Texas School Ready RFA Final 030909

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					Texas School Ready! Project




                                 Texas School Ready! Project
                               Preparing Young Texans to Learn




                 FUNDING AVAILABLE from the Children’s Learning Institute (CLI)

                              Please refer all questions in writing to the CLI:
                                 E-mail: TexasSchoolReady@uth.tmc.edu
                                            Fax: 713-500-0386

                                   Attn: Layne Waxley, Project Director
                                               TSR! Project
                                       Children’s Learning Institute
                                       7000 Fannin St., Suite 2353
                                          Houston, Texas 77030




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Request For Application


                              Application Guidelines




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Contents
General Instructions……………………………………………………………………………………………………………………………………….. ……………..                                  4
Fiscal Guidelines…………………………………………………………………………………………………………………………………………….. ……………..                                   5
          Financial Management ……………………………………………………………………………………………………………………. ……………..                               5
          Use of Funds/Reasonable and Necessary Costs ……………………………………………………….……………….. … ……………..                     5
          Definitions of Reasonable and Necessary Costs………………………………………………………………………………… …………….                      5
Background Information …………………………………………………………………………………………………………………………………. …………….                                   5
Application Information ………………………………………………………………………………………………………………………………….. …………….                                 6
          Request for Application ……………………………………………………………………………………………………………………. …………….                             6
Project Purpose and Goals ……………………………………………………………………………………………………………………........... …………….                           7
Eligible Applicants ……………………………………………………………………………………………………………………………………………. ……………                                   7
Applicant’s Conference/Technical Assistance …………………………………………………………………………………………………… ……………                           8
Request for Additional Information …………………………………………………………………………………………………………………. ……………                              9
Notice of Intent to Apply …………………………………………………………………………………………………………………………………. ……………                                 9
Application Due Date ………………………………………………………………………………………………………………………………………. ……………                                    9
Project Period …………………………………………………………………………………………………………………………………………………………………                                       10
Sequence of Events/Critical Dates …………………………………………………………………………………………………………………… ……………                               10
Project Components ……………………………………………………………………………………………………………………………………….. ……………                                     10
          Project Component #1: Integration and Sustainability …………………………………………………………………………………….                   10
                    Memorandum of Understanding ………………………………………………………………………………………. …………….                          11
          Project Component #2: School Readiness Certification System (SRCS)………………………………………………. ……………              12
          Project Component #3: Project Requirements for Funding ……………………………………………………………….. …………..                 13
                    1. Description of need and ability to address need……………………………………………………………… ……………               13
                    2. Partnership/Involvement of others ……………………………………………………………………….. …….. ……………                  13
                    3. Materials and training support ………………………………………………………………………………………. ……………                     13
                    4. Reports, data and information submission …………………………………………………………………….. …………..                14
                    5. School Readiness Certification System .…………………………………………………………………………… …………..                 14
                    6. Professional Development with mentoring ……………………………………………………………………. ……………                   16
                    7. Progress Monitoring with Feedback ………………………………………………………………………………. ……………                     16
                    8. Curriculum and Instruction ……………………………………………………………………………………………. …………….                      16
Cost Worksheet of TSR! ………………………………………………………………………………………………………………………………….. ……………                                   18
Revocation of Grant Funding ………………………………………………………………………………………………………………………….. ……………                                 18
Selection of Application ………………………………………………………………………………………………………………………………….. ……………                                 19
Review of Application …………………………………………………………………………………………………………………………………….. ……………                                   19
Notification of Awards ………………………………………………………………………………………………………………………………….... …………….                                19
Criteria Application Review …………………………………………………………………………………………………………………………….. …………….                               20
Appendix 1: Sample MOU ……………………………………………………………………………………………………………………………….. …………….                                   21
Appendix 2: Job Descriptions ………………………………………………………………………………………………………………………….. …………….                               28
Appendix 3: Sample Letter of Commitment …………………………………………………………………………………………………….. …………….                            32
Form #1 General Information ………………………………………………………………………………………………………………………….. …………….                                38
Form #2 Project Component #1: Integration and Sustainability……………………………………………………………………………………….                     40
Form #3 Project Component #2: School Readiness Certification System (SRCS)…………………………………………………. …………..              41
Form #4 Project Component #3: Requirements for Funding………………………………………………………………………………. ………….                        42
          1. Description of need and ability to address the need through an integrated partnership…………………. ………….   42
          2. Partnership/Involvement of Others………………………………………………………………………………………………… ………….                          43
          3. Materials and training support ……………………………………………………………………………………………………….. ………….                        44
          4. Reports, data and information submission………………………………………………………………………….............. …………               45
          5. School Readiness Certification System …………………………………………………………………………………………….. …………                      46
          6. Professional Development with mentoring ……………………………………………………………………………………… …………                        47
          7. Progress Monitoring with Feedback ………………………………………………………………………………………………… ………….                         48
          8. Curriculum and Instruction …………………………………………………………………………………………………………………………..                           49
Form #5 Budget Summary ………………………………………………………………………………………………………………………………………………                                      50




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General Instructions
Follow these general instructions in filling out the application:
     Enter your organization name on every page of this application or amendment.
     An ID number will be assigned by CLI for all submitted applications. Use this number on
       all amended applications and financial/programmatic reports required by this
       application.
     Applicants may not in any case, however, exceed any specified page limit or alter the
       format of the application.
     Staple each copy of the application in the top left corner. Do not bind the application;
       place it in notebooks or folders.
     You are not required to reproduce the instructions and submit them with the
       application. The complete RFA and instructions for each schedule will be incorporated
       by reference into the Notice of Grant Award. Retain a copy of the RFA for this purpose in
       the event of selection to receive a grant.
     Applications are to be submitted one side only. Instructions for completing the
       individual application forms begin on page . Study these instructions carefully so that
       you submit accurate and complete information. Applications not submitted on the
       proper forms or printed front and back will not be reviewed or considered for funding.
       Applicants are advised to comply with all page limitations on the narrative forms. Any
       pages that exceed the specified page limitation on the narrative forms will be removed
       from the application for the purposes of reviewing and scoring competitive grant
       applications. (Limit to the space provided using a font size no smaller than 9-point Arial
       or Verdana.)
     Pay particular attention to the requirements contained in the Project Components. The
       signing of the Application Agreement Form by applicant indicates acceptance of all
       requirements described in the program components, as applicable.
     When formulating the budget, remember that all costs must be reasonable and
       necessary for the operation of the program. Clear, concise, relevant descriptions of all
       budgeted items will help CLI approve the application in a timely manner.

Definitions applicable to this application are as follows:
     Agency: the Children’s Learning Institute (CLI)
     Applicant: the entity eligible to apply for funds offered in this application. If the application is
         approved, applicant shall mean grantee/contractor.
     Application: the package submitted by the applicant composed of forms and narratives as
         specified in the Project Requirements and Narratives.
     Application for amendment: a change being requested by the applicant to the approved
         application.



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Fiscal Guidelines
Financial Management
Be sure to follow these guidelines for coordination of financial management:
     The applicant’s financial management system records must adequately identify the
       funding source and use of funds and must contain information pertaining to grant
       awards, authorizations, obligations, unobligated balances, assets, outlays
       (expenditures), income, and interest.
     CLI reserves the right to conduct a pre-award audit or post-award audit to determine if a
       grantee maintains a proper financial management system and to deny or terminate the
       award if it is determined that the grantee does not maintain a proper financial
       management system.
     Ensure adequate accountability of state and federal funds.

Use of Funds/Reasonable and Necessary Costs
Funds requested must be only for those items that are reasonable and necessary for
accomplishing the objectives of the program and for implementing activities as described in the
application. All costs must be budgeted in the approved application to be eligible to be charged
to the grant.

Definitions of Reasonable and Necessary
In general, to ensure that project requirements listed on page 14, the budget forms must
evidence the following:
             Project costs are reasonable.
             The amount requested would realistically be expected to have an impact on the
                stated needs.
             The expected outcomes are sufficient to justify the amounts requested.
             All expenditures are pertinent to and appropriate for the objectives and activities
                stated.


Background Information
The delivery of quality prekindergarten programs is one of the educational priorities of the
State of Texas. In 2003, Governor Rick Perry designated the Center for Improving the Readiness
of Children for Learning and Education (CIRCLE) as the State Center for Early Childhood
Development (SCECD). Now known as CLI (Children’s Learning Institute), widely recognized as a
leading research and professional development provider and early childhood education, the
organization has recently been named Texas Early Childhood Education Technical Assistance
Provider by the Texas Education Agency (TEA).

