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Field Placement Guide
Master of Arts in
Immigration and
Settlement Studies
Ryerson University
Toronto
2010-2011
1
CONTENTS
OVERVIEW OF THE PROGRAM 1
OVERVIEW OF IS8100 - FIELD PLACEMENT AND SEMINAR COURSE 1
PLACEMENT PROCESS 3
PLACEMENT DOCUMENTATION 3
Confidentiality Agreement
Work Plan
Worksite Placement Form
Work/Placement Agreement Form – Post Secondary
GRADES AND ELIGIBILITY 5
HOLIDAYS 5
HONORARIUM 5
HOURS FOR PLACEMENT 5
Flexi-time Placements
Worksite Placement
Special Considerations
Multiple Placements
INSURANCE 6
INTERNATIONAL PLACEMENTS 7
PLACEMENTS AND MAJOR RESEARCH PAPERS 7
POLICE RECORD CHECK/CRIMINAL RECORD CHECK 7
SAFETY 8
On-site Safety
Off-site Visits
SELF-CARE8
PLACEMENT AGENCY’S ROLE AND RESPONSIBILITIES 11
STUDENT’S RESPONSIBILITIES 12
Pre-placement Responsibilities
Ongoing Placement Responsibilities
ANNEXURES
Confidentiality Agreement 14
Worksite Placement Form 15
Letter of Introduction for Placement Agencies 17
Health and Safety Reporting Procedure 21
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OVERVIEW OF THE ISS PROGRAM
Since September 2004, Ryerson University has offered Canada’s first graduate program devoted
to the advanced study of immigration policy, services and experience. Catering to both research-
and professionally-oriented students, the program uses an innovative approach to immigration
from multi-disciplinary perspectives. Four core courses offer students knowledge of the key
historical, theoretical, methodological, policy and program literature in the field. Students are
also expected to complete a major research or demonstration project paper, as well as a
placement in the field.
OVERVIEW OF IS8100 - FIELD PLACEMENT AND SEMINAR COURSE
This course affords students the opportunity to prepare, undertake and present their learning in a
seminar linked to a placement served with an organization engaged in immigrant and settlement
policy, programs or services. Through placements, students will apply and test their classroom
learning in applied settings such as immigrant-serving agencies, newcomer community
organizations, schools, and government departments.
During the Winter term (January – April), students will attend seminar presentations from
practitioners in policy development, service delivery, and community advocacy. Complementary
readings in the , these seminars will provide students with the theoretical and applied grounding
for their field placement.
Field placements are designed to help students build bridges between academic classroom
knowledge and theoretical discussions and actual work situations. They give the students an
opportunity to learn through experience. They:
improve their skills and increase their own knowledge of the field
understand how organizations’ mandates shape their "culture", policies, practices, and
interpersonal behaviour
learn about the challenges facing immigrant-serving groups in the context of today’s
ever-changing environment
Increase their understanding of issues of diversity, power, privilege, oppression
The field placement also offers students opportunities to:
explore issues of personal identity
learn about value systems
identify self-directed learning opportunities
manage time and priorities
develop professional contacts
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PLACEMENT PROCESS
The process includes:
Attend at least four of the six seminars/presentations organized in the Winter term
Complete requisite documentation (Confidentiality Agreement, Work Plan, insurance
forms)
Identify placement opportunity/ies
o The student selects from opportunities circulated by the Field Placement
Co-ordinator
o The student identifies placement opportunity
Initiate contact and process paperwork
Complete the placement by the end of the Spring/Summer term (mid-August)
Submit a report on the placement experience
Share the placement experience at a symposium
PLACEMENT DOCUMENTATION
The following documents should be submitted to the Field Placement Co-ordinator before the
placement begins. They may be submitted to her directly or, if it is more convenient, to Elias
Chu, Graduate Program Administrator, MA in Immigration and Settlement Studies program, and
she will courier them to the Field Placement Co-ordinator via interoffice mail.
