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DURBAN UNIVERSITY OF TECHNOLOGY - DUT Post Graduate

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					                                                                                            Abbreviations




                                                        BTech                Bachelor of Technology degree
                                                        DTech                Doctor of Technology degree
                                                        DUT                  Durban University of Technology
                                                        FRC                  Faculty Research Committee
                                                        HDC                  Higher Degrees Committee
                                                        HoD                  Head of Department
                                                        MTech                Master of Technology degree
                                                        NRF                  National Research Foundation
                                                        PGDS                 Postgraduate Development and
                                                                             Support Directorate
                                                        PGSF                 Postgraduate Students’ Forum
                                                        UoT                  University of Technology




                                                                                    Acknowledgements



                                                          The contributions of the following are recognised:
                                                                              Faculty Officers of the University
                                                        Staff of the Postgraduate Development and Support
                                                                                    Directorate 2008 and 2009
                                                         Prof D Pillay, Director: Centre for Research Capacity
                                                                                                   Development
                                                           Prof A Jordaan, DVC: Technology, Innovation and
                                  Contact us                                               Partnerships (acting)
                                                                                                      Dr D Pratt
 Postgraduate Development & Support Directorate    Rhodes University (Permission granted by Prof J R Duncan)
                             postgrad@dut.ac.za                             DUT Faculty Research Committees
                                 +27 31 373 2829
 nd
2 Floor Berwyn Court, Steve Biko Campus, Durban                                                   January 2010
                                   TABLE OF CONTENTS


CRITICAL PATH FOR POSTGRADUATE QUALIFICATIONS                                  1
1      PREFACE                                                                 3
2      POSTGRADUATE STUDIES                                                    3
2.1      Higher degrees at the University                                      3
2.2      What you must do to be awarded a higher degree qualification          3

3      YOUR LIFE AS A POSTGRADUATE STUDENT                                     4
3.1      Application and preliminary registration                              5
3.2      Your research proposal                                                6
3.3      You and your supervisor                                               8
         General principles                                                    8
         Your responsibilities in the supervisory relationship                 9
         Your supervisor’s responsibilities in the supervisory relationship   10
3.4      Your dissertation/thesis                                             12
         Arrangement of contents                                              13
3.5      Submission of dissertation/thesis                                    14
3.6      Examination of an MTech dissertation                                 15
         Notification of intention to submit a thesis for examination         15
         Examiner reports                                                     16
3.7      Examination of a DTech thesis                                        17
         Notification of intention to submit a thesis for examination         17
         Examiner reports                                                     18
3.8      Graduation                                                           20


4     MONEY MATTERS: BUDGETS, FEES AND FUNDING SUPPORT                        20
4.1      Research budgets                                                     20
4.2      Fees                                                                 21
4.3      Funding support for Masters and Doctoral degrees                     21


5      RESEARCH RESOURCES                                                     22
6      GENERAL MATTERS                                                        23
6.1      Publication of research                                              23
6.2      General rules                                                        23
6.3      International students                                               23


7      TECHNICAL GUIDELINES FOR YOUR THESIS/DISSERTATION                      24
8      APPENDICES                                                             28
                        CRITICAL PATH FOR POSTGRADUATE QUALIFICATIONS
                         (this is contained in more detail in the text of the Guide)


         STUDENT’S RESPONSIBILITIES                          UNIVERSITY’S RESPONSIBILITIES


 1                    APPLICATION AND PRE-REGISTRATION FOR HIGHER DEGREE

The prospective student approaches the HoD with a      The Faculty Officer processes the prospective
proposed research topic and Supervisor/Promoter (if    student’s registration and retains form PG1 on
available), and completes form PG1 (Notification of    record after it has been approved by the FRC and
Proposed Research Topic) together with the HoD.        signed by the Executive Dean/FRC Chair.
The prospective student completes the preliminary
registration form and submits it, together with form
PG 1 and all supporting documents, to the Faculty
Officer. See section 3.1 for more information.

 2         APPOINTMENT OF SUPERVISOR/PROMOTER and CO-SUPERVISOR/CO-PROMOTER

The student may accept the nominated supervisor or     The HoD appoints a suitable Supervisor/Promoter,
request another person.                                who completes form PG 2 (Appointment of
                                                       Supervisor/Promoter). Note: The approval process
                                                       is faculty specific.

 3            CONTRACT AGREEMENT BETWEEN STUDENT AND SUPERVISOR/PROMOTER

The student negotiates a contract with the             The Supervisor/Promoter approves and completes
Supervisor/Promoter, and completes form PG3            form PG3, and submits it to the FRC for noting.
(Contract Agreement between Student and
Supervisor/Promoter).

 4               SUBMISSION OF RESEARCH PROPOSAL TO FRC/RATIFICATION BY HDC

The student submits a Research Proposal to the         The Checklist and Evaluation of Research Proposal
Supervisor/Promoter on forms PG4a and b                section of form PG4a must be completed by a
(Research Proposal), and prepares the Research         suitably qualified Reviewer prior to submission of
Budget within 6 months of preliminary registration.    the proposal to the FRC. The Supervisor/Promoter
After approval of Research Proposal, student           then signs where necessary and submits forms PG
registers formally. Student can apply for PGDS         4a and b via the HoD to the FRC. (PG4b serves
Award after FRC approval (contact PGDS). Student       before the HDC for notification).
and supervisor can use Research Budget after HDC       After approval of the Research Proposal, the
ratification (contact Research Finance officer).       Faculty Officer registers the student.




                                                                                                 1
 5                    SUPERVISOR/PROMOTER AND STUDENT PROGRESS REVIEWS

The student completes an annual progress report on     The Supervisor/Promoter completes an annual
form PG5a (Annual Progress Review: Student) and        progress report on form PG5b (Annual Progress
submits it via the HoD to the FRC.                     Review: Supervisor/Promoter) and submits it via
                                                       the HoD to the FRC.

 6                                INTERRUPTION/EXTENSION OF STUDIES

In the case of unavoidable interruptions/delays or     The Supervisor/Promoter checks completed form
requests for extension of studies, the student must    PG6 and submits it via the HoD to the FRC.
complete PG6 (Application for Interruption/Extension
of Studies).

