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Specifications For Perishable Foods - PERISHABLE FOODS

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					Specifications for Perishable Foods                                                        Department of Health



                                         PERISHABLE FOODS

2         PERISHABLE FOODS

2.1       GENERAL
          (i)  Perishable foods shall be delivered at the places and at the times indicated by the
               ordering officer.

          (ii)      Any article not expressly referred to herein shall be of a quality that corresponds to
                    the expression "the best of its kind” in accordance with normal trade practice.

          (iii)      The Procurement Administration or its representative or the Executive Officer of
                    Agricultural Product Standards or his representative may at any reasonable time
                    inspect the tenderer’s premises. The tenderer abandons any rights that he may
                    have to institute action for compensation for damages on the grounds of the content
                    of any report concerning the tenderer's premises compiled by the Procurement
                    Administration or its representative.

          (iv)      Stock shall be available for a similar inspection at any stage of preparation.

          (v)       All foods delivered in terms of a contract shall be subject to inspection and approval
                    by inspectors of the Directorate of Plant and Quality Control of the Department of
                    Agriculture or any assignee designated in terms of section 2(3) (a) of the
                    Agricultural Product Standards Act, 1990 (Act No.119 of 1990), or medical health
                    officers, where and when available, at the dispatching or delivery points.

          (vi)       Whenever tenders are submitted for any article to which the Foodstuffs, Cosmetics
                    and Disinfectants Act, 1973 (Act No.54 of 1973), and/or the Agricultural Product
                    Standards Act, 1990 (Act NO. 119 of 1990), and any regulations made in terms
                    thereof apply. This means that, if a contract has been entered into for any article, all
                    such articles shall be delivered strictly in terms of the provisions of the said Acts.

          (vii)     The procedure concerning the taking and testing of samples of delivered products,
                    as set out in these Acts, shall be complied with.

          (viii)    The Department reserves the right to conduct inspections of the production process,
                    the product, and the premises of the supplier without prior notification at any
                    working time during the contract period or prior to entering into a contract. In the
                    event of a deviation being observed, the whole consignment shall be rejected.

2.2       BAKERS' PRODUCTS

2.2.1 BREAD
          The following specifications for bread shall be read with Government Notice R.577,
          published in Regulation Gazette of 15 March 1991, and any subsequent amendments made
          in terms of the Marketing Act, 1968 (Act No.59 of 1968):

          o       Only white, brown and whole-wheat bread, as defined in the above regulations, shall
                  be required.

Department of Health                                   5                                                  2001
Specifications for Perishable Foods                                                     Department of Health



          o     Tenders shall be for non-wrapped bread only.

          o     All bread shall be fresh, well made, properly baked, clean and free from any ropiness,
                grit and other foreign matter and may, in addition to meal flour. Contain only such
                ingredients as are normally used to bake bread of the highest quality of a particular
                type.

          o     Bread shall be delivered daily at times mutually agreed upon and the bread, shall be of
                the required form and mass. The receiving officer may require that the bread not be
                delivered before the lapse of a number of hours, but not more than 48 hours, after it
                has been baked.

          o     Different food items not to be delivered in one delivery vehicle.

2.3       EGGS
          •     All products delivered shall comply with at least the quality, packing and marking
                requirements for Grade 1 eggs, as set out in the regulations made in terms of section
                15 of the Agricultural Product Standards Act, 1990 (Annexure A).

2.4       POULTRY
          •     All products delivered shall comply with at least the grading, quality. packing and
                marking requirements for Grade A slaughter poultry as set out in the regulations made
                in terms of section 15 of the Agricultural Product Standards Act, 1990 (Annexure B).

2.5       DAIRY PRODUCTS
          •     All products delivered shall comply with at least the specifications for dairy products
                and imitation dairy products as set out in Government Notice R.2581 of 20
                November1987, as amended.
          •     Whenever milk or milk products are delivered the milk products must be labelled and
                the expiry date stamped.
          •     Milk and milk products shall be delivered daily or twice a day, as required by the
                receiving officer and on the hour or hours determined by him/ her (Annexure C).

2.6       VEGETABLES
          •     All vegetables shall be fresh, cut correctly and be without leaves or waste.
          •     When ordering, ordering officers shall state the quantity/mass of each type of
                vegetable required, and the contractor shall be obliged to deliver the required
                quantity/mass, providing that the vegetables are in season.
          •     In all cases in which vegetables are to be dispatched by rail, such vegetables shall be
                packed as they are usually packed in the trade. The cost of all containers shall be borne
                by the suppliers, and containers shall be kept or returned by rail (pay railage) only at
                the request of the contractors.

2.6.1 Potatoes
      • All products delivered shall comply with at least the specifications for Class I potatoes
          as set out in Government Notice R.2119 of 1 October 1982, as amended (Annexure D).




