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2008 Edupac COMPANY PROFILE _2_

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2008 Edupac COMPANY PROFILE _2_ Powered By Docstoc
					                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                 Edupac is the
        acknowledged market leader of
         School Management Solutions




               Our core focus is providing and supporting
     a highly cost effective and integrated, multi-user, web-based
     Software solution that meets all curricular, academic, financial
         and administrative requirements of the Education market.


E DUPAC C OPYRIGHT 2008                                 P AGE 1   OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                              GENERAL INFORMATION



The Edupac school management software keeps you in touch with your
learners and school management information in an exceptionally cost
effective environment. This allows you to focus on the efficient
management of your school.
Utilising leading edge technology, we provide cost-effective, rapidly
implemented solutions that provide immediate functionality in an
environment that includes both hosting and management services.
It also allows us to generate solutions to your exact school requirements as
customised reports, delivered to key staff on a daily, weekly and monthly
basis or additional software functionality that is based on your schools
needs.
                                 INTEGRATION
The software is modular but integrated and designed for successful
networking. Once entered, core data is available wherever other modules
require it. Screens are intuitive and offer many short cuts to make input
easier for expert and novice alike.
                             SYSTEM SECURITY
The system is designed with a comprehensive range of access control
levels. Only designated users with appropriate passwords will have access
to applicable information.

                              CUSTOMISATION
Elements of the software can be prepared to reflect local practices and
unique individual requirements to customize information for the client.
                              END -USERS
Edupac has more than 2800 end users that use Edupac daily in all parts of
South Africa. Edupac has entered the European markets in 2004. From
2005 we also expanded to various African countries such as Uganda,
Nigeria and Mozambique through the NEPAD e-schools project.

                             USERS PER SCHOOL
Edupac provides schools with an unlimited number of users per school.
All users share one database and the same application because of the
unique database design.


E DUPAC C OPYRIGHT 2008                                P AGE 2   OF 20
                                          THE INTEGRATED SOFTWARE SOLUTION
                                            FOR EASY SCHOOL MANAGEMENT




                                               SOFTWARE OVERVIEW


                          Administration                 Marks and                   Operating system
EDUPAC




                             Module                   Evaluation Module
 LITE




                            Timetabling                  EMIS module
                            SMS Module

                          Administration                  Marks and
                                                                                     Operating system
 EDUPAC PREMIUM




                             Module                   Evaluation Module

                            Timetabling                  EMIS module


                                                        Remote Marks
                            SMS Module
                                                          Module


                          Library Module                Stock & Assets

                         Financial Module            Point of Sale Module


                          Administration                  Marks and
                                                                                    Operating systems
                             Module                   Evaluation Module
 EDUPAC SCHOOLLINK




                            Timetabling                  EMIS module


                            SMS Module                  Remote Marks
                                                          Module


                                                      Messaging Service
                          Library Module




                         Financial Module              Calendar Planner


                E DUPAC C OPYRIGHT 2008                                   P AGE 3   OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




            SOFTWARE ADMINISTRATION MODULE: CONTENT
                                         Learner and Family information
                                         Future enrolments & archived information
                                         Sport & extra curricular activities
             ADMINISTRATION MODULE
                                         Class lists, transfer cards
                                         Learner portfolio and statistics
                                         Learner images (photos)
                                         Learner and Staff absenteeism
                                         Custom defined reasons
                                         Memo facility
              ATTENDANCE REGISTER
                                         Weekly reporting
                                         Quarterly surveys
                                         Exception reporting & trends
                                         Custom defined set-up
                    DISCIPLINE           Penalty system
             (Merit & De-merit system)   Memo facility
                                         Weekly & Quarterly reporting

                                         Biographical information
                                         Previous experience
                                         Qualifications and specialization
                  STAFF MODULE
                                         Post and leave planning
                                         Temporary appointments
                                         Staff images (photos)
                                         Define exam cycles and weighting
                                         Define subjects, tests, projects and examination papers
               ACADEMIC PROGRESS         Create custom report card layout
                                         Statistics, graphs, Dept. schedules
                                         Auto calculations, averages

                                         Create custom layout
                                         User defined learning areas and outcomes
               EVALUATION MODULE         Custom evaluation per grade
                                         Unlimited comment database
                                         Schedules and report cards

                                         Schools provide data electronically
                                         Populate data from Admin information for any academic year
                EMIS / STATISTICS
                                         School Management Information flows from school to the district office
                                         From district to regional office to head office

                                         Select parents or guardians and send bulk SMS messages as well as
                   SMS MODULE            outstanding account balances.
                                         Select Staff members to SMS or create your own contact list



                                         Off site capturing of marks, assessments and report card content on a
               REMOTE MARKS INPUT
                                         disk by grade and subjects.



