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					                           Organised by Kowloon City District Council

                  Co-organised by the Leisure and Cultural Services Department

                                    The 3rd Hong Kong Games

                 Kowloon City District Table Tennis Athlete Selection Competition

                                             Prospectus


1.   Purpose
     To select in an open manner those athletes who meet the eligibility requirements for the 3rd Hong
     Kong Games (HKG) as the representatives of Kowloon City District Council (DC) to participate
     in the competitions of the 3rd HKG.


2.   Introduction of the HKG
     The 3rd HKG will be held from May to June 2011. The HKG are a multi-sport event held
     biennially with the 18 DCs as the participating units. The objectives of the HKG are to provide
     districts with more opportunities for sports participation, exchanges and co-operation, and to
     encourage members of the public to actively participate in sports. The HKG also aim to strengthen
     the public’s sense of belonging to the district they live in and at the same time facilitate
     communication and promote friendship among the 18 districts. Eight sports competitions will be
     held in the 3rd HKG, namely the athletics, badminton, basketball, table tennis, swimming, tennis,
     volleyball and futsal competitions. Each DC will select in an open manner the talented athletes
     within its own district as its representatives to participate in the competitions of the 3rd HKG.

3.   The 3rd HKG Table Tennis Competition - Events and Quotas
     (1)   Events
           (a) Individual events:
                (i) Men’s singles    (ii) Women’s singles (iii)    Men’s doubles
                 (iv) Women’s doubles (v) Mixed doubles
           (b)   Team events:
                 The mixed team event consists of 2 matches of men’s singles, 1 match of women’s
                 singles, 1 match of men’s doubles and 1 match of mixed doubles.


     (2)   Quotas
           (a) Individual events: Each district may enter a maximum of 2 persons / 2 teams
                                    (2 persons in each team for doubles events) to participate in each
                                    event.
           (b) Team event:        Each district may enter a maximum of 1 team (8 male players and 4
                                 female players at most may be nominated for each team and there
                                 should be at least 5 male players and 2 female players in each team).
           (c) Each athlete may enrol in 1 individual event and the team event at most.


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4.   Date, Time and Venue of the Kowloon City District Table Tennis Athlete Selection Competition
           Date of Competition             Time of Competition           Venue of Competition
                                                                              Ho Man Tin
            28 November 2010
                                            From 1 pm to 10 pm               Sports Centre
                 (Sunday)
                                                                          (Table-tennis room)


5.   Date of Enrolment
     From 25 October 2010 to 7 November 2010


6.   Quota for the Selection Competition
     (1) The quota for each Single event is 32 persons
     (2) The quota for each Double event is 16 teams
           (If an event is over-subscribed by the eligible participants, the district may increase the
          quota.)
     (3) Winners of individual events will be selected by districts to form teams to compete in the
          team event.


7.   Eligibility Requirements
     (1)   Participants of all ages are welcome but they must be holders of valid Hong Kong
           Permanent Identity Cards or holders of valid Hong Kong Identity Cards who have resided in
           Hong Kong for 3 years or above. (Holders of Hong Kong Identity Cards must produce
           records of their first entry to Hong Kong, such as One-way Permit or passport. The date of
           their first entry to Hong Kong must be a date on or before 14 May 2008 to prove that they
           have resided in Hong Kong for 3 years or above.)
     (2)   Those athletes who participated/will participate in the table tennis competitions of the
           Olympic Games (excluding the Summer Youth Olympic Games), the Asian Games, the East
           Asian Games, the National Games of the People’s Republic of China, the World
           Championships (excluding the World Youth Championship) or the Asian Championships
           (excluding the Asian Youth Championship) between 2008 and 2011 are not eligible to
           participate in the table tennis competition of the HKG.
     (3)   Participants must reside within the district boundary of Kowloon City District and be able to
           produce “Proof of Place of Residence”.
           (a) The district boundary of Kowloon City District is defined in the Maps showing the
                 Constituency Boundaries for the District Councils Election. For checking the district
                 boundary of Kowloon City District, please browse the website of the Electoral Affairs
                Commission: http://www.eac.gov.hk/en/distco/2007dc_elect_map.htm.




