.7     “Day” means calendar day.

                     1.8     “Delivery” means delivery in compliance of the conditions of the
                             contract or order.

                     1.9     “Delivery ex stock” means immediate delivery directly from stock
                             actually on hand.

                     1.10 “Delivery into consignees store or to his site” means delivered and
                          unloaded in the specified store or depot or on the specified site in
                          compliance with the conditions of the contract or order, the supplier
                          bearing all risks and charges involved until the supplies are so
                          delivered and a valid receipt is obtained.

                     1.11 "Dumping" occurs when a private enterprise abroad market its goods
                          on own initiative in the RSA at lower prices than that of the country of
                          origin and which have the potential to harm the local industries in the
                          RSA.

                     1.12 ”Force majeure” means an event beyond the control of the supplier and
                          not involving the supplier’s fault or negligence and not foreseeable.


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                 Such events may include, but is not restricted to, acts of the purchaser
                 in its sovereign capacity, wars or revolutions, fires, floods, epidemics,
                 quarantine restrictions and freight embargoes.

           1.13 “Fraudulent practice” means a misrepresentation of facts in order to
                influence a procurement process or the execution of a contract to the
                detriment of any bidder, and includes collusive practice among bidders
                (prior to or after bid submission) designed to establish bid prices at
                artificial non-competitive levels and to deprive the bidder of the
                benefits of free and open competition.

           1.14 “GCC” means the General Conditions of Contract.

           1.15 “Goods” means all of the equipment, machinery, and/or other materials
                  that the supplier is required to supply to the purchaser under the
                contract.

           1.16 “Imported content” means that portion of the bidding price represented
                by the cost of components, parts or materials which have been or are
                still to be imported (whether by the supplier or his subcontractors) and
                which costs are inclusive of the costs abroad, plus freight and other
                direct importation costs such as landing costs, dock dues, import duty,
                sales duty or other similar tax or duty at the South African place of
                entry as well as transportation and handling charges to the factory in
                the Republic where the supplies covered by the bid will be
                manufactured.

           1.17 “Local content” means that portion of the bidding price which is not
                included in the imported content provided that local manufacture does
                take place.

           1.18 “Manufacture” means the production of products in a factory using
                labour, materials, components and machinery and includes other
                related value-adding activities.

           1.19 “Order” means an official written order issued for the supply of goods
                or works or the rendering of a service.

           1.20 “Project site,” where applicable, means the place indicated in bidding
                documents.

           1.21 “Purchaser” means the organization purchasing the goods.

           1.22 “Republic” means the Republic of South Africa.

           1.23 “SCC” means the Special Conditions of Contract.

           1.24 “Services” means those functional services ancillary to the supply of
                the goods, such as transportation and any other incidental services,
                such as installation, commissioning, provision of technical assistance,
                training, catering, gardening, security, maintenance and other such
                obligations of the supplier covered under the contract.

           1.25 “Written” or “in writing” means handwritten in ink or any form of
                electronic or mechanical writing.


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    2. Application     2.1   These general conditions are applicable to all bids, contracts and orders
                             including bids for functional and professional services, sales, hiring,
                             letting and the granting or acquiring of rights, but excluding
                             immovable property, unless otherwise indicated in the bidding
                             documents.

                       2.2   Where applicable, special conditions of contract are also laid down to
                             cover specific supplies, services or works.

                       2.3   Where such special conditions of contract are in conflict with these
                             general conditions, the special conditions shall apply.

    3. General         3.1   Unless otherwise indicated in the bidding documents, the purchaser
                             shall not be liable for any expense incurred in the preparation and
                             submission of a bid. Where applicable a non-refundable fee for
                             documents may be charged.

                       3.2   With certain exceptions, invitations to bid are only published in the
                             Government Tender Bulletin. The Government Tender Bulletin may be
                             obtained directly from the Government Printer, Private Bag X85,
                             Pretoria 0001, or accessed electronically from www.treasury.gov.za

    4. Standards       4.1   The goods supplied shall conform to the standards mentioned in the
                             bidding documents and specifications.

    5. Use of          5.1   The supplier shall not, without the purchaser’s prior written consent,
    contract                 disclose the contract, or any provision thereof, or any specification,
    documents                plan, drawing, pattern, sample, or information furnished by or on
    and                      behalf of the purchaser in connection therewith, to any person other
    information;
                             than a person employed by the supplier in the performance of the
    inspection.
                             contract. Disclosure to any such employed person shall be made in
                             confidence and shall extend only so far as may be necessary for
                             purposes of such performance.

                       5.2   The supplier shall not, without the purchaser’s prior written consent,
                             make use of any document or information mentioned in GCC clause
                             5.1 except for purposes of performing the contract.

                       5.3   Any document, other than the contract itself mentioned in GCC clause
                             5.1 shall remain the property of the purchaser and shall be returned (all
                             copies) to the purchaser on completion of the supplier’s performance
                             under the contract if so required by the purchaser.

                       5.4 The supplier shall permit the purchaser to inspect the supplier’s records
                            relating to the performance of the supplier and to have them audited by
                            auditors appointed by the purchaser, if so required by the purchaser.

    6. Patent rights   6.1   The supplier shall indemnify the purchaser against all third-party
                             claims of infringement of patent, trademark, or industrial design rights
                             arising from use of the goods or any part thereof by the purchaser.

    7. Performance     7.1   Within thirty (30) days of receipt of the notification of contract award,
    security                 the successful bidder shall furnish to the purchaser the performance
                             security of the amount specified in SCC.


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                      7.2   The proceeds of the performance security shall be payable to the
                            purchaser as compensation for any loss resulting from the supplier’s
                            failure to complete his obligations under the contract.

                      7.3   The performance security shall be denominated in the currency of the
                            contract, or in a freely convertible currency acceptable to the purchaser
                            and shall be in one of the following forms:

                            (a)     a bank guarantee or an irrevocable letter of credit issued by a
                                    reputable bank located in the purchaser’s country or abroad,
                                    acceptable to the purchaser, in the form provided in the
                                    bidding documents or another form acceptable to the
                                    purchaser; or
                            (b)     a cashier’s or certified cheque

                      7.4   The performance security will be discharged by the purchaser and
                            returned to the supplier not later than thirty (30) days following the
                            date of completion of the supplier’s performance obligations under the
                            contract, including any warranty obligations, unless otherwise
                            specified in SCC.

    8. Inspections,   8.1   All pre-bidding testing will be for the account of the bidder.
    tests and
    analyses          8.2   If it is a bid condition that supplies to be produced or services to be
                            rendered should at any stage during production or execution or on
                            completion be subject to inspection, the premises of the bidder or
                            contractor shall be open, at all reasonable hours, for inspection by a
                            representative of the Department or an organization acting on behalf of
                            the Department.

                      8.3   If there are no inspection requirements indicated in the bidding
                            documents and no mention is made in the contract, but during the
                            contract period it is decided that inspections shall be carried out, the
                            purchaser shall itself make the necessary arrangements, including
                            payment arrangements with the testing authority concerned.

                      8.4   If the inspections, tests and analyses referred to in clauses 8.2 and 8.3
                            show the supplies to be in accordance with the contract requirements,
                            the cost of the inspections, tests and analyses shall be defrayed by the
                            purchaser.

                      8.5   Where the supplies or services referred to in clauses 8.2 and 8.3 do not
                            comply with the contract requirements, irrespective of whether such
                            supplies or services are accepted or not, the cost in connection with
                            these inspections, tests or analyses shall be defrayed by the supplier.

                      8.6   Supplies and services which are referred to in clauses 8.2 and 8.3 and
                            which do not comply with the contract requirements may be rejected.

                      8.7   Any contract supplies may on or after delivery be inspected, tested or
                            analyzed and may be rejected if found not to comply with the
                            requirements of the contract. Such rejected supplies shall be held at the
                            cost and risk of the supplier who shall, when called upon, remove them
                            immediately at his own cost and forthwith substitute them with


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                               supplies which do comply with the requirements of the contract.
                               Failing such removal the rejected supplies shall be returned at the
                               suppliers cost and risk. Should the supplier fail to provide the
                               substitute supplies forthwith, the purchaser may, without giving the
                               supplier further opportunity to substitute the rejected supplies,
                               purchase such supplies as may be necessary at the expense of the
                               supplier.

                         8.8   The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
                               purchaser to cancel the contract on account of a breach of the
                               conditions thereof, or to act in terms of Clause 23 of GCC.