                                         The library module is integrated with the Edupac Learner and Staff
                                         database to issue, return and reserve material.
                 LIBRARY MODULE
                                         Unlimited key words.
                                         Barcodes for inventory items automatically generated


                                         The timetable module integrates to the administration module
                                         Define free/fixed periods and priorities for subjects and educators.
                TIMETABLE MODULE
                                         Define double and free periods.
                                         Multiple timetables can be scheduled and saved.




E DUPAC C OPYRIGHT 2008                                                      P AGE 4   OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                 SOFTWARE FINANCIAL MODULE: CONTENT
                                      Double entry accounting (*GAAP)
                                      Account cost codes and sub accounts
                                      Cash control
                                      Unlimited transactional history
                 GENERAL LEDGER
                                      Trial balance & detailed ledger
                                      Bank reconciliation
                                                           *GAAP: General Accepted Accounting Principles


                                      Annual and monthly budget
                     BUDGET           Budget versus Actual reporting
                                      Capital expenditure budget

                                      Automatic accounts on enrolment
                                      On-line receipting
                                      Unlimited fee structures, allocations and invoicing models
                                      Subsidies and discounts
                 DEBTOR’S LEDGER
                                      Unlimited transactional history
                                      Detailed ledger; Age analysis
                                      Print / e-mail accounts
                                      Sms Account Balances
                                      Unlimited transactional history
                                      Detailed Ledger; Age analysis
                CREDITOR’S LEDGER
                                      Integrates with stock module
                                      Calculates VAT if required
                                      Consumable / non-consumable stock
                                      Multiple groups and warehousing
                 STOCK & ASSETS       Stock levels; issues & returns
                                      Stock take and adjustments
                                      Pricing & supplier history
                                      Used for Tuck shop Sales / Uniform Sales
              POINT OF SALE MODULE    Scanner Technology
                 (Windows only)       Integrates seamlessly with Stock levels and General Ledger Sales
                                      Integrates with Debtor’s Ledger for Account Sales


               SOFTWARE ADDITIONAL FEATURES: CONTENT


                  YEAR PLANNER        Plan and date all school activities




              TO DO LISTS / DIARIES   Planning of individual user activities




                 USER MESSAGING       Instant electronic messaging to all logged on users.




                                      Examples of various management documents e.g.
                                            •      Budget template
               DOCUMENT TEMPLATES           •      Sample Agendas for various statutory meetings
                                            •      Template for Financial meetings reporting on month
                                      And many more….


E DUPAC C OPYRIGHT 2008                                                     P AGE 5   OF 20
                              THE INTEGRATED SOFTWARE SOLUTION
                                FOR EASY SCHOOL MANAGEMENT




                                    SOFTWARE REPORTING


ABOUT THE EDUPAC REPORT WIZARD …
     Predefined Report -> A mouthful that means not much to most, but
     we have taken the struggle out of reporting with easy-to-use
     templates.
     There are more than 450 predefined report templates with user
     parameter selections to create specified reports.


Absenteeism Reasons                                  Candidate Entry Form
Account Detail                                       Care Centre Learner List
Account History                                      Care Centre Learner List Grid
Account Name & Address By Class Oldest               Care Centre Learner List Grid with Account No.
Account Name & Address School Alphabetical           Cash Balancing Report
Addresses & Telephone No - Future Learners - Alpha   Cash Balancing Report by User
Addresses & Telephone No - History Alphabetical      Citizenship and Countries
Addresses by Class - Alphabetical                    Class Analysis for Next Year
Addresses by School - Alphabetical                   Class Groups/Grades
Admissions - School Alphabetical List                Class List Alpha Grid (First Nam e & Initials)
Age Groups by Sports House                           Class List Alpha Order - Grid
Analysis - Ages in Years by Class Groups             Class List Alpha Order - Grid (Large Block)
Analysis - Average Ages by Class                     Class List Alpha Order - Grid (Subject Block)
Analysis - Boarders / Day Scholars                   Class List Alpha Order - Lines
Analysis - Classes                                   Class List Alpha Order – Plain
Analysis - Ethnic Group by Gender, Class & Grade     Class List Alphabetical with Age
Analysis - Families                                  Class List Ethnic Groups
Analysis - Home Language by Class Groups             Class List for Next Year
Analysis - New Learners by Class, Gender, Language   Class List Gender - Grid
Analysis - Religion By Gender, Class & Grade         Class List Gender - Plain
Analysis - Suburb Distribution by Class              Class List in Age Order
Analysis - Suburb Distribution for School            Class List in Age Order - Oldest to Youngest
Analysis of Sport Houses in Age Groups               Class List with Basic Information
Application for Leave (Blank Form)                   Class List with Birth Dates and Sport Houses
Asset Register - Asset Code Order                    Class Lists - Oldest
Asset Register - Description Alphabetical            Class Lists - Oldest (Grid)
Asset Register by Group                              Class Lists - Youngest
Asset Register by Location                           Class Lists - Youngest (Grid)
Average Age Groups by Sport House                    Class Mark Sheet - Alphabetical Order
Birthday List by Class                               Classes
Birthday List by Date Alphabetical                   Codes for Effort or Evaluation
Boarder Information by Class                         Codes for Staff Grading
Boarder Information for School Alphabetical          Confidential Nominal Roll
Budget Amount per Account                            Confidential Nominal Roll by Class
Budget Management Export                             Creditor & Creditor Control Postings
Budget Vs Actual - Detail                            Creditor Ledger Summary by Transaction Types
Budget Vs Actual – Summary                           Creditor Memo Report by Account Number