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      (b)   “Proof of Place of Residence” refers to the original of the valid documentary proof
            bearing the name of the participant, including:
            (i)   Statements (e.g. rates demand note, bills for electricity and water charges,
                  monthly bank statement or telephone bill) issued by public utilities or
                  commercial organisations or banks within the latest 3 months; or
            (ii) Declaration of place of residence issued by the Home Affairs Department; or
            (iii) Mortgage statement, tenancy agreement or resident card; or
            (iv) Student handbook showing Proof of Place of Residence (If a student handbook
                  cannot be produced, the documents stated in (i) to (iii) above bearing the name
                  of his/her parent(s) together with the participant’s birth certificate may serve as
                  proof).
      (c) Student hostels and athlete hostels cannot be regarded as the place of residence.
(4)   Each participant may only participate in the selection competition of 1 district. If a
      participant is found participating in the selection competitions of more than 1 district, he/she
      will be immediately disqualified with all his/her selection results cancelled.
(5)   Participants must possess recognised proof of the results they obtained in 1 of the following
      competitions in order to be accepted for selection:
      (a) The champions, 1st runners-up, 2nd runners-up and 3rd runners-up of different age
            groups in the table tennis competitions of Kowloon City District organised by the
            LCSD from 2009 to 2010; or
      (b)    The 8 ranked players of the Hong Kong Table Tennis Association (the 8
             highest-ranking applicants/teams among those participants who have submitted
             enrolment forms to the respective district; and for doubles events, the ranking is
             determined by the sum of the 2 players' total scores on the Singles Ranking List. All
             rankings shall follow those on the latest Ranking List as at the enrolment deadline for
             the selection competition of the respective district);
(6)   Participants must meet the eligibility requirements (1) - (5) mentioned above. If it is found
      that any participant fails to meet the eligibility requirements or represents more than 1
      district or has participated in the selection competitions of more than 1 district, the Organiser
      has the right to disqualify the participant from representing Kowloon City District in the
      HKG (For doubles events, both participants in the team will be disqualified).
(7)   All information provided in the enrolment form must be true and correct and the form should
      be completed in detail. All the information entered (except residential address, contact
      telephone number and occupation) cannot be changed once the enrolment form is submitted.
      Participants should notify 2711 0541 immediately about any change of residential address
      during the selection process, otherwise the participants will be regarded as furnishing false
      information. If a participant is no longer a resident of Kowloon City District because of
      moving house to another district during the selection competition period, he/she will be
      disqualified.
(8)   Participants furnishing false information will be disqualified with all their selection results
      cancelled, and their positions will be replaced by other participants.


                                              -3-
      (9)   Each participant may enter more than 1 event in the Kowloon City District Table Tennis
            Athlete Selection Competition, but each participant may only represent Kowloon City
           District in 1 of the individual events and the team event at most in the table tennis
           competition of the HKG.
      (10) A participant aged under 18 must provide a declaration signed by his/her parent or guardian
           before taking part in the athlete selection.
      (11) The Organiser reserves the right to forbid any participant from taking part in the selection.



8.    Format
      (1) The single knock-out system will be adopted.
      (2)   For all events, the “best of five games” system will be adopted and each game carries 11
            points.


9.    Enrolment Fee
      Free of charge


10.   Method of Participation
      For residents of Kowloon City District who are interested in participating in the Kowloon City
      District Table Tennis Athlete Selection Competition of the 3rd HKG and meet the eligibility
      requirements stated above for participation in the HKG, they should return the duly completed
      “Enrolment Form” together with the “Declaration” and a copy of the recognised proof of the
      results to Kowloon City District Leisure Services Office (Address: 10/F, Tokwawan Government
      Offices, 165 Ma Tau Wai Road, Kowloon) (operating hours: 8:30am to 6:15pm, close in Saturday,
      Sunday & Public Holidays). A participant is required to produce the original of one of the Proofs
      of Place of Residence bearing his/her name stated in Paragraph 7(3)(b) herein for verification of
      his/her identity upon submission of the enrolment form. A copy of the aforesaid Proof of Place
      of Residence must also be submitted for the Organiser’s retention. If he/she fails to provide such
      proof, his/her enrolment will not be entertained.