 7        NOTIFICATION OF INTENTION TO SUBMIT THESIS/DISSERTATION FOR EXAMINATION

The student submits PG7 (Notice of Intention to        The HoD, in consultation with the
Submit Dissertation/Thesis for Examination) to the     Supervisor/Promoter, should identify suitably
HoD at least 3 months in advance of the intended       qualified examiners at least 3 months in advance of
date of exam submission of dissertation/thesis.        the anticipated submission date. The HoD is to
                                                       forward form PG7 to the Faculty Officer.

 8                                       NOMINATION OF EXAMINERS

                                                       The HOD, in consultation with the
                                                       Supervisor/Promoter, submits names of suitable
                                                       Examiners to the FRC for approval on form PG8
                                                       (Nomination of Examiners).

 9                                         EXAMINATION RESULTS

The student undertakes any amendments as may be        The HOD, via the FRC, submits examiners’ results
recommended by examiners before submitting the         and recommendations to the HDC for approval.
prescribed number of print and electronic copies to    The Faculty Officer notifies the student of the
the Faculty Office.                                    decision.


  10                                 GRADUATION – CONGRATULATIONS!
  00
  0




                                                                                                  2
1        Preface


The purpose of this Postgraduate Student Guide is to provide generic guidelines to you as a
Masters or Doctoral student and your supervisors/promoters, as well as to provide useful
information for BTech students, as prospective MTech students. This Guide sets out the procedures
which you, as a postgraduate student, need to follow. It brings together the University rules, the
various requirements of the Higher Degrees Committee and Senate, as well as matters relating to
the preparation of the final dissertation/thesis. Senate is the highest academic decision making
body in the University, and is responsible to the University Council for all academic and research
programmes.

This Guide does not purport to cover every aspect of higher degree study, and some alternate
references are given at appropriate times in the Guide. Comments or suggestions for the
improvement of this Guide are welcome. Please forward any comments or suggestions to the
Postgraduate Development and Support Directorate (PGDS) – see our contact details on the inside
front cover.

You can find an online version of this Guide at http://postgrad.dut.ac.za.




2        Postgraduate studies


2.1        Higher degrees at the University


Depending upon your starting qualifications, you may register for an appropriate full research
Master of Technology (MTech) degree, which requires a completed dissertation, or the degree of
Doctor of Technology (DTech) which will require the completion of a thesis. A Masters student’s
research and dissertation is overseen by a supervisor, while a promoter guides Doctoral students.

You must demonstrate that you understand the purpose of your research and that you have
developed, or adapted, and used appropriate methodologies or techniques. In addition, DTech
students must demonstrate novelty in their research findings which contribute to new knowledge.


2.2        What you must do to be awarded a higher degree qualification


Senate has set the following guidelines for the award of higher degrees by dissertation/thesis:

A dissertation for the degree of Master of Technology must show that you have:

      A comprehensive knowledge base in a discipline/field and a depth of knowledge in some
      areas of specialisation.


                                                                                                  3
      A coherent and critical understanding of the principles and theories of a discipline/field; an
      ability to objectively critique current research and scholarship in an area of specialisation; an
      ability to make sound judgements based on evidence and an ability to apply knowledge.
      An understanding of research methods, techniques and technologies and an ability to select
      these appropriately for a particular research problem in an area of specialisation.
      An ability to identify, analyse and deal with complex and/or real world
      problems/challenges/issues using evidence-based solutions and arguments.
      Efficient and effective information retrieval and processing skills; the identification, critical
      analysis, synthesis and independent evaluation of quantitative and/or qualitative data; an
      ability to engage with current research and scholarly or professional literature in a
      discipline/field.
      An ability to present and communicate academic work effectively and professionally.
      A capacity to demonstrate personal responsibility and initiative.
      A capacity to conduct research professionally and ethically.

A thesis for the degree of Doctor of Technology must show that you have:

      A comprehensive knowledge base in a discipline/field with expertise and specialist
      knowledge in an area at the forefront of the discipline, field or professional practice.
      A critical understanding of research methodologies, techniques and technologies in a
      discipline/field; an ability to participate in scholarly debates at the cutting edge of an area of
      specialisation; an ability to apply knowledge, theory and research methods creatively to
      complex practical, theoretical and/or real world problems.
      Substantial, independent research and advanced scholarship resulting in the (re)
      interpretation and expansion of knowledge.
      Advanced information retrieval and processing skills; an ability to independently undertake a
      study and evaluation of the literature and current research in an area of specialisation.
      An ability to effectively and professionally present and communicate the results of his/her
      research and opinions to specialist and non-specialist audiences using the full resources of an
      academic/professional discourse as well as the compilation of a thesis which meets
      international standards of scholarly/professional writing.
      Intellectual independence and research leadership through managing advanced research and
      development in a field professionally and ethically.
      A capacity to critically evaluate own and others’ work on the basis of independent criteria.
      Made a new contribution to the existing knowledge base within a specific field/discipline.



3        Your life as a postgraduate student


There are a number of steps leading to the attainment of a higher research degree (note that there
are some programmes in which it is possible to undertake a Masters degree by coursework. This
guide only deals with full research options).




                                                                                                      4
3.1        Application and preliminary registration

If you wish to undertake a Masters or Doctoral study at the University, you have two points of
enquiry:
        Contact the relevant Head of Department if you
        know your field of study, or                           In terms of the University rules:
        Contact the Postgraduate Development and               A student registering formally for the first
                                                               time for a Masters degree must do so on or
        Support Directorate, who will guide you to a
                                                               before the last working day in May, in order
        relevant Head of Department, dependent on your
                                                               for the current academic year to count
        interests.                                             towards the minimum duration referred to
You then complete and submit a PG1 form and supporting         in Rule G24(2)(a). Such a student may
documentation to the HoD for consideration, and if the         register at any stage after this date but will
HoD is satisfied that the you are a suitable student for       then also be required to re-register for the
higher degree study in that programme, that the proposed       whole of the next academic year in order to
research topic is viable, and that the Department can          comply with Rule G24(2)(a). The prescribed
provide or facilitate adequate supervision and facilities, you full fee is payable whenever a student first
complete a preliminary registration through the relevant       registers and the prescribed re-registration
                                                               fee is payable for every subsequent year for
Faculty Office.
                                                                   which the student is permitted to continue
                                                                   with the requisite research. No late
You may register at any time in the year with a preliminary        registration penalty fee is levied.
(non-formal) registration. This preliminary registration is to     A student registering formally for the first
enable students to have their research proposals submitted         time for a Doctoral Degree must do so on
to and approved by the Faculty Research Committee (FRC)            or before the last working day of the
within six months.                                                 University in May, in order for the current
                                                                   academic year to count towards the
You only register formally after approval of your research         minimum duration referred to in Rule
proposal by the FRC and ratification by the Higher Degrees         G25(2). Such a student may register at any
                                                                   stage after this date, but will then also be
Committee (HDC). From that point forward the clock starts
                                                                   required to re-register for the whole of the
ticking – for a Masters degree the expected completion
                                                                   next two consecutive years in order to
time is within two years, and for a Doctoral degree three          comply with Rule G25(2).
years.