    E DUPAC C OPYRIGHT 2008                                           P AGE 6   OF 20
                              THE INTEGRATED SOFTWARE SOLUTION
                                FOR EASY SCHOOL MANAGEMENT




                           SOFTWARE REPORTING (continued)

Creditor Transactions without a Creditor Master           Family Postal Label By Class (Future Learners)
Creditors Address List                                    General Ledger Openings Balance
Creditors Opening Balances                                General Ledger Summary
Cycle Set -up Report                                      General Ledger Summary with Account Groups
Daily Absenteeism by Class                                GL Transaction Posting by Date
Daily Absenteeism by Class By Date                        GL Transaction Posting by Period
Days Absent by Learner - Summary                          GL Transaction Summary per Period
Debit Order Details                                       GL Transaction Summary per Period per Type
Debit Order Monthly List                                  GL Transactions without a GL Master
Debit Order Receipt Postings                              Grade Averages per Class
Debtor & Debtor Control Postings                          Grade Averages per Subject
Debtor Address List                                       Grade List Alpha Order - Grid (Large Block)
Debtor Ledger Summary by Transaction Ty pes               Grade List Gender - Plain
Debtor Receipt Account Analysis by GL Account             Graph Symbol Distribution per Subject per Grade
Debtor Transactions by Account Number Order               Home Language List
Debtor Transaction by Account Number Order (Date)         Home Languages
Debtor Transactions by Doc. Number Order                  Hostel List
Debtor Transactions by Doc. Number / Date Order           Hostels and Residence
Debtor Transactions without a Debtor Master               Information Check List for Parents
Debtors Opening Balances                                  Insurance List
Debtors Opening Balances Summary by Period                Learner Attendance by Dates per Class
Debtors Outstanding Invoice Analysis                      Learner Enrolment Form (Blank) Afrikaans
Debtors With Alert Indicator set to true                  Learner Enrolment Form (Blank) English
Debtors Without Credit Transactions for a Period          Learner Failure List
Debtors Without Invoice Transactions for a Period         Learner Failure Schedule
Departmental Attendance Report                            Learner Grid by Test / Exam Paper
Departmental Transfer Form by Grade                       Learner List - ID Numbers by Class
Departmental Transfer Form by Learner                     Learner List - Subject with Marks
Deposit Slip by Date Selection                            Learner List - Totals and Results
Deposit Slip by Receipt Number Selection                  Learner List by Previous School - Alpha Order
Different Surnames E-Mail Addresses by Learner by Class   Learner List by Previous School by Class - Alpha
Entry Form f or Grade 9                                   Learner List by Suburb
Entry Form for Senior Certificate Examination             Learner List for Future Learners by Class
Examination Labels by Class                               Learner List of Siblings
Export Family Data for Excel Mail Merge                   Learner List per Subject Package
Export Learner Data for Excel                             Learner Marks By Cycle - OBE
Export Learner Data for Excel With Res. Address           Learner Marks Grid (Grade 1 thru 9)
Export Youngest and Only with Contact Details             Learner Marks Grid (Grade 10, 11 & 12)
Family - Memo Report by Account Number                    Learner Subjects with Levels
Family and Learners Full Detail                           Learner Subjects without Levels
Family and Learners Full Detail (With Memo Field)         Learners - Absenteeism Detail
Family Enrolment Form (Blank) Afrikaans                   Learners - Psychology Test Information
Family Enrolment Form (Blank) English                     Learners - Psychology Test Information By Class
Family Identity Information - Alphabetical                Learners - Sport and Culture Activities
Family Postal Label (Corresp. Address)                    Learners - Subject List
Family Postal Label By Class (Corresp. Address)           Learners Balances Report by Class
Family Postal Label By Class (Future Learners)            Learners Balances Report by Class (Debits/Credit)
                                                          Learners By Test / Exam




