Distance Learning Management

							Distance Learning Options
A Presentation for the
Bimonthly Records and
Information Discussion Group

October 21, 2004
My Name is…

   Andy Potter
    Archivist
    NARA’s Northeast Region
    (413)236-3605
    andy.potter@nara.gov
NARA’s Strategic
Directions
   Records Management Redesign (RMI)
    includes expanded training
    opportunities:
    – Introduce new tools and techniques that
      will connect RM more directly to agency
      business programs and priorities
    – Support and assist agency RMOs in
      providing training and support to key
      staff throughout their agencies
Supporting the RMI

   In support of the RMI, NARA’s
    National RM Program will offer
    selected training classes to national
    audiences through a variety of
    distance learning formats.
NARA’s Records
Management Training
   NARA's National Records Management
    Training Program covers all aspects of
    current law, regulation, policy,
    procedure, and official guidance
    related to records management (RM)
    in the Federal Government.
Supporting the RMI

   Videoconference
   Teleconference
   virtual classroom
   online, web-based
   and broadcast.
NARA’s Records
Management Webinars
   The technology-based Webinar is one
    part of the expansion of NARA’s RM
    training program
   Using the webcast technology to offer
    webinars combines web-based, real-
    time interaction with a teleconference
    to deliver distance learning in an
    affordable, easy-to-use package
NARA’s Records
Management Webinars
   During Fiscal Year 2004, the National
    Records Management Training Team
    (NRMTT) organized and delivered two
    successful Webinars to the Federal
    community
   NARA’s Northeast Region offered the
    two sessions called “E-mail as a
    Federal Record: The Basics.”
NARA’s Records
Management Webinars
   Promoted solely through the use of e-
    mail to regional records management
    contacts, both sessions were filled
    within 24 hours.
   Strong interest on the part of NARA’s
    records management customer base
    for this type of presentation.
NARA’s Records
Management Webinars
   The sessions were designed as short,
    topical sessions, giving a brief
    overview of the subject.
   Participants were provided with a URL
    to access the Internet and a toll-free
    teleconference number.
NARA’s Records
Management Webinars
   Participants log into the Web site and
    join the meeting online.
    – chat window,
    – presentation window
    – a participant window that allows them to
      "virtually" raise their hands
    – a polling feature can be used to capture
      feedback on the session.
NARA’s Records
Management Webinars
   Audio is provided through a toll-free
    teleconference line.
   Most participants sat at their own
    computers but some sites used their
    conference rooms so that more staff
    could see and listen to the
    presentation.
NARA’s Records
Management Webinars
   Feedback was very positive.
    – A participant from the Coast Guard said
      “This morning’s presentation was great.”
    – Another from EPA said “It is a great way
      of attending sessions!...I would be very
      interested in attending future webinars! I
      can not always get out to meetings. The
      feature of not having to leave the office
      but being able to attend is great!”
NARA’s Records
Management Webinars
   Fiscal Year 2005 will be the pilot year for a
    national program of webinars in support of
    NARA RMI goals:
    – Topical webinar sessions conducted by NARA
      Headquarters and Regions;
    – National Records Management Training Program
      Introduction sessions;
    – Partnering with agencies in developing sessions
      tailored to specific agency needs.
Topical Webinar Sessions
   Sessions that build on the success of
    the FY 2004 pilots:
    – E-mail will be included as a topic with at
      least three more topics to be identified,
    – The sessions will be designed to last no
      more than 45 minutes and include no
      more than 25 participants,
    – Presented free-of-charge for agency
      managers and staff.
Training Program Roll-out

   NARA is introducing a significant
    change in the curriculum and methods
    it uses to provide records
    management training for customer
    agencies.
   Webinar format allows agency RM
    staff to become familiar with the new
    curriculum and methodology.
Partnering with Agencies

   The webinar approach is perfect for
    the tailored delivery of agency-specific
    records management information
    throughout a Federal agency’s
    organizational structure.
   NARA can provide a significant tool to
    assist agencies with developing a
    comprehensive records management
    program.
Partnering with Agencies

   NARA will work with agencies to identify and
    create web-based training using the webinar
    format in support of:
    –   schedule implementation roll out,
    –   records freeze implementation,
    –   program support,
    –   Agency-specific inventory projects
    –   and other agency records management issues
        and concerns.
Thank you very much.