Once you have been registered formally you may commence your studies. New students may start
at any time throughout the year.

The closing date for re-registering Masters and Doctoral students is the last working day in March.
You must re-register each year until the completion of your degree. Failure to re-register before
the last working day in March may require you to re-apply for admission to the degree. Re-
registration requires the submission of progress reports by both your supervisor and yourself.


Timeframes for completion of your degree



                          The minimum time to complete a Masters degree is one year of formal
                           registered study and the maximum period allowed is three years. If you
                           do not obtain your Masters degree within three years after first formally
                                                                                                      5
registering for the qualification, Senate may refuse to renew your registration or may impose any
conditions it deems fit. You may apply to the Faculty Board for an extension of your studies if
necessary.
For a Doctoral degree, the minimum duration is two years of formal registered study and the
maximum period allowed is four years. If you do not obtain your Doctoral degree within four years
after first formally registering for the qualification, Senate may refuse to renew your registration or
may impose any conditions it deems fit. You may apply to the Faculty Board for an extension, if
necessary.

Progress


It is a University rule that you and your supervisors/promoters are required to submit an annual
progress report (PG5a and PG5b forms) to the FRC at the end of each year detailing progress in
your research project. You are not allowed to re-register or graduate until such forms have been
submitted. These reports are considered by the Executive Dean of the relevant faculty who bring
any problems to the attention of the supervisor/Head of Department/Director of PGDS as
appropriate.

Interruption of studies


                           Should there be bona fide reasons for a break of a year or more once
    Note: the required
                             you are formally registered, you may apply for a suspension of
    registration period
                              registration. Your registration may only be suspended under
   does not include any
                              exceptional circumstances, and is rarely done retrospectively. You
         period of
                              must apply on form PG6 to the Head of Department and approval is
      suspension of
                             subject to the HoD’s recommendation and that of the Executive Dean,
       registration.
                           as well as the approval of the Faculty Board. You must consider any
                        obligation to sponsors when considering suspension of registration.



 3.2       Your research proposal


Once you have undertaken a preliminary registration and your supervisor has been allocated, you
are able to begin working towards your research proposal. Your proposal, to be completed within
six months, must be approved on form PG4a by your supervisor/promoter and the Head of
Department. Your research proposal is then approved by the relevant Faculty Research Committee
and ratified by the Higher Degrees Committee.


Form PG4a is used for submitting your Research Proposal, and the
                                                                                  Find copies of all PG forms
headings below refer to the form. The Research Proposal should not be             on the DUT student or staff
                                                                                  portal – or ask your
more than 14 pages in length.                                                     supervisor

Field of Research and Provisional Title
In this section you should provide the field of research and the provisional title of the research
project, with a brief description, if the title is not self-explanatory. This is a provisional working

                                                                                                            6
title. The title should be descriptive enough to inform the reader what the research is about.
There are a number of conventions regarding the title:

   Use only sentence case (i.e. The only words to have an initial capital letter is the first word and
   proper nouns),
   Do not use any abbreviations in the title, (i.e. all words must be in full)
   Do not use any acronyms in the title.
Context of the research
This section should provide the general information regarding the research that will be undertaken
and should make it clear why the problem is worth addressing. You should sketch the background
and, where appropriate, should provide a brief theoretical framework within which the problem is
to be addressed. You should address the questions: What motivates the research? Why is it being
undertaken? How will the results add to the body of knowledge? Where research arises out of
problems encountered in personal, social, economic, historical, political or literary contexts, these
problems should be briefly stated.
Research problems and aims
This section should either set out the specific question(s) to which you hope to find an answer, or
the research problem which is to be solved. In the case of open-ended topics, it should, outline the
subject/area/field to be critically investigated. It should indicate clearly what the aims of your
research are.
Literature review
This section includes a brief review of the main, seminal literature sources (mainly
scholarly journals, but text books, media articles, Internet and other sources can
be used). Use the Harvard Method of referencing (see more about this later).
Show clearly how the literature is linked to your topic, the problem statement
and the research objectives.
Research methodology
In this section you state the research paradigm; qualitative/quantitative or both. The research
approach/strategy will also need to be stated. For example:
Qualitative: Action research, developmental research, case study research, ethnographic research,
grounded theory research etc.
Quantitative: Mathematical, modelling and simulation, experimenting, testing etc.
Plan of research activities
In this section you should provide a summarised work plan for each year of the project giving
information for each research activity per year, under the following headings:
        Activity

        Timeframes (target dates for the duration of the project)
Potential outputs
In this section you should provide details on envisaged measurable outputs (e.g. publications,
patents, students, etc.)


                                                                                                         7
         Expected national and/or international acclaim for the research and contribution of
         research outputs to building the knowledge base;

         Exploitability of outputs, e.g. applicability to community development, improved products,
         processes, services in SA, region and/or continent;

         Expected effects of research results.
Key references
In this section you should list a maximum of 20 key references which have been cited in the above
sections using the Harvard or IEEE referencing style. Consult the latest reference guide available
through DUT Library for guidelines on the Harvard referencing style.