    E DUPAC C OPYRIGHT 2008                                                P AGE 7   OF 20
                              THE INTEGRATED SOFTWARE SOLUTION
                                FOR EASY SCHOOL MANAGEMENT




                             SOFTWARE REPORTING (continued)

Learners Exclude from Invoice Run By               List of Merits per Learner - Positive & Negative
Period/Grade Learners (Active, Deleted, Future     List of Merits per Learner - Totals
Enrolment)                                         List of Outstanding Media by Class
Learners Balances Report Alphabetical              List of Outstanding Media by Staff Member
Learners in Rank Order - Exam                      List of Publication Edition Codes
Learners in Rank Order - Final                     List of Publishers
Learners in Rank Order - Test                      List of School Leavers by Date - Alphabetical
Learners in Rank Order - Totals                    List of Series
Learners in Rank Order by Class - Final            List of Subject Groups
Learners Inv oice Allocation by Class              List of Subjects
Learners Invoice Allocation by GL Account          List of Subjects Per Package
Learners List - Alpha Order Basic Info.            List of Subsidy Recipients
Learners List - Alpha Order Basic Info. By Class   List of Suppliers
Learners List - Alphabetical with Educator         List of Test and Exam Papers
Learners Marks by Cycle                            List of Variable Groups per Learner
Learners Marks by Cycle - Failures                 Main Detail of Media by ISBN Number
Learners Marks by Cycle with CASS                  Main Detail of Media by Titles
Learners Memos                                     Marital Status
Learners Per Subject Per Grade                     Mark Sheet - Class/Educator/Subject/Key
Learners Subjects Mark Schedule                    Mark Sheet - Class/Subject/Key
Learners Test / Exam Mark Schedule                 Mark Sheet - Grade/Educator/Subject/Key
Learners To Be Excluded from the Invoice Run       Mark Sheet - Grade/Subject/Key
Learners with Condoned Subjects                    Media Detail by ISBN Number
List of Authors                                    Media Detail by Media Titles
List of Bus Learners                               Media History by Admission Number
List of Comments                                   Media in Accession Number Order
List of Comments in Code Order                     Media in Author Name Order
List of Comments in Description Order              Media in Bar Code Order
List of Debtors/Families                           Media in Location Order
List of Families per Variable Code                 Media in Title Order
List of Families to Receive SMS - Alpha Order      Media Returns List in Date Order
List of GL Accounts by Account Description         Medical Aid List
List of GL Accounts by Account Number              Merit Codes
List of Heading in AFRIKAANS Alpha Order           Merits per Learner by Class by Date
List of Heading in ENGLISH Alpha Order             Missing Master Files - Learners without Family
List of Immigrants                                 OBE Line for Learners (Missing Lines)
List of Key Words                                  OBE Report Card Set -up
List of Languages                                  OBE Report per Learner
List of Learners not Allocated for Next Year       Occupation Father
List of Learners per Variable Code                 Occupation Mother
List of Loan Cate  gories                          Occupations
List of Loan Groups                                Print Bar Code Labels for Existing Media Items
List of Media Groups                               Print Bar Code Labels for Learners by Class Alpha
List of Media Origins                              Print Bar Code Labels for Media Items
List of Media Statuses                                                          taff
                                                   Print Bar Code Labels for S Members
List of Media Types                                Project Classes for Next Year
List of Merits - Positive & Negative - Totals      Psychology Tests
List of Merits per Learner - Detail                Quarterly Survey (Absenteeism)




    E DUPAC C OPYRIGHT 2008                                                P AGE 8   OF 20
                                 THE INTEGRATED SOFTWARE SOLUTION
                                   FOR EASY SCHOOL MANAGEMENT




                             SOFTWARE REPORTING (continued)