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The 78th Texas Legislature under Senate Bill 76 directed the SCECD to explore how to better
integrate the delivery of early childhood education for at risk three-and four year old children.
The Texas Early Education Model (TEEM) and the School Readiness Certification System (SRCS)
were developed from these findings. Senate Bill 23 passed under the 79 th Legislature in 2005,
charged the SCECD with overseeing a project using TEEM to provide cost-effective coordinated
and integrated services to the greatest extent possible among early childhood care and
education programs. Project implementation would a) enhance program quality, b) enhance
number of children participating in full-day, full year programs, c) increase effective
professional development for teachers, d) ensure that services would not be diminished, and e)
develop and adopt a school readiness certification system. Senate Bill 23 in the 80th Texas
Legislative Session expanded partnerships established through SB 76 to serve more children
and to add new partnerships across the state. These partnerships integrated systemic
community based services for sustaining and integrating the TEEM project.

This request for application is intended to continue this work under a similar structure. Now
in 2009, the Texas School Ready! Project incorporates TEEM and SRCS into a comprehensive,
integrated program.


Application Information
Request for Application
This is a competitive grant process. This is a request for interested parties to apply for a grant
to integrate public school districts, open enrollment charter schools, Head Start Programs, and
child care programs (profit/nonprofit, faith and community based organizations) conducting an
early childhood or prekindergarten program. This grant is funded according to HB 1 (81st Texas
legislature, 2009, Rider 43) with TEA authorized to expend funds in accordance with the
provisions of Texas Education Code § 29.156.
IMPORTANT: The Texas School Ready! Project RFA will be implemented during the 2009-2010 school
year(s). Applicants should plan for a starting date of no earlier than September 1, 2009, and an ending
date of no later than August 31, 2010. The Texas School Ready! grant program will be contingent upon
funding being approved by the 81st Texas Legislative Session. The number of projects funded will
depend on the number of applications for funding received and the amount awarded to applicants
selected for funding.

All applicants must implement the Texas School Ready!™ approach to improve the school
readiness of young children, which includes:
            o Research based curriculum from the state adopted list and CLI approved
               curriculum supplements.
            o Child progress monitoring and the use of web reports to support instruction
            o A minimum of 3 hours of daily cognitive instruction

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               o On-going professional development with mentoring
               o Participation in the Texas School Readiness Certification System (SRCS).



Project Purpose and Goals
In order to ensure that more young children develop the necessary skills needed for school
success the goal of the Texas School Ready! Project is to integrate the expertise of all Early
Childhood Education providers in local communities throughout the state. The Children’s
Learning Institute is seeking Texas communities to participate in integrated school readiness
projects which include ISDs, Head Start providers, and child care providers to:
     Expand better services through integration with local agencies
     Develop and implement a sustainability plan to ensure continuation of the projects
       goals and objectives once funding is no longer available
     Implement the Texas School Ready! Approach. (See page 9 )
     Ensure that partners are delivering services that effectively prepare students for the
       transition from Prekindergarten to Kindergarten.


Eligible Applicants
This RFA is for applicants eligible to serve as the lead agency. Applicants may be public school
districts, open enrollment charter schools, Head Start Programs, and child care programs
(profit/nonprofit, faith and community based organizations) conducting an early childhood or
prekindergarten program.

A lead agency must:
    •  Organize early childhood education providers into integrated community partnerships.
       These partnerships may be new or build on existing partnerships.
    •  Recruit partner classrooms from public school districts, open enrollment charter
       schools, Head Start Programs, and child care programs (profit/nonprofit, faith and
       community based organizations) conducting an early childhood or prekindergarten
       program. The vast majority of children in the classrooms should be prekindergarten
       eligible students. (Approximately 51 % of the children in these classrooms must be 4
       years old and kinderbound.) It is allowable to share materials, supplies, manipulatives,
       etc. with non-pre-kindergarten eligible children.

Note: Title 1 eligibility prekindergarten programs - For the current school year, children who
are 4 years old as of September 1 must meet at least one of the following:
           o Be unable to speak and comprehend the English language
           o Be educationally disadvantaged (i.e., eligible to participate in the National School

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                   Lunch Program; see Note, following this list)
               o   Be homeless (see Note, following this list)
               o   Be the child of an active duty member of the armed forces of the United States,
                   including the state military forces or a reserved component of the armed forces,
                   who is ordered to active duty by proper authority
               o   Be the child of a member of the armed forces of the United States, including the
                   state military forces or a reserved component of the armed forces, or a reserved
                   component of the armed forces, who was injured or killed while serving on
                   active duty
               o   Have ever been in the conservatorship (foster care) of the Department of Family
                   and Protective Services (DFPS) following an adversary hearing.


Note: Because of recent changes in federal law, educationally disadvantaged students, as
defined by the TEC§5.001(4), now include all students who are eligible for Head Start. It is not
necessary for a student to participate in the National School Lunch Program to qualify for
prekindergarten services. If the student is eligible for prekindergarten services because the
student is homeless, the student must fit the definition of homeless as given in 42 USC, §11302,
and 42 USC, §11424(a).



Note: Nonprofit or For profit child care
 o    Serving at least 50% at risk population of children;
 o    Receiving CCMS



Applicants’ Conference /Technical Assistance
Prospective applicants will be provided an opportunity to receive general and clarifying
information from the CLI about the scope of this RFA. This Applicants’ Conference/TETN will be
the single opportunity, in a group setting, to ask clarifying questions of CLI personnel to assist
potential applicants in clarifying their understanding of the scope and nature of the work
required in this application. The conference will be open to all potential applicants, and all
questions asked and answered will be in the presence of all attending.
Date of Applicants’                Time            Location               Topics/Event No.
Conference
April 2, 2009                  3:15-5:15pm Education Service           TSR! Project RFA
                               CST              Centers                Event #35096
Each person attending will be required to sign in with the representative’s name and the name,
address and telephone number of the applicant’s organization represented. The entire
Applicants’ Conference will be digitally recorded. Prospective applicants who are not able to
attend the Applicants’ Conference may request a password to download the video stream that


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is viewable on their computer desktop. Applicants should contact the TETN Site Manager at
their local educational service center (ESC) to request the procedures to download the video
stream. To locate the nearest TETN facility, access the following webpage which has links and
contact information for each ESC in Texas: http://ritter.tea.state.tx.us/ESC



Request for Additional Information
To ensure that no prospective applicant may obtain a competitive advantage because of
acquisition of information unknown to other prospective applicants, any additional information
that is different from or in addition to information provided in the RFA or at the Applicants’
Conference will be provided only in response to written inquiries. Copies of all such inquires
and the written answers thereto will be posted on the CLI website in the form of Frequently
Asked Question (FAQ) at www.childrenslearninginstitute.org .
If you do not have access to the Internet, you may obtain a copy of the FAQ or
additional/clarifying information by contacting:

                              Layne Waxley - TSR! Project Director
                                  Children’s Learning Institute
                                  7000 Fannin St., Suite 2353
                                      Houston, Texas 77030
                              E-mail: TexasSchoolReady@uth.tmc.edu
                                        Fax: 713-500-0386


Notice of Intent to Apply
Applicants are requested to submit their Notice of Intent to Apply by April     10, 2009. Send
the Notice of Intent to:
        ATTN: Layne Waxley - TSR! Project Director
                Children’s Learning Institute
                7000 Fannin St., Suite 2300
                Houston, TX 77030
                Fax: 713-500- 0386
                Email: TexasSchoolReady@uth.tmc.edu
Failure to notify CLI of the intent to apply will not disqualify you from submitting an application.


Application Due Date
To be eligible to be considered for funding, four complete copies of the application must be
received by CLI on or before 5:00pm CST Thursday,        May 7, 2009, according to the
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application submission procedures in the General and Fiscal Guidelines. Applications not
received by the deadline time and date are ineligible for review and will be returned to the
applicant. In establishing the time and date of the receipt, the review committee will solely rely
on the time/date stamp of the CLI.


Project Period
Plan for a project starting date of no earlier than September     1, 2009 and an ending date
of no later than August       31, 2010. The grant will not be extended beyond this date for any
circumstances. Obligation of funds for activities and services conducted shall occur within these
dates. All goods must be received and all services must be provided or delivered in time to
substantially benefit the current grant period and in no case after the ending date of the grant.
In most instances, goods or services delivered near the end of the grant period are viewed by
CLI as not necessary to accomplish the objectives of the current grant program, and CLI may
disallow the expenditures.