After these sections follow declarations by:
        The student
        The supervisor/promoter
        The HoD                                                                  PGDS will assist
                                                                                  with finding an
                                                                                 editor if you need
Before submission to the FRC, the have your proposal checked                      help; funding is
                                                                                 also available for
and approved by a suitably qualified reviewer.                                  this purpose under
                                                                                 certain conditions
The PG4a form is signed by the Chair of the Faculty Research
Committee once it has been approved by the FRC.


3.3      You and your supervisor

General principles


      The FRC approves the appointment of a supervisor/promoter and one or more co-
      supervisor(s)/co-promoters, for each postgraduate student (on form PG2);
      A supervisor and co-supervisor for a Masters degree and a promoter and co-promoter for a
      Doctoral degree must be appointed;
      The appointed (co-)supervisor/(co-)promoter must be to the your satisfaction as you will be
      working together in a close relationship. It would therefore be counterproductive to DUT’s
      research agenda should you be dissatisfied with the (co-)supervisors/(co-)promoters and vice
      versa;
      The roles to be played by both (co-)supervisor/(co-)promoter and yourself should be made as
      clear as possible and should preferably be arrived at through a process of mutual consensus
      (see guidelines below);
      The supervisory process should be documented so that there is a clear record of
      responsibilities, and whether or not these responsibilities have been complied with;
      You and your (co-)supervisor/(co-)promoter must negotiate a Contract Agreement relevant to
      the work and conditions involved in completing this particular higher degree, and document
      this on form PG3. This is signed by both (co-)supervisor/(co-)promoter and yourself and
      submitted to FRC for noting;
      (Co-)supervisors/(co-)promoters may choose to record the supervisory process in whatever
      form most suits their disciplinary context. Access to the records must be provided to you on a

                                                                                                      8
    regular basis. The record should be signed by both yourself and your supervisor/promoter to
    indicate agreement with its contents;
    In the case of a Masters degree, at least one of the supervisors must be doctorate qualified;
    In the case of a Doctoral degree, both the promoters must be doctorate qualified. The co-
    promoter may be the expert in the field and may be external to the University;
    At least one of the two must have expert knowledge in the field/discipline, and one must give
    guidance on the research process;
    An external co-supervisor/promoter can be national or international;
    Preference should be given to supervisors/promoters at other Universities of Technology
    (UoTs) and Universities of Applied Science;
    Co-supervisors may also be experts from industry/companies if no one are available at other
    academic institutions;
    Both supervisors/promoters may be external if none are available at DUT;
    Exceptions to the above may be considered in discussion with PGDS Director.


                                                                                     Remember that the
Your responsibilities in the supervisory relationship                                    appointment
                                                                              of the supervisor/promoter must
                                                                                    be to your satisfaction
Before the project begins it is your responsibility:

      To be fully informed about the degree requirements and procedures at the University;
      To discuss with your (co-)supervisor/(co-)promoter the relevant responsibilities of each
      party, as set out below;
      To ensure that the proposed research project will not duplicate previous research;
      To arrange financial support for the project, where appropriate, and pay the required fees;
      To be willing to work with your supervisor/promoter;
      To sign confidentiality agreements where appropriate to the project concerned;
      To comply with the University’s Policy on Plagiarism; and
      To comply with the procedures for Referencing (referencing guide available from the DUT
      Library and DUT Library website).

During the course of the project it is your responsibility:

      To maintain a professional attitude to, and relationship with, your (co-)supervisor/(co-)
      promoter, sponsors and any other members of the research group;
      To negotiate with your (co-)supervisor/(co-)promoter mutually acceptable arrangements
      regarding the sequence of tasks to be undertaken, target dates, submission of work for
      scrutiny and the schedule of meetings between supervisor/promoter and yourself;
      To meet obligations made during the supervisory contact;
      To make positive suggestions to your supervisor/promoter about the next stage of the work;
      To become familiar with the relevant literature in the field;
      To take responsibility for your research to ensure that there is conformity with the University
      regulations, on the advice of your supervisor/promoter;
      To record and report observations honestly and to examine experimental approaches
      critically;

                                                                                                         9
      To acknowledge accurately all sources of information used and assistance received and to
      ensure that all material complies with the University’s Policy on Plagiarism;
      To consult with your Head of Department about the adequacy of supervision or about any
      complaints and other matters affecting research (where your supervisor/promoter is the
      Head of Department, you should consult with the Executive Dean of the Faculty);
      To bring cases of conflict between your supervisor/promoter and yourself to the attention of
      your Head of Department, or where your supervisor/promoter is the Head of Department, to
      the attention of the Executive Dean of the Faculty;
      To keep accurate records of the supervisory process by methods arrived at by mutual
      consent with your supervisor/promoter;
      To submit an annual progress report PG5a to the HDC through the FRC; and
      To register timeously every year and to pay the fees in time.

At the conclusion of the project it is your responsibility:

      To follow the procedures laid down for preparation, submission and examination of the
      dissertation/thesis;
      To take responsibility for stylistic presentation of the dissertation/thesis, including grammar,
      spelling, punctuation and referencing. Your supervisor/promoter should not be expected to
      check grammar, spelling, typographical errors, corrections of references, etc.;
      To acknowledge accurately all sources of information used and information received.


Your supervisor’s responsibilities in the supervisory relationship


Before the project begins it is the responsibility of your (co-)
supervisors/(co-) promoters to:

      Identify the specific roles and responsibilities of each team member in the supervision
      process;
      Initiate discussion of the supervisory contract;
      Advise on resources and support systems;
      Discuss and plan to address risks and benefits of the proposed research;
      Approve the submission of the PG4a to the FRC;
      Guide you, where possible, to obtain financial support for the research project;
      Inform you, before the research begins, of any risks involved in the project, e.g. possible
      unavailability of data;
      Where appropriate, clearly indicate to you what may be expected of you in terms of field
      trips, use of hazardous chemicals, etc.;
      Where appropriate, indicate to you that you may be required to sign confidentiality
      agreements;
      Bring to your attention the University’s Policy on Plagiarism.