Range of Admission Numbers                           Stock List
Range of Entry Dates                                 Stock Movement Report - Detail
Receipt Analysis by Date                             Stock Movement Report - Summary
Receipt Analysis by Period                           Stock Take List
Receipt Analysis by Receipt Number                   Stock Transactions - By Date
Receipt Deposit Report (Still to be deposited)       Stock Transactions - By Period
Receipts Totals per GL Acct. per Family per Period   Stock Valuation Report
Register (Landscape)                                 Survey to Access State Grants (KZN)
Register Index (Dates)                               Symbol Analysis - Exam
SMS Usage and Totals                                 Symbol Analysis - Final
Specialised Report Cards (Grade 10-12) by Class      Symbol Analysis - Test
Specialised Report Cards (Grade 10-12) by Grade      Symbol Distribution per Grade, Gender, Race
Specialised Report Cards (Grade 10-12) by Learner    Symbol Ranges
Sport Age Groups                                     Telephone No. & e-Mail Address List School Alpha
Sport and Culture Activities                         Telephone Numbers & Addresses Alphabetical (Grid)
Sport and Culture Activity Levels                    Telephone Numbers & Addresses by Class
Sport Houses                                         Telephone Numbers & Addresses by Class (Grid)
Sport Houses List by Classes                         Telephone Numbers & Addresses by School
Sport Houses List by Grade                           Telephone Numbers by Class - Alphabetical
Sport List by Class                                  Telephone Numbers by School - Alphabetical
Sport List by Class - Alphabetical                   Telephone Numbers for Learners by Class
Sports Activity Labels by Variable Codes             Telephone Numbers for Learners - Alphabetical
Sports House Label by Class                          Telephone Numbers List by Learner
Sports House Label by Sports House by Age Group      Test and Exam Papers
Sports House Lists Male/Female                       Titles
Sports House Lists Male/Female by Grade              Total of Debtors Opening Balances per Period
Staff Absenteeism                                    Transactions by Transaction Type
Staff Birthday List                                  Transactions by Transaction Type by GL Account No
Staff by Variable Group                              Transactions Postings by Date
Staff Details                                        Transactions Postings by Period
Staff Extramural Activities                          Transfer Cards (Academic Detail)
Staff Job Titles                                     Transfer Cards (Academic) for the Whole Grade
Staff Language Qualifications                        Transfer Cards (Admin)
Staff Leave                                          Transfer Cards (Admin) for the Whole Grade
Staff Leave Types Staff List in Alphabetical Order   Variable Groups
Staff List in Alphabetical Order (Grid)              Variable Groups - Educators
Staff List in Alphabetical Order (with Persal No.)   Variable Groups - Family
Staff List in Post Number Order                      Variable Groups - Learners
Staff List in Post Order                             Voters Roll
Staff List with Addresses and Telephone Numbers      Weekly Attendance Figures
Staff List with Telephone Numbers
Staff per Learner per Subject
Staff Posts                                                              ALL THESE PRE-DEFINED REPORTS
Staff Previous Experience                                                  MAY ALSO BE EXPORTED
Staff Qualification Levels                                                  AND SAVED AS
Staff Qualifications                                                          WORD, EXCEL OR TEXT FILES.
Staff Specialisation Groups
Staff Teaching Subjects




       E DUPAC C OPYRIGHT 2008                                                P AGE 9   OF 20
                           THE INTEGRATED SOFTWARE SOLUTION
                             FOR EASY SCHOOL MANAGEMENT




                     ADDITIONAL SERVICES AND SUPPORT

                                          è   ISP Accounts and Internet Access
  INTERNET &                              è   Domain Hosting
    E-MAIL                                è   Web site development



                                          è   Client Server at Edupac (ADSL)
 DATA HOSTING
                                          è   Access controlled with Firewalls
  & OFF SITE                              è   Backup s ervice for disaster recovery
BACK-UP SERVICE


                                          è   Monthly financial management reports
  FINANCIAL                               è   Financial consultation and guidance
   SERVICES                               è   Financial workshops
                                          è   Annual Audits



                                          è   Helpdesk telephone and modem support
   SUPPORT
                                          è   On site support
   SERVICES                               è   Internet and email support



                                          è   On site training
                                          è   Formal Training centre
   TRAINING                               è   Edupac Product Training
                                          è   Computer literacy training




                                          è   Day -to- day Financial services
 BURO SERVICE                             è   Salaries




                                          è   Accredited dealer accounts with:
HARDWARE AND
                                                    HP Mustek Microsoft
  NETWORKS                                       Comztek    Mecer   Tarsus
                                                       Axiz  Rectron




 E DUPAC C OPYRIGHT 2008                                      P AGE 10 OF 20
                               THE INTEGRATED SOFTWARE SOLUTION
                                 FOR EASY SCHOOL MANAGEMENT




                           SOFTWARE SERVICES AND SUPPORT


Support is the most essential part of any School Management Information System. A fully staffed
helpdesk is open from 7:30 to 15:30 every school day as well as parts of school holidays.