Sequence of Events – Critical Dates
Date                     Event
March 16, 2009           Publication of Request for Application
April 2, 2009            TETN – Check Education Service Center for session 3:15- 5:15pm CST
April 10, 2009           Due date for the Notice of Intent to apply in the CLI office
May 7, 2009              Due date for the application in the CLI office, 5:00pm CST
May 27, 2009             Notification of Awards Begins
September 1, 2009        Beginning Date of project
August 30, 2010          Ending Date of project

If a report due date falls on a weekend or holiday, the report will be due the following business
day. All of these dates except the final completion date may vary slightly as conditions require.


Project Components
The following sections provide detailed information about and examples of each of the
required components of the Texas School Ready! Project. This information is provided to aid
the applicant in completing the application forms.


Project Component #1: Integration and Sustainability
All applicants for TSR! funds are required to develop a School Readiness Integration (SRI)
partnership. The SRI partnership describes and defines the collaboration between public
prekindergarten programs, local workforce development boards, Head Start providers, college


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or university early childhood programs, and /or providers of private for-profit or nonprofit
licensed child-care services.

The partnerships formed through an SRI plan are designed to support the following primary
goals:
   •   Preparedness of all children in a community to enter kindergarten on or above grade
       level and ready to benefit from the full array of public education services to keep them
       on grade level in kindergarten and beyond
   •   Development and implementation of a community-based, individualized collaboration
       among local entities serving prekindergarten students in order for the community to be
       served in the most effective and efficient ways to meet its needs
   •   Development and implementation of a sustainable professional development plan for
       teachers beyond the grant period
   •   Development and implementation of a sustainable plan for teachers to continue using
       child progress monitoring to inform instruction
   •   Development and implementation of a sustainable plan for providing mentors to
       classroom teachers
   •   Implement the Texas School Readiness Certification System (SRCS) requirements into all
       participating partnership classrooms serving kinderbound children
   •   Sustain participation toward certification

Memorandum of Understanding
All applicants selected for funding will be required to submit a signed memorandum of
understanding (MOU) with partnering agencies for all commitments needed for success in the
project. The MOU is not required to be submitted with this grant application; however,
applicants selected for funding must submit the signed MOU before funds will be made
available. A sample MOU is provided in the appendix. (Grant recipients are required to submit
a signed MOU to the TSR! Project Director at CLI by August 1, 2009.) If the applicant fails to
secure a signed MOU from an original SRI partner prior to implementation of the program, then
the applicant must obtain a signed MOU from an equivalent organization or licensed child care
provider which was not previously included in the application but who serves a comparable role
in the community and has a similar capacity to provide services to students as the original SRI
partner described in the original competitive application. In cases where the original MOU must
be so modified, the deadline for submittal is October 1, 2009. In all cases, if applicants selected
for funding fail to submit their MOU by October 1, 2009, the grant will be terminated.
The MOU must be signed by an executive of all participating partners and must include all of
the following:
     The services to be coordinated between the lead agent grantee and partner agency
        (ies).


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         The specific services that will be provided by each partner agency.
         The resources that will be provided by each partner agency.
         The understanding that all partners entering into this agreement will fully commit to
          the implementation of all of the TSR! components.

Grantees that submit their MOUs by that deadline and receive CLI approval of their MOUs by
September 1, 2009, will have access to their grant funds as of September 1, 2009 (contingent
upon legislative appropriations and all other requirements having been met). Grant funds will
not be available for grantees until the Institute receives and approves the signed MOU.
Content of MOU:
Applicants selected for funding will provide a locally designed memorandum of understanding
MOU(s) established with each partnering agency and signed by program administrations of
partnering entities for the 2009-2010 program year (see appendix 1 for sample MOU). The
MOU must address the partners’ commitment to the SRI partnership and must describe how
activities will be managed to ensure successful implementation of the integrated school
readiness components among all partnering agencies, including but not limited to the
following:
     Identification, recruitment, and retention of eligible prekindergarten teachers
     Delivery of high-quality, developmentally appropriate, and rigorous curriculum
     Positioning of certified teaching personnel at prekindergarten sites, whether ISD, Head
         Start, or child care or all. (This is recommended but not required.) Provide a minimum of
         three hours daily cognitive instruction at an established prekindergarten site, using
         state-adopted curriculum materials
     Continuous monitoring of student progress in the classroom
     Teacher professional development, including mentoring, and eCIRCLE face-to-face
         online professional development course
     Sharing physical space if one program lacks capacity while another has available
         capacity
     Sharing equally in decision making
     Managing of shared staff, program calendars, supplies, materials and food services
     Host and/or attend regularly planned partnership meetings.

Grantees must ensure that the ISD understands the linkage of the Prekindergarten data (SRCS)
to Kindergarten data (TPRI/TJL) etc. and is a partner willing to comply with SB1871 or allow/
support/ conduct the collection of TPRI/TJL data in an ISD that doesn’t administer these
assessments.


Project Component #2: School Readiness Certification System (SRCS)

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In accordance with TEC§29.161, the SRCS is a valid, research-based automated system provided
by the CLI. All applicants selected for funding are required to submit data into a web-based
application. The purpose of requiring participation in the SRCS is to assist the grantee and the
agency in evaluating the effectiveness of the grantee’s prekindergarten program in preparing all
children for kindergarten.

All grantees will submit facility, teacher, and student data throughout the year for all
classrooms within a building. Eligible classrooms are classrooms that have 4 year old
kinderbound children. This includes situations where one classroom is participating as a target
classroom in a building with two or more eligible prekindergarten classrooms. Data on both
classrooms is required to be entered into the School Readiness Certification System and allows
CLI to periodically verify SRCS data. Although not an exhaustive list, examples of the types of
data that will be required include the following:
     Student data such as name, date of birth, gender, likely elementary school and district,
        attendance, eligibility criteria, performance on kindergarten reading diagnostic
        instrument, and performance on prekindergarten assessments
     Educator and administrator data such as name, certification and years of experience
     Facility name, address, identification numbers, and accreditation status
     Teacher response to questions regarding instructional activities and methodology and
        professional development activities, including mentoring


Project Component #3: Project Requirements for Funding
Applicants must address each of the requirements identified below in order to be considered
for funding.
1. Description of need and ability to address the need through an integrated partnership: The
applicant must describe the community’s need for integrated partnerships by:
     Identifying program services to at-risk children in the community
     Assessing the needs of those at-risk children and providing them with quality
       prekindergarten services based on proven school readiness components.

2. Partnership/Involvement of Others: The applicant must ensure and support partnership
between school districts, Head Start and child care providers by:
     Providing an MOU to each partner outlining each entities responsibilities to the grant
     Ensuring and supporting partners implementation of grant requirements
     Ensuring and supporting communication between partners by hosting meetings
        throughout the grant period

3. Materials and training support for participating classrooms: Applicants must ensure that
they each new target classroom in the TRS! project receives: (see cost sheet)

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         The CIRCLE 2 day Preschool Early Literacy and Language training
         A CIRCLE Preschool Early Literacy and Language manual
         License for the eCIRCLE web based professional development course
         A research-based curriculum from the state adopted list (unless the classroom already
          has one in place)
         A school readiness kit in English or Spanish (depending on the language of instruction)
         Classroom management materials in English or Spanish (depending on the language of
          instruction)
         Ongoing progress monitoring including license, hardware (handheld/laptop), software,
          and one day training
         4 hours per month of mentoring by a highly skilled mentor
         An incentive of $1000 per teacher depending on implementation of grant requirements
         Reimbursement for substitute teachers for three days to accommodate trainings $225
          per teacher

Applicants must ensure that each year 2 teacher in the TSR! project receives:
    License for the eCIRCLE web based professional development course
    License for progress monitoring
    4 hours of mentoring per month by a highly skilled mentor
    An incentive of
    An incentive of $1000 per teacher depending on implementation of grant requirements

Applicants must ensure each year 3 teacher in the TSR! project receives:
    10 professional development classes
    License for progress monitoring
    1 hour of mentoring per month by a highly skilled mentor
    An incentive of $500 per teacher depending on implementation of the required
       components of the grant

4. Reports, data and information submission: Applicant must ensure that it will submit all
information and reports requested by the CLI, including data submissions required by the SRCS.
CLI will provide grantees access to TOMS (Texas School Ready! Online Monitoring System).
TOMS is the Children’s Learning Institute’s data collection process that ensures an adequate
accountability of the materials needed for the project and implementation of required
components. The SRCS is a FERPA-compliant password –protected secure system. Reports must
be submitted in a timely fashion and must contain all requested information. These reports
will be used by the CLI to evaluate the implementation and progress of grant-funded programs
and to determine if modifications or adjustments to the program or funding are necessary.