During the course of the research project it is the responsibility of your (co-)supervisors/(co-)
promoters to:


                                                                                                   10
      Negotiate with you mutually acceptable arrangements regarding the sequence of tasks to be
      undertaken, target dates, submission of work for scrutiny and setting up a schedule of
      meetings between supervisor/promoter and you;
      Give guidance in the formulation of the research proposal, to ensure that you are conversant
      with the relevant research methods and techniques, and where necessary, to help you to
      acquire the relevant research skills;
      Ensure that your research complies with commonly accepted ethical standards for research
      in the discipline;
      Be available for guidance and discussion and to be prompt and comprehensive in response
      to stages of work completed, in accordance with mutually agreed arrangements as above;
      Motivate and encourage you and to endeavour to maintain a positive attitude to you and the
      research;
      Alert you to the academic requirements, the standard of language required, and any special
      conventions necessary in the presentation of a dissertation/thesis;
      Ensure at all times that you are aware of inadequate or sub-standard work in order to avoid
      misdirection and wasted effort. This responsibility includes alerting you to sub-standard
      linguistic ability;
      Advise on the organisation and style of the dissertation/thesis;
      Provide the opportunity for your work to be critically assessed by others with expertise in
      the field of study (e.g. the research proposal should be presented, in seminar form, to your
      peers and academic staff/paper presentations at conferences/ submission of articles to
      relevant journals while your work is in progress);
      Bring cases of conflict between your supervisor/promoter and you to the attention of the
      Head of Department or, where the supervisor/promoter is the Head of Department, to the
      Executive Dean of the Faculty;
      Keep accurate records of the supervision process. The method of recording this process
      should be arrived at by mutual consent;
      Provide you with access to the record of the supervisory practice on a regular basis. This
      record should be signed by both you and your supervisor/promoter;
      Remind you to submit an annual progress report and to submit a supervisor’s/promoter’s
      annual report to the FRC.

At the conclusion of the project it is the responsibility of your (co-)supervisors/(co-) promoters to:

      Ensure, as far as the supervisor/promoter is able, that the dissertation/thesis will meet the
      standards likely to be required by the external examiners locally and internationally;
      Assist the Executive Dean and the FRC with the nomination of examiners for the Masters and
      Doctoral degrees, where required;
      Submit a report if the supervisor/promoter does not approve the submission of the
      dissertation/thesis;
      Report to the FRC and the HDC if ongoing interaction is known to have occurred between
      you and an external examiner nominated by the FRC;
      Take careful note of the reports of external examiners so that future research and
      supervision can be improved.



                                                                                                     11
3.4      Your dissertation/thesis
                                                                           For an online repository
                                                                             of DUT theses and
                                                                             dissertations go to
You are encouraged to consult as many dissertations/theses as                 http://ir.dut.ac.za
possible to get a general overview of academic material within
your field of study or related disciplines.
General guidance on format and referencing are attached as an Appendix at the back of this Guide.
However, note the following:

         You are required to make your own arrangements in respect of word processing facilities
         for preparing their dissertation/thesis.
         The last 20% of the postgraduate award funding must be used to finance this phase.
         You are welcome to approach PGDS for assistance in editing and proofreading through its
         Editing Centre.


Number of copies

The number of copies required by the University for examination depends on the number of
examiners appointed. For each Masters dissertation or Doctoral thesis at least two examiners are
appointed by Faculty Board. The Faculty Officer will advise the student of the number of copies
required. These copies should be ring bound.

                                 Upon completion of the examination procedure, at least one (1)
 Preparing your electronic copy is
 important:: go to               hard bound copy and one (1) electronic copy in a single PDF format
 http://ir.dut.ac.za for guidelines
 on what you need to do to meet  file, must be submitted to the relevant Faculty Office. These copies
 the specifications required.    should only be produced once all corrections have been made as
                                approved by the relevant supervisor/promoter/HoD/Executive
Dean. Bound and electronic copies must be accompanied by a letter signed by the
supervisor/promoter and Executive Dean, stating that these copies are the final versions of the
dissertation/thesis and all corrections recommended by the examiners have been carried out to
their satisfaction. Each Faculty may require additional copies of the dissertation/thesis as per the
Faculty’s particular requirements.

Certain scholarships and bursaries require that a copy of the dissertation/thesis be submitted to
the funding body. Such additional copies must be submitted to the relevant Faculty Officer.

Copyright

All authors in South Africa, including writers of dissertations/theses are bound and protected by
the Copyright Act 98 of 1978, which may be consulted in the University Library. In terms of this
Act, the copyright of the dissertation/thesis is vested in the writer.

Notwithstanding this, the University has the right to make copies of the dissertation/thesis from
time to time for deposit in other universities or research libraries. The University may also make
additional copies of it, in whole or in part, for purposes of research. The University may, for any
reason, either at the request of the student or on its own initiative, waive its rights. Electronic
copies of the dissertation/thesis are archived on the University’s Institutional Repository after an
initial embargo period of the full text of the work, of between six months to eighteen months.
                                                                                                      12
Where applicable, a total embargo on publication of the contents or part thereof may be requested
for an agreed period.

Arrangement of contents

The dissertation/thesis should normally contain the following:
        Title page
        Declaration by student
        Abstract
        Dedication
        Acknowledgements
        Table of contents
        List of illustrations, list of graphs, list of tables, list of equations
        Introduction
        Literature review
        Research design
        Results
        Discussion
        Conclusions and recommendations
        References
        Appendices as required

Title page
                                                                   The recommended format is as
                                                                   follows:
                                                                            Title of the dissertation/thesis
                                                                            A statement that “This work is
                                                                   submitted in (partial) fulfilment of the
                                                                   requirements for the xxxx degree of
                                                                   the Durban University of Technology”
     Identification of clinical performance
                                                                            Full name of the student
      indicators in the emergency setting                                   Highest qualification of the
                                                                   student
 Submitted in fulfilment of the requirements of the degree                  Month and year in which the
  of Doctor of Technology: Health Sciences in the Faculty          dissertation/thesis is submitted
       of Health Sciences at the Durban University of                       Title, initial, surname of
                         Technology                                supervisor/co-
                                                                   supervisor/promoter/co-promoter
                  Academic Wannabee
                       MSc: Health Care                    Declaration of originality by student
                                                           A final dissertation/thesis must include
                    SEPTEMBER 2009
                                                           a declaration from you as to the extent
                                                           to which it represents your own work.
 PROMOTER:
                                                           You are also required to submit a
 CO-PROMOTER                                               statement      certifying    that    the
dissertation/thesis has not been submitted for a degree at any other university. A standard form
for this purpose will be issued when you inform the Faculty Officer that your dissertation/thesis is
                                                                                                         13
to be submitted for examination. This form should be completed and returned when the
dissertation/thesis is submitted for examination. It should also be bound into the
dissertation/thesis.