The Graduate Studies Office,
YDI-1127, 1 Dundas Street West, Toronto
Phone: (416) 979-5000, ext. 4836
E-mail: iss@ryerson.ca
Fax: (416) 979-5153
1. Placement Agreement
Students are required to give the Field Placement Co-ordinator detailed contact information
about the host agency’s signing authority so that a placement agreement between Ryerson
University and the host agency can be signed.
2. Confidentiality Agreement
Students are required to sign a Confidentiality Agreement to protect the confidentiality of all
information obtained in the course of their placement, within limitations of the law. Three (3)
signed copies will need to be submitted: one copy to the placement agency, one copy for the
student’s own record, and one copy for the Co-ordinator’s records. (See Annex 1, page 14).
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Students may also be required to sign similar agency documents.
3. Work Plan
To maximize the learning experience for students and to ensure that the placement agencies’
requirements for services are met, students and Placement Supervisors should negotiate a Work
Plan. The work detailed in the Plan should conform to course requirements at the graduate level.
The Work Plan should include:
The name of organization
The name and designation of supervisor, and contact information
Placement dates or approximate time period, and whether it is a full-time, a part-time or
flexi-time placement
The tasks/responsibilities that the student will be involved in as part of the placement
Some agencies do not operate on a 9 - 5 schedule, therefore, the hours students are expected to
work may vary. The schedule should be determined between the student and the Placement
Supervisor while discussing the Work Plan.
Worksite Placement Form (if relevant)
Some part-time students may wish to do their field placement at their place of employment. To
ensure the field placement is clearly differentiated from her/his work and meets the placement
criteria, the student will need to fill out a Worksite Placement Form. (See Annex II, page 15).
The following criteria must be met to ensure a new field experience for the worksite student.
The worksite agency must approve and allow the student a new learning experience with
sufficient resources that include a different populations and/or project.
The Placement Supervisor must be different from their regular supervisor.
The placement hours/days must be defined and separated from the regular working days.
If possible, the placement locations should be separated from the work location i.e.
different department, program or service to new population in order to help define clear
boundaries.
Work/Placement Agreement Form – Post Secondary ((if relevant)
Completing this Ministry of Education form ensures students have Workplace Safety and
Insurance Coverage while doing their unpaid placement. The form may be downloaded from the
Ministry of Education website: <http://www.edu.gov.on.ca/eng/document/forms/631970.pdf>
To ensure that the cost of WSIB/private insurance coverage is paid by the Ministry of Training,
Colleges and Universities in the event of a placement related injury or illness, a Work/Education
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Placement Agreement (WEPA) must be completed and signed by all parties before the first day
of placement.
GRADES AND ELIGIBILITY
The Field Placement and Seminar Course is a Pass/Fail course. In order to successfully complete
the Field Placement course and receive a “Pass” grade, students must:
Attend at least four of the six seminars organized in the Winter term
Complete the required 150 hours
Submit a placement report
Present at a post-placement symposium to share learning with students and faculty
The Pass/Fail grade given for Field Placement is not calculated in the student’s Grade Point
Average (GPA) as it is not a letter grade. If a student fails to fulfill the Field Placement
requirements on-time, he/she may be given an F grade (failure) or an INC grade (Incomplete) at
the discretion of the Field Placement
Co-ordinator.
Placement Supervisors are not required to formally grade or evaluate students for their work
during placements.
HOLIDAYS
Students will be required to observe agency policies and holiday schedules during their
placements regardless of Ryerson University’s holiday schedule.
HONORARIUM
Field placements provide a student with the opportunity to experience the working environment
and enhance skills that are relevant to their course of study. In majority of the cases, the field
placement experience is unpaid as the student is not engaged under any employment or worker
contract.