    9. Packing           9.1   The supplier shall provide such packing of the goods as is required to
                               prevent their damage or deterioration during transit to their final
                               destination, as indicated in the contract. The packing shall be
                               sufficient to withstand, without limitation, rough handling during
                               transit and exposure to extreme temperatures, salt and precipitation
                               during transit, and open storage. Packing, case size and weights shall
                               take into consideration, where appropriate, the remoteness of the
                               goods’ final destination and the absence of heavy handling facilities at
                               all points in transit.

                         9.2   The packing, marking, and documentation within and outside the
                               packages shall comply strictly with such special requirements as shall
                               be expressly provided for in the contract, including additional
                               requirements, if any, specified in SCC, and in any subsequent
                               instructions ordered by the purchaser.

    10. Delivery         10.1 Delivery of the goods shall be made by the supplier in accordance with
    and documents             the terms specified in the contract. The details of shipping and/or other
                              documents to be furnished by the supplier are specified in SCC.

                         10.2 Documents to be submitted by the supplier are specified in SCC.

    11. Insurance        11.1 The goods supplied under the contract shall be fully insured in a freely
                              convertible currency against loss or damage incidental to manufacture
                              or acquisition, transportation, storage and delivery in the manner
                              specified in the SCC.

    12. Transportation   12.1 Should a price other than an all-inclusive delivered price be required,
                              this shall be specified in the SCC.

    13. Incidental       13.1 The supplier may be required to provide any or all of the following
    services                  services, including additional services, if any, specified in SCC:

                               (a)       performance or supervision of on-site assembly and/or
                                         commissioning of the supplied goods;
                               (b)       furnishing of tools required for assembly and/or maintenance
                                         of the supplied goods;
                               (c)       furnishing of a detailed operations and maintenance manual
                                         for each appropriate unit of the supplied goods;
                               (d)       performance or supervision or maintenance and/or repair of
                                         the supplied goods, for a period of time agreed by the parties,
                                         provided that this service shall not relieve the supplier of any
                                         warranty obligations under this contract; and


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                            (e)       training of the purchaser’s personnel, at the supplier’s plant
                                      and/or on-site, in assembly, start-up, operation,
                                      maintenance, and/or repair of the supplied goods.

                      13.2 Prices charged by the supplier for incidental services, if not included in
                           the contract price for the goods, shall be agreed upon in advance by the
                           parties and shall not exceed the prevailing rates charged to other
                           parties by the supplier for similar services.

    14. Spare parts   14.1 As specified in SCC, the supplier may be required to provide any or all
                           of the following materials, notifications, and information pertaining to
                           spare parts manufactured or distributed by the supplier:

                            (a) such spare parts as the purchaser may elect to purchase from the
                                supplier, provided that this election shall not relieve the supplier
                                of any warranty obligations under the contract; and
                            (b) in the event of termination of production of the spare parts:
                                (i) Advance notification to the purchaser of the pending
                                     termination, in sufficient time to permit the purchaser to
                                     procure needed requirements; and
                                (ii) following such termination, furnishing at no cost to the
                                     purchaser, the blueprints, drawings, and specifications of the
                                     spare parts, if requested.

    15. Warranty      15.1 The supplier warrants that the goods supplied under the contract are
                           new, unused, of the most recent or current models, and that they
                           incorporate all recent improvements in design and materials unless
                           provided otherwise in the contract. The supplier further warrants that
                           all goods supplied under this contract shall have no defect, arising from
                           design, materials, or workmanship (except when the design and/or
                           material is required by the purchaser’s specifications) or from any act
                           or omission of the supplier, that may develop under normal use of the
                           supplied goods in the conditions prevailing in the country of final
                           destination.

                      15.2 This warranty shall remain valid for twelve (12) months after the
                           goods, or any portion thereof as the case may be, have been delivered
                           to and accepted at the final destination indicated in the contract, or for
                           eighteen (18) months after the date of shipment from the port or place
                           of loading in the source country, whichever period concludes earlier,
                           unless specified otherwise in SCC.

                      15.3 The purchaser shall promptly notify the supplier in writing of any
                           claims arising under this warranty.

                      15.4 Upon receipt of such notice, the supplier shall, within the period
                           specified in SCC and with all reasonable speed, repair or replace the
                           defective goods or parts thereof, without costs to the purchaser.

                      15.5 If the supplier, having been notified, fails to remedy the defect(s)
                           within the period specified in SCC, the purchaser may proceed to take
                           such remedial action as may be necessary, at the supplier’s risk and
                           expense and without prejudice to any other rights which the purchaser
                           may have against the supplier under the contract.



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    16. Payment         16.1 The method and conditions of payment to be made to the supplier
                             under this contract shall be specified in SCC.

                        16.2 The supplier shall furnish the purchaser with an invoice accompanied
                             by a copy of the delivery note and upon fulfillment of other obligations
                             stipulated in the contract.

                        16.3 Payments shall be made promptly by the purchaser, but in no case later
                             than thirty (30) days after submission of an invoice or claim by the
                             supplier.

                        16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

    17. Prices          17.1 Prices charged by the supplier for goods delivered and services
                             performed under the contract shall not vary from the prices quoted by
                             the supplier in his bid, with the exception of any price adjustments
                             authorized in SCC or in the purchaser’s request for bid validity
                             extension, as the case may be.

    18. Contract        18.1 No variation in or modification of the terms of the contract shall be
    amendments               made except by written amendment signed by the parties concerned.

    19. Assignment      19.1 The supplier shall not assign, in whole or in part, its obligations to
                             perform under the contract, except with the purchaser’s prior written
                             consent.

    20. Subcontracts    20.1 The supplier shall notify the purchaser in writing of all subcontracts
                             awarded under this contracts if not already specified in the bid. Such
                             notification, in the original bid or later, shall not relieve the supplier
                             from any liability or obligation under the contract.

    21. Delays in the   21.1 Delivery of the goods and performance of services shall be made by
    supplier’s               the supplier in accordance with the time schedule prescribed by the
    performance              purchaser in the contract.

                        21.2 If at any time during performance of the contract, the supplier or its
                             subcontractor(s) should encounter conditions impeding timely delivery
                             of the goods and performance of services, the supplier shall promptly
                             notify the purchaser in writing of the fact of the delay, its likely
                             duration and its cause(s). As soon as practicable after receipt of the
                             supplier’s notice, the purchaser shall evaluate the situation and may at
                             his discretion extend the supplier’s time for performance, with or
                             without the imposition of penalties, in which case the extension shall
                             be ratified by the parties by amendment of contract.

                        21.3 No provision in a contract shall be deemed to prohibit the obtaining of
                             supplies or services from a national department, provincial department,
                             or a local authority.

                        21.4 The right is reserved to procure outside of the contract small quantities
                             or to have minor essential services executed if an emergency arises, the
                             supplier’s point of supply is not situated at or near the place where the
                             supplies are required, or the supplier’s services are not readily
                             available.



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                      21.5 Except as provided under GCC Clause 25, a delay by the supplier in
                           the performance of its delivery obligations shall render the supplier
                           liable to the imposition of penalties, pursuant to GCC Clause 22,
                           unless an extension of time is agreed upon pursuant to GCC Clause
                           21.2 without the application of penalties.

                      21.6 Upon any delay beyond the delivery period in the case of a supplies
                           contract, the purchaser shall, without canceling the contract, be entitled
                           to purchase supplies of a similar quality and up to the same quantity in
                           substitution of the goods not supplied in conformity with the contract
                           and to return any goods delivered later at the supplier’s expense and
                           risk, or to cancel the contract and buy such goods as may be required
                           to complete the contract and without prejudice to his other rights, be
                           entitled to claim damages from the supplier.

    22. Penalties     22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of
                           the goods or to perform the services within the period(s) specified in
                           the contract, the purchaser shall, without prejudice to its other remedies
                           under the contract, deduct from the contract price, as a penalty, a sum
                           calculated on the delivered price of the delayed goods or unperformed
                           services using the current prime interest rate calculated for each day of
                           the delay until actual delivery or performance. The purchaser may also
                           consider termination of the contract pursuant to GCC Clause 23.

    23. Termination   23.1 The purchaser, without prejudice to any other remedy for breach of
    for default            contract, by written notice of default sent to the supplier, may
                           terminate this contract in whole or in part:

                            (a)       if the supplier fails to deliver any or all of the goods within
                                      the period(s) specified in the contract, or within any
                                      extension thereof granted by the purchaser pursuant to GCC
                                      Clause 21.2;
                            (b)       if the Supplier fails to perform any other obligation(s) under
                                      the contract; or
                            (c)       if the supplier, in the judgment of the purchaser, has
                                      engaged in corrupt or fraudulent practices in competing for
                                      or in executing the contract.

