Important UT Arlington Policies and Academic Regulations
Freshman New Maverick Orientation, Summer 2009
It is the responsibility of each UT Arlington student to be familiar with these policies and others presented in the
Undergraduate Catalog (www.uta.edu/catalog) as this handout is not a comprehensive list of University policies
and procedures. Additional student responsibilities are outlined in the “Academic Regulations –
Student Responsibility” section of the Undergraduate Catalog for all students at UT Arlington.
Academic Advisors are an important resource in helping students understand and utilize these policies. Refer to the Student Success website
(www.uta.edu/studentsuccess) and click on “Academic Advising Info” for more information regarding how to contact an academic advisor a major area.
Texas Success Initiative/THEA: Before enrolling at a Texas public college or university, all students must either take the Texas Higher Education
Assessment (THEA) or provide proof of exemption. Students who fail a section of THEA must enroll in appropriate developmental course work. See
www.thea.nesinc.com or www.uta.edu/admissions/successinitiative/index.php for more information about the Texas Success Initiative and THEA.
Math Aptitude Test (MAT): Beginning Fall 2009, before students can enroll in a college-level math class at UTA, they must either obtain an appropriate
SAT/ACT Math section score or pass the appropriate UTA placement test (i.e. MAT) prior to New Maverick Orientation. The MAT is an unsupervised test that can
be taken online at any time for up to three administrations. Students who have transfer credit for a college-level math course should speak with an advisor in
the Math Department (817-272-3261) to determine if they are exempt from the MAT.
Course Numbering System
The alpha abbreviation indicates the department that is teaching the course. A complete list of these prefixes and the respective departments is found at
the Schedule of Classes for the semester. Enter the “Schedule of Classes” on the MyMav Portal and “Browse for Classes.” (Example: ENGL = English)
The first number indicates the level of the course. A 1 indicates a freshman level course, a 2 indicates a sophomore level course, 3 is junior level, and 4 is
senior level. A 5 or 6 indicates graduate level courses that are open to graduate students only. This first number serves as a guideline to the year a
student should consider taking the course. (Example: ENGL 1301)
The second number indicates the number of credit hours awarded for the course. Most courses are 3 credit hours. (Example: ENGL 1301)
The third and fourth numbers indicate the individual course. (Example: ENGL 1301)
Student Classifications: Students are classified by the number of total credit hours earned. The groups are as follows: Freshman – 0-29 credit hours
earned -- Sophomore –30-59 credit hours earned -- Junior –60-89 credit hours earned -- Senior – 90 or more credit hours earned -- Degreed – designates a
student who has earned a bachelor’s degree and is enrolled as an undergraduate.
Maximum Credit Hours per Semester: Fall/Spring – maximum of 19 credit hours (maximum of 14 credit hours for students who are on academic
probation); Summer (includes two 5-week sessions and one 11-week session) – maximum of 14 credit hours; Winter and Summer Intersessions – maximum of
3 credit hours.
Schedule Changes -- Add/Drop: After students have registered for a semester, schedule changes can be made until classes begin and then only during
scheduled Add/Drop periods. For the exact days of the Add/Drop period, a student may check the University Academic Calendar (www.uta.edu/uta/acadcal)
and the Registration Timetable (enter via the MyMav Portal).
Students that enrolled in a class after Census Date of the semester are financially responsible for the FULL cost of the course.
Students may use MyMav, www.uta.edu/mymav, during any Add/Drop period to make necessary schedule changes. After the Add/Drop period students must
see an academic advisor in the department of their major to add or drop a course.
Dropping a Class: After the Late Add-Drop period is over, a student may still drop a class, but "adds" are not allowed. These drops must be made in person
with the academic advisor of the major department.