In some cases, students may undertake placement tasks for which they will be paid an
honorarium or a salary. Employed students who wish to do work-site placements also fall into
this category. If the student is on a paid placement s/he should be covered by the placement
provider's Employer's Insurance. Please note that it is the student’s responsibility to ensure that
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s/he is covered for insurance prior to starting the placement as Workplace Safety and Insurance
Board of Ontario (WSIB) insurance is only for students doing unpaid placements.
Students may not solicit or accept gifts, cash or favours from service users they work with at
their placement. Students must seek advice from their Placement Supervisor when they are
unsure of what is acceptable and adhere to the workplace policies regarding gifts.
HOURS FOR PLACEMENT
Students are required to complete 150 hours of field placement. Typically, for full-time students
place, this will involve approximately four weeks of full-time placement during the
Spring/Summer term. Students are expected to adhere to agency working hours unless otherwise
negotiated with the placement agency and the Field Placement Co-ordinator.
Students cannot end the placement early without the permission of the Field Placement
Co-ordinator regardless of the number of hours accrued or whether approved by the Placement
Supervisor.
Placement time cannot be extended beyond the Spring/Summer term without written permission
from the Field Placement Co-ordinator.
Flexi-time Placements
Scheduling of placements for part-time students will be flexible to assure equivalent placement
time. Flexible arrangements need to be negotiated with the Field Placement Coordinator.
Worksite Placement
Students who are employed full-time may do their placements at their place of work if the
agency/organization and the placement opportunity meet the eligibility criteria. A worksite
placement must be different from the student’s regular job description. Students wishing to do a
worksite placement are required to complete a Worksite Placement Form.
Approval of a work-site placement is at the discretion of the Field Placement Co-ordinator.
Special Considerations
Students with special circumstances that may require individual arrangements e.g. maternity or
medical leave, must inform the Field Placement Coordinator in advance or as soon as the
unforeseen circumstance becomes known.
Multiple Placements
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By and large, students are not encouraged to split the 150 hours between two or more placement
agencies. Students who wish to do two or more placements to get wider experience may do so of
their own initiative as long as one primary placement of 150 hours is completed as required.
INSURANCE
Students, while fulfilling the unpaid work/training component of their course of study, are not
covered by the placement agency’s package from the Workplace Safety and Insurance Board of
Ontario (WSIB). The cost of Students’ WSIB coverage is funded by the Ministry of Training,
Colleges and Universities (Ontario), and the Workplace Safety and Insurance Board (Ontario), as
appropriate. The University is responsible for accident reporting obligations to WSIB and for
managing any claims which may arise. Private insurance coverage through ACE INA Insurance
is provided for students on unpaid training placements placed with employers not participating in
Workers’ Compensation. This policy will also apply to students from the University who are
placed for work experience with employers outside the province both inside and outside Canada.
This means that in the event of a placement-related injury or illness, students are eligible for
benefits from WSIB or equivalent benefits through the private insurance carrier. Some of these
benefits might include: health care costs, rehabilitation costs, and in some cases, compensation
for lost earnings or future lost earnings.
The total cost of the WSIB/private insurance coverage is paid by the Ministry of Training,
Colleges and Universities. Student injury or illness will not affect the WSIB assessment rating of
placement agencies or the University.
For more information, visit the WSIB website <http://www.wsib.on.ca/en/community/WSIB>
For details about reporting accidents or injuries, please refer to Health and Safety Reporting
Procedure on page 21.
Students should make sure that the “Work/Placement Agreement Form – Post Secondary” is
completed and before they start the placement. (See Placement Documentation, page 4)
If the placement agency has a car/van that students are required to use as part of their placement
tasks, the student is responsible for verifying that the agency liability insurance policy covers the
student.
NOTE: IF THE PLACEMENT IS PAID
In the event of a placement-related injury or illness at a paid placement, please refer to the
employer’s accident/emergency procedures. In addition, please report any accidents/incidents to
the Field Placement Co-ordinator.
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INTERNATIONAL PLACEMENTS
Students are responsible for initiating and funding international placements. International
placements must meet the same requirements as local or national placements.