                      23.2 In the event the purchaser terminates the contract in whole or in part,
                          the purchaser may procure, upon such terms and in such manner as it
                          deems appropriate, goods, works or services similar to those undelivered,
                          and the supplier shall be liable to the purchaser for any excess costs for
                          such similar goods, works or services. However, the supplier shall
                          continue performance of the contract to the extent not terminated.

                      23.3 Where the purchaser terminates the contract in whole or in part, the
                         purchaser may decide to impose a restriction penalty on the supplier by
                         prohibiting such supplier from doing business with the public sector for a
                         period not exceeding 10 years.

                      23.4 If a purchaser intends imposing a restriction on a supplier or any
                         person associated with the supplier, the supplier will be allowed a time
                         period of not more than fourteen (14) days to provide reasons why the
                         envisaged restriction should not be imposed. Should the supplier fail to
                         respond within the stipulated fourteen (14) days the purchaser may regard


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                                the intended penalty as not objected against and may impose it on the
                                supplier.

                             23.5 Any restriction imposed on any person by the Accounting Officer /
                                Authority will, at the discretion of the Accounting Officer / Authority,
                                also be applicable to any other enterprise or any partner, manager,
                                director or other person who wholly or partly exercises or exercised or
                                may exercise control over the enterprise of the first-mentioned person,
                                and with which enterprise or person the first-mentioned person, is or was
                                in the opinion of the Accounting Officer / Authority actively associated.

                             23.6 If a restriction is imposed, the purchaser must, within five (5) working
                                days of such imposition, furnish the National Treasury, with the
                                following information:
                                (i) the name and address of the supplier and / or person restricted by the
                                          purchaser;
                                (ii) the date of commencement of the restriction
                                (iii) the period of restriction; and
                                (iv) the reasons for the restriction.

                                These details will be loaded in the National Treasury’s central database
                                of suppliers or persons prohibited from doing business with the public
                                sector.

                             23.7 If a court of law convicts a person of an offence as contemplated in
                                sections 12 or 13 of the Prevention and Combating of Corrupt Activities
                                Act, No. 12 of 2004, the court may also rule that such person’s name be
                                endorsed on the Register for Tender Defaulters. When a person’s name
                                has been endorsed on the Register, the person will be prohibited from
                                doing business with the public sector for a period not less than five years
                                and not more than 10 years. The National Treasury is empowered to
                                determine the period of restriction and each case will be dealt with on its
                                own merits. According to section 32 of the Act the Register must be
                                open to the public. The Register can be perused on the National Treasury
                                website.


    24. Anti-dumping         24.1 When, after the date of bid, provisional payments are required, or anti-
    and     countervailing        dumping or countervailing duties are imposed, or the amount of a
    duties and rights             provisional payment or anti-dumping or countervailing right is
                                  increased in respect of any dumped or subsidized import, the State is
                                  not liable for any amount so required or imposed, or for the amount of
                                  any such increase. When, after the said date, such a provisional
                                  payment is no longer required or any such anti-dumping or
                                  countervailing right is abolished, or where the amount of such
                                  provisional payment or any such right is reduced, any such favourable
                                  difference shall on demand be paid forthwith by the contractor to the
                                  State or the State may deduct such amounts from moneys (if any)
                                  which may otherwise be due to the contractor in regard to supplies or
                                  services which he delivered or rendered, or is to deliver or render in
                                  terms of the contract or any other contract or any other amount which
                                  may be due to him

    25. Force                25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the
    Majeure                       supplier shall not be liable for forfeiture of its performance security,


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                              damages, or termination for default if and to the extent that his delay in
                              performance or other failure to perform his obligations under the
                              contract is the result of an event of force majeure.

                        25.2 If a force majeure situation arises, the supplier shall promptly notify
                             the purchaser in writing of such condition and the cause thereof.
                             Unless otherwise directed by the purchaser in writing, the supplier
                             shall continue to perform its obligations under the contract as far as is
                             reasonably practical, and shall seek all reasonable alternative means for
                             performance not prevented by the force majeure event.

    26. Termination     26.1 The purchaser may at any time terminate the contract by giving written
    for insolvency           notice to the supplier if the supplier becomes bankrupt or otherwise
                             insolvent. In this event, termination will be without compensation to
                             the supplier, provided that such termination will not prejudice or affect
                             any right of action or remedy which has accrued or will accrue
                             thereafter to the purchaser.

    27. Settlement of   27.1 If any dispute or difference of any kind whatsoever arises between the
    Disputes                 purchaser and the supplier in connection with or arising out of the
                             contract, the parties shall make every effort to resolve amicably such
                             dispute or difference by mutual consultation.

                        27.2 If, after thirty (30) days, the parties have failed to resolve their dispute
                             or difference by such mutual consultation, then either the purchaser or
                             the supplier may give notice to the other party of his intention to
                             commence with mediation. No mediation in respect of this matter may
                             be commenced unless such notice is given to the other party.

                        27.3 Should it not be possible to settle a dispute by means of mediation, it
                             may be settled in a South African court of law.

                        27.4 Mediation proceedings shall be conducted in accordance with the rules
                             of procedure specified in the SCC.

                        27.5 Notwithstanding any reference to mediation and/or court proceedings
                             herein,

                              (a)   the parties shall continue to perform their respective obligations
                                    under the contract unless they otherwise agree; and
                              (b) the purchaser shall pay the supplier any monies due the supplier.
    28. Limitation of
                        28.1 Except in cases of criminal negligence or willful misconduct, and in
    liability
                             the case of infringement pursuant to Clause 6;
                             (a) the supplier shall not be liable to the purchaser, whether in
                                  contract, tort, or otherwise, for any indirect or consequential loss
                                  or damage, loss of use, loss of production, or loss of profits or
                                  interest costs, provided that this exclusion shall not apply to any
                                  obligation of the supplier to pay penalties and/or damages to the
                                  purchaser; and




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                                   (b)    the aggregate liability of the supplier to the purchaser, whether
                                         under the contract, in tort or otherwise, shall not exceed the total
                                         contract price, provided that this limitation shall not apply to the
                                         cost of repairing or replacing defective equipment.
    29. Governing           29.1 The contract shall be written in English. All correspondence and other
    language                     documents pertaining to the contract that is exchanged by the parties
                                 shall also be written in English.

    30. Applicable          30.1 The contract shall be interpreted in accordance with South African
    law                          laws, unless otherwise specified in SCC.

    31. Notices             31.1 Every written acceptance of a bid shall be posted to the supplier
                                 concerned by registered or certified mail and any other notice to him
                                 shall be posted by ordinary mail to the address furnished in his bid or
                                 to the address notified later by him in writing and such posting shall be
                                 deemed to be proper service of such notice

                            31.2 The time mentioned in the contract documents for performing any act
                                 after such aforesaid notice has been given, shall be reckoned from the
                                 date of posting of such notice.

    32. Taxes and           32.1 A foreign supplier shall be entirely responsible for all taxes, stamp
    duties                       duties, license fees, and other such levies imposed outside the
                                 purchaser’s country.

                            32.2    A local supplier shall be entirely responsible for all taxes, duties,
                                    license fees, etc., incurred until delivery of the contracted goods to
                                    the purchaser.

                            32.3    No contract shall be concluded with any bidder whose tax matters are
                                    not in order. Prior to the award of a bid the Department must be in
                                    possession of a tax clearance certificate, submitted by the bidder.
                                    This certificate must be an original issued by the South African
                                    Revenue Services.

    33.          National   33.1    The NIP Programme administered by the Department of Trade and
    Industrial                      Industry shall be applicable to all contracts that are subject to the
    Participation (NIP)             NIP obligation.
    Programme




                                                        General Conditions of Contract (revised February 2008)




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                                 DEPARTMENT OF HEALTH

BID SPECIFICATIONS FOR THE MEETING VENUE, STAFF AND EQUIPMENT
FOR THE NATIONAL NURSING SUMMIT TO BE HELD IN SOUTH AFRICA
FROM 27 TO 30 MARCH 2011
INTRODUCTION

1.         The Department of Health will host the National Nursing Summit from 27 to 30
           March 2011 to provide a timely opportunity for the nursing profession to convene
           and share ideas and energy relating to the long-term challenges confronting the
           nursing workforce. The presence and contribution of many members across
           different levels of service and across different districts, provinces and in different
           contexts will enhance the guidance and direction of the nursing profession in South
           Africa. Approximately 2,000 people, including delegates, observers and secretarial
           staff are expected at the Summit.