Using a CRM system, all support calls are logged and resolved the same day. Technical support and
advice are also given to smaller problems. Unresolved problems are escalated within 24 hours to
management level to the technical and programming staff.
Schools can request their helpdesk support logs if needed. Schools sometimes submit problems they
encounter via fax or e -mail.

               Edupac provides the following
                    support structure

     è     National Maxi call unlimited telephone support (0861
           338 722)
     è     Detailed manuals for each module with screen photos
     è     Digital manuals downloadable from the Internet
     è     Fax support
     è     Modem support
     è     E-mail support
     è     O n-site consultation
     è     ADSL Database hosting With Edupac
     è     Financial services on-site
     è     Weekly e-mail newsletter
     è     Internet support (www.edupac.co.za for upgrades)


The basic telephone support structure available may also be extended to monthly on site support
visits where experienced and qualified Edupac consultants assist with financial month end
reconciliation and closing at the school.

Currently more than 30% of our customer base benefits from an annual on site support contract, as
it is tailor made to their unique requirements. All on site support contracts are offered at preferential
fees and rates.

Edupac further extends our support service to encompass the annual verification (audit) of school’s
financials at a fixed cost.




                                       Edupac Helpdesk




     E DUPAC C OPYRIGHT 2008                                               P AGE 11 OF 20
                                 THE INTEGRATED SOFTWARE SOLUTION
                                   FOR EASY SCHOOL MANAGEMENT




                                   SOFTWARE PRODUCT TRAINING


Training requirements are customized for each school. Training can be given at
the school or at our formal training centre in Johannesburg. With ADSL
technology, training can be given to schools with voice over IP technology and
remote access software.
Edupac has a fully equipped Training Centre that can accommodate 12 students
at any time. Training Sessions are scheduled regularly and dates distributed to all
our schools monthly via a monthly newsletter.
                                                                   Hours per
          Available Training Modules
                                                                     module
 Installation and Setup                                                           2-3 hrs
              System Supervisor
              Network Setup, Access Control
 Administration Module
              Learner, Family & Staff set-up and Information                       5 hrs
              Absenteeism Set -up and postings
              Merit & Demerit Module Set-up and postings
              SMS Module selections and settings
 Financial Module
              General Ledger & Budget                                              5 hrs
                             Balance Sheet / Income Statement
                             Bank & petty Cash
                             Bank Reconciliation Month end
              Debtor’s Ledger                                                      5 hrs
                             Invoicing, Subsidies, Receipting
                             Month end
              Creditor’s Ledger                                                    5 hrs
                             Set-up of accounts, Transactions
                             Month end
              Stock and Assets Reg ister
 Academic Marks & OBE Module                                                       5 hrs
              Set-up, Mark Input, Calculations
              Printing of report cards & schedules
 Timetable                                                                         3 hrs
 Media Module                                                                      3 hrs
 Salary Module                                                                     3 hrs
 Point of Sale Module                                                              3 hrs
 EMIS & Statistics Module                                                          3 hrs



                                    Edupac Training Laboratory




     E DUPAC C OPYRIGHT 2008                                     P AGE 12 OF 20
                            THE INTEGRATED SOFTWARE SOLUTION
                              FOR EASY SCHOOL MANAGEMENT




                     HARDWARE & NETWORK REQUIREMENTS

SYSTEM REQUIREMENTS         Entry-level Pentium (P3 or up).
                            512MB of RAM.
                            Hard Disk Drive (80GB).
                            100mbps network card or equivalent according to your network architecture; we do not advise
                            making extensive use of a 10mbps network.
                            Mouse.
                            Video card capable of at least 800 x 600 resolution
                            Operating System (Windows, Linux)

      SERVER
                            At least 512MB of RAM.
                            80GB+ Hard Disk Drive
                            100mbps network card or equivalent according to your network architecture.
                            UPS (backup power supply).
                            Tape Backup, CD writer or memory key.
                            Operating System (Windows, Linux)

     NETWORK
                            Network operating system. (XP, Win 2000, Linux)
                            Standard 100mbps Ethernet network, fibre optic or radio (wireless).
                            Good quality network hardware (cabling, network cards, hubs, switches).