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5. School Readiness Certification System:
By submitting this application, the applicant and partnering entities agree to collect data and
report on the following mandatory types of facility, teacher, and student data throughout the
prekindergarten year. Applicants must ensure through the MOU that all partners submit. In
addition applicants must facilitate the collection of TPRI/TJL and social screener data within the
first 6 weeks of the child’s kindergarten year; even when the ISD uses an approved reading
screening instrument other than TPRI/TJL.

NOTE: If Prekindergarten children from a partnering agency in the proposed grant project feed into a
Kindergarten program in an ISD or charter school that administers an early reading screening
instrument (from the Commissioner’s List of Reading Instruments --See Attachment X) other than the
Texas Primary Reading Inventory (TPRI) or the TejasLEE (TJL), the MOU must address a partnership
and plan between the lead agency and the ISD and/or charter school to collect the beginning of year
TPRI/TJL scores on these children and the entry of the children’s scores into the Texas School
Readiness Certification System. The partnership and plan should also support the completion of the
social screener and the input of social screener data into the certification system for these children.

Although not an exhaustive list, examples of the types of data collected through the system
that will be required include the following:
        (a). Building administrators will set up records for each participating classroom and
              teacher and will provide demographic information for each student in participating
              classrooms. The SRCS is a FERPA-compliant password-protected secure system.
              Examples of student data include the following:
                        i. Student name, date of birth, gender
                      ii. Likely elementary school
                      iii. Attendance
                      iv. Eligibility criteria
                       v. Student performance on kindergarten reading diagnostic instrument
                      vi. Student performance on prekindergarten progress monitoring instrument
        (b). Teachers will provide a teacher self report. Teachers will respond to a series of
             multiple-choice questions in the following categories:
                     i. Teacher’s education and teaching background
                      ii. Best practices and teaching methodology
                    iii. Classroom set up (teacher will have to submit pictures of classroom
                            setup)
                     iv. Classroom planning
                      v. Classroom teaching manipulatives
                     vi. Child monitoring and assessments
                    vii. Lessons on book reading, phonological awareness, print and letter
                            knowledge, written expression, math and oral language use.


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          (c). Building administrators will provide a facilities report. Principals/directors will
               respond to a series of questions regarding the following:
                         i. Accreditation
                        ii. Children and classes
                       iii. Teaching staff
                        iv. Language
                         v. Language curriculum
                        vi. Math curriculum
                       vii. Social/emotional curriculum
                     viii. Language assessment
                       ix. Mathematics assessment
                        x. Social/behavioral assessment
                       xi. Teacher training/professional development
                      xii. School readiness integration (working with community partners)

6. Professional Development with mentoring: The applicant must ensure that it will:
     Make resources available such as:
            o Space for trainings
            o LCD projector
            o Internet access
            o Computer lab/s for eCIRCLE professional development classes
            o Technical support for eCIRCLE professional development classes
     Ensure and support administrators and teacher’s attendance and participation in all
        required trainings.
     Ensure and support teacher’s attendance and participation in eCIRCLE professional
        development over the course of the grant. Participation includes online postings,
        completing of homework assignments, and classroom implementation of teaching
        strategies learned.
     Support the mentor/teacher relationship as they work together to improve classroom
        instruction and student outcomes.
     Ensure use of a state adopted curriculum.
     Ensure the use of the prekindergarten guidelines to plan for instruction.

7. Progress Monitoring with Feedback: The applicant must ensure that it will:
     Ensure and support administrators and teacher’s attendance of all required trainings.
     Ensure and support teacher’s monitoring children’s progress across the grant period at
       specified time points as outlined in the grant for both Phase I CIRCLE – Phonological
       Awareness Language and Literacy System plus Math (C-PALLS +) and Phase II
       (Observables):

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             o Beginning of the year
             o Middle of the year
             o End of the year
         Ensure and support teacher’s use of web reports to analyze student’s individual needs.
         Ensure and support teacher’s use of this data to guide instruction using a small group
          focus.

8. Curriculum and Instruction:
   Classroom curriculum must provide quality, developmentally appropriate, and rigorous
   instruction that should be aligned with the Texas Prekindergarten Guidelines. The grantee
   must implement a state-adopted prekindergarten instructional system from the current
   adoption list in all partner prekindergarten classrooms, including ISD, Head Start, and
   licensed child care classrooms.

   The applicant must ensure that it will:
     Provide a minimum of 3 hours of daily cognitive instruction delivered by a highly trained
       teacher;
     Administer ongoing progress monitoring that informs instruction as required by the
       grant;
     Ensure and support teacher’s use of the curriculum, as the framework for instruction;
     Ensure and support the daily use of the school readiness and classroom management
       materials in classroom instruction;
     Ensure and support that project classrooms include the following opportunities during
       their 3 hours of daily cognitive instruction:
              o Exposure to a print rich classroom environment that includes meaningful print
                 at children’s eye level. The print should include management charts, a letter
                 wall, samples of children’s work, labels, children’s names, theme related print,
                 etc.
              o Exposure to a classroom with well defined learning centers including Dramatic
                 Play, Construction/Blocks, Writing, ABC, Science, Math, Library, Art, etc.
                 Centers should include a variety of books and writing materials.
              o Exposure to a minimum of three read alouds per day with intentional teaching
                 of new vocabulary.




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Cost Worksheet of TSR! Project: Per Classroom
Costs are approximate and subject to variation. This worksheet is provided for planning
purposes only.
                                 CLASSROOM MATERIALS COSTS
Description                                 Estimated Cost per              Year 1        Year 2
                                            Classroom Maximum
                                            Allowances/Reimbursements
Substitute Teacher Pay (estimate 3 days) $225                               X
Project Mentors (4 hours per month per      Dependent on # of projected X                 X
teacher) Reimbursement salary up to         classroom teachers
$ 66,950 (fringe benefits included).
Project Coordinator Mentor                  Dependent on # of projected X                 X
Reimbursement salary up to $87,500          classroom teachers
(fringe benefits included).
Allowance personal cell phone use for       $60.00/month                    X             X
TSR business
Allowance for office space lease. For       $1500/year/person*              X             X
lease expense, list square footage of
occupant and the cost per square foot.
Costs for telephone /computer               $500/year/person*               X             X
equipment and /internet access
Office supplies allowance                   $500/person                     X             X
*Certification by Chief Financial Officer of Lead Agency required
Revocation of Grant Funding
CLI may revoke the grant award for the Texas School Ready! Project based on the following
factors:
     Noncompliance with the provisions of this RFA;
     Lack of program success as evidenced by progress reports and project evaluations;
     Failure to participate in required data collection and reports;
     Failure to submit invoices for reimbursement on a monthly basis.


Selection of Applications

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Awards will be considered on the basis of total points. (See Criteria for Review of Application
below). It is important that communities identify underserved, underrepresented population
within the scope of their project. After all applications have received a final score from 0 to 100,
a final selection will be determined.




Review of Applications
A committee convened by CLI will review applications. Review of applications will begin as soon
as practical after the set deadline. All copies of all applications not selected to participate will
be destroyed unless the applicant notifies CLI in writing within forty-five (45) days of the date
on the non-selection letter that the applications are to be returned to the applicant at the
applicant’s expense.


Notification of Awards
The Children’s Learning Institute will notify those grantees selected to participate in the project
by telephone and email the week of May 27, 2009, the selection or non selection for
participating in this project. Following this, grantees will be asked to provide further
documentation of a signed Memorandum of Understanding (MOU) with community partners,
by August 1, 2009.