2.         The aim is for the Nursing Summit to highlight issues that are of central concern to
           the future of the profession as well as to underscore the importance and centrality
           of nurses in achieving the health outcomes and thus contribution to the success of
           the Government’s health reform agenda and vision of “A long and Healthy Life for
           all South Africans”. The National Nursing Summit will be held over three days
           starting on Monday morning, 28 March and closing on Wednesday afternoon, 30
           March 2011. Delegates will however be able to register from Sunday afternoon, 27
           March 2011. The National Nursing Summit is closed to the public and will be
           attended by invitation only.

3.         The National Nursing Summit will be held with a plenary meeting and various other
           sessions. The following meeting venues will be needed:
           3.1    Plenary Meeting (Hall)      3 days      2,000 persons 1 Room
           3.2    Breakaway Rooms A           2 days      400 persons 3 Rooms
           3.3    Breakaway Rooms B           2 days      200 persons 3 Rooms
           3.4    Breakaway Rooms C           2 days      150 persons 3 Rooms
           3.5    Breakaway Rooms D           2 days      100 persons 3 Rooms
           3.6    Host Minister’s Dinner      1 day       2,000 persons 1 Room
           3.7    Daily lunch area            3 days      2,000 persons 1 Room.

4.         The National Nursing Summit will need the following air-conditioned offices:
           4.1   Executive Offices             3 days     2 Rooms         25 – 30 m²
           4.2   VIP Holding room              1 day      1 Room          25 m²
           4.3   LOC Meeting Room              4 days     1 Room          25 m²
           4.4   LOC Working Room              4 days     1 Room          40 m²
           4.5   Doc. Reproduction Room        3 days     1 Room          25 m²
           4.6   Transport/Travel Office/desk 4 days      1 Room          25 m²
           4.7   Registration/Help office/desk 4 days     1 Room          40 m²
           4.8   Clinic                        3 days     1 Room          25 m²
           4.9   Speakers prep Room            3 days     1 Room          20 m²
           4.10 Press Conference Room          1 day      1 Room          60 m²
           4.11 Exhibition Hall                4 days     1 Room          200 m²

           Please note that it would be acceptable if some of these offices are made from
           shell schemes.
5.         Hotel accommodation in close proximity to the venue will be required for delegates.
           The Department of Health will make separate hotel accommodation arrangements
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           for the Minister, Deputy Minister, senior officials, members of the organizing
           committee and support staff attending. All delegates will be responsible for their
           own hotel arrangements.

6.         The success of each and every aspect of this high profile Summit is of extreme
           importance to the Government. All the service providers who might become
           involved with the organisation of the National Nursing Summit should take note of
           and respect the expressed sentiment.

GENERAL REQUIREMENTS


7.         Date                                                                             OFFER
           The Summit will be held from 28 to 30 March 2011. The total
           periods required for meeting rooms, offices and accommodation
           are indicated in Paragraph 3 to 5.
                                                                                   ------------------------------
8.         Accommodation and Meeting Venue

              The delegates’ hotel accommodation and the venue for the
              National Nursing Summit should preferably be within walking
              distance of each other and bids should list detail thereof. Bids
              not complying with this preference may also be considered.      ------------------------------

              The location of the premises for the National Nursing Summit
              should preferably be within the Durban area. Bids not
              complying with this preference may also be considered.       ------------------------------

              The delegate’s hotel accommodation and all venues for the
              Summit should be accessible for persons with disabilities. ------------------------------

              The venue must be within a radius of not more than 40
              kilometers from an international airport, preferably the Durban
              International Airport.                                          ------------------------------

              In view of the high profile delegates attending the Summit, the
              general security situation in the immediate vicinity of the
              premises must not pose any threat to delegates.                 ------------------------------

              The accommodation and meeting facilities should be of a high
              quality.                                                     -----------------------------


9.         Functions and special events

              For economic, security and logistical reasons, all functions and
              special events must be hosted on the Summit premises.            ------------------------------

              The identified venues, e.g. for the Opening Ceremony/National
              Nursing Summit venue and Host Minister’s Dinner must be
              appropriately decorated to fit the occasion.                  ------------------------------




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10.        Contingency arrangements

              An alternative National Nursing Summit venue and
              accommodation facilities should be provided in case of an
              emergency. A contingency plan, including an evacuation plan,
              should be submitted with the bid.                            ------------------------------

              The premises must be equipped with standby generator(s) in
              case of electrical power failure. The meeting should be able to
              continue without disruption.                                    ------------------------------

              Appropriately located 24-hour emergency medical facilities
              must be easily accessible from the premises.               ------------------------------

              Information must also be submitted on the evacuation of
              casualties, including to which hospitals, together with the
              suggested invoice procedures.                               ------------------------------

              Fire fighting equipment and extinguishers must be available
              according to the relevant fire regulations.                 ------------------------------


SPECIFIC REQUIREMENTS

11.        Registration, Help, Travel and Transport Offices/Desks

           11.1   Venue

                  A suitable venue must be identified where all delegates will
                  be registered for the National Nursing Summit on arrival at
                  the venue. Suitable space/venue for the Travel- and
                  Transport Office/Desks should also be identified. The
                  afore-mentioned venues should be available from 12:00 on
                  Sunday, 27 March 2011 until 17:00 on Wednesday, 30
                  November 2011.                                               ------------------------------


                  The registration area should accommodate 8 tables with
                  16 chairs for the registration, help, travel and transport
                  offices/desks. A refreshment corner should also be
                  provided. One/two floral arrangements should be provided
                  on the tables, depending on the location. Provision should
                  also be made for the placement of banners at the desks.    ------------------------------


                  The registration, help, travel and transport desks will
                  function for 4 days during the duration of the Summit. The
                  Department of Health will provide staff for the registration,
                  help travel and transport desks.                              ------------------------------

                  Please note that the registration will be managed and
                  facilitated by the Department of Health.

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           11.2   Refreshments
                     Chilled fruit juices and chilled bottled water should be
                     available for the duration of the registration period at
                     the registration desk for delegates and should be
                     regularly served.                                          ------------------------------
                     Tea, coffee, fruit juices, chilled bottled water and light
                     refreshments should be served three times per day to
                     staff at the registration, help, travel and transport
                     desks.                                                     -----------------------------

           11.3   Equipment
                  The following equipment will be required:
                     8 covered tables
                     16 chairs
                     2 telephones
                     1 fax line
                     8 power points
                     Facilities for banners
                     Access to Internet
                     4 Notice boards
                     Waste bins                                                     -----------------------------

           11.4   Staffing
                     Customary hotel service staff
                     Staff serving refreshments                                      -----------------------------

           11.5   Financial implications
                  The bid price for the registration, help, travel and transport
                  venues must be an all-inclusive amount, including venue,
                  refreshments, equipment, staff, etc.                           -----------------------------

                  The costs of these venues should be added to the master
                  account, which will be settled according to arrangement. -----------------------------

12.        Accommodation

           12.1   Accommodation requirements
                  It is estimated that approximately 2,000 persons will
                  require accommodation during the National Nursing
                  Summit. The actual room requirements will only be
                  available closer to the Summit’s date. A number of rooms
                  should be available for early arrivals and late departures.
                  Hotel accommodation in close proximity to the venue will
                  be required for delegates. The Department of Health will
                  make separate hotel accommodation arrangements for the
                  Minister, Deputy Minister, senior officials, members of the
                  organizing committee and support staff attending. All
                  delegates will be responsible for their own hotel
                  arrangements.



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                  A preliminary block booking of the required rooms must be
                  made, if necessary. E.g. If Summit venue and hotel
                  accommodation are on same premises.

                  Confirmation of the final number and categories of rooms
                  that will be required will be made on a date mutually
                  agreed upon by the Department and the successful bidder
                  via a travel agent appointed by the Department. All rooms
                  should be equipped with bathroom facilities, television,
                  telephone and air-conditioning.                           -----------------------------

           12.2   Rates
                  The requirements for hotel accommodation are indicated in
                  Paragraphs 5 and 12.1. The price for accommodation must
                  be included in the bid price, if necessary, as the
                  Department of Health will be responsible for the payment
                  for certain single rooms, including daily breakfast, lunch
                  and dinner on specific days, non-alcoholic beverages and
                  local telephone calls. Specifics re the beverages and
                  telephone calls will be agreed upon between the
                  Department and the successful bidder. All hotel expenses
                  (additional meals, alcoholic beverages, long distance
                  telephone calls, laundry, dry-cleaning, etc.) of the
                  delegates will be the delegates' own responsibility.