 BACKUP STRATEGIES          Make full backups daily
                            Check that the data has been backed up correctly
                            All backups should be clearly labelled and dated
                            Avoid making “ad-hoc” bac kups onto the desktop or the network.
                            Do not make backups into Edupac folders
                            It is wise to make backups on removable media and keep them off-site.
                            Make backups on a five-day rotation basis




                            SOFTWARE TECHNOLOGIES USED


                                                                                    WEB-BASED
                              Edupac Lite version                               SchoolLink Standard
                            Edupac Premium version                              SchoolLink Premium
                               for MS Windows                                     for MS Windows
                                                                                       & Linux


Application                       Delphi compiled application                              Php & Java

Database                     Paradox / Borland Database Engine                             PostgreSql
                                   Crystal Report Writer                              Php / Pdf format
Reporting                    Seamless Interfacing with MS office            Seamless Interfacing with Open office




  E DUPAC C OPYRIGHT 2008                                                          P AGE 13 OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                 SOFTWARE UPDATES FROM THE INTERNET



A free service is supplied to all our customers to subscribe and download
our unlimited software updates and newsletters from our portal. Multiple
end-users from a school can create their own login name and password.


                           This Internet-based service provides our end-users to
                           update their Edupac school management system
                           without any cost and also at their own convenience.


Details about every released update, whether statutory requirements or
cosmetic enhancements are added, are released via the Monday Morning
Memos that is send to our end-users via e-Mail and also uploaded to the
Edupac News portal.

Updates of our software releases can also be procured and managed from
our Helpdesk, via Internet access, to schools. All needed and necessary
password protocols and procedures, to ensure confidentiality of school
information, are implemented.

It is our mission and belief that our end-user should not solely be
dependant on us as a supplier and as the software develops with new
legislation, but that they are able in time to manage and maintain the
software themselves.

We provide our end-users with a NEED and WISH BOX service. This unique
service allows for continuous, dynamic growth of our software based on the
day-to-day needs, challenges and requirements of our clients.




                       Our vision is to establish
      a mutual, beneficial business partnership with each school
            building a successful long term relationship.




E DUPAC C OPYRIGHT 2008                                     P AGE 14 OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




      BUSINESS REFERENCES, ENDORSEMENTS AND ALLIANCES


Current Projects

Edupac is involved with the following sponsored projects:
•  NDoE: Dinaledi Initiative Strategy : 400 schools
•  Exxaro & Impala Platinum : School Management Project
•  HP South Africa: NEPAD e-Schools Africa Project
•  Gauteng-on-Line & Tswela Services : Timetabling software
•  PricewaterhouseCoopers & HP : School Management Project




   Please contact Head Office Helpdesk for personal client references

E DUPAC C OPYRIGHT 2008                                P AGE 15 OF 20
                             THE INTEGRATED SOFTWARE SOLUTION
                               FOR EASY SCHOOL MANAGEMENT




               COMMERCIAL SOFTWARE SUPPORT AGREEMENTS

                                     Edupac Windows           Edupac Web Based
   Agreement Level
                                      Lite & Premium             SchoolLink

                                                                Standard version
     No Agreement                      Not Available            Unlimited usage
                                                                  No Support

                                                  Standard version
                                              Unlimited e-Mail support
                                         Unlimited updated software releases


                                                     Full version
                                               Unlimited e-Mail support
                                             Unlimited Telephone support
                                         Unlimited updated software releases


                                                     Full version
                                               Unlimited e-Mail support
                                             Unlimited Telephone support
                                         Unlimited updated software releases
                                          Quarterly On Site Visits & Training

                                                     Full version
                                               Unlimited e-Mail support
                                             Unlimited Telephone support
                                         Unlimited updated software releases
                                          Monthly On Site Visits & Training

                                                     Full version
                                               Unlimited e-Mail support
                                             Unlimited Telephone support
                                         Unlimited updated software releases
                                          Unlimited On Site Visits & Training


Customized support agreements are also available inclusive of hardware support.



   E DUPAC C OPYRIGHT 2008                                   P AGE 16 OF 20
                              THE INTEGRATED SOFTWARE SOLUTION
                                FOR EASY SCHOOL MANAGEMENT




                        COMPANY & MANAGEMENT PORTFOLIO


                              Marie-Anne Kleynhans, shareholder and the Managing
                              Director of Edupac, initially developed the Edupac software
                              solution in 1993 and it is her vision that the Edupac team
                              will reach all of the 30,000+ schools in South Africa to first
                              empower them with this easy to use, comprehensive
                              software solution before they expand to the international
                              market.

                                                                       he
                     As original author and developer of the software, s
                     currently manages the maintenance of the Edupac
software product development with her dedicated experience and knowledge
that she has accumulated over the last 15 years.


Edupac’s Financial Director and shareholder, Ronel Slabbert, delivers financial
consultation to all their schools and assists them
with annual budgeting as well as month-to-month
financial matters. With her extensive and practical
financial      background,      experience      and
qualifications, she has helped many schools
principals to understand the intricate dynamics of
financial management with the compiling of
customized professional monthly management
reports and hosting of financial management
workshops.
Managing the Edupac support team, she also ensures that they deliver a
personal, professional and well-rounded installation to every new customer.