PLACEMENTS AND MAJOR RESEARCH PAPERS
Students may use the placement experience to get a deeper understanding of issues related to
their Major Research Paper. Some conditions for this are:
Their Placement Supervisor or another person at the agency with appropriate authority
must give permission in writing to do so.
The process must meet and maintain ethics review requirements.
The information used is not contrary to the Confidentiality Agreement.
POLICE RECORD CHECK/CRIMINAL RECORD CHECK
Some agencies/organizations may require a police reference checks, or in some cases such as the
Canadian Security Intelligence Service (CSIS) may require a criminal background checks, for
students seeking a field placement. An individual’s consent is required prior to doing the record
check.
According to the Ontario Human Rights Commission website (www.ohrc.on.ca) the difference
between a Police Record Check and a Criminal Record Check is:
“Criminal records checks relate only to criminal activity under the Criminal Code. Police record
checks are broader and can involve non-criminal contact with police.
Criminal record checks are allowed under the Ontario Human Rights Code for unpardoned
offences. Criminal record checks for some pardoned offences, such as pardoned sex offences,
might be appropriate, but only for positions that deal with vulnerable persons. Criminal record
checks are done through the Canadian Police Information Centre (CPIC).
Police record checks (also known as police reference checks, police record searches, background
checks or searches, vulnerable sector checks or screening) can include records of voluntary and
involuntary apprehensions and transfers to a mental health facility, incident reports, charges, or
having been a victim, suspect or witness to an occurrence.”
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SAFETY
Incidents or injuries of serious nature are extremely rare in the field. In the rare event that there is
an incident involving personal threat or harassment, discrimination, the risk of physical or
emotional harm, or items stolen from the student while at his/her field placement, the student
should contact the Field Placement Co-ordinator in a timely manner. Depending on the nature of
the issue, they may also report the matter to the Discrimination and Harassment Prevention
Services.
Discrimination and Harassment Prevention Services
POD 254A
Phone: (416) 979-5349
Office hours: Monday-Friday: 9:00 a.m. to 5:00 p.m.
On-site Safety
Agencies are required by law to ensure the health, safety and welfare of their employees, service
users, volunteers and placement students whilst they are at their agency. They must provide a
safe and healthy environment for placements. This includes toilets, drinking water, and
appropriate lighting and temperature.
Although there are no legal prohibitions on expecting students to work alone or lift heavy
material, if students have an issue with health and safety provisions at the placement site, they
should discuss the matter with their Placement Supervisor and inform the Field Placement
Co-ordinator.
For details about reporting accidents or injuries, please refer to Health and Safety Reporting
Procedure on page 21.
Off-site Visits
At times, students may be required to go for off-site meetings or community outreach programs.
Placement agencies are responsible for assuring students’ safety. However, as is the case at all
times, students should apply common sense precautionary measures, be alert, and trust their
instincts when they are in unfamiliar situations.
Students are not permitted to transport service users in their own vehicles.
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SELF-CARE
Some placements, specifically those where students work with vulnerable populations, may
cause work-related stress or may trigger emotional responses. Self-care practices like meditation,
yoga, running, or tai chi are useful, or students may approach trained professionals for free and
confidential counselling.
Centre for Student Development and Counselling
JOR-07C, Lower Ground Floor, Jorgenson Hall
Phone: 416-979-5195
Email: csdc@ryerson.ca
PLACEMENT AGENCY’S ROLE AND RESPONSIBILITIES
Placement agencies are required to meet a majority of the following criteria. A introductory letter
outlining the placement agency’s role and responsibilities is available for students to use when
initiating contact. (See Annex III).
Desire and willingness to host a practicum student
Students will be expected to observe and understand the structure, governance and decision-
making process at your organization. This entails acceptance and openness to their learning
process from all levels of the organization.