11.   Announcement of the Shortlisted Participants for the Selection Competition
      The names of the shortlisted athletes for the selection competition will be posted at Kowloon City
      District Leisure Services Office on 16 November 2010. The shortlisted athletes will be notified
      in writing individually by the district selection board.


12.   Appeal
      No appeal will be accepted. The decision of the district selection board/working group on the
      selection result shall be final.




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13.   Inclement Weather Arrangements
      If a Pre-No.8 Special Announcement (an advance notice to the public issued by the Hong Kong
      Observatory when Tropical Cyclone Warning Signal No.8 is expected within 2 hours) has been
      issued, or if Tropical Cyclone Warning Signal No.8 or above or Black Rainstorm Warning Signal
      is still in force 2 hours before the reporting time for the first round of the matches on the
      competition day, all matches on that day will be cancelled. Participants will be notified of the
      competition arrangements separately.


14.   Enquiries: 2711 0541




                             If there is any inadequacy in this prospectus,
         the Organiser reserves the right to amend it at any time without giving further notice.




                                                 -5-
                                  Organised by Kowloon City District Council
                         Co-organised by the Leisure and Cultural Services Department
                                       The 3rd Hong Kong Games                    For office use only
                 Kowloon City District Table Tennis Athlete Selection Competition
                                                                                   Proof of Place of Residence
                                  Enrolment Form for Singles Events                   (original) verified
                                                                                                          Copy of the proof collected

Notes on Personal Data:      The data provided by you will only be used for the purposes of enrolment, compilation of statistics, future
                             liaison work and promotion of activities organised by the Organiser. Except for the staff authorised by the
                             Kowloon City district selection board/working group, no one will be given access to your personal data. For
                             correction of or access to the personal data you have previously provided, please contact the counter staff of
                             this office. All the information entered (except residential address, contact telephone number and
                             occupation) cannot be changed once the enrolment form is submitted.

Please fill in the following enrolment form and the declaration overleaf. If you fail to provide the required personal data, your
application will not be entertained.


(1)   Event to be Entered (Please tick “” the box as appropriate)

          Men's Singles         Women's Singles

(2) Recognised Proof of Results Submitted:

(3) Personal Data (The following items must be filled in.     Please use block letters for English.)


      Name: (Chinese)                                    (English)                                                       Sex:

      Identity Document No.:                                     Month and Year of Birth:         (Month)           (Year)Age: ______
      (Please provide the English letter(s) and the first four digits e.g. A1234)                                                   _
      Residential Address:
      Fax No.:                                              E-mail Address:
      Contact Telephone No.: (Daytime)                               (Night)                             (Mobile)
      (In case of an emergency during the activity, please contact _______________ (Name of Contact Person) at        _______________
      (Telephone No.))

(4) Occupation (Please tick “”the box as appropriate)

      1. Employed       2. Housewife/Homemaker         3. Student       4. Retired   5. Others


                                        (Leave Address blank if you have given your fax number.)

      Name:                                      Name:                                      Name:
      Fax No./Address:                           Fax No./Address:                           Fax No./Address:



          Kowloon City District Table Tennis        Kowloon City District Table Tennis         Kowloon City District Table Tennis
            Athlete Selection Competition             Athlete Selection Competition              Athlete Selection Competition




                                                              -6-
                               Organised by Kowloon City District Council
                        Co-organised by the Leisure and Cultural Services Department
                             The 3rd Hong Kong Games                   For office use only
    Kowloon City District Table Tennis Athlete Selection Competition
                                                                        Team Member (A) – Proof of Place of Residence
                        Enrolment Form for Doubles Events                  (original) verified
                                                                                                                                   Team Member (A) - Copy of the proof collected
                                                                                                                                   Team Member (B) - Proof of Place of Residence
                                                                                                                                    (original) verified
                                                                                                                                   Team Member (B) - Copy of the proof collected

Notes on Personal Data:                The data provided by you will only be used for the purposes of enrolment, compilation of statistics, future
                                       liaison work and promotion of activities organised by the Organiser. Except for the staff authorised by the
                                       Kowloon City district selection board/working group, no one will be given access to your personal data. For
                                       correction of or access to the personal data you have previously provided, please contact the counter staff of
                                       this office. All the information entered (except residential address, contact telephone number and
                                       occupation) cannot be changed once the enrolment form is submitted.