                  The Department of Health will not pay for accommodation
                  of delegates. Although the price for accommodation
                  must not be included in the bid price, the room rates
                  must be submitted for the various categories of rooms as a
                  rate per single room, including breakfast.

                  The delegates will be responsible for the payment of all
                  accommodation and meals, including alcoholic beverages
                  and telephone calls. The Department will be responsible
                  for the payment of official functions, e.g. Welcoming
                  cocktail/reception and Host Ministers Dinner.            -----------------------------

           12.3   Allocation
                  The respective hotels will be informed either by the
                  Department or an appointed travel agent or by the
                  delegates direct of the room requirements. The
                  Department should be able to liaise directly or via the
                  successful bidder with the relevant hotel(s) regarding the
                  arrangements for accommodation for the Summit, if
                  necessary.                                                 -----------------------------

           12.4   Staffing
                  Sufficient staff should at all times be available to assist
                  delegates on arrival and departure with luggage as well as
                  at the checking in/out counter to prevent any delays.       -----------------------------

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           12.5   Financial implications
                  The bookings for hotel accommodation are indicated in
                  Paragraphs 5 and 12.1. The price for accommodation must
                  be indicated separate and included in the bid price, if
                  necessary, as the Department of Health will be responsible
                  for the payment for certain single rooms, including other
                  expenditures as specified in Point 12.2.                   -----------------------------

                  The Department of Health will not pay for accommodation
                  of delegates but will inform delegates of the financial
                  implications (cost of rooms). The bid price must not
                  include the cost of accommodation for delegates.
                  Room rates for single rooms in the different categories of
                  rooms in the relevant hotel(s), including breakfast, must
                  however be submitted with the bid.                         -----------------------------



13.        Opening Ceremony


           13.1   Venue and date
                  The venue must be able to accommodate approximately
                  2,000 people in classroom configuration. The venue should
                  be the same as the Plenary Meeting.                       -----------------------------

                  The venue should be air-conditioned and equipped with
                  comfortable seating.                                  -----------------------------

                  A podium/stage with two sets of stairs should be available
                  for functionaries and big enough to accommodate a top
                  table with 10 seats as well as 10 seats behind. Enough
                  space should be available to include flags and pop up
                  banners at the back of stage and also a single speaker
                  lectern to the side. Enough space in front of the podium to
                  accommodate a choir of approximately 30 people.             -----------------------------

                  The Opening Ceremony will commence at 09:00 on
                  Monday morning, 28 March 2011, and will last
                  approximately 2 hours.                         -----------------------------


           13.2   Setting up / equipment
                  The venue should be available on the previous day before
                  the start of the National Nursing Summit for setting up, or
                  at least the previous evening.                              -----------------------------

                  A lectern, podium and at least 10 ceremonial chairs and 10
                  chairs behind the top table should be placed on the
                  podium/stage.                                              -----------------------------




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           13.3   Staffing
                  Staff serving refreshments, as well as technical
                  maintenance staff for the maintenance of all electronic
                  equipment and lighting, should be available before, during
                  and after the Opening Ceremony.                            -----------------------------


           13.4   Refreshments
                  Tea, coffee and fruit juices should be served to delegates
                  before the Ceremony. Tea, coffee, fruit juices and light
                  snacks should be served to delegates after the Ceremony. -----------------------------


           13.5   Entertainment

                  Choir/performers must be contracted to perform at the
                  Opening Ceremony. They should have a reputable
                  performance record. Their repertoire should include the
                  National Anthem, as well as traditional rhythms and other
                  numbers with an African flavor.

                  Popular African music should also be provided for half an
                  hour before the start of the Ceremony, to entertain arriving
                  guests and for approximately half an hour after the
                  Ceremony. The music should be appropriate background
                  music which befits the occasion. The entertainers should
                  have a reputable performance record. Their fee should be
                  reasonable, according to their repertoire and social status.
                  The bid price for entertainment must be indicated
                  separately and included in the bid price. Back up must be
                  provided in the case of specific entertainer(s) not being
                  able to perform on a particular date/time.                   -----------------------------

                  The recommended entertainers’ credentials should be
                  submitted with the bid.                             -----------------------------

           13.6   Decoration
                  Floral, plant and/or other decorations will be required in
                  addition to the venue’s existing décor to complement the
                  prestige of the event. There should be at least 4 large floral
                  arrangements. There should be sufficient plant decorations
                  to create a dramatic visual impact.                            -----------------------------

           13.7   Voice raising and lighting equipment
                  The following equipment will be required:
                       1 Microphone for lectern
                       10 Table microphones for podium
                       Voice raising equipment for entertainers on podium
                        Lighting for podium and lectern arrangement.                -----------------------------




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                                                                                            OFFER
           13.8   Presentation equipment
                  The following equipment will be required:
                       2 Data Projectors
                       2 Big (8m x 4m) Screens
                       1 Notebook for data projectors
                       1 Notebook at lectern for presentations
                                                                                    -----------------------------
           13.9   Recording equipment
                  The following equipment will be required:
                       Audio recording of all proceedings
                       Supply of two (2) sets of clearly marked recorded
                       audiotapes the same day as the Opening Ceremony
                       Video recording of all proceedings should be
                       projected live on the two screens
                       Supply of clearly marked recorded videotapes/DVD’s.
                                                                                   -----------------------------
           13.10 Financial Implications
                 The bid price for the Opening Ceremony must be provided
                 as -

                      an all-inclusive separate price for entertainment which
                      is included in the bid price; as well as                -----------------------------

                      a total bid price.                                            -----------------------------

                  The costs of the opening ceremony should be added to the
                  master account, which will be settled according to
                  arrangement.                                             -----------------------------

14.        Plenary Meeting Room

           14.1   Setting up
                  The Summit will be held from Monday, 28 March 2011 to
                  Wednesday, 30 March 2011. The venue should be
                  available one day before the start of the Summit for setting
                  up. The venue should be the same as the venue for the
                  Opening Ceremony                                             -----------------------------

                  The podium requirements are the same as that of the
                  Opening Ceremony.                                   -----------------------------

                  Chilled bottled water, glasses and a choice of two cordials
                  and sweets will be required on the tables in front of the
                  delegates. This requirement should be serviced during
                  every refreshment break for the duration of the National
                  Nursing Summit.                                             -----------------------------
           14.2   Equipment
                  The following equipment will be required in the Plenary
                  Meeting room:
                      The same requirements as for Opening Ceremony.
                      3 flip charts and writing instruments
                      Back-up systems in case of equipment failure
                      Power points for computers and data projectors.          -----------------------------
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           14.3   Refreshment breaks
                  Refreshments should be available to delegates from
                  Monday, 28 March 2011 to Wednesday, 30 March 2011. It
                  should be served, once during the morning session and
                  once during the afternoon session.                    -----------------------------

                  Fruit juices, chilled bottled water and light snacks must be
                  served together with the tea and coffee. The snacks must
                  be varied during the course of the day. The refreshments
                  should be served in close proximity to the Plenary Meeting
                  room. Staff and tables for the serving of refreshments must
                  be provided.                                                 -----------------------------

           14.4   Lunch
                  A sit-down buffet lunch must be provided from Monday, 28
                  March 2011 to Wednesday, 30 March 2011, to 2,000
                  delegates and support personnel. The lunch venue should
                  be located on the premises and within easy walking
                  distance of the Plenary Meeting room. All dietary and
                  religious requirements should be taken into account when
                  planning and serving the food and refreshments. The costs
                  for the lunch should not exceed R150 per person and can
                  be included in the daily conference package. Non-alcoholic
                  beverages should be available and included in the price.   -----------------------------

                  Suggested menus should be submitted with the bid.                 -----------------------------

                  Staff should be available for service requirements.              -----------------------------

                  Private lunch facilities should also be available for small
                  groups who wish to meet separately over lunch.              -----------------------------

           14.5   Maintenance
                  Technical maintenance staff should be on standby for the
                  duration of the Plenary Meeting to service electrical
                  equipment, lighting and air conditioning. Back-up systems
                  in case of equipment failure must be readily available.   -----------------------------

                  Cloakrooms should be serviced at least thrice daily.              -----------------------------

           14.6   Decoration
                  Floral and plant decorations will be required in addition to
                  the venue’s existing décor, as for the Opening Ceremony. -----------------------------

           14.7   Voice raising and lighting equipment
                  The following equipment will be required:
                       1 Microphone for lectern
                       10 Table microphones for podium
                       9 Roving microphones
                       Lighting for podium and lectern arrangement.