Ability to consider student as part of the staff team
Students will treat their practicum experience the same as any other employment opportunity,
and thus would ideally be involved in any staff meetings, planning and debrief sessions related to
their work during the placement period. Additionally, the student should be introduced to other
staff members and assigned duties and responsibilities like any other staff member.
Commitment to consider students as qualified staff people seeking a
professional development experience
Students should be assigned challenging and meaningful experiences that take advantage of their
knowledge expertise.
Openness to student study of the organization
As students will be preparing a report on their placement experience, they will ideally be given
access to any publicly available documents and materials at the organization, including founding
and historical information.
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Ability to provide a supervisor for the student
Ideally, the supervisor should be available for the following tasks:
Jointly with the student, the supervisor will initially develop a realistic work plan for the
150 hours of practicum.
Provide or arrange orientation/ training necessary for the student
Offer overview of norms of office culture with the student, including scheduling, dress
code, office administration
Offer ongoing support and mentorship
A workspace for the student to complete their assigned duties
Part of the intention behind the placement is to offer a hands-on, immersion experience within an
organization. For this reason, students should complete as much of their assigned duties on site
as possible.
STUDENT’S RESPONSIBILITIES
1. Pre-placement Responsibilities
Identify and initiate contact with potential placement agencies (boards, foundations,
institutions, organizations) that are involved in any aspect of immigration or settlement
Complete the documentation required
o Work Plan
o Confidentiality Agreement
o Ministry of Education Work/Placement Agreement Form – Post Secondary
Disclose to the Field Placement Coordinator any conflict of interest that may exist within
the placement process
2. Ongoing Placement Responsibilities
Make own travel arrangements and cover any additional costs.
Provide the Placement Supervisor with a current address and telephone number.
Accept and operate within the policies and procedures of the placement setting
including, but not limited to:
o Appropriate language
o Breaks
o Cell phones, iPods or other electronic devices
o Dress code
o Food and drinks (including gum or candy)
o Tobacco products, drugs or alcohol
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Attend orientation and/or training sessions
Meet all field practice responsibilities as negotiated with the Placement Supervisor in the
Work Plan.
Meet the course requirements regarding minimum number of hours in field placement.
Any time missed, regardless of cause, must be made up at the placement setting.
Notify the Placement Supervisor with as much advance notice as possible if unable to
attend the placement. If absent for more than two consecutive field placement days, the
student is required to give a letter explaining the cause and supply a medical certificate if
required.
Attend meetings, conferences or seminars on behalf of the agency as requested by the
Placement Supervisor
Complete and submit all reports and other assigned tasks on time as required by the
Placement Supervisor.
Agency politics are a complex and sensitive matter and students are strongly discouraged from
getting involved in the internal politics of the agency involving friction between staff and
management, between two or more staff members, or between the agency and service users,
funders, or community.
Students are encouraged, however, to discuss with their Placement Supervisor any incidents of
racism, homophobia or other forms of oppression and violations of the Ontario Human Rights
Code that they may witness. If they are uncomfortable with discussing the issue with their
Placement Supervisor they should discuss the matter with the Field Placement Co-ordinator.
3. Post-Placement Presentation
Four post- placement symposia will be held in the Spring/Summer term at which students will
share their placement experiences with their classmate, faculty and invited external practitioners.
They are traditionally held in the last weeks of June, July, August, and first week of September.
The order of presentations is determined on a “first sign-up, first present” basis on the day of the
presentations.
The presentation should not exceed 10 minutes. It may be a formal presentation using
PowerPoint pr other electronic media, or it may be an informal “conversation style” presentation.