Please fill in the following enrolment form and the declaration overleaf.                                       If you fail to provide the required personal data, your
application will not be entertained.


(1) Event to be Entered (Please tick “” the box as appropriate)

            Men's Doubles                     Women's Doubles                           Mixed Doubles

(2) Recognised Proof of Results Submitted:

(3) Personal Data (The following items must be filled in.                                Please use block letters for English.)

Team Member (A)’s Personal Data                                                                   Team Member (B)’s Personal Data

Name:(Chinese)                                  (English)                                       Name:(Chinese)                                  (English)

Month and Year of Birth:             (Month)                (Year)        Age:                  Month and Year of Birth:             (Month)                (Year)        Age:


Identity Document No::                                                     Sex:                 Identity Document No::                                                     Sex:
(Please provide the English letter(s) and the first four digits. e.g. A1234)                    (Please provide the English letter(s) and the first four digits. e.g. A1234)

Residential Address:                                                                            Residential Address:



Fax No.:                               E-mail Address:                                          Fax No.:                                E-mail Address:

Contact Telephone No.:                                                                          Contact Telephone No.:

(Daytime)                             (Night)                         (Mobile)                  (Daytime)                             (Night)                         (Mobile)

(In case of an emergency during the activity, please contact _______________ (Name of           (In case of an emergency during the activity, please contact _______________ (Name of
Contact Person) at _______________ (Telephone No.))                                             Contact Person) at _______________ (Telephone No.))

Occupation: (Please tick “”the box as appropriate)                                             Occupation: (Please tick “”the box as appropriate)
1. Employed     2. Housewife/Homemaker         3. Student     4. Retired      5. Others    1. Employed 2. Housewife/Homemaker 3. Student                 4. Retired      5. Others




                                                       (Leave Address blank if you have given your fax number.)
  Name:                                                              Name:                                                       Name:

  Fax No./Address:                                                   Fax No./Address:                                            Fax No./Address:



  Kowloon City District Table Tennis Athlete Kowloon City District Table Tennis Athlete Kowloon City District Table Tennis Athlete
           Selection Competition                      Selection Competition                      Selection Competition




                                                                                         -7-
                                     Organised by Kowloon City District Council
                              Co-organised by the Leisure and Cultural Services Department
                                             The 3rd Hong Kong Games
                            Kowloon City District Table Tennis Athlete Selection Competition
                             Declaration by Participants (For Singles and Doubles Events)

1.   Please tick “” the box as appropriate.
2.   Please delete non-applicable item(s) next to the mark “ * ”.
                                                    the participant (for a participant aged 18 or above).
     This declaration is to be completed by
                                                    the parent/guardian (for a participant aged under 18).
     I (* the participant/the participant’s parent or guardian) hereby declare that:


     1.     The participant,                             (name of the participant), is residing in Kowloon City District, and has never
            participated in any athlete selection competition of the 3rd Hong Kong Games organised by other districts.             If it is found
            not the case, the participant will be disqualified.   For doubles events, both participants in the team will be disqualified.


     2.     All the information provided in the enrolment form by me (or the participant) is true and correct and the participant is
            eligible for the selection competition according to the rules set by the Organiser.       I (and the participant) understand that
            if false information is provided or if the information entered is not in accordance with the facts, the participant will be
            immediately disqualified with all his/her results cancelled.      For doubles events, both participants in the team will be
            disqualified.


     3.     The participant agrees to abide by all the selection results announced by the Organiser.


     4.     The participant agrees to comply with the competition rules and abide by the decision of the referees/umpires.


     5.     The participant is healthy and physically fit to participate in the above activity.    The Organiser shall not be liable for any
            injury or death which the participant may suffer in the activity if the cause of injury or death is due to the participant’s
            own negligence or inadequacy in health and fitness.


            If the participant is aged 18 or above, he/ she is required to complete Column A only.           If the participant is aged under 18,
            his/her parent/guardian is required to complete Column B.


          A. Signature of                                            B.                Signature of
              Participant      :                                                   Parent/Guardian       :

                     Date      :                                          Name of Parent/Guardian        :

                                                                                                  Date   :



                                                                                         (This form may be photocopied if necessary)




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