Abstract
The abstract should be about one page in length. It is an important part of the dissertation/thesis
and follows immediately after the student declaration page. The purpose of the abstract is to
inform potential readers about the work. The abstract should convey the reasons for the
investigation, the overall procedure, the results and conclusions.

Reference List

                                                                                   Go to
Referencing                                                                      http://library.dut.ac.
There are many different referencing conventions; DUT has                        za for referencing
                                                                                 guidelines
standardized on the Harvard Referencing System (or IEEE for
Engineering). Students are advised to consult the latest reference
guide available through the Library for guidelines on the Harvard referencing style. This guide
explains how to cite in-text referencing and how to compile the reference list. It also aims to give a
clear understanding of the method required for acknowledging sources of information in written
work. The reference guide outlines the steps needed to ensure that the presentation of the
references (both in-text and in the reference list) is academically presentable and correct.

EndNote
DUT has a campus wide license for EndNote. EndNote is a bibliographic citation tool that helps
students to organise their citations and references as well as assisting with the relevant
conventions that are followed at DUT.

To download the software go to ftp://dutlib. This site has the software, updates and the DUT
Harvard style, together with a procedure on how to add the style to your personal library.

Training is offered in EndNote.       These sessions are advertised on the Library and/or the
Postgraduate websites.

Appendices
Each appendix must be numbered from 1 upwards.


3.5     Submission of dissertation/thesis
                                                                       A dissertation/thesis may be submitted at
                                                                       any time during the year, but you must
Students who intend to submit a dissertation/thesis for                indicate your intention to submit your work,,
examination should inform the Faculty Officer (via the HoD):           via the HoD to the Faculty Officer, at least
                                                                       three months prior to submission, using
         by 1 November in order to qualify for the April
                                                                       form PG7.
         graduation, and
         by 1 April in order to qualify for the September graduation.
If you cannot meet the annual deadline for notification to submit, the University may be unable to
ensure that the examination procedures are completed in time for the graduation ceremonies.


                                                                                                             14
Your student fee account must be settled in full before the examination result/graduation
certificate can be released.

Every attempt is made to complete the examination process in as short a time as possible and in
time for the next graduation ceremony. However, the primary consideration is an entirely fair yet
comprehensive examination of the dissertation/thesis, with emphasis on maintaining high
standards. For this reason, the most appropriate and best examiners are chosen. While the
University seeks to have the examination completed as quickly as possible, time is not an
overriding consideration. The University is also unable to guarantee that the examiners will submit
their reports by the recommended date. Generally examiners are given six weeks to examine the
dissertation/thesis.

Interference in the examination process in any way could invalidate the entire examination process
and the awarding of the degree. This includes the nomination of examiners, which will not be
discussed with, or disclosed to, you. Only when a decision has been made about the award of the
degree, will the names of the examiners be made known to you, provided the examiners have
given their consent. Similarly, after a decision has been made, all or part of an examiner’s report
may be made known to you, provided the examiner has given his/her
consent.
                                                                                A dissertation may be submitted
                                                                                at any time during the year, but
                                                                                you must indicate your intention
                                                                               to submit by writing, via the HoD
 3.6       Examination of an MTech dissertation                                  to the Faculty Officer, at least
                                                                               three months prior to submission,
                                                                                         using form PG7.
Notification of intention to submit a thesis for examination


At least two examiners, one of whom is external and neither of whom may be the supervisor/co-
supervisor, are appointed by the Faculty Board.

If the supervisor does not approve the submission of the dissertation, he/she is required to submit
a report. This report will normally not be made available to the examiners and definitely not
before they have submitted their independent reports on the dissertation.


Examiners’ recommendations


The recommendations open to examiners include:

       Acceptance of the dissertation and awarding of the degree (distinctions are only awarded for
       MTech degrees).
       Acceptance of the dissertation once minor revisions have been made to the satisfaction of
       the supervisor.
       Requirement of major revisions to the dissertation and re-examination of the revised
       dissertation.
       Rejection of the dissertation without opportunity of re-submission. (This requires the student
       to re-apply for registration).

                                                                                                         15
Examiner reports


The Faculty Officer will collate the examiner reports and forward to the HoD and Executive Dean
for formal recommendation of the examination result to the HDC. The examiner may request that
his/her identity be withheld from the student and/or the whole or part of the report on good
cause.

Unanimous acceptance by examiners
If there is unanimous acceptance by examiners, the Executive Dean of the Faculty through the HoD,
may recommend the approval of results and submit these to the HDC for final approval of the
awarding of the degree. The Faculty Officer informs you and your supervisor of the approval of the
award of the degree, which may be dependent upon changes being made to the satisfaction of the
Head of Department or the supervisor.

Lack of agreement by examiners
If the examiners disagree on the awarding of the degree, an arbiter may be appointed by the
Faculty Board via HDC.

Dissertation referred back for revision
A dissertation referred back for revision may fall into the following categories:

      Minor corrections to be done in accordance with the examiner reports and to the
      satisfaction of the supervisor.

      The dissertation may be accepted subject to certain amendments or corrections being made.
      Where the corrections required are more extensive than typographical ones, the award of
      the degree may be approved subject to the required amendments or corrections having
      been made. The corrections are to be made to the satisfaction of the supervisor.

      The dissertation may need to be revised and re-examined. If any examiner insists that the
      dissertation be referred back to the student for major revision as a condition for the award
      of the degree, the examiner is required to indicate clearly, to the satisfaction of the HDC,
      what has to be done by the student. The examiner/s may be required to re-examine the
      dissertation after revision. If the dissertation is to be revised and re-examined, the student
      may be required to re-register for the duration of the process.

Copies of the examiner reports will be sent to the supervisor and HoD by the Faculty Officer, for
correction by the student. Copies of the revised dissertation must be submitted to the relevant
Executive Dean and Faculty Officer within the required time to graduate.

