Outside-Employment

							Policy and Procedures




                        Northwestern State University
                          Office of Internal Audit
         It Is Policy
              and
To Avoid Violating State Law


                     Northwestern State University
                       Office of Internal Audit
Any non-university/college activity for which
 economic benefit is received, including but not
 limited to:

   Employment with any non-University employer;

   Contracts to provide consulting , personal or
    professional services to non-University individual
    or entities; and

   Self-employment or operation of a business.


                                          Northwestern State University
                                            Office of Internal Audit
Include but are not limited to:

   Cash Payments

   Shares of Profits

   Shares of Stock

   Equity Participation


                                  Northwestern State University
                                    Office of Internal Audit
   General consulting, other outside
    employment or business activities;

   Serving as an expert witness in an area based
    upon the employee’s training and experience.

   Consulting on a non-University research
    project.



                                         Northwestern State University
                                           Office of Internal Audit
   Employment to assist in the passage or defeat of
    legislation;

   Supervision or performance of non-University
    research;

   Blanket approval ; and

   Employment or contractual relationships
    violating the Louisiana Governmental Code of
    Ethics.

                                        Northwestern State University
                                          Office of Internal Audit
   Performed only outside of assigned working
    hours or responsibilities.

   Outside employment shall not conflict, delay
    or in any manner interfere with instructional,
    scholarly and/or other services that the
    employee is obligated to render Northwestern
    State University.


                                       Northwestern State University
                                         Office of Internal Audit
   During paid faculty leave, annual leave or
    unpaid leave;

   During sabbatical, special or educational
    leave only in exceptional circumstances and
    only in accordance with ULS Rules and State
    Law.



                                       Northwestern State University
                                         Office of Internal Audit
Louisiana Revised Statute 42:63.E

   “No person holding a full-time appointive office or full-time
   employment in the government of this state or of a political
   subdivision thereof shall at the same time hold another
   full-time appointive office or full time employment in the
   government of the state of Louisiana, in the government of
   a political subdivision thereof, or in a combination of
   these.”




                                                   Northwestern State University
                                                      Office of Internal Audit
   UL System Approval

   University President Approval

   Vice President Approval




                                    Northwestern State University
                                       Office of Internal Audit
   Outside employment involving public policy;

   Outside employment of University President;
    and

   Outside employment or contracts by
    employees for professional, personal,
    consulting and social services with an
    establishment of the Executive Branch of the
    State of Louisiana.


                                      Northwestern State University
                                         Office of Internal Audit
◦ Outside employment with an individual or entity
  currently doing or actively seeking to do business
  with the employee’s unit at the University.

◦ Outside employment involving teaching which will
  result in University level credit for the student.

◦ Outside employment which ordinarily would be
  performed as part of the public service aspect of
  the University insofar as the employee’s job duties
  and responsibilities are concerned.


                                          Northwestern State University
                                            Office of Internal Audit
◦ Outside employment yielding results that advance a
  theory or practice in the employee’s field.

◦ Outside employment activity that could otherwise
  be accomplished by a contract through the
  University.

◦ Outside employment activity for an individual or
  entity that has substantial economic interest which
  may be materially affected by the way in which the
  employee performs his/her duties and
  responsibilities as a NSU employee.

                                          Northwestern State University
                                            Office of Internal Audit
   If proposed outside employment is with a 3rd
    party seeking to contract with NSU, the
    employee must remove him/herself from any
    relationship in which he or she would:

    ◦ Approve payments to the 3rd party;

    ◦ Evaluate any work performed by NSU pursuant to
      the contract between NSU and the 3rd party;




                                            Northwestern State University
                                               Office of Internal Audit
   If proposed outside employment is with a 3rd
    party seeking to contract with NSU, the
    employee must remove him/herself from any
    relationship in which he or she would:

    ◦ Negotiate and/or approve any subsequent contracts
      between NSU and the 3rd party; and

    ◦ Approve the purchase of NSU equipment pursuant
      to the contract with the 3rd party in an amount in
      excess of $2,000.

                                               Northwestern State University
                                                  Office of Internal Audit
   Applicable vice president’s signature or
    designee certifying approval must be on
    every Outside Employment Activities
    Certification Form and Approval for
    Employment Outside the University Setting
    form.

   The supervisor and budget unit head
    signatures must be on forms prior to
    applicable vice president.

                                        Northwestern State University
                                          Office of Internal Audit
Full time employees contemplating
  outside employment or newly
  hired employees must complete
  an Outside Employment Activities
  Certification Form.

   If there is no outside employment,
    write “None” on line 1., read
    caveats, sign to certify that you are
    not in violation with those caveats
    and forward through the approval
    process.

   If there is outside employment, list
    the names of the employers, and
    complete the Approval for
    Employment Outside the University
    Setting and forward through the
    approval process.



                                            Northwestern State University
                                               Office of Internal Audit
If there is outside employment
    complete the Approval for
    Employment Outside the University
    Setting .

   This disclosure form must be
    completed for all outside
    employers.

   Form must include time
    commitment required,
    compensation, nature of outside
    employment.

   Purpose: to determine if, or to
    ensure outside employment does
    not violate state law.




                                        Northwestern State University
                                           Office of Internal Audit
   Appropriate NSU administrators are responsible
    for determining the circumstance in which the
    following NSU property may be used in
    connection with outside employment:

    ◦   Personnel
    ◦   Laboratories
    ◦   Services
    ◦   Equipment

   If NSU facilities, or equipment or other are
    required or needed, a contract between the 3rd
    party and the university may be executed.


                                           Northwestern State University
                                             Office of Internal Audit
   Required by UL System

    ◦ Each year the appropriate vice president (s) shall
      submit a report of employee activities to the
      campus president.

    ◦ Annually, each University President shall prepare an
      information report listing all outside employment
      approved by him and currently in force under this
      policy and any other details that may be requested.



                                               Northwestern State University
                                                 Office of Internal Audit
   NSU Fiscal Policy X-7 Employment Outside the University Setting
    http://businessaffairs.nsula.edu/x-7-employment-outside-the-university-setting/
   ULS Policy FS-III.VII.-1 Outside Employment Procedures
    http://www.ulsystem.net/assets/docs/searchable/boards/fs-iii_vii_-
    1_outside_employment_procedures.pdf
   ULS Rule Part TWO, Chapter III, Section VII. Outside Employment of College and University Employees
    http://www.ulsystem.net/assets/docs/searchable/boards/Chpt_3_VII_Outside_Employment_Employees
    .pdf
   State of Louisiana, Office of State Inspector General; Dual Employment Report Released May 5, 2010
    http://oig.louisiana.gov/assets/docs/reports/2010/1090029-B.pdf
   Louisiana Revised Statutes Dual Employment
    http://www.legis.state.la.us/lss/lss.asp?doc=99497
   Louisiana Revised Statues Governmental Code of Ethics
    http://www.legis.state.la.us/lss/lss.asp?doc=99213
   Louisiana Constitution
    http://senate.legis.state.la.us/documents/constitution/Article7.htm#§14.%20Donation,%20Loan,%20or
    %20Pledge%20of%20Public%20Credit




                                                                                     Northwestern State University
                                                                                       Office of Internal Audit