Students who wish to drop a class may do so until the two-thirds point in the semester. For instance in Fall 2009, the final drop date with a grade of “W” is
Oct 30, 2009 at 5 pm CST. The final drop date for any academic session can be found on the University Academic Calendar (www.uta.edu/uta/acadcal) under
the appropriate session. Dropping a course after this final session drop date will only be considered in extraordinary non-academic circumstances and requires
approval from the instructor of the course, department chair, dean, and Office of the Provost.
Comparable time periods for dropping a class are set for each Summer Session and for Winter and Summer Intersessions. For the exact deadline dates for
each drop period, students should refer to the University Academic Calendar at www.uta.edu/uta/acadcal.
Students are NOT automatically dropped from classes for non-attendance. It is the student’s responsibility to initiate a drop request.
Students entering any Texas state institution Fall 2007 and after are limited to 6 courses in their undergraduate academic career that they may drop. Certain
exceptions apply to this policy and are described in the Undergraduate Catalog online at www.uta.edu/catalog. Once students have reached the 6-course limit,
the grade earned in the course will be recorded. Dropping a class should be carefully considered with input from the faculty member and academic advisor.
Withdrawal from the University: Students who wish to drop all courses or the last class in which they are enrolled must see an academic advisor in their
major department. Grades assigned for classes will follow the same pattern and deadlines as if dropping a single class (please refer to the prior section).
Students may not withdraw from the University after the tenth week in a regular session or comparable time period (two-thirds point) in a Summer
Session/Winter and Summer Intersessions. The “Q” grades earned from fully withdrawing do not count toward the student’s limit of 6 course drops; however,
they do count toward excessive hours.
Excessive Undergraduate Hours: Students who first enrolled in a college or university in the Fall 2006 semester or later will be required to pay a
penalty that is the equivalent to nonresident tuition rates when their hours attempted at a Texas public college or university exceed 30 hours more than what is
required for the their bachelor’s degree program. For more information about this Texas legislative ruling, see www.capitol.state.tx.us/statutes/ed.toc.htm
(Chapter 54, Sections 54.014 and Chapter 61, Section 0595).
The tally of credit hours includes all classes attempted at any Texas public institution, and includes classes with a grade of D, F, and W as well as grade
replacements/exclusions. Hours earned at a private or out-of-state institution and developmental hours are not counted toward the limit.
Future Course Registration: At New Maverick Orientation, students will register for courses on-site with the assistance of the Orientation staff and
advisors. In the future, students will enroll for courses according to the Registration Timetable for each academic session. Consult with your academic advisor
for assistance in course selection and possible enrollment hold removals and check the Registration Timetable on the MyMav Portal for the most up-to-date
information. Please note that prerequisites are strictly enforced across the University, so future enrollment needs to carefully consider course sequences to
acquire the proper prerequisites.
Midterm Progress Reports: First-year students will receive midterm grades for their courses in the fall and spring semester during their first year via the
MyMav Student Information System. Students are expected to carefully monitor their class performance and speak with the faculty member and/or an
academic advisor if they have any concerns about their ability to succeed in a class for proper guidance.
Grades and Grade Point Average Calculation:
The University utilizes a 4.0 scale with official grades as follows: Grade Point Average = Total Grade Points Earned
Grade Description Grade Points (per hour) (GPA) Total Hours Attempted*
A Excellent 4
B Good 3 *Includes only hours taken at UTA; does not include
C Fair 2 courses in which a grade of I, W, Q, P, or Z is recorded or
D Passing 1 courses that are repeated under the Grade Replacement
F Failure 0 Policy. Grades earned at another university or college do
I Incomplete 0 not affect the UTA GPA. A student may not retake
W Withdrawn 0 courses for which s/he has earned a grade of C or
Q Withdrawn** 0 higher.
P Pass 0 ** Q grades are assigned to courses withdrawn from
Z No credit 0 (freshman English & within the exceptions of the 6-course limit.
Grade of Incomplete: An instructor may award a grade of “I” (incomplete) when students cannot, due to extenuating circumstances, complete the required
work during the semester of enrollment. Instructors will consider awarding an “I” grade only after the last day to drop has passed, the majority of the
coursework has been completed, and circumstances warrant it. An incomplete is given and completed at the discretion of the instructor.