The following topics should be addressed:
A brief description of the host agency
Tasks and responsibilities
Personal highlights of the placement/ personal challenges
Personal/professional learning and growth
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4. Placement Report
After completing 150-hours, an electronic copy of the placement report should be submitted via
email by the announced deadline. The report guideline is given below:
Title page
Name of the placement organization
Student’s full name and ID number
Body of the report
Placement Supervisor’s contact information
Organizational Structure
o A description of the organization
o A brief history of the organization
o Organization’s vision statement
o Description of the client population
o Organizational workforce with flowchart
Task Description
o Describe your tasks and responsibilities
o Supervision and mentoring
Highlights, challenges and learning
Recommendations
References (if required)
Annexure (if required)
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IMMIGRATION AND SETTLEMENT STUDIES
YEATES SCHOOL OF GRADUATE STUDIES
IS8100: Field Placement and Seminar Course
CONFIDENTIALITY AGREEMENT
This confidentiality agreement pertains to the 150‐hour field placement in partial fulfillment of the
requirements for a Master of Arts degree in Immigration and Settlement Studies.
• No student will use, directly or indirectly, any information obtained in the course of the study,
which is not publicly available, for personal gain.
• Extreme care will be taken of documents provided by the organization. None will be taken from
the premises without explicit permission from a responsible person.
• Care will be taken with the disposal of notes and drafts, whether handwritten or typed.
• Documents with identifying information will not be left in computer files on computers at the
University or elsewhere.
• Reports will be prepared only for the purpose of the course and the placement organization and
they will be seen only by members of the host organization, the student and the faculty involved
in advising and evaluating the work.
______________________________________________________________________________
Name of Placement Organization
______________________________________________________________________________
Name and Signature of Placement Supervisor
______________________________________________________________________________
Name and Signature of Student
Date _________________________________________________________________________________________
If you have any questions or concerns, please contact Farishta Dinshaw, Field Placement Coordinator at
f2dinsha@ryerson.ca or The Yeates School of Graduate Studies, Ryerson University, 350 Victoria Street,
Toronto, ON M5B 2K3
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IMMIGRATION AND SETTLEMENT STUDIES
YEATES SCHOOL OF GRADUATE STUDIES
IS8100 Field Placement and Seminar Course
WORKSITE PLACEMENT FORM
If a student wants to complete the field placement at her/his worksite, it must be clearly differentiated
from her/his employment and focused on immigration or settlement issues. The placement requirement
of 150 hours should be separated from employment‐related time.
Name of Student _______________________________________________________________________________
Student ID ____________________________________________________________________________________
Name of Agency/Organization ____________________________________________________________________
Designation ___________________________________________________________________________________
Address ______________________________________________________________________________________
Phone _______________________________________ Email ___________________________________________
Name of Work Supervisor________________________________________________________________________
Name of Agency/Organization ____________________________________________________________________
Designation ___________________________________________________________________________________
Address ______________________________________________________________________________________
Phone _______________________________________ Email ___________________________________________
Name of Field Placement Supervisor (If Different) _____________________________________________________
Name of Agency/Organization ____________________________________________________________________
Designation ___________________________________________________________________________________
Address ______________________________________________________________________________________
Phone _______________________________________ Email ___________________________________________
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Description of main work‐related role, responsibilities and tasks
How is the field placement different from the student’s designated job? (Tick appropriate box/s)
Different department Different project
Different location Different service
Different population served Different team
Different program Other
Specify “Other” ________________________________________________________________________________
Start Date _________________ End Date __________________ Division of 150‐Hours __________Per Week
This form must be signed by the following key people
Student ____________________________________________________________________ Date ______________
Work Supervisor _____________________________________________________________ Date _____________
Field Placement Supervisor ____________________________________________________ Date _____________
If you have any questions or concerns, please contact Farishta Dinshaw, Field Placement Coordinator at
f2dinsha@ryerson.ca or The Yeates School of Graduate Studies, Ryerson University, 350 Victoria Street, TORONTO,
ON M5B 2K3
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IMMIGRATION AND SETTLEMENT STUDIES
YEATES SCHOOL OF GRADUATE STUDIES
Ryerson University
Room JOR 320
350 Victoria Street
Toronto ON M5B 2K3
Re: Placement Opportunities for Masters in Immigration and Settlement students
Thank you for your interest regarding your potential participation as a placement organization in our
Masters of Arts in Immigration and Settlement Studies program. We are enthusiastic about this two‐way
learning experience. By participating in this placement, Ryerson students will gain important
professional development experience from highly regarded organizations such as yours. In turn, your
organization will have access to highly skilled and competitive students from Canada’s first graduate
program to focus on the study of immigration experiences, policy and services.
