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					Traffic Records Assessment Review Project

            Richard D. Paddock, PE
                    TSASS

                  BRIDGE II
          Saratoga Springs, New York
              February 24, 2010




                                            1
                      Session Agenda

BRIDGE II Session on NHTSA activities related to
    the Traffic Records Assessment process…

Angie Schmit – Discussion of reviews performed to
  establish relationships between Assessments,
  Strategic Plans an Highway Safety Plans.

Dick Paddock – Discussion of program to obtain state
  feedback on the TR Assessment process and it’s use
  / impact upon TSIS Improvement Programs.


                                                    2
   TR Assessment Review Project
     Purpose
     Procedure
     Candidate Interview States
     Scheduling state visits…
     Phase I Preliminary Findings




                                     3
                TR Assessment Review
                      Project
TSASS is under contract to review all Traffic
 Records Assessments since 2004 to establish
 patterns in recommendations, relationships
 between assessments and strategic plans, and
 to interview states about their use of the
 Assessments to drive their data improvement
 programs.

   Jackie Schraf as COTR
   A HQ Advisory Panel from NHTSA, FMCSA ad FHWA
    is guiding the effort.


                                                    4
                   TR Assessment Review
                         Project
Task A – Review of all assessments since 2004:

   Look at all Assessment recommendations to establish
    patterns (Over 4,000 on file)

   Look at old vs. new assessments to see if recommendations
    have changed

   Summary report due to Jackie and HQ Advisory Panel in
    March.



                                                                5
                   TR Assessment Review
                         Project
Task B – Interview 12-15 states:

   Meet with 12-15 states to interview data managers, TRCC,
    etc.

   Ask questions related to actions taken relative to each
    recommendation.

   Ask questions related to what has helped / hindered data
    improvements.



                                                               6
                    TR Assessment Review
                          Project
Task B – Interview 12-15 states:

   Ask questions relative to changes in data quality within each
    state.

   Ask questions about currently available data quality
    metrics.

   Draft report due about the time of 2010 TR Forum.
    (If all interviews can be completed in time)



                                                                    7
                  TR Assessment Review
                        Project

Candidate Interview States:

   At least one per Region

   Mixture of small and large states

   Mixture of ‘early’, ‘middle’ and ‘late’ assessments

   Focus on states with two Assessments completed
    between 2004 and March, 2010
                                                          8
                  TR Assessment Review
               Project – Interview Protocol
   Expect each state interview to take a minimum of two
    days.

   Work through Region to identify state ‘host’ and to schedule
    interviews.

   Meet with Host/ TR Coordinator to get background and
    identify other interview subjects.

   Meet with TRCC Members (Probably Technical TRCC)

   Meet with key data system owners.

   Meet with other stakeholders as appropriate.

                                                                   9
              TR Assessment Review
           Project – Interview Protocol
   Expect each state interview to take a
    minimum of two days.

   We will either rent a meeting room and
    have people come to us
                        Or
   We will meet with them at their meeting
    rooms (possibly more than one city).


                                              10
                    TR Assessment Review
                 Project – Interview Protocol
   Typical Flow...

   Arrive afternoon of day 0 – if possible, meet with state host to
    verify agenda for the interviews.

   Meet with Host / TR Coordinator – Day 1

   Meet with TRCC Members, major system managers - Day 2

   Possible third day if required to meet with all key stakeholders.

   De-Brief with host and Region RDM / RPM as soon as data is
    tallied for state. (web meeting)

   Sanitize data before including in the national data set and
    analysis.

                                                                        11
                  TR Assessment Review
               Project – Interview Protocol
   Have tentatively identified Washington and California as pilot
    states (March). Have begun scheduling other states.

   Then need to schedule other states as efficiently as possible.

   As soon as ‘host’ is identified in a state we will schedule a
    web meeting with the RDM, RPM and state host to discuss the
    process and rough out an interview timeline.

   As each state is scheduled we will provide the host with the
    interview questions for their state so that participants can
    collect their thoughts before the interviews.



                                                                     12
               TR Assessment Review
              Project – Initial Findings
   As we have begun to look at patterns of
    early / middle / late assessments:

     The relative distribution of systems and
      performance area recommendations have been
      fairly constant.

     Number of recommendations has been fairly
      constant.



                                                   13
                TR Assessment Review
               Project – Initial Findings
   Distribution of Recommendations by System
    for Early / Middle / Late:

     TRCC’s:                  ( 28%, 26%, 30%)
     Crash:                    ( 23%,26%, 23%)
     ISS/EMS:                 ( 16%, 21%, 16%)
     Citation/Adjudication:   ( 11%, 8%, 11%)
     Roadway:                  ( 9%, 9%, 8%)
     Driver:                    ( 9%, 6%, 7%)
     Vehicle:                   ( 5%, 4%, 4%)

                                                  14
                                   Recommendations Over Time
                                         By System
                                                                                                Early
35%                                                                                             Middle
                                                                                                Late
30%                                                                                             All Cycles


25%

20%

15%

10%

5%

0%




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                                                                                                     15
                TR Assessment Review
               Project – Initial Findings
   Distribution of Recommendations by Focus
    Area for Early / Middle / Late:

     Operations:      ( 40%, 45%, 46%)
     Accessibility:   ( 16%, 15%, 14%)
     Completeness:    ( 15%, 12%, 14%)
     Accuracy:        ( 11%, 12%, 8%)
     Integration:      ( 9%, 7%, 10%)
     Timeliness:       ( 4%, 5%, 4%)
     Uniformity:        ( 5%, 5%, 4%)

                                               16
                              Recommendations Over Time
                                    By System
                                                                                                  Early
35%                                                                                               Middle
                                                                                                  Late
30%                                                                                               All Cycles


25%
20%
15%
10%
5%
0%




                                                            Roadway
                                               Injury/EMS
                              Crash



                                      Driver
      TRCC




                                                                                        Vehicle
             Administrative




                                                                      Citation/Adjud.                  17
                     Want to Volunteer?

   If you are interested in participating in
    the interviews, contact your Region
    Program Manager and have them contact
    one of the project staff.

     Full interview includes the 2-3 day on-site
      process.

     Basic interview is a 1-day web/phone interview
      with the a small group of ‘knowledge people’.

                                                       18
                         Question # 1

   How much was the TR Assessment used in
    developing your TSIS Improvement
    Program?

     Very little – reference only.

     SOME recommendations were discussed as
      potential Deficiencies for the Strategic Plan.

     MOST recommendations were discussed as
      potential Deficiencies for the Strategic Plan.
                                                       19
                        Question # 2

   Do you think the Assessment process
    should be changed?

     Unsure.

     Possibly some minor changes.

     Some major changes should be made.

     Fine as it is.

                                           20
                     Question # 3

   Do you think the TR Assessment is worth
    the $30k it costs?

     Unsure.

     Possibly.

     Probably.

     Definitely.

                                              21
                 Discussion Questions:

   Have you used the recommendations from
    the Assessment to drive the direction of
    your TSIS Improvement Program?

   What do you LIKE about the assessment
    process that has been used in the past?

   What changes would you like to see in the
    assessment process?

                                                22
                 TR Assessment Review
                       Project
   Questions?

   Dick Paddock – rpaddock@tsass.com
   Angie Schmit – aschmit@tsass.com
   Jackie Schraf - Jackie.Schraf@dot.gov


   Project web site:
                    www.nhtsa-tsis.net/assessments




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