Please read the brochure, “Guidelines for e-dissertation/thesis submission on the Durban
University of Technology Institutional Repository”, available at http://ir.dut.ac.za and
http://postgrad.dut.ac.za. This brochure outlines the procedures and requirements relevant to
submitting an electronic copy of the dissertation.




                                                                                                 16
Award of the degree with distinction

Criteria for the award of a distinction
The University reserves the award of a distinction for work of outstanding merit, for Masters
degrees only. When recommending a distinction, examiners are asked to look for evidence of real
methodological and conceptual skills, clarity in exposition and development of argument, sound
judgment, originality of approach and some contribution to knowledge, but not necessarily to
expect total coverage of a major problem or a substantial breakthrough in a new area. The
dissertation must also reflect literary skills appropriate to the subject.

Procedure for the award of a distinction
If all examiners agree that the degree be awarded with distinction, the recommendation is
forwarded to the HDC for final approval. If one examiner recommends a distinction, and the other
a pass, the latter examiner is asked if he/she objects to the award of a distinction. If the examiners
disagree, a recommendation will be made by the HoD and Executive Dean and referred to the HDC
for approval.

Revised dissertation
A distinction will not be awarded to an MTech degree student if the dissertation has been re-
examined after revision.


3.7      Examination of a DTech thesis


Notification of intention to submit a thesis for examination

The following procedures are followed once the notification has                A thesis may be submitted at any time
been received:                                                                 during the year, but you must indicate
                                                                               your intention to submit by writing via
      The HoD calls for the nomination of at least two                         the HoD to the Faculty Officer at least
      examiners for approval by the Faculty Board. The most                   three months prior to submission, using
                                                                                             form PG7.
      appropriate examiners are chosen and with particular care
      when the thesis is multi-disciplinary, or has some local applicability.
      Promoters and co-promoters are excluded from examining except under exceptional
      circumstances approved by the HDC. Both examiners should be external to the University,
      from the relevant discipline, and affiliated to an academic institution. Where possible, at
      least one should be an international examiner. Two examiners from the same institution
      should not be appointed. If ongoing interaction is known to have occurred between a
      student and an external examiner nominated by a promoter, this must be reported to the
      Executive Dean via the HoD. The nomination of examiners should not be discussed with or
      disclosed to the student.

      The HoD submits the names of examiners to the Faculty Board for approval, and to the HDC
      for ratification.

      When external examiners are invited to act as examiners they are informed that, should they
      accept the invitation, contact with both the supervisor and the student is not permitted for
      the duration of the examination.
                                                                                                              17
      In the event that an external examiner is unable to act, the Faculty Board will require further
      nominations from the department.

Examiner reports

                                 Examiners will be asked for a recommendation on the thesis by
                                 indicating one of the following:

                                           The student is awarded the degree and no corrections
                                     need be made to the thesis;
                                           The student is awarded the degree, but minor corrections
      (e.g., spelling, typing, references, etc.) should be made ,to the satisfaction of the promoter;
      The student is awarded the degree after identified changes have been made, to the
      satisfaction of the promoter;
      Although the thesis does not meet the required standard, the student is invited to undertake
      further work, revise and resubmit the thesis for re-examination by the examiners;
      The student is to submit to an oral or written examination on the subject of their thesis;
      The degree should not be awarded to the student.

In addition, examiners will be asked for a formal report on the thesis which should be sufficiently
detailed to allow the HDC to reach an informed judgment.

In instances where your promoter has not approved the submission of the thesis for examination,
examiners are informed, at the conclusion of the examination process that the submission of the
thesis does not necessarily mean that it has been submitted with the promoter’s approval.


From the outset of the examination process, the examiners are informed that their identity and
reports will normally be revealed to the student at the end of the examining process. The
examiner may request that his/her identity be withheld and/or the whole or part of the report on
good cause.

The Faculty Officer collates the examiner reports and forwards these to the HoD and Executive
Dean for formal recommendation of the result of the examination to the HDC.

The HoD, via the Executive Dean, recommends to the HDC one of the following outcomes:
     The degree be awarded;
     The degree be awarded with minor corrections to the thesis. Such corrections should not
     delay the award of the degree;
     The student should be awarded the degree subject to completing any specified changes to
     the thesis, to the satisfaction of the Executive Dean in consultation with the relevant
     promoter and/or Head of Department;
     “Hung jury”: the thesis is submitted to a new examiner;
     “Hung jury”: the thesis is submitted to an arbiter;
     The degree should not be awarded to the student.


                                                                                                  18
In the event of a major disagreement between the examiners, the Executive Dean sees whether
consensus can be attained, if necessary by sending all the unnamed examiners’ reports to each
examiner for further consideration. Failing consensus, the Executive Dean may recommend one or
more of the following procedures:
      The appointment of a third examiner, who is invited in the usual manner;
      The appointment of an external assessor who reads the thesis and all the (unnamed)
      examiners’ reports and reports on the thesis;
      The student submits to an examination on the subject of their thesis;
      The thesis be revised and re-examined by the dissenting examiner(s);
      The degree is not awarded.

The report, together with the examiner reports is submitted by the Executive Dean for final
approval by the HDC.

Neither the result nor the names of examiners are given to students until HDC has taken a final
decision. Students who are required to make minor corrections to their thesis must do so prior to
submission of the required copies to the Faculty Office.

Corrections


Copies of the examiner reports are sent to the promoter
and HoD by the Faculty Officer, for your corrections.
When these corrections have been satisfactorily
completed, the promoter certifies this on form PG12 via
the HoD to the relevant Executive Dean and Faculty
Officer.

If the HDC requires minor changes, revision or re-submission, it
may request you to supply a statement indicating your response to each of the examiners’
suggestions item by item. Written reasons for not accepting a suggestion should be given. The
request to supply such a statement does not detract from the prime importance of you answering
the external examiners’ critiques with the amended thesis. The statement may be sent to an
examiner at the discretion of the Chair of the HDC.

After the corrections have been approved you must submit the required number of copies of the
thesis to the Faculty office. A copy of the thesis is housed in the University Library, and an
electronic copy is archived on the University’s Institutional Repository.