                                                                                   -----------------------------
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                                                                                         OFFER
           14.8   Presentation equipment
                  The same requirements apply as for the Opening
                  Ceremony.
                                                                                  ------------------------------
           14.9   Recording equipment
                  The same requirements apply as for the Opening
                  Ceremony.
                                                                                   -----------------------------

           14.10 Financial implications
                 The bid price for the Plenary Meeting must be provided as
                 -
                     a rate per person for the lunches, including the non-
                     alcoholic beverages;                                  -----------------------------

                      the total bid price.                                         -----------------------------

                  Delegates are responsible for the payment of any alcoholic
                  beverages.                                                 -----------------------------

                  The costs of the venue should be added to the master
                  account, which will be settled according to arrangement. -----------------------------

15.        Breakaway Rooms A

           15.1   Setting up
                  The three venues will be needed for the period from the
                  morning of Tuesday, 29 March 2011 until before lunch on
                  Wednesday, 30 March 2011. The venues should
                  preferably be the same venue as the opening
                  ceremony/plenary venue but partitioned and divided in
                  three. The turnaround should occur as proposed during the
                  evening on 28 and lunchtime on 30 March 2011.             -----------------------------

                  The venues should be able to accommodate either a third
                  of the plenary or at least 400 persons each in classroom
                  configuration.                                           -----------------------------

                  Chilled bottled water, glasses and a choice of two cordials
                  and sweets will be required on the tables in front of the
                  delegates in all three venues. This requirement should be
                  serviced during every refreshment break for the duration of
                  the day.                                                    -----------------------------

           15.2   Equipment including presentation equipment
                  The following equipment will be required in each of the
                  three venues:
                      5 chairs and top tables and 5 chairs behind on stage.
                      Air-conditioning
                      Tables and chairs for at least 400 persons
                      1 additional Screen (4m x 4m)
                      1 additional Data Projector
                      1 additional Notebook for data projector
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                      1 flip chart and writing instruments
                      Back-up systems in case of equipment failure
                      Waste bins
                      Power points for computers and data projector
                                                                                    -----------------------------
           15.3   Maintenance
                  Technical maintenance staff should be on standby for the
                  duration of the discussions to service electrical equipment,
                  lighting and air conditioning. Back-up systems in case of
                  equipment failure must be readily available.                 -----------------------------

           15.4   Refreshment breaks
                  Already included in Plenary Session (Point 14.3)

           15.5   Lunch
                  Already included in Plenary Session (Point 14.4)

           15.6   Voice raising and lighting equipment
                  The following equipment will be required in each of the
                  three venues:
                        5 Table microphones for podium
                        3 Roving microphones
                        Lighting for podium.
                                                                                   -----------------------------
           15.7   Recording equipment
                  The following equipment will be required:
                       Audio recording of all proceedings
                       Supply of two (2) sets of clearly marked recorded
                       audiotapes for the two days from 28 to 30 March
                       2011
                                                                          -----------------------------
           15.8   Financial implications
                  The costs of the venues should be added to the master
                  account which will be settled according to arrangement.  -----------------------------

16.        Breakaway Rooms B
           16.1 Setting up
                 The three venues will be needed for the period from
                 Tuesday, 29 March 2011 to lunchtime on Wednesday, 30
                 March 2011. The venues should be available on the
                 morning of 29 March 2011.                            -----------------------------

                  The venues should be able to accommodate 200 persons
                  each in classroom configuration.                     -----------------------------

                  Chilled bottled water, glasses and a choice of two cordials
                  and sweets will be required on the tables in front of the
                  delegates in all two venues. This requirement should be
                  serviced during every refreshment break for the duration of
                  the day.                                                    -----------------------------



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           16.2   Equipment including presentation equipment
                  The following equipment will be required in each of the
                  three venues:
                      5 chairs and top tables and 5 chairs behind on stage.
                      Air-conditioning
                      Tables and chairs for 200 persons
                      Screen (4m x 4m)
                      1 Data Projector
                      1 Notebook for data projector
                      1 flip chart and writing instruments
                      Back-up systems in case of equipment failure
                      Waste bins
                      Power points for computers and data projector
                                                                                    -----------------------------
           16.3   Maintenance
                  Technical maintenance staff should be on standby for the
                  duration of the discussions to service electrical equipment,
                  lighting and air conditioning. Back-up systems in case of
                  equipment failure must be readily available.                 -----------------------------

           16.4   Refreshment breaks
                  Already included in Plenary Session (Point 14.3)
           16.5   Lunch
                  Already included in Plenary Session (Point 14.4)

           16.6   Voice raising and lighting equipment
                  The following equipment will be required in each of the
                  three venues:
                        5 Table microphones for podium
                        3 Roving microphones
                                                                                   -----------------------------
           16.7   Recording equipment
                  The following equipment will be required:
                       Audio recording of all proceedings
                       Supply of two (2) sets of clearly marked recorded
                       audiotapes for the two days from 29 to 30 March
                       2011
                                                                          -----------------------------
           16.8   Financial implications
                  The costs of the venues should be added to the master
                  account which will be settled according to arrangement.  -----------------------------

17.        Breakaway Rooms C
           17.1 Setting up
                 The three venues will be needed for the period from
                 Tuesday, 29 November 2011 to lunchtime on Wednesday,
                 30 March 2011. The venues should be available on the
                 morning of 29 March 2011.                            -----------------------------

                  The venues should be able to accommodate 150 persons
                  each in classroom configuration.                     -----------------------------


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                  Chilled bottled water, glasses and a choice of two cordials
                  and sweets will be required on the tables in front of the
                  delegates in all two venues. This requirement should be
                  serviced during every refreshment break for the duration of
                  the day.                                                    -----------------------------

           17.2   Equipment including presentation equipment
                  The following equipment will be required in each of the
                  three venues:
                      5 chairs and top tables and 5 chairs behind on stage.
                      Air-conditioning
                      Tables and chairs for 150 persons
                      Screen (4m x 4m)
                      1 Data Projector
                      1 Notebook for data projector
                      1 flip chart and writing instruments
                      Back-up systems in case of equipment failure
                      Waste bins
                      Power points for computers and data projector
                                                                                    -----------------------------
           17.3   Maintenance
                  Technical maintenance staff should be on standby for the
                  duration of the discussions to service electrical equipment,
                  lighting and air conditioning. Back-up systems in case of
                  equipment failure must be readily available.                 -----------------------------


           17.4   Refreshment breaks
                  Already included in Plenary Session (Point 14.3)


           17.5   Lunch
                  Already included in Plenary Session (Point 14.4)

           17.6   Voice raising and lighting equipment
                  The following equipment will be required in each of the
                  three venues:
                        5 Table microphones for podium
                        3 Roving microphones
                                                                                   -----------------------------
           17.7   Recording equipment
                  The following equipment will be required:
                       Audio recording of all proceedings
                       Supply of two (2) sets of clearly marked recorded
                       audiotapes for three days from 29 to 30 March 2011
                                                                          -----------------------------
           17.8   Financial implications
                  The costs of the venues should be added to the master
                  account which will be settled according to arrangement.  -----------------------------



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18.        Breakaway Rooms D

           18.1   Setting up
                  The three venues will be needed for the period from
                  Tuesday, 29 March 2011 to lunchtime on Wednesday, 30
                  March 2011. The venues should be available on the
                  morning of 29 March 2011.                            -----------------------------

                  The venues should be able to accommodate 100 persons
                  each in classroom configuration.                     -----------------------------

                  Chilled bottled water, glasses and a choice of two cordials
                  and sweets will be required on the tables in front of the
                  delegates in all two venues. This requirement should be
                  serviced during every refreshment break for the duration of
                  the day.                                                    -----------------------------

           18.2   Equipment including presentation equipment
                  The following equipment will be required in each of the
                  three venues:
                      5 chairs and top tables and 5 chairs behind on stage.
                      Air-conditioning
                      Tables and chairs for 100 persons
                      Screen (4m x 4m)
                      1 Data Projector
                      1 Notebook for data projector
                      1 Overhead projector
                      1 flip chart and writing instruments
                      Back-up systems in case of equipment failure
                      Waste bins
                      Power points for computers and data projector
                                                                                    -----------------------------
           18.3   Maintenance
                  Technical maintenance staff should be on standby for the
                  duration of the discussions to service electrical equipment,
                  lighting and air conditioning. Back-up systems in case of
                  equipment failure must be readily available.                 -----------------------------

           18.4   Refreshment breaks
                  Already included in Plenary Session (Point 14.3)

           18.5   Lunch
                  Already included in Plenary Session (Point 14.4)

           18.6   Voice raising and lighting equipment
                  The following equipment will be required in each of the
                  three venues:
                        5 Table microphones for podium
                        2 Roving microphones
                                                                                   -----------------------------


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           18.7   Recording equipment
                  The following equipment will be required:
                       Audio recording of all proceedings
                       Supply of two (2) sets of clearly marked recorded
                       audiotapes from 28 to 30 March 2011
                                                                          -----------------------------
           18.8   Financial implications
                  The costs of the venues should be added to the master
                  account which will be settled according to arrangement.  -----------------------------

19.        Host Minister’s Dinner

           19.1   Venue and date
                  A suitable venue must be identified on the premises to
                  host this prestigious formal plated dinner. The venue
                  should be able to accommodate all delegates and invited
                  guests. Approximately 2,000 people will attend this dinner.