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Criteria Application Review (Possible Points in Parenthesis)
          Criteria                                                                         Points
1         The magnitude of need suggested by the proposed project is significant in        (10)
          nature
2         Specific gaps, barriers, or weaknesses related to the severity of the problem    (5)
          have been identified.
3         The proposed project is appropriate to and will successfully address the         (10)
          needs of the target population or other identified needs.
4         The program activities relate directly to the program goals, local objectives,   (4)
          and strategies, as well as to the program description and project
          requirements.
5         The design of the proposed project reflects up-to-date knowledge from            (2)
          scientifically based research and effective practice.
6         Strategies and activities are of sufficient quality and scope to ensure          (5)
          equitable access and participation among all eligible program participants.
7         Strategies and activities are of sufficient quality and depth to ensure          (5)
          accomplishment of the goals and objectives of the project.
8         Qualifications, experience, and certifications of project personnel and          (8)
          external consultants are of sufficient quality and depth to ensure successful
          implementation.
9         The management plan is designed to achieve the objectives of the proposed        (4)
          project on time and within budget, with appropriate timelines and
          milestones for accomplishing project tasks.
10        The procedures ensure feedback and continuous improvement in the                 (10)
          operation of the proposed project through ongoing monitoring and
          adjustments as needed.
11        The proposed project will be coordinated with similar or related efforts         (5)
          using existing resources and facilities and with other appropriate
          community, state, and federal resources to maximize the effectiveness of
          grant funds.
12        The level of involvement and commitment to the project of all participants,      (3)
          including management, staff, collaborators and partners, is sufficient to
          ensure the successful implementation of the project goals, objectives, and
          activities.
13        The budget, including personnel, materials, and other identified expenses,       (10)

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          adequately supports the activities outlined in the proposed project.
14        Expenditures and activities are supplemental to and do not supplant or      (10)
          duplicate services currently provided.
15        Application is organized and completed according to instructions.           (5)
16        TOTAL                                                                       (100)




Appendix 1: Sample
                                 MEMORANDUM OF UNDERSTANDING
                                            BETWEEN
                              CITY INDEPENDENT SCHOOL DISTRICT AND
                                      MY CHILD CARE AGENCY

STATE OF TEXAS                          §
                                        §     KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF RINGLING                      §

        THIS AGREEMENT is made and effective on the first day of July, 2009 by and between
the City Independent School District (CISD), a political subdivision of the State of Texas and a
legally constituted Independent School District located within Ringling County, Texas (hereafter
the “CISD”) and My Child Care Agency (administrators of Ringling County Head Start Programs,
which are federally funded early childhood programs) (hereafter “Head Start”), located at 100
Main, City, Texas.

                                            WITNESSETH:

        NOW THEREFORE, in consideration of the mutual covenants contained herein, the
parties do hereby agree as follows:

                         I.       Purpose of Interagency Agreement:

The purpose of this agreement is to establish the best possible cooperative method of providing
high quality services to local preschool children and their families. This integrated preschool
project will hereafter be known as “Texas School Ready! Project.” The project will be offered at
the campuses shown on “Attachment A”.

It is the intent of this agreement to:
         1. Define the services to be provided by each agency.
         2. Ensure that eligible children receive high quality, appropriate preschool services.
         3. Ensure that each Agency assumes the responsibility to communicate with the other,
             and shares leadership responsibilities and by doing so ensures that available
             resources are utilized in the most effective manner.


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          4. Ensure that these cooperative arrangements between City I.S.D. and My Child Care
             Associates (Head Start Program) are developed, implemented, and reviewed at least
             annually.

                         II.    Description of Program

Texas School Ready! Project integrated Head Start/ISD prekindergarten classrooms will serve
four-year-old children who meet eligibility regulations for prekindergarten enrollment of Texas
Education Agency and the enrollment guidelines for Head Start programs. The children will be
served on campuses in 32 classrooms (see attached list). Enrollment will include a maximum of
no more that 20 children per classroom. Before (generally 6:30 Am – 8:30 AM) and after
(generally 2:45- 6:00 PM) school care services will be provided by Head Start staff.

Integrated Prekindergarten /Head Start regular classroom services (non-extended day) will be
provided to eligible students for the district-adopted school calendar year. In addition, Head
Start will provide to 20 students (1 classroom) full-day extended-year services (260 days, less
holidays) at campuses for those eligible children who choose to participate in that program.
These extended-day, extended year services will be offered to enrolled students who meet the
criteria established by Head Start.

Should the extended year services be unavailable at any campus, then Head Start
program will offer this program extension through a home-based arrangement for the
months of June and July each year. Campus availability must be identified yearly by
March first in order to effect adequate planning.

Agencies will share responsibilities and resources for collaborative staff development.
Curriculum in the prekindergarten and Head Start classrooms will be aligned to the Texas
Prekindergarten Guidelines and activities and objectives for children participating in the program
by either agency.

                         III.   Agency Responsibilities:

A. Responsibilities of City I.S.D.:

                 1.      Must recruit, enroll and serve eligible preschool children (four-year-olds)
                         for the integrated classrooms, according to state and local
                         prekindergarten regulations and Head Start eligibility guidelines. Children
                         enrolled must meet the criteria of both programs. Serving these
                         children will include provision of state and local prekindergarten
                         curriculum materials, developmentally appropriate materials and supplies,
                         and other components normally occurring in public prekindergarten
                         classrooms in City ISD. Children who leave the program must be
                         replaced within 30 calendar days.

                 2.      Provide classroom space (per the attached list) for the integrated
                         classrooms on the campuses named in the list, along with usual and

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                         customary usage of the accompanying facilities such as library and
                         playground. Classroom space and associated utilities are considered
                         as a donation to the Head Start program with a monthly rental
                         valuation of $150.00 for each classroom and $8.00 per hour per
                         classroom for utilities (electricity, water, etc.).

                3.       Provide food services for enrolled students during the adopted school
                         calendar. Food services will be accomplished through “family-style” dining
                         (Head Start will provide any additional utensils or equipment necessary to
                         undertake that style of food service). Children in the integrated
                         classrooms will not be charged for meal service. Children who are
                         categorized as “reduced or paid” for USDA SNP purposes will have
                         their meals reimbursed from Head Start funds on a monthly basis
                         upon verification of eligibility and meal consumption.

                4.       Provide three hours of daily cognitive instruction based on the Texas
                         Prekindergarten Guidelines for all enrolled students. In integrated
                         classrooms where there is a teacher who meets Texas Education Agency
                         early childhood certification requirements will deliver instruction. This
                         teacher will be a City ISD employee and will be funded by City ISD. The
                         teacher will be supervised and evaluated by a City ISD administrator
                         (principal). The certified teacher in each classroom will be assisted by a
                         paraprofessional, who will also be an employee of City ISD. The
                         paraprofessional will be supervised and evaluated by City ISD staff.

                5.       The ISD teaching staff is provided to the Head Start program and is
                         considered an in-kind donation to the Head start program at the
                         starting rate for certified teachers and supporting staff. The
                         beginning rate in the CISD is $39,301 for teachers and $14,300 for
                         teaching assistants.

                6.       Ensure that all information is submitted as requested by the Children’s
                         Learning Institute (CLI) including data submission required by the School
                         Readiness Certification System (SRCS).

                7.       Provide student testing and evaluation and collaborative program
                         evaluation deemed necessary to fulfill school district requirements.
                         Analysis of evaluation will be shared by both agencies as may be
                         pertinent.

                8.       Assist in delivery of collaborative staff development for ISD and Head
                         Start staff involved in the collaborative project.

                9.       Ensure that existing campus medical staff is available to Head Start
                         children attending the classes on campuses. Provide for state of Texas


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                         annual requirements for vision and hearing screening and report such to
                         the state.

                10.      Participate and support requirements of the Texas School Ready! Project
                         with My Child Care Agency as the lead agency. Provide staff to support
                         the TSR! Project to the extent feasible.

B. Responsibilities of My Child Care Agency (Head Start Program):

                1.       Assist in recruiting, enrolling and serving eligible preschool children (four-
                         year-olds) for the collaborative classrooms, according to state and local
                         prekindergarten regulations and Head Start eligibility guidelines. Serving
                         these children will include provision of curriculum materials (including any
                         mandated by Head Start Performance Standards), school readiness
                         materials and supplies, and other components normally occurring in Head
                         Start classrooms in Ringling County.

                2.       My Child Care Agency will reimburse CISD for food services for enrolled
                         children and Head Start Staff during the extended year portion of the
                         program (those days not included within the instructional days on the
                         adopted school calendar). Head Start will reimburse CISD for adult meals
                         consumed and the difference between the current “free” rate and the
                         current “reduced and paid” rate as applicable for each day of service.

                3.       Reimburse the City ISD for utility costs (electricity, etc) at a reasonable
                         and customary rate for those days when the campus classrooms would
                         not normally be open otherwise. These utility costs will be figured at $8.00
                         an hour per classroom. Rates will be reviewed and analyzed on an
                         annual basis for necessary adjustments.

                4.       Support and implement the existing state and district medical policies of
                         City ISD.

                5.       Ensure that all information is submitted as requested by the Children’s
                         Learning Institute (CLI) including data submission required by School
                         Readiness Certification System.

                6.        Provide children testing and evaluation, deemed necessary to fulfill My
                         Child Care Agency/Head Start requirements. Analysis of the TSR! project
                         evaluation will be shared by both agencies. Whenever possible, child
                         assessment will be at a minimum with CISD and Head Start combining
                         measurements.

                7.        Assist in delivery of professional development for CISD and Head start
                         staff involved in the TSR! Project.


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                8.       Provide or make available to participating children and their families
                         support services that would be available for eligible students in a Head
                         Start Center.

                9.        Act as lead Agency in the Texas School Ready! Project and meet
                         requirements of the grant with the cooperation and support as necessary
                         from the City ISD.
                                                  III.