Department of Health                                  6                                                2001
Specifications for Perishable Foods                                                     Department of Health



2.6.2 General
      • The following products shall, when delivered, comply with at least the specifications for
         Export Grade as set out in Government Notice R.263 of 20 February 1970, as amended:
         o Beetroot
         o Lettuce
         o Cauliflower
         o Carrots and parsnips
         o Green beans
         o Green peas
         o Cucumbers
         o Cabbages
         o Pumpkins
         o Sweet potatoes
         o Turnips
         o Celery and Spinach (Annexure E).

2.6.3 Other products
         o Brinjals -                    see   Celery
         o Hubbard squash -              see   Pumpkins
         o Gem squash -                  see   Pumpkins
         o Marrow -                      see   Pumpkins
         o Parsley -                     see   Celery and Spinach
         o Leek -                        see   Celery and Spinach
         o Rhubarb -                     see   Celery and Spinach
         o Green mealies -               see   Annexure F

2.6.4 Tomatoes
      • All products delivered shall comply with at least the specifications for Class 1 and 2
         tomatoes as set out in Government Notice R.1978 of 7 September 1984, as amended
         (Annexure G).

2.6.5 Onions
      • All products delivered shall comply with at least the specifications for Class II onions as
          set out in Government Notice R. 1268 of 19 June 1981,as amended (Annexure H).

2.7       FRESH FRUIT

          Ordering officers shall, on ordering, mention the quantity/mass of each type of fruit
          required and the contractor shall be obliged to deliver the required quantity/mass, providing
          that the fruit is in season.

2.7.1 Definitions of terms

          •     "Mature/maturity" means that the fruit has reached a stage of development that will
                ensure ripening and a good eating quality.

          •     "Well formed" means that the form is characteristic of the cultivar.

          •     “Clean" means free from dirt, spray residues or other foreign matter.


Department of Health                                  7                                                2001
Specifications for Perishable Foods                                                     Department of Health



          •     "Decay" means a state of fungus development, decomposition or insect infestation
                that partly or wholly affects the quality, health or edibility of the fruit detrimentally

          •     "Overripe" means a soft, moist condition in which the fruit is not firm and can no
                longer withstand normal handling.

          •     "Woolly" means that the flesh of the fruit is partly or completely spongy, dry and
                possibly floury with a bad taste or a taste not characteristic of the fruit in question.

          •     “Diameter” means the greatest distance through the middle of the fruit, measured at
                a right angle to a line running from the stem end to the apex.

          •     “Rough browning” means browning that shows roughness, coarseness or cracks,
                which detract from the appearance of the fruit.

2.7.2 Apples
      • All products delivered shall comply with at least the specifications for Class 2 apples as
         set out in Government Notice R.2208 of 10 November 1978, as amended (Annexure I).

2.7.3 Avocados
      • All products delivered shall comply with at least the specifications for Class1 avocados
         as set out in Government Notice R.537 of 1 April 1976, as amended (Annexure J).

2.7.4 Deciduous fruit
         The following products shall, when delivered, comply with the specifications for Class 2
         (Annexure K) as set out in the under-mentioned Government Notices, as amended:
         o Grapes -       shall comply only with the requirements for Class 3 - R.2176 of 3
                          November 1978.
         o Nectarines - R.2119 of 27 October 1978.
         o Peaches -       R.2119 of 27 October 1978.
         o Pears -         R.2177 of 3 November 1978.
         o Plums -         R.2120 of 27 October 1978.
         o Prunes -        R.2120 of 27 October 1978.

2.7.5 Other fruit
      • All products of the following types delivered shall comply with the specifications as set
         out (Annexure L):
         o Apricots
         o Guavas
         o Mangoes
         o Pawpaws

2.7.6 Citrus fruit
      • All products delivered shall comply with at least the specifications for Choice Grade
          citrus fruit as set out in Government Notice R.1137 of 13 June 1975, as amended.
                (Draft amendments of the said regulation shall be applicable in practice until further
                notice.) (Annexure M).




Department of Health                                 8                                                 2001
Specifications for Perishable Foods                                                  Department of Health



2.7.7 Pineapples
      • All products delivered shall comply with at least the specifications for Choice Grade
         (Class 1) pineapples as set out in Government Notice R.295 of 26 February 1971, as
         amended (Annexure N).

2.7.8 Bananas
      • All products delivered shall comply with at least the specifications for Grade 1 bananas,
         as set out in Government Notice R.126 of 17 January 1975, as amended (Annexure O).

2.7.9 Melons and watermelons
      • All products delivered shall comply with at least the specifications for Class 1 melons
         and watermelons, as set out in Government Notice R .701 of 3 April 1981, as amended
         (Annexure P).

2.8       MEAT
          •     All products delivered shall comply with the specifications for the various grades of
                meat, as set out in Government Notice R.2120 of 20 September 1985, as amended
                (Annexure Q).




Department of Health                                9                                               2001

				
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