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NACOP 2010 Michelyn Boyd

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NACOP 2010 Michelyn Boyd Powered By Docstoc
					Pay and Leave
                  Who We Are
TED NYKIEL       PAY & LEAVE PROGRAM MANAGER
                 TEL: 301-504-4426 Email: ted.nykiel@ars.usda.gov

TERRI PONTE      HR SPECIALIST, COMPENSATION
                 TEL: 301-504-1474 Email: terri.ponte@ars.usda.gov

MICHELYN BOYD    HR SPECIALIST, COMPENSATION
                 TEL: 301-504-1466 Email: michelyn.boyd@ars.usda.gov


MONETTA HARVEY   HR ASSISTANT, LTP COORDINATOR
                 TEL: 301-504-1457 Email: monetta.harvey@ars.usda.gov

LAURA O’HARE     HR ASSISTANT, LTP COORDINATOR
                 TEL: 301-504-1468 Email: laura.ohare@ars.usda.gov
 Where is the
 Information?
          www.afm.ars.usda.gov/
        Search: “P&Ps and Manuals”

402.1   Flexible Work Schedule
402.3   Premium Pay
402.4   Admin Leave & Excused Absence
402.6   Leave Administration
               Web Sites con’t


             www.afm.ars.usda.gov

             Link to Pay and Leave

http://www.afm.ars.usda.gov/hrd/payleave/index.htm

            Link to WebTA Instructions

http://www.afm.ars.usda.gov/hrd/payleave/webta.htm
T&A Tips and Pitfalls

  Things to Remember
 Things to Remember
• Full-time/Part-time/TOD- NFC vs.
  webTA
• SF-52 for change of schedule*
  *more than 3 pay periods

Part-time employees:
• PT students keep PT unapplied hrs,
  other PT’s do not
• LWOP does not affect leave accruals
  Things to Remember
• Intermittents

• Temporary Appointments-less than 90 days
  (Earns sick leave only)

• If appt extended beyond 90 days, leave
  accruals credited to beginning of appt.

• Leave Cat automatically changes in next
  full PP following PP in which SCD falls.
      Things to Remember

          Advanced Leave
Annual Leave: Limited to the amount the employee
  will accrue in the remainder of the leave year.

Sick Leave: A maximum of 240 hours, even for Family
  Care sick leave.

Employees do not have an entitlement to advanced
  leave.

Waiver for unearned leave.

May Buy Back.
Things to Remember
• Prior Job Leave balances – Do not
  enter
• Terminal Leave
• Remove Expired Comp time
  Biweekly pay cap for comp/OT
• 80 hours LWOP – No annual, no
  sick for FT employees
• Corrected T&A’s- Auto updates
  current PP balance
         Things to Remember

                          Lump Sums
Pay for unused: Annual Leave
                Compensatory Time Earned
                Restored Annual Leave
                Credit Hours

************************************************************
Paid upon:   Retirement
             Leaving Federal service or
             Entering into active military service


Must pay back if employee returns to Federal service too soon
    WebTA…
on the horizon
WebTA Tips
Entering New Employees
• Enter at start of PP or “set PP”
• Ensure SSN is correct
• Employee’s e-auth not needed
  for to complete T&A
• Select correct pay plan, TOD,
  SCD!
• Leave accrual – 1st PP? If no,
  remove from leave account
WebTA Tips
Entering New Employees
•   Stored accounting – 1st PP
•   Do not check override fields
•   Do not enter prior job balances
•   Check T&A Summary!
WebTA Tips
Reactivating Employees
• Contact Area, do not enter new
  T&A for returning employee
• Remove all leave balances
• Wait for HR to reinstate sick
  leave
• Check accounting code
• Check contact point, check box
• Uncheck “final T&A” box
WebTA Tips
Current Employee changes units

• “Takeover” T&A
• Review/update all Employee and
  T&A Profile information
WebTA Tips
Separating Employees
• Enter “Status Change” Blocks
• Check “Final T&A”
• Check for Terminal annual leave
• Should employee accrue leave?
• Manually remove accruals from
  leave Account
• Check T&A Summary!
WebTA Tips
General Information
• Look for re-credits (“restored”)
• Corrected T&A’s will update
  leave balances – do not
  manually adjust
• Use the “remarks” section
• “Validation Reset by Edit”
• Transmit by COB Tuesday –
  check and recheck!
WebTA Tips
Leave Audits
•   Select PP range
•   Select type of leave
•   Download to PDF
•   Print and fax (don’t need orig)
•   Include TK contact info
•   Supervisor’s signature/date
Flexible Work Schedules
Flexible Work Schedules
• Tour of Duty – 7:30-4:00
• Core Time – 9 am – 3 pm
• Flexible Time – 6am-9am & 3pm-
  6pm
• Gliding Time – 1 hour
• Meal Time – ½ - 1 hour from 11-1
• Maxiflex – allowed case by case
• Holidays move, not maxiflex
  RDO
Communication of Pay and Leave Policies
1. Core Times
2. Gliding Time
3. Setting/Changing Schedule (Maxiflex)(In Training)
4. Time sheet responsibilities (turning in, accuracy, audits)
5. Meal time
6. Credit, overtime, comp-time (approval of earning and
    using)
7. Leave policy (notification of requesting leave, OPM-71)
8. Advancing Leave Policy
9. Flexible Workplace Program
Credit Hours
Approval
• Employee Requests to Work in
  Excess of Scheduled TOD (PT)
• Supervisor Approves
• Standing Pre-Approval
• SES and Intermittents not
  Eligible
Credit Hours
• Maximum balance at end of Pay
  Period is 24 Hours