                  Round dining tables are preferred. The function should be
                  hosted on Monday evening, 28 March 2011.                 ------------------------------

                  A lectern and podium should be available in the venue.
                  Back-up systems must be readily available in case of
                  equipment failure.
                                                                                   -----------------------------

           19.2   Menu
                  All dietary and religious requirements should be taken into
                  account when planning and serving the food and
                  refreshments Delegates should be served with sherry
                  (medium and dry), fruit juices or mineral water on arrival at
                  the venue.                                                    ------------------------------

                  Hors-d’oeuvres, lemon sorbet, a main course, dessert, a
                  cheese plate, tea and coffee with port should form the
                  basis of the menu. All dietary and religious requirements
                  should be taken into account when planning and serving
                  the dinner. A choice of wine and non-alcoholic beverages
                  should be available. The costs of the dinner, including all
                  alcoholic and non-alcoholic beverages, should not exceed
                  R 400,00 per person. It is important that good quality wines
                  be served. The entertainment costs are not being included
                  in the latter amount.                                        ------------------------------

                  Suggested menus should be submitted with the bid.
                                                                                    ------------------------------

           19.3   Entertainment
                  Live popular/classical vocal/instrumental music suitable for
                  a Host Minister’s dinner should be provided for a period of
                  approximately 4 hours. The level and type of music should
                  be of such a nature as not to interfere with the
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                  conversation of diners. The entertainers should have a
                  reputable performance record. Their fee should be
                  reasonable, according to their repertoire and social status.
                  The bid price for entertainment should be separate and
                  must be an all-inclusive amount, including transport,
                  accommodation or any other related costs. Back up must
                  be provided in the case of specific entertainer(s) not being
                  able to perform on a particular date/time.
                                                                                   ------------------------------
                  The recommended entertainers’ credentials should be
                  submitted with the bid.
                                                                                   -----------------------------
           19.4   Staffing
                  Sufficient staff should be available to serve guests, attend
                  to service requirements and to serve beverages, as well as
                  technical maintenance staff for the electronic, lighting and
                  voice raising equipment.
                                                                              ------------------------------
           19.5   Decoration
                  Floral, plant and/or other decorations will be required in
                  addition to the venue’s existing décor, to complement the
                  prestige of the event.                                     ------------------------------

                  Each table should have a medium sized floral
                  arrangement, which should form part of a composition with
                  candle(s) and holders in the centre of the table. The
                  decorations on the table should portray the
                  prestigiousness of the event. Chair covers and overlays
                  should be included.
                                                                                   -----------------------------
                  A very large floral arrangement should be at the entrance
                  to the venue, as well as 4 large floral arrangements
                  elsewhere in the venue.
                                                                                   ------------------------------
           19.6   Voice raising and lighting equipment
                  The following equipment will be required:
                       1 Microphone for lectern
                       Voice raising equipment for entertainers on podium
                       Lighting for podium and lectern arrangement.
                                                                                  -----------------------------
           19.7   Financial implications
                  The bid price for the Host Minister’s dinner must be
                  provided as -
                                                                                   ------------------------------
                      a rate per person for the dinner, including the alcoholic
                      and non-alcoholic beverages;
                                                                                   ------------------------------
                      an all-inclusive separate price for the entertainment,
                      which is included in the bid price; as well as
                                                                                   ------------------------------
                      a total bid price.
                                                                                   ------------------------------

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                                                                                          OFFER

                  The costs of the Host Minister’s dinner should be added to
                  the master account, which will be settled according to
                  arrangement.
                                                                                 ------------------------------

20.        Air-conditioned office spaces

           The following office spaces are required:

           20.1   Executive Offices
                  2 Offices of approximately 25 to 30 square meters for 3
                  days from Monday, 28 March 2011 to Wednesday, 30
                  March 2011 are needed. Each office must include:
                      - 1 Desks/Tables
                      - 1 meeting table with 6 Chairs
                      - 3 Power points
                      - Chilled bottled water
                      - Internet access
                      - Waste bins                                        ----------------------------

                  Both rooms and furnishings should be of high quality, to
                  suit the nature of its function and should include floral
                  arrangements to be refreshed, if necessary.               -----------------------------

                  Tea, coffee, fruit juices, chilled bottled water and light
                  snacks should be served on request.                        -----------------------------

                  The offices must be cleaned daily and staff available for
                  the serving of refreshments.                              -----------------------------

           20.2   VIP Lounge
                  1 Room of approximately 25 square meters for 1 day on
                  Monday, 28 Mach 2011. The room will be used as an
                  interview/discussion room for the Minister of Health and to
                  receive VIP’s for the Opening Ceremony and Gala dinner.

                  The facility must include:
                     - Couch/comfortable chairs for 6 persons
                     - Power point
                      - Coffee table
                      - Waste bins
                      - Movable screens and lamps
                     - Chilled bottled water                                     ------------------------------


                  The room and furnishings should be of high quality to suit
                  the nature of its function and should include floral
                  arrangements to be refreshed, if necessary.                -----------------------------
                  Tea, coffee, fruit juices, chilled bottled water and light
                  snacks should be served on request.                        -----------------------------

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                                                                                      OFFER
                  The facility must be cleaned regularly and staff available
                  for the serving of refreshments.                           -----------------------------

           20.3   LOC Meeting Room
                  1 Office of approximately 25 square meters for 4 days from
                  Sunday, 27 March 2011 to Wednesday, 30 March 2011.
                  This office must include:
                      - 1 Meeting table
                      - 16 Chairs
                      - 4 Power points
                      - Chilled bottled water
                      - Waste bins
                                                                                      ------------------------------

                  The office must be cleaned daily and staff available for the
                  serving of refreshments.                                     ------------------------------

           20.4   LOC Working room/support staff - Department of Health
                  1 Office of approximately 40 square meters for 4 days from
                  Sunday, 27 March 2011 to Wednesday, 30 March 2011.
                  Provision should include:
                      - 5 Desks/Tables
                      - 10 Chairs
                      - 5 Power points
                      - 1 Telephone
                      - 1 Fax machine
                      - Internet access
                      - Waste bins
                      -    Chilled bottled water                             ------------------------------

                  Tea, coffee, fruit juices, chilled bottled water and light
                  snacks should be served on request.                            ------------------------------
                  The facility must be cleaned daily and staff available for the
                  serving of refreshments.
                                                                                ----------------------------
           20.5   Document reproduction Room
                  1 Room of approximately 25 square meters for 4 days from
                  Sunday, 27 March 2011 to Wednesday, 30 March 2011.
                  Shell scheme office will be acceptable. This office must
                  include:
                       - 4 Desks/Tables
                       - 4 Chairs
                       - 3 Power points
                       - Chilled bottled water
                       - Waste bins                                              ------------------------------

                  The office must be cleaned daily and staff available for the
                  serving of refreshments.
                  The following equipment should be provided:
                  o     One (1) Mid-volume photocopier with a reproduction
                        capacity of at least 60 copies per minute with a recto-
                        verso facility for use by the LOC.                      ------------------------------
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                                                                                     OFFER
                  Sufficient staff should be available to operate the
                  photocopier, attend to service requirements and technical
                  staff in case of emergencies.                             ------------------------------

           20.6   Clinic/Emergency Medical Facility
                  1 Room for 3 days from Monday, 28 March to Wednesday,
                  30 March 2011. The Department will place medical
                  personnel at this facility. Equipment/furniture available by
                  the bidder should be noted. Provision should include:
                       - 1 Desk/Table
                       - 3 Chairs
                       - 2 Power points
                       - Telephone
                       - Examination Coach
                       - Washing basin
                       - Toilet
                       - Waste bins
                       -   Chilled bottled water                               ------------------------------