The company is structured into 3 divisions, each spearheaded by experienced
and committed team leaders committed to deliver outstanding service to our
end users.

                                           Helpdesk &          Training and
                Development
                                            Support            Consultation
                  Services
                                            Services             Services


    E DUPAC C OPYRIGHT 2008                                        P AGE 17 OF 20
                             THE INTEGRATED SOFTWARE SOLUTION
                               FOR EASY SCHOOL MANAGEMENT




      SOFTWARE INSTALLATION, ROLLOUT, TAKE ON AND TRAINING


Edupac offers a complete project and implementation plan when a school decides
to acquire our software.
This example is standard and is to be customized for each school.

                                  To establish prior to installation:
                                  Hardware and network specifications
ON SITE VISIT                                                                           ½ Day
                                  Admin Data availability for conversion
                                  End user literacy levels for training purposes
                                  Software installation
                                  Installation of Basic Admin Data conversion
ON SITE INSTALLATION                                                                    ½ Day
                                  System & Access Control setup; User setup
                                  Basic familiarization training (Admin)
DATA VERIFICATION
                                  School to verify data conversion integrity            3-30 Days
PERIOD

      The following actions are contracted per individual school’s requirements
                              and contract agreement:

ADMIN MODULE TRAINING             Scheduled at school / Edupac training centre          ½ Day

                                  Create GL and Bud get accounts as per school’s
FINANCIAL TAKE ON                 budget
                                                                                        1 Day
(At School)                       Capture opening balances of GL, Debtor’s and
                                  Creditor’s Ledger

                                  Debtor’s Training on daily transactions,
FINANCIAL TRAINING 1                                                                    ½ Day
                                  reconciliations and month end procedures

                                  GL Training on daily transactions, reconciliations
FINANCIAL TRAINING 2                                                                    ½ Day
                                  and month end procedures

                                  Creditor’s Training on daily transactions,
FINANCIAL TRAINING 3                                                                    ½ Day
                                  reconciliations and month end procedures

MARKS TRAINING                    Scheduled at school / Edupac training centre          ½ Day

OTHER MODULES                     Scheduled at requirement                              ½ Day

MONTH END ON SITE VISIT           To assist end user with 1 month end closure
                                                           st
                                                                                        ½ Day

                                  To assist end user with year end roll over of
YEAR END VISIT                                                                          ½ Day
                                  learners

  Data conversions for Financial and Academic data from other databases can be
            contracted on an additional quote and acceptance basis.

   E DUPAC C OPYRIGHT 2008                                             P AGE 18 OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                 EDUPAC CLIENT BASE AND MARKET SHARE


Since 1997 the company has expanded from 4 to 20 employees
with a average annual financial growth of 120%.

We are currently supporting more than 700 schools and 2,500 end
users throughout South Africa, Africa and Europe who have
installed our software solution.

A regional office was established in Durban in 2001, to expand the
business, to include and support more than a 100 schools in this
province.

In 2005, regional services were expanded to the Western Cape,
Free State and the North West Province to deliver on site services
to clients.
                   The Edupac software was rated
                   as one of the top 4 products for
            School Administration Management Solutions
                available to schools in South Africa
  in the Independent Education Magazine - Autumn 2002 edition,
           (An official publication of the Independent Schools’ Association)




E DUPAC C OPYRIGHT 2008                                           P AGE 19 OF 20
                          THE INTEGRATED SOFTWARE SOLUTION
                            FOR EASY SCHOOL MANAGEMENT




                            COMPANY INFORMATION


COMPANY NAME:                    Edupac Software Support Services (Pty) Ltd


TELEPHONE:                       +27 11 867 3538
FAX                              +27 11 867 3539
MAXI CALL NUMBER                 0861 338 722

ADDRESS                          Suite 1 & 2
                                 Brentwoodpark
                                 2 Ibis Place
                                 Meyersdal Ext 21
                                 Alberton
                                 Gauteng
                                 South Africa

POSTAL ADDRESS                   P.O Box 6100
                                 Meyersdal
                                 1447

E-MAIL                           helpdesk@edupac.co.za

WEBSITE                          www.edupac.co.za    /   www.schoollink.co.za

REGISTRATION Nr                  2003/028214/07

VAT Nr                           4412009631




                                   To give real service you must add something
                                 which cannot be bought or measured with money,
                                        and THAT is sincerity and integrity.




E DUPAC C OPYRIGHT 2008                                    P AGE 20 OF 20

				
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