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Karen Beggs - NES e-Portfolio

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									      NES e-Portfolio


           Karen Beggs
e-Portfolio Projects Manager, NES

        December 2007
2005
2007
                 Medicine

• Foundation Doctors
• Physicians - Core Medical Training
 ~ in partnership with Joint Royal Colleges of Physicians Training Board

• Paediatricians
 ~ in partnership with Royal College of Paediatrics & Child Health

• General Practitioners
 ~ in partnership with Royal College of General Practitioners
What do the healthcare professions want
from an e-portfolio? (the standard stuff)
•   Reflection
•   Learning
•   Monitoring
•   Competencies
•   Assessment
•   Supervision
•   Personal / prof
    development
Linking learning with assessment
  Increasing e-Portfolio activity (18,288+ trainees)




                                 August November

Clinical assessments submitted    75,541    119,846

360 appraisals submitted          53,614    83,073

Curriculum entries                41,680    92,890

Log entries                       121,549   154,051
  Linking learning to competencies - Medicine




                                                Comment & self
Curriculum area                                 assessment
Linking learning to competencies - Dentistry
Linking learning to competencies - Pharmacy

  Apply to this
  entry




Pick curriculum or
competency list




Review and select
the descriptor(s)
Selected items
added here
Personal Development Planning
Personal development planning - Medicine
Personal development planning - Dentistry
Personal development planning - Pharmacy
What do the healthcare professions want
from an e-portfolio? (the extras)
• Customisation

• Interoperability

• Quality assurance

• Communication
Interoperability
Interoperability
• Data exchange

    Data in eg e-Learning
    Data out eg moving to new e-Portfolio
    system / new stage of training

• DOTS / e-LfH / standards group
Portfolio framework changes with career progression
  Student                             Expert


               Career progression




  Structured                         Flexible
  Monitored    Portfolio framework   Private
  Mandatory                          Self-directed
       And from our perspective…
 The positives
       Keys to success?

• Access home or work
 • Enthusiastic champion(s)
• No heavy folder
 • Local support
    Deanery (or equivalent) taking / supervisor
•• Immediate review for admincharge
 • Communication – particularly with supervisors
• Email (messaging) communication
 • Feedback to NES team re requirements /
    modifications
• Advertising local events / information
 • Co-ordinated administration
•• Admin functions –itlocal control & monitoring
    Willingness to give a go
• Speed of support & development changes
      And from our perspective…
The negatives success?
      Keys to


    Enthusiastic champion(s)
•• Lack of information (top down)
 • Local support
•• Local tweaking needed – time commitment
    Deanery (or equivalent) taking charge
 • Communication – particularly with supervisors
•• Lack of confidence with computers (supervisors)
    Feedback to NES team re requirements /
    modifications
• Increasing demands on supervisors and
administrators administration
 • Co-ordinated
    Willingness to give it
•• The MTAS experience a go
            And from our perspective…
           And from our perspective…
            Barriers to success
           Keys to success?

• Problems with co-ordination at strategic level
  • Enthusiastic champion(s)
• Lack of communication with end users (&
  • Local support
administrators)
  • Deanery (or equivalent) taking charge
• Assumptions & expectations
  • Communication – particularly with supervisors
  • Feedback to NES team re (specification/users)
• Missing/incorrect information requirements /
     modifications
• Limited or rushed pilots
  • Co-ordinated administration
• Implementation time underestimated
  • Willingness to give it a go
• Shifting sands
              And from our perspective…
               And from our perspective…
              Keys to success?
               Keys to success?

•      Enthusiastic champion(s)
    • Detailed requirements (avoid ‘tbc’)
•      Local support
    • Rigorous piloting & phased roll-out
•      Deanery (or equivalent) (decision-makers)
    • Defined and agreed roles taking charge
•      Communication – particularly with supervisors
    • Enthusiastic champion(s)
•      Feedback to NES team re requirements
    • Regular communication re expectations /
       modifications
•     Training – ongoing requirement
    • Co-ordinated administration
•     Realistic timescales
    • Willingness to give it a go
•     Willingness to give it a go
2008 - New platform
 2008 workload?
Scotland only                    UK wide
• Dental trainees/PDP group      • All foundation doctors
• Community nurses               • All CMT doctors
• Nurse mentors                  • Radiologists
• Chaplains                      • 29 medical subspecialties
• Clinical psychology            • Obstetricians & gynaecologists
• Undergraduate dentistry        • Anaesthetists
• RGU undergraduate – nurses,    • Emergency medicine
  pharmacists, life scientists   • Paediatrics
                                 • Ophthalmologists
                           Planning
                            Planning
                          Specification(s)
                           Specification(s)
                              Timings
                               Timings
                             Training
                               Training
                           Dependencies
                            Dependencies
                          The unexpected
                           The unexpected
    Roll-out
     Roll-out               Resources
                              Resources         Champions
                                                 Champions
Different from pilot?
 Different from pilot?                            Leadership
                                                    Leadership
       Timing
         Timing                                    Decisions
                                                     Decisions
      Training
        Training                                 Communication
                                                  Communication
       Scope
         Scope                                   Administration
                                                  Administration
 Managing feedback
   Managing feedback


                         e-Portfolio
                          e-Portfolio
                                               Communication
                                                Communication
     Pilots
      Pilots
                                                    Purpose
                                                      Purpose
                                                      Pilot
     Purpose                                            Pilot
       Purpose                                     Training
      Scope                                           Training
        Scope                                    Expectations
      Timing                                      Expectations
        Timing                                     Problems
 Managing feedback                                   Problems
  Managing feedback                               Feedback
                                                     Feedback
                         Development
                          Development
                              Content
                                Content
                              Process
                                Process
                           Access rights
                             Access rights
                            Modification
                              Modification
                          Interoperability
                            Interoperability
Contact:

Alex Haig
alex.haig@nes.scot.nhs.uk
Karen Beggs
karen.beggs@nes.scot.nhs.uk
 (0131) 6509753/6514251

								
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