This letter will give you an overview of our MA program and the placement course, as well as clearly
outline the relationship we hope to foster with placement organizations.
Since September 2004, Ryerson University has offered Canada’s first graduate program devoted to the
advanced study of immigration policy, services and experience. Catering to both research‐ and
professionally‐oriented students, the program uses an innovative approach to immigration from multi‐
disciplinary perspectives. Four core courses offer students knowledge of the key historical, theoretical,
methodological, policy and program literature in the field. Students are also expected to complete a
major research or demonstration project paper, as well as a placement course.
The placement course affords students the opportunity to continue their learning in applied settings,
such as immigrant‐serving agencies, consulting services, schools and government departments. The
placement is accompanied by classroom seminars, as well as a reflection paper and final colloquium
with other students to discuss their experiences. The course requires 150 hours of work to be
completed at the placement organization. While some students will choose to complete four full‐time
weeks at your organization, other part‐time students will arrange for their placement to take place on a
more occasional basis. The placements should be completed by end August.
In order to participate in the MA placement course, we are seeking organizations that meet a majority
of the following criteria:
Desire and willingness on the part of the organization to host a placement student. Students will be
expected to observe and understand the structure, governance and decision‐making process at your
organization. This entails acceptance and openness to their learning process from all levels of the
organization.
18
Ability to consider student as part of the staff team. Students will treat their placement experience the
same as any other employment opportunity, and thus would ideally be involved in any staff meetings,
planning and debrief sessions related to their work during the placement period. Additionally, the
student should be introduced to other staff members and assigned duties and responsibilities like any
other staff member.
Students should be considered as qualified staff people seeking a professional development
experience. As such, we anticipate they will be assigned challenging and meaningful experiences that
take advantage of their knowledge expertise. They will be expected to conduct themselves in an
appropriate, professional capacity.
Openness to student study of the organization. As students will be preparing an academic paper on
their placement experience, they will ideally be given access to any publicly available documents and
materials at the organization, including founding and historical information. As we recognize the
importance of confidentiality for many organizations that offer front‐line services, we also require
students to complete a confidentiality agreement that will be shared with your organization.
Willing to provide a supervisor or direct mentor to the student. Ideally, the supervisor will be available
for the following tasks:
• Jointly with the student, the supervisor will initially develop a realistic work plan for the 150
hours of placement.
• Provide or arrange whatever training is necessary for the student.
• Offer overview of norms of office culture with the student, including scheduling, dress code,
office administration, etc.
• Offer ongoing support and instruction.
The supervisor will not be required to evaluate the students’ performance or submit a formal post‐
placement report.
Offer a workspace for the student to complete their assigned duties. Part of the intention behind the
placement is to offer a hands‐on, immersion experience within an organization. For this reason, we ask
that students complete as much of their assigned duties on site as possible.
You will also have the opportunity to review resumes and interview prospective students to determine
their suitability for your organization.
If this opportunity interests you or you have any questions, please contact me at f2dinsha@ryerson.ca.
Sincerely,
Farishta Dinshaw
Field Placement Co‐ordinator.
MA in Immigration and Settlement Studies
Yeates School of Graduate Studies
Ryerson University, Toronto
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HEALTH AND SAFETY REPORTING PROCEDURE
In the event of an accident or injury during your placement, please follow the instructions
listed below.
UNPAID PLACEMENT INFORMATION
The following information is outlined in the Workers’ Compensation/Private Insurance
Coverage for Learners on Unpaid Training Placement document. To view the entire
document, please utilize the link that has been created to this web address.