My Child Care Agency may review CISD enrollment data on current children and previously
enrolled children in order to verify those students’ participation in the collaborative program. In
rendering performance hereunder, My Child Care Agency will ensure compliance wit hall
applicable statutory requirements relating to the confidentiality of education records set forth in
the Family Education Rights and Privacy Act (FERPA), 20 U.S.C. §1232g. et. Seq. My Child
Care Agency will have a system in effect to protect student records that are maintained in
connection with the services provided pursuant to this agreement. My Child Care Agency will
not transfer or disclose any identifiable student education records to any third party or entity
without the express written consent of someone authorized to act on behalf of the child. The
CISD may require My Child Care Agency to transfer a student record to another agency if the
transfer is necessary to protect either the confidentiality of the record or the health or welfare of
the student. At the end of the term of this agreement, all student records become the property of
the CISD. My Child Care Agency understands and agrees that no confidential information will
be disclosed in any document intended for public disclosure.

                                                  IV.

Nothing herein shall be deemed to constitute a waiver of any immunity or affirmative defense,
which may be asserted by CISD on My Child Care Agency as to any claim of any third party,
however the parties do waive immunity to any claim of the other party seeking enforcement of
this agreement pursuant to law.

                                                  V.

Nothing herein shall be construed in any manner, to create a cause of action for the benefits of
any person not a party to this agreement, or to create any rights for the benefit of any person
not a party to this agreement not otherwise existing at law.

                                                  VI.

All notices required or permitted under this agreement may be given to a party personally or by
mail, addressed to such party at the address stated below or to such other address as one party
may from time to time notify the other in writing. Any notice so given shall be deemed received
when deposited in the United States mail so addressed with postage prepaid.

                                                 VII.


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This agreement will be for a term of two (2) years with annual review by both parties.

                                                VIII.

Any supplement, modification or waiver of any provision of this Agreement must be in writing
and signed by authorized representatives of both parties.

                                                 IX.

If any portion of this Agreement is found to be invalid or unenforceable, the parties agree that
the remaining portions shall remain in effect. The parties further agree that in event such portion
is an essential part of this Agreement, they will immediately begin negotiations for a
replacement.

                                                 X.

The waiver by either party of any breach of this Agreement by the other party in a particular
instance will not operate as a waiver of subsequent breaches of the same or different kind. The
failure of either party to exercise any rights under this Agreement in a particular instance will not
operate as a waiver of the party’s right to exercise the same or different rights in subsequent
instances.

                                                 XI.

This Agreement will be construed in accordance with and governed by the laws of the State of
Texas. Venue of any legal action or proceeding will be in Ringling County, Texas or the United
States District Court for the Northern District of Texas, City Division.

                                                XII.

Any legal action brought by one party against the other with respect to this Agreement must
begin within the statutory time period after the course of such legal action arises.

                IN WITNESS WHERE OF, the board of Education of the City Independent
School District, acting by its President or Superintendent, as duly authorized, and My Child Care
Agency, acting by its authorized representative, have set their signatures as shown below.

                              CITY INDEPENDENT SCHOOL DISTRICT

                         By: _________________________________________
                                Superintendent




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                                         MY CHILD CARE AGENCY

                           By: ___________________________________________
                                  President / CEO




APPROVED AS TO FORM AND LEGALITY:*




By: ___________________________________
       Attorney

*The review of this document was conducted solely from the legal perspective of the City Independent School District
(CISD). The approval of this document was offered solely for the benefit of the CISD. Other parties should not rely on
this approval, and should seek review and approval by their own respective attorney(s).

STATE OF TEXAS
COUNTY OF RINGLING

        BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared Joseph B. Jones, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that the same was the act of
My Child Care Agency and that he executed the same as the act of the said My Child Care
Agency for the purposes and consideration therein expressed and in the capacity herein stated.

          GIVEN UNDER MY HAND AND SEAL OF OFFICE, this __________day of ________,
2009.


                                                                     _______________________________
                                                                  Notary Public in and for the State of Texas

STATE OF TEXAS
COUNTY OF RINGLING

        BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared Sue Smith, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that the same was the act of
the City Independent School District for the purpose and consideration therein expressed and in
the capacity herein stated.


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          GIVEN UNDER MY HAND AND SEAL OF OFFICE, this ________day of _______,
2009.


                                                               ______________________________
                                                           Notary Public in and for the State of Texas




Appendix 2: TX Commissioner’s List of Reading Instruments
                               KINDERGARTEN – English Language Instrument Options

                Non-Reading First Schools                    Reading First Schools
                Option 1: Texas Primary Reading Inventory Option 1: Texas Primary Reading
                             (TPRI), Revised 2006-2008                Inventory (TPRI), Revised
                             (2010)*                                  2006-2008 (2010)*

                Option 2: Early Reading Diagnostic           Option 2: Early Reading Diagnostic
                            Assessment 2nd edition                       Assessment 2nd edition
                            (ERDA-2) (2012)*                             (ERDA-2) (2012)*
                Option 3: Fox in a Box (2011)*               Option 3: Fox in a Box (2011)*
                Option 4: Gates-MacGinitie - 4th edition     Option 4: Gates-MacGinitie - 4th edition
                            (2010)*                                      (2010)*
                Option 5: Star Early Literacy (2010)*        Option 5: Star Early Literacy (2010)*




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                Option 6:                                     Option 6:
                                                                      • AIMSweb (2012)*
                        • AIMSweb (2012)*
                                                                      • Diagnostic Assessment of
                        • Diagnostic Assessment of
                                                              Reading- 2nd edition (DAR) (2010)*
                Reading- 2nd edition (DAR) (2010)*
                                                                      • Dynamic Indicator of Basic Early
                        • Dynamic Indicator of Basic Early
                                                              Literacy Skills DIBELS-K (2010)*
                Literacy Skills DIBELS-K (2010)*
                                                                      • Istation’s Indicators of Progress
                        • Istation’s Indicators of Progress
                                                              (ISIP) (2011)*
                (ISIP) (2011)*
                                                                      • Phonemic Awareness and
                        • Phonemic Awareness and
                                                              Phonics Inventory (PAPI) (2010)*
                Phonics Inventory (PAPI) (2010)*

                     or                                       or
                                                                     • Vital Indicators of Progress VIP-
                       • Vital Indicators of Progress VIP-    K (2010)*
                K (2010)*
                                                               and one of the following:
                                                                      a. Texas Primary Reading
                                                              Inventory (TPRI), Revised 2006-2008
                                                              (2010)*
                                                                      b. Fox in a Box (2011)*
                                                                      c. Gates-MacGinitie- 4th edition
                                                              (2010)*
                                                                      d. Star Early Literacy (2010)*

                               KINDERGARTEN – Spanish Language Instrument Options

                Option 1: El Inventario de Lectura en         Option 1: El Inventario de Lectura en
                             Español de Tejas (Tejas                       Español de Tejas (Tejas
                             LEE), Revised 2006-2008                       LEE), Revised 2006-2008
                             (2010)*                                       (2010)*
                Option 2: Phonemic Awareness and              Option 2: Phonemic Awareness and
                            Phonics Inventory (PAPI-S)                    Phonics Inventory (PAPI-S)
                            (2010)*                                       (2010)*




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Appendix 3: Job Descriptions
Project Coordinator Mentor

Experience or Knowledge Required:
 Demonstrated effectiveness as an early childhood teacher and/or early childhood staff
  trainer/mentor
 Use of research based pre-kindergarten literacy/language/numeracy teaching materials
 Understanding of pre-school literacy screening and progress monitoring and how each
  informs classroom instruction
 Understanding of Texas Pre-kindergarten Guidelines, Head Start Child Outcomes, and child
  care licensing standards
 Experience in working with varied groups to achieve integration of early childhood services
 Experience in training and mentoring adults
 Functional knowledge of Internet use and Microsoft Word, Excel, etc.


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Education Required:
 4 year degree from a college or university in Early Childhood or related field.
 Advanced degree preferred

General Description of Duties:
Provide management and classroom support for project implementation, demonstrating
integration of early childhood resources for school readiness.