Upon receiving an “I” (incomplete), students have until the end of the next long semester (Fall or Spring) to complete the course requirements to the satisfaction
of the instructor, otherwise the “I” will automatically revert to an “F.”
When an “I” is received, students should immediately make arrangements with the instructor regarding course completion. Students should not re-enroll in a
course for which s/he has a grade of “I”.
Academic Standing: Students must maintain a minimum cumulative grade point average (GPA) to be eligible to continue enrollment at UTA. The minimum
GPA required varies depending upon the number of credit hours attempted (including transfer hours). The UTA Table of Academic Standards is as follows:
Total Hours Attempted GPA for Probation GPA for Dismissal
(including transfer hours) (cumulative) (cumulative)
0 – 29 less than 2.00 less than 1.60
30 – 59 less than 2.00 less than 1.80
60 or more less than 2.00 less than 2.00
Before a student’s first dismissal, the student is on academic warning. The first dismissal is for one long semester (Fall or Spring). Any second or subsequent
dismissal is for a period of at least twelve months. If a student is dismissed for twelve months, the student must apply for readmission through the Office of
Admissions and might be required to complete an appeal process. After a dismissal, the student’s academic performance upon returning must be as follows in
order to avoid another dismissal: The student must earn a semester GPA of 2.5 or higher each semester and/or come within the GPA listed in the Table of
Standards. More information can be accessed at www.uta.edu/uac/info/academic-standing and the Undergraduate Catalog at www.uta.edu/catalog.
Freshman PASS Program: First-time, first-year freshman students who obtain less than a 2.0 GPA during their first semester at UT Arlington will be
required to take a one-hour course (EDUC 1131: Potential for Academic Success Seminar-PASS) during the following long semester that is designated to build
academic study skills related to college success. Important information regarding Freshman PASS program:
Students may not employ Grade Exclusion to avoid taking Freshman PASS.
Students not enrolled in Freshman PASS by the Friday prior to classes beginning will be dropped from all of their coursework.
Students who are required to take EDUC 1131: PASS must receive a grade of “P” (passing grade) in order to remain enrolled in future
academic sessions. Students who receive a grade of “F” (failing grade) will be dropped from all courses enrolled in for the next academic session and
future attempts to enroll will be blocked. Appeals for future enrollment will be considered by the Director of the University Advising Center.
Students who have already enrolled in a version of EDUC 1131 for another program must still enroll in EDUC 1131: PASS to meet the terms of this
More information regarding Freshman PASS can be located at www.uta.edu/uac/ and click on “Potential for Academic Success Seminar (PASS).
Tuition Rebate for Graduates: Texas residents enrolling at a Texas public college or university for the first time in Fall 1997 or later may be eligible for a
tuition rebate up to $1000 upon completion of a bachelor’s degree. The rebate is only available for the first bachelor’s degree from a Texas public university. To
qualify a student must:
Complete all work at a Texas public college or university paying in-state tuition.
Have attempted no more than 3 semester credit hours beyond the degree requirements.
Apply for the rebate before the degree is awarded. Apply at the Office of Records (Registrar) when applying for graduation (before registering for last
Advanced Placement and International Baccalaureate Credits: Students who wish to claim AP and IB credits earned in high school for college
credit must file a Petition for Credit with Testing Services (www.uta.edu/testing/) to have that credit applied to their UTA transcript. Credit will not applied until
that Petition is filed and will not appear on a transcript until after the first set of grades at UTA has been posted at the end of the first semester.
UTA MavMail: All students are granted a student email account. Students should check their UTA email account preferably daily (at minimum weekly), even
during school holidays, to ensure that they are receiving important communications from University departments, faculty and staff. Filters will often times send
student email from non-UTA addresses to “junk” email boxes, so it is important to use your campus email account when emailing University officials as well.