“ Effective July 1, 1993, all students (learners) in unpaid training placements who are placed
in agencies registered with the Workplace Safety and Insurance Board (WSIB) are covered
by the Workers’ Compensation Act.
Private insurance coverage through ACE INA Insurance is provided for students on unpaid
training placements placed with employers not participating in Workers’ Compensation. This
policy will also apply to students from the University who are placed for work experience
with employers outside the province both inside and outside Canada.
This means that in the event of a placement-related injury or illness, students are eligible for
benefits from WSIB or equivalent benefits through the private insurance carrier. Some of
these benefits might include: health care costs, rehabilitation costs, and in some cases,
compensation for lost earnings or future lost earnings.
The total cost of the WSIB/private insurance coverage is paid by the Ministry of Training,
Colleges and Universities. Student injury or illness will not affect the WSIB assessment
rating of placement agencies or the University.
Ryerson must ensure that students are provided with appropriate safety training and
orientation to policies and procedures regarding personal safety and security by the
placement agency.
For more information, visit the WSIB website.
------------------------------------------------------------------------------------------------
WSIB CLAIMING PROCEDURES
In the event of a placement-related injury or illness the following procedures will be
followed.
1. STUDENT’S ROLE
• Reports the injury to his/her immediate supervisor at the placement
• Seeks appropriate first-aid or medical attention
• If the injury only required first-aid, the incident should be reported to the Faculty
Placement Coordinator at Ryerson
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2. WORK PLACEMENT SUPERVISOR’S ROLE
• Ensures that student receives the appropriate medical attention
• The supervisor will complete a WSIB Employers’ Report of Injury/Disease (Form 7)
available at: http://www.ryerson.ca/hr/working/docs/d-employer-0007A.pdf
1. health care by a medical practitioner for which there is a fee for service (i.e.
physician, chiropractor, dentist, hospital etc.) . if the accident has resulted in injury
to the student that requires:
2. lost time from work beyond the date of the accident,
3. exposure to communicable disease.
The employer information provided in section B on the Form 7 is that of the Ministry of
Training, Colleges and Universities, 900 Bay St., 7th Floor, Mowat Block, Toronto, ON M7A
lL2, Firm #825010.
• Completes the Letter of Authorization to Represent Placement Employer (sample
found at the end of this document)
• When completed both of these documents will be forwarded to the
Faculty Placement Coordinator.
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PRIVATE INSURANCE CLAIMING PROCEDURES
ACE INA Insurance will provide the private insurance policy for training participants on
unpaid work placements with employers who do not participate in Workers’ Compensation.
This policy also applies to students who are placed for work experience with employers
outside the province, or country.
In the event of a placement-related injury or illness the following procedures will be
followed.
1. STUDENT’S ROLE
• Reports the injury to his/her immediate work placement supervisor.
• Seeks appropriate first-aid or medical attention.
• If the injury only required first-aid, the incident should be reported to the faculty
placement coordinator at Ryerson.
2. WORK PLACEMENT SUPERVISOR’S ROLE
• Ensures that student receives the appropriate medical attention.
• The supervisor will complete a ACE INA Accident Report – Statement of Work
Placement Employer and Training Agency if the accident has resulted in injury to the
student that requires:
1. health care by a medical practitioner for which there is a fee for service (i.e.
physician, chiropractor, dentist, hospital etc.)
2. Time lost from work within 31 days of the accident
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3. Exposure to communicable disease.
• If the claim must be submitted for medical, dental, vision care or weekly disability
benefits the Faculty Placement Coordinator will assist the training participant with the
completion of the ACE INA Personal Information Authorization and Benefits Form.
• Completed documents must then be forwarded to the Faculty Placement Coordinator.
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IF THE PLACEMENT IS PAID
In the event of a placement-related injury or illness, please refer to the employer’s
accident/emergency procedures.
**In addition, please report any accidents/incidents to the placement coordinator at Ryerson.
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