                  The facility must be cleaned daily and staff available for the
                  serving of refreshments.                                       ------------------------------

           20.7   Speakers Preparation Room
                  1 Office of approximately 20 square meters for 3 days from
                  Monday, 28 March 2011 to Wednesday, 30 March 2011. A
                  shell scheme office will be not acceptable, as
                  soundproofing/silent environment is needed. Provision
                  should be made to enable speakers/presenters to prepare
                  for the Plenary and to load presentations, etc on the
                  computer system used in the Plenary.                       ----------------------------
                  Provision should include:
                      - Waste bins
                      - Chilled bottled water

                  The offices must be cleaned daily and staff available for
                  the serving of refreshments.                              -----------------------------

            20.8 Press Conference Room
                 1 Office of approximately 60 square meters for 1 day on
                 Monday, 28 March 2011. Provision should include:
                     - A lectern and 6 chairs and 2 tables on the podium.
                     - Chairs for 50 persons
                     - Waste bins
                     - Chilled bottled water
                     - The following voice raising and lighting equipment:
                             o 1 Microphone for lectern
                             o 6 Table microphones for podium
                             o 2 Roving microphones
                     - Technician on call for voice raising, lighting and
                         recording                                         ------------------------------


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                                                                                              OFFER

            20.9 Exhibition Hall
                 1 Room of approximately 200 square meters for 4 days
                 from Sunday, 27 March to Wednesday, 30 March
                 2011.The exhibition space should be preferably be
                 included in the lunch venue (Point 14.4). The format and
                 details of the exhibition are not finalized at this stage, but
                 provision should be made for:
                      - 15 Cubicles of 9 squire meters (3m x3m)
                      - Cubicles should be shell scheme
                      - Fascia boards for each cubicle
                      - 30 Desks/Tables
                      - 60 Chairs
                      - 15 Power points
                      - Lighting in each cubicle
                      - Waste bins                                             ------------------------------

                   The facility must be cleaned daily and staff available for the
                   serving of refreshments.                                       ------------------------------

           20.10 Financial implications
                 The bid price for the office spaces must be an all-inclusive
                 amount, including venue, refreshments, equipment, staff,
                 etc. In the case of large rooms that need to be subdivided
                 into offices, the total costs of such subdivisions must be
                 included in the aforementioned total bid price.              ------------------------------

                  The costs of theses venues should be added to the master
                  account, which will be settled according to arrangements.
                                                                                      ------------------------------


21         Signage
           Adequate signage must be provided at all rooms and areas,
           indicating their function, as well as directional signs. ------------------------------



22.        Parking Facilities
           Adequate secure parking should be available in close proximity to
           the venue for pool vehicles transporting delegates, preferably on
           the same premises.
                                                                                      ------------------------------
           In case security parking is available at the National Nursing
           Summit venue, the LOC (Summit organisers, SAPS, EMS and
           VIPs should have free and easy access to the premises. Specific
           arrangements must be made in this regard.
                                                                                      ------------------------------




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                             CRITERIA FOR EVALUATING BIDS

Bids which do not comply with the National Nursing Summit dates will be disqualified.

Bids which do not comply with the location of the premises for the National Nursing
Summit (venue not within a radius of less than 40 kilometers from the Durban International
Airport) may also be considered.

The following preferences for the National Nursing Summit must be taken into
consideration:

(a)        The National Nursing Summit venue and accommodation facilities should be within
           walking distance of each other.
(b)        The National Nursing Summit venue should be within the Durban area.

Bids not complying with the above preferences may also be considered.


EVALUATION PROCESS


       The adjudication criteria to be used to assess the bid proposals are attached in
       Annexure A.

       A panel consisting of officials of the Department of Health experts will evaluate all
       the bid proposals as follow:

       Phase 1

       o Bids will be evaluated according to the evaluation criteria as per ANNEXURE A.
       o Bidders must score 50% or more on functionality to qualify to go to the second
         phase.

       Phase 2

       o Those bidders that scored 50% or more will be scored on price, HDI, Women
         Equity and Persons with disabilities as per ANNEXURE A.




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                                           22

                                                                          ANNEXURE A

EVALUATION CRITERIA
                                                         WEIGHT         SCORE          TOTAL
   PHASE 1
   General Requirements
A Functions and special events:
 1 Functions on same premises                                5
B Contingency arrangements:
 1 Alternative venue                                         2
 2 Standby electrical power                                  2

     Specific Requirements
 1   Registration, Help and Travel Desks                     5
 2   Accommodation                                          10
 3   Opening Gala Dinner                                    6
 4   Opening Ceremony                                       5
 5   Plenary Meeting room                                   8
 6   Conference Coordinating Room                           4
 7   Daily Coordinating Meetings                            4
 8   Office spaces/Break-away rooms                         8
 9   Host Ministers Dinner                                  8
10   Signage                                                2
11   Parking                                                5
12   Document reproduction                                  8
13   Interpretation                                         8
14   Sound and lighting                                      8
      Sub-total                                            490

     PHASE 2
     Price (lowest price/higher prices)                     90
     HDI                                                    7
     Women                                                  2
     People with disabilities                               1
     TOTAL                                                 100

5 = Excellent; 4 = Good; 3 = Average; 2 = Below Average; 1 = Poor; 0 = No information provided.




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                                                                                                                 PW1423
                                                                                         Head Office Only
                              *NATIONAL DEPARTMENT OF                             Captured By:

                                      HEALTH                                      Date Captured:
                                                                                  Authorised By:
                                                                                  Date Authorised:
                                  SUPPLIER MAINTENANCE:                           Supplier code:

                                                                                  Enquiries. :
                BAS            PMIS    LOGIS         WCS         CONTRACTOR       Tel. No.:
                                                                 CONSULTANT

                                 OFFICE: ……………………………

   The Director General : N*NAME OF DEPARTMENT
   I/We hereby request and authorise you to pay any amounts, which may accrue to me/us to the credit
   of my/our account with the mentioned bank.
   I/we understand that the credit transfers hereby authorised will be processed by computer through a system
   known as "ACB - Electronic Fund Transfer Service", and I/we understand that not additional advice of payment
   will be provided by my/our bank, but that the details of each payment will be printed on my/our bank statement
   or any accompanying voucher. (This does not apply where it is not customary for banks to furnish bank
   statements).
   I/we understand that the Department will supply a payment advice in the normal way, and that it will indicate
   the date on which the funds will be made available on my/our account.
   This authority may be cancelled by me/us by giving thirty days notice by prepaid registered post.         Please ensure
   information is validate as per required bank screens .
   I/We understand that bank details provided should be exactly as per the records held by the bank.
   I/We understand that the Department will not assume responsibiliy for any delayed payments, as a result of
   incorrect information supplied.
                                                 Company / Personal Details

Registered Name
Trading Name
Tax Number
VAT Number
Title:
Initials:
First Name:
Surname:

                                                       Address Detail

 Payment Address
 ( Compulsory if Supplier )




         Postal Code

                                                          New Detail

         New Supplier information            Update Supplier information

Supplier Type:                  Individual             Department              Partnership
                                Company                Trust
                                CC                     Other ( Specify )
  68 of 69
   Department Number
                                     Supplier Account Details                                        PW1423
  (Please note that this account MUST be in the name of the supplier. No 3rd party payments allowed).

         Account Name


         Account Number
         Branch Name
         Branch Number

         Account Type               Cheque Account
                                    Savings Account
                                    Transmission Account
                                    Bond Account
                                    Other (Please Specify)


  ID Number

  Passport Number

  Company Registration Number                           /                  /

  *CC Registration
  *Please include CC/CK where applicable

  Practise Number

                                                                                 Bank stamp
                                                     It is hereby confirmed that this details have been verified
                                                     against the following screens
                                                     ABSA-CIF screen
                                                     FNB-Hogans system on the CIS4
                                                     STD Bank-Look-up-screen
                                                     Nedbank- Banking Platform under the Client Details Tab

                                                      Contact Details
  Business
                        Area Code                            Telephone Number                    Extension
  Home
                        Area Code                            Telephone Number                    Extension
  Fax
                        Area Code                            Fax Number
  Cell
                        Cell Code                            Cell Number
  Email Address
Contact Person:

                                                                    PLEASE RETURN TO THE RELEVANT REGIONAL
                                                                    OFFICE THAT SUPPLIED THE FORM OR
   Supplier Signature         Regional Office Sender                THE FOLLOWING ADDRESS:



         Print Name                     Print Name


                                           Rank
     /        /                     /        /
  69 of 69
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