Responsibilities include (not an exhaustive list):
   Collaboration with Children’s Learning Institute project management to ensure
    implementation of project components
   Serves as the liaison between the CLI and partnership by facilitating planning negotiations
    among site participants, conducting problem-solving efforts and monitoring the progress
    of the project
   Establishes and maintains a local project office
   Conducts project activities in accordance with program timelines and standards of
    operations
   Supervises and supports mentors to enable them to effectively carry out their job
    responsibilities (this includes collaborative classroom visits)
   Schedules and facilitates professional development as required for the implementation of
    the project (CIRCLE Preschool Early Language and Literacy training, eCIRCLE, progress
    monitoring with feedback, curriculum training, school readiness, and administrative)
   Provides mentoring support to teachers.
   Provides technical assistance to sites that did not receive School Readiness Certification
    (SRCS)
   Assists with monitoring of SRCS as described by CLI
   Prepares and submits all documentation for the project to CLI within the time frame
    provided at the beginning of the project
   Works in collaboration with SRI Specialists
   Performs other duties as assigned

Other requirements:
    Daily transportation to and from sites
    Some state travel for trainings and project coordination


Hiring Process for Project Coordinator Mentors:
1. CLI will receive recommendations from participating communities.



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2. Candidates will be jointly interviewed by CLI and representatives from the participating
communities.
3. CLI will ask for feedback before making hiring decisions.

Evaluation of PCMs
   Project Coordinator Mentors who are employees of UT will be evaluated using the
       institutions instrument.
   Project Coordinator Mentors who are employees of the lead agency will be evaluated
       jointly by both CLI and the lead agency.

Project Mentor

Experience or Knowledge Required:
 Demonstrated effectiveness as an early childhood teacher and/or early childhood staff
  trainer/mentor
 Use of research based pre-kindergarten literacy/language/numeracy teaching materials.
 Understanding of pre-school literacy screening and progress monitoring and how each
  informs classroom instruction
 Understanding of Texas Pre-kindergarten Guidelines, Head Start Child Outcomes, and child
  care licensing standards
 Experience in working with varied groups to achieve integration of early childhood services.
 Experience in training and mentoring adults
 Functional knowledge of Internet use and Microsoft Word, Excel, etc.

Education Required:
 4 year degree from a college or university in Early Childhood or related field
 Advanced degree preferred

General Description of Duties:
Provide classroom support for implementation of a project to support school readiness for
prekindergarten children.

Responsibilities include (not an exhaustive list):
  Providing professional development to classroom teachers :
     o eCIRCLE – plan and facilitate online courses over 2 years which include postings on
        discussion boards, homework assignments and implementation in the classroom
     o Progress monitoring – plan and facilitate a one day training session on the use of a
        handheld device for ongoing child progress monitoring


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      o CIRCLE Preschool Early Language and Literacy training – support and possibly facilitate
        the training
      o Plan and implement other trainings as needed
   Providing 4 hours a month mentoring to classroom teachers:
      o Supports teacher implementation of teaching strategies learned in professional
        development
      o Uses a variety of mentoring strategies during routine classroom visits
      o Provides written feedback to teachers after every visit
      o Supports teachers with the development of print rich learning environments with well
        defined centers
      o Collaborates with teachers to complete ongoing child progress monitoring and
        analysis the data for more informed instructional decisions
      o Collaborate with teachers to develop a Technical Assistance plan for school readiness
      o Collaborates with teachers to develop lesson plans and daily schedules that reflect 3
        hours of cognitive instruction
      o Provides avenues for teachers to become reflective about their classroom practices
    Provides support to administrators through
      o Implementation of components of the project
      o Guidance with the Technical Assistance Plan
      o Guidance with sustainability
      o Communications (meetings and written)
    Provides School Readiness Guidance
      o Collaborates with decisions for Technical Assistance Plan
      o Informs of any SRCS updates and/or changes
    Provides communications and documentation
      o Monthly Reports
      o Environment Checklist
      o Progress Monitoring Web reports
      o Calendars
      o Certification Improvement Plan
      o Glows and Grows
    Collaborates with Project Coordinator Mentor
    Other duties as assigned


Other requirements:
         Daily transportation to and from sites
         Some state travel for trainings and project coordination




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Hiring Process for Project Mentors:
1. CLI will receive recommendations from participating communities.
2. Candidates will be jointly interviewed by CLI and representatives from the participating
communities.
3. CLI will ask for feedback before making hiring decisions.

Evaluation of PMs
         Project Mentors who are employees of UT will be evaluated using the institutions
          instrument.
         Project Mentors who are employees of the lead agency will be evaluated jointly by both
          CLI and the lead agency.




Appendix 4: Sample Letters of Commitment
From Lead Agency to partner groups

Date
Dear Mr. Waxley:

(Lead Agency Name) hereby verifies that we intend, and agree that if selected, to be Lead Agent
for the project partnership in (Community Name) will develop and submit a Memorandum of
Understanding between the Lead Agency and cooperating groups specifying details of roles and
responsibilities such as:
     How decision-making is to be equally shared
     How eligibility criteria for children is to be uniform and enrollment procedures to be
        streamlined across agencies

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         How strategies and procedures for management of staff, calendars, supplies and
          materials, and food services are conducted

The Memorandum of Understanding will additionally list the activity and the entity or person(s)
responsible for:
    Coordinating calendars
    Coordinating meal services
    Coordinating housing staff
    Supervising staff
    Providing computers and internet
    Providing curriculum and materials
    Providing training
    Providing other applicable components

We look forward to working with the Children’s Learning Institute with this project.

Sincerely,

Signature
Title




From Lead Agency to Provide Office Space

Date
Dear Mr. Waxley:

(Lead Agency Name) hereby verifies that we agree to provide office space and project related
amenities (telephone, furniture, computer with internet access, office supplies, etc.) for the
Project Coordinator Mentor, and for Project Mentor where applicable. In collaboration with the
Children’s Learning Institute on the Texas School Ready! Project, we understand an allowance
from the CLI is established and will be reimbursed to the maximum allowance per month any
costs above the reimbursement amount is the responsibility of the lead agency.

We look forward to working with the Children’s Learning Institute on this project.

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Sincerely,

Signature
Title




Target Teacher

I, ______________________________, as the TSR! Project Target Teacher at ______________
                                                                          (school/center)
of ____________________community, am committed to support children’s necessary learning
experiences and agree to:
     Creating a positive climate that supports children’s social and emotional development
     Utilizing a state adopted curriculum, school readiness materials and the CIRCLE
       framework, plan and implement lesson plans with a minimum of 3 hours of daily
       cognitive instruction
     Designing the classroom to reflect the requirements of the Environment Checklist
     Attending all required professional development



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         Attending a minimum of 80% of available eCIRCLE classes and completing online posting
          and homework assignments as required
         Collaborating with assigned mentor during regular visits
         Implementing mentor tips and directions from the Glows and Grows and reflective
          follow up visits
         Completing all required progress monitoring assessments within established deadlines
         Providing daily small group instruction based on progress monitoring web reports
         Engaging parents in planned activities to promote children’s school readiness
         Completing School Readiness Certification System teacher requirements by established
          deadlines
         Allowing CLI project management classroom access throughout the duration of the
          project




____________________________________                        ______________________________
Signature of Target Teacher                                  Date


____________________________________                        ______________________________
Signature of Project Coordinator Mentor or Project Mentor     Date




Letter of Understanding between Partnership and ISD for Data Sharing

Date
Dear Mr. Waxley:

(Lead Agency Name) hereby verifies that if selected to be a Texas School Ready! Partnership,
we agree to submit a Letter of Understanding between the Lead Agency and all ISDs where the
children in the project will attend kindergarten for cooperation of the districts to provide the
raw scores from the TPRI screens or the Tejas LEE and for the completion of a brief social
screener for submission to the Children’s Learning Institute, 2010 and 2011, to support the
Texas School Readiness Certification System as outlined in Senate Bill 1871.



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We look forward to collaborating with the Children’s Learning Institute on this project.

Sincerely,

Signature
Title




Participation from ISD Superintendents allowing and supporting the collection of TPRI/TJL
scores in districts where administered or not and supporting the administration of the social
screener in all districts.

Dear Dr. Mr. Waxley,

(Superintendent’s Name of ____ISD) hereby agrees to cooperate with the Texas School Ready!
Project by allowing the schools in this district to provide the raw scores from either the
kindergarten first time point TPRI screens or the Tejas LEE in a timely manner. I understand that
my district will be sent electronically the names of the children, along with some basic
demographic information provided by the parent for matching purposes. I will work



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cooperatively with CLI to locate the kindergarten teachers assigned to prior TSR! children. FRPA
guidelines will be followed and steps will be taken to obtain the highest level of security.

The test results collected and reported as raw scores (number of correct responses) are for
each screen of the kindergarten TPRI, first time point and sections 3, 4, 5, and 6 from the Tejas
LEE. These scores will be collected by teachers and submitted via the School Readiness
Certification System. The request for kindergarten raw scores will be made during the school
year 2009 and again during 2010 school year to match the two years preschool children in the
project enter kindergarten.