• Maximum Balance for Part-Time
  Employee is ¼ of Tour of Duty

• Balance is Carried Over from
  One Leave Year to the Next
Credit Hours

• Upon Separation from Federal
  Service is Paid to Employee at
  Regular Hourly Rate

• Credit Hours Cannot be Earned
  for Transit Time
Overtime &
Comp-Time
• Management Directed
• In Excess of Tour of Duty
• Exceeds 8 hours in a Day for
  Part Time Employees.*
• Unlimited Amount Can Accrue
  Except for Bi-Weekly Limitation
• 2 Hours Call Back Minimum
Non-Exempt
Employees
• Have Choice of Overtime or
  Comp-Time

• Paid at 1½ Times Their Regular
  Rate of Pay
Exempt Employees
• Management Decides Between OT &
  Comp-Time, Except for Employees
  Earning Less Than the Salary of a
  GS-10 Step 10 (GS-11-06)

• OT Pay is Capped at the Rate of a
  GS-10 Step 1, or the Hourly Rate of
  Basic Pay, Whichever is Greater
  (GS-12-06)
Comp-Time

• 26 Pay Periods to Use Comp-
  Time or it is to be paid to
  employee

• Must use Comp-time before
  Annual Leave*
Family Leave Policies

   Family and Medical Leave Act
   Sick Leave for Family Care &
    Bereavement
   Sick Leave for Adoption
   Expanded Family and Medical
    Leave
   Organ Donation
   Leave Transfer Program
Family Medical Leave Act
       “FMLA”
• Need 1 Year of Federal Service

• For Self or Family Member*

• 12 Weeks of LWOP* Within a 12
  Month Period From Invoking the Act

• Proof of Serious Health Condition
Sick Leave for Family Care
and Bereavement
• For Family Member*

• Maximum 480 Hours per Leave Year

• 480 Hrs for Serious Health Condition

• 104 Hours for General Health Care

• May be Advanced up to 240 Hours
Leave Transfer Program


1. Personal Medical Emergency

2. Family Medical Emergency
          Recipient
 Uses all Annual and entitled Sick Leave

 24 hrs of LWOP or Advanced Leave

 Apply within 90 days of medical
    emergency

 Maximum 2087 hours of donated leave for
    FT
 Set aside leave accrued as much as 40 AL
    and 40 SL
Comp-Time
 for Travel
Who is Not
Eligible?

• Senior Executive Service

• Intermittents
Basic Facts

•   Employee Entitlement
•   Supervisor Approves on T&A
•   No Limitation on Hours Earned
•   Recorded Within 6 Pay Periods*
•   Forfeited After 26 Pay Periods
•   Can Never be Cashed In
Comp-Travel
Questions

•   Employee’s Schedule
•   Traveling/Waiting Times
•   FLSA Exempt or Non Exempt
•   Constructed Travel Times
•   Holiday Hours
The Roadmap

•   Time Zones-Departure/Return
•   Commuting Time
•   During Regular Work Hours
•   Meal Times
•   Overtime/Regular Comp-Time
Other

• On the Tarmac
• Union Business
• Permanent Change in Duty
  Station
• Commuting During a Multiple
  Day Travel Assignment
• Extension of 26 Pay Period Limit
     Travel, Exempt
     Employee
Time spent in transit shall be considered hours of
   work when:

1.   During regular working hours.
2.   Work is performed while in transit.
3.   It is the return trip from transporting items.
4.   Transit is under arduous and unusual
     conditions
5.   If results from an urgent event which could not
     be scheduled or controlled administratively.
      Travel, Non-Exempt
          Employee
Time spent in transit during non-duty hours
   shall be considered hours of work when:

1. Required to drive a vehicle

2. A passenger on a one-day assignment

3. A passenger on an overnight assignment
   during hours that correspond to the
   employee(s) regular working hours.

				
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