In districts where the TPRI/Tejas LEE is not administrated, I agree to administrator the TPRI/TJL
to prior TSR! Project children now in Kindergarten, within the district by trained assessors.

It is also understood that the teachers of these selected children complete a brief social
screener for submission to the Children’s Learning Institute in 2009 and again in 2010 through
the Texas School Ready! System.

We are eager to collaborate with this project.

Sincerely,

Signature
Title
ISD




Principal/Directors

Date
Dear Mr. Waxley,
(Principal/Director Name) hereby verifies that I intend and agree that if selected to be in the
TSR! partnership in (Community Name), I will work within my community partnership and the
Children’s Learning Institute on the Texas School Ready! Project. I agree to allow and support
the following aspects of TSR!:
      Progress Monitoring training and implementation
      eCIRCLE Professional Development
      CIRCLE 2 Preschool Early Language and Literacy training

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           Completion of the School Readiness Certification System
           Mentoring
           Assured participation of the classrooms named by the Lead Agency
     I look forward to collaborating with the CLI on this project.

     Sincerely,

     Signature
     Title




For CLI Use Only                      Children’s Learning              ________________________
                                      Institute                        Organization Name
                                      Forms                            ________________________
                                      School Year 2009-2010            ESC REGION
                                      Texas School Ready! Project Year 1
                                          Form #1 General Information
Use of Form system: This system provides a series of standard forms to be used as formats by applicants
who apply for funds administered by Children’s Learning Institute.
Program Authority: Proposed HB 1 81st Texas legislature, 2009, Session Rider 43 ; TEC §29.156
Project Beginning Date: 09/01/2009                 Project Ending Date: 08/31/2010
Index to this Application: An X has been placed in the New Application column to indicate each form that
must be submitted as part of the application. The applicant must place an X in this column for each additional
 form submitted to complete the application.
Form No. Form name                                                                        Application
                                                                                          New        Amend

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        1 General Information                                                                  X
        2 Project Component #1: Integration and Sustainability                                 X
        3 Project Component #2: School Readiness Certification System (SRCS)                   X
        4 Project Component #3: Requirements for Funding                                       X
        5 Budget Summary                                                                       X
Certification and Incorporation
I hereby certify that the information contained in this application is, to the best of my knowledge, correct
and that the organization named above has authorized me as its representative to obligate this
organization in a legally binding contractual agreement. I further certify that any ensuing program and
activity will be conducted in accordance with all applicable Federal and State laws and regulations,
application guidelines and instructions, the Provisions and Assurances, Debarment and Suspension,
lobbying requirements, Special Provisions and Assurances, and the forms attached as applicable. It is
understood by the applicant that this application constitutes an offer and, if accepted by the Agency or
renegotiated to acceptance, will form a binding agreement.
Authorized Offical
Typed First Name               Initial Last Name                             Title

Phone                  Fax                 Email                          Signature/Date Signed
                                                                          (blue ink preferred)

Only the legally responsible party may sign this application.




For CLI Use Only                       Children’s Learning          ________________________
                                       Institute                    Organization Name
                                       Forms                        ________________________
                                       School Year 2009-2010        ESC REGION
                                       Texas School Ready! Project Year 1
                                          Form #1 General Information
Part 2: List of Attachments

1        Required for open-enrollment charter schools by a nonprofit organization:
         Current proof of nonprofit status (see instruction and guidelines for acceptable proof)
2        Required for all child care partners:
         Confirmation that the center is in good standing with the Department of Family and Protective Services
         (DFPS) and have no outstanding corrective or adverse action or have not had a corrective or adverse
         action from DFPS within the last 12 months. Please include all state license numbers in the
         application.

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3       Required of all applicants selected for funding:
        All applicants selected for funding will be required to submit a signed memorandum of understanding
        (MOU) with partnering agencies for all commitments needed for success in the project. The MOU is
         not required to be submitted with this grant application; however, applicants selected for
        funding must submit the signed MOU before funds will be made available. A sample MOU is
        available in Appendix
For competitive applications, the application will not be reviewed and scored if any of the required
attachments do not accompany the application when it is submitted. Applicants will not be permitted to submit
required attachments, or any revisions to those required attachments, after the closing date of the grant.
Attach all required attachments to the back of the application as an appendix.

Part 3: Applicant Information

Organization Information
Organization Name

Mailing Address Line -1            Mailing Address Line -2           City             State     Zip Code


Applicant Contacts
Primary Contact
First Name                              Initial Last Name                     Title

Telephone                  Fax                              Email

Mailing Address Line-1 Mailing Address Line -2              City                        State     Zip Code


Secondary Contact
First Name                    Initial        Last Name                        Title

Telephone                     Fax                            Email

Mailing Address –Line 1       Mailing Address Line-2         City            State        Zip Code




For CLI Use Only                           Children’s Learning Institute
                                                                      __________________
                                           Forms                      Organization Name
                                           School Year 2009-2010      ___________________
                                                                      ESC Region
                                       Texas School Ready! Project Year 1
                       Form #2 – Project Component #1: Integration and Sustainability
Part 1: Component Description: Responses are limited to the space provided, front side only, with a font
size no smaller than 9 point (Arial or Verdana).
Description of Plan




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For CLI Use Only                  Children’s Learning Institute __________________
                                  Forms                         Organization Name
                                  School Year 2009-2010         ___________________
                                                                ESC Region
                                 Texas School Ready! Project Year 1
            Form #3 – Project Component #2: School Readiness Certification System (SRCS)
Description of Plan




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For CLI Use Only                   Children’s Learning Institute     __________________
                                   Forms                             Organization Name
                                   School Year 2009-2010             ___________________
                                                                     ESC Region
                                    Texas School Ready! Project Year 1
                        Form #4 – Project Component #3: Requirements for Funding
Part 1: Description of need and ability to address the need through an integrated partnership




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For CLI Use Only                   Children’s Learning Institute        __________________
                                   Forms                                Organization Name
                                   School Year 2009-2010                ___________________
                                                                        ESC Region
                                   Texas School Ready! Project Year 1
                       Form #4 – Project Component #3: Requirements for Funding
Part 2: Partnership/Involvement of Others (include of list of all partners names and contact
information)




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For CLI Use Only                  Children’s Learning Institute    __________________
                                  Forms                            Organization Name
                                  School Year 2009-2010            ___________________
                                                                   ESC Region
                                    Texas School Ready! Project Year 1
                        Form #4 – Project Component #3: Requirements for Funding
Part 3: Materials and training support




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For CLI Use Only                  Children’s Learning Institute    __________________
                                  Forms                            Organization Name
                                  School Year 2009-2010            ___________________
                                                                   ESC Region
                                    Texas School Ready! Project Year 1
                        Form #4 – Project Component #3: Requirements for Funding
Part 4. Reports, data and information submission




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For CLI Use Only                  Children’s Learning Institute    __________________
                                  Forms                            Organization Name
                                  School Year 2009-2010            ___________________
                                                                   ESC Region
                                    Texas School Ready! Project Year 1
                      Form #4 – Project Component #3: Requirements for Funding
Part 5: School Readiness Certification System




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For CLI Use Only                  Children’s Learning Institute   __________________
                                  Forms                           Organization Name
                                  School Year 2009-2010           ___________________
                                                                  ESC Region
                                   Texas School Ready! Project Year 1
                       Form #4 – Project Component #3: Requirements for Funding
Part 6: Professional Development with mentoring




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For CLI Use Only                  Children’s Learning Institute   __________________
                                  Forms                           Organization Name
                                  School Year 2009-2010           ___________________
                                                                  ESC Region
                                   Texas School Ready! Project Year 1
                      Form #4 – Project Component #3: Requirements for Funding
Part 7: Progress Monitoring with Feedback




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For CLI Use Only                  Children’s Learning Institute   __________________
                                  Forms                           Organization Name
                                  School Year 2009-2010           ___________________
                                                                  ESC Region
                                   Texas School Ready! Project Year 1
                      Form #4 – Project Component #3: Requirements for Funding
Part 8: Curriculum and Instruction




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For CLI Use Only                   Children’s Learning Institute        __________________
                                   Forms                                Organization Name
                                   School Year 2009-2010                ___________________
                                                                        ESC Region
                                     Texas School Ready! Project Year 1
Form #5 – Budget Summary – Provide costs for reimbursement of a Project Coordinator Mentor and Project
Mentor salaries, space lease allowance including equipment, telephone and internet access, office supplies
and substitute pay (seeCosts Worksheet page 18.)

Description                                                        Estimated costs     Cost YR 1
                                                                   per classroom



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