Please read the brochure, “Guidelines for e-dissertation/thesis submission on the Durban
University of Technology Institutional Repository”, available at http://ir.dut.ac.za and
http://postgrad.dut.ac.za. This brochure outlines the procedures relevant to submitting an
electronic copy of the thesis.




                                                                                              19
3.8      Graduation

Senate sets the graduation dates. The title “Dr” and/or the letters of the
degree, e.g. “MTech” or “DTech” may only be used after graduation.

Full particulars about graduation, including academic dress, are
forwarded to successful students well in advance of graduation. All enquiries about graduation
should be directed to the Faculty Office.




4        Money matters: budgets, fees and funding support


4.1      Research budgets

While you are developing your research proposal, you and your supervisor/promoter will also
spend time determining what funds you need in order to conduct your research, and compiling a
budget. The University makes a specific sum of money available, based on your research proposal
budget. The relevant FRC is responsible for vetting the financial needs of the proposed research
before approving the proposed budget. The budget thresholds for postgraduate programmes are:
      MTech        DTech
    R15 000.00   R25 000.00
                              (These amounts are subject to change at the beginning of each year)

Research budgets are put into a cost centre linked to the student’s name, and managed by the
relevant supervisor/promoter. You work with your supervisor to gain access to these funds.

Budget requests which exceed the threshold amounts will be for your
responsibility. One way in which you can address these additional costs is by
using the support services of PGDS, or the funds available from the applicable
PGDS award, or by applying to external funding agencies/scholarships, for
example, the National Research Foundation.

                    Some general guidelines for building your Research Budget
Travel costs       Estimated travel costs should be based on the AA rates applicable at the time. The
                   fluctuation of the fuel price will make this challenging therefore an estimate is required.
                   Air travel and car hire should be planned via the respective low budget companies and
                   students are encouraged to make these arrangements timeously to qualify for reduced
                   prices.
Equipment          Equipment purchased from the proposal budget will remain a departmental asset upon
                   completion of research project.
Software           DUT has acquired site licences for the following software:
                        1. EndNote
                        2. SPSS
                        3. NVivo (30 user licence)
                   Other individual software requirements must be included in the Research Proposal
                   Budget.

                                                                                                            20
4.2      Fees

The fee structure for full research postgraduate students is as follows:

As a postgraduate student you pay a pre-registration fee of R100.00. Upon full registration the
respective tuition fee and a student services levy of R900.00 will be charged. The
programme fee is adjusted annually, and you are liable for this fee.
International (foreign) postgraduate students at Masters and
Doctorate level do not pay the foreign levy.
                                                                                   Students who reapply to
                                                                                  continue their studies due
With the exception of the R100 pre-registration fee, all other                         to exceeding the
                                                                                    permissible number of
amounts will be waived when you apply to PGDS for the                              registrations will pay the
                                                                                 applicable first registration
respective award when you are fully registered and your                          fee for each year from then
research proposal has been ratified by HDC. Full registration will                         onwards.
automatically be done by the relevant Faculty Office without
you having to apply.

4.3      Funding support for Masters and Doctoral degrees

The DUT PGDS awards scheme for full research Masters and Doctoral degrees covers tuition fees
by means of a fee waiver, as part of the award. The scheme also offers support for postgraduate
students, on application, to attend conferences to present papers, to undertake study visits, or to
assist with the publication of articles in journals. For full time postgraduate students, there is also
the possibility of taking up a Graduate Assistantship in your department.

Scholarships and bursaries are available from external sources for higher degree study. Various
other forms of assistance are available from a variety of funding agencies and sources such as the
National Research Foundation (NRF) and industry. Because these differ widely for the various
disciplines, supervisors/promoters are best placed to advise you about possible sources of financial
assistance.

                                Postgraduate support and funding
Editing/Proofreading     Provides assistance to students with editing of their proposals, draft
Centre                   dissertation/thesis chapters and research reports. PGDS will pay an amount of
                         R35.00 per page, font size 12, one and half line spacing for editing/proofreading.
                         This also includes technical editing. Final editing of dissertations and theses is
                         payable from the student’s PGDS award.
Statistical Centre       The Statistical Centre assists students with the statistical
                                                                                        Remember! PGDS
                         analysis of their research data. PGDS will pay for
                                                                                        awards are
                         statistical analysis to a PGDS approved statistician to a      different from the
                                                                                        Research Budget.
                         maximum amount as per the following qualification              You must apply for
                         levels:                                                        your award once
                                                                                        your research
                                   BTech      R 1 000.00                                proposal has been
                                   MTech R 1 500.00                                     approved by FRC
                                   DTech      R 2 500.00
PGDS awards and          Details of postgraduate awards and incentives are available on the DUT website
incentives               via the following link: http://postgrad.dut.ac.za or via the dedicated help/query
                         email address, postgrad@dut.ac.za. Please note that tuition fees (as applicable),

                                                                                                                 21
                          a laptop (if requested) and the costs of printing and binding of
                          dissertation/thesis is provided for in the postgraduate awards. The incentives
                          schemes provides support for students, on application, for attendance at
                          conferences, presentation of papers, study visits and/or publication of articles.




5         Research resources


Research is impossible without access to information.

Library and information resources

The DUT Library has a large and extensive journal and book collection and it
subscribes to a number of carefully selected electronic bibliographic databases
and electronic journals, providing full-text access to many research articles.

For a comprehensive list of its resources and a detailed description of the
services which the Library offers, visit the website at http://library.dut.ac.za.

Subject librarians for each faculty provide comprehensive support and
assistance in showing students how to find relevant information for their
research needs.

Information Technology Support Services

Information Technology Support Services (ITSS) provides computer and networking resources and
user support to all departments and researchers at the University. A great deal of autonomy is
given to researchers in setting up their own computing environment, with assistance available from
the Faculty Office/ ITSS, if requested.

Postgraduate computer laboratories

In addition to the above, the PGDS Directorate, in conjunction with
faculties, is identifying suitable space for postgraduate computer
laboratories. As at the point of preparing this 2010 Guide,
postgraduate computer facilities are available at:

Arts & Design Faculty, City Campus
BM Patel Library, ML Sultan Campus
Health Sciences Faculty, Ritson Campus
Indumiso Campus
Riverside Campus



                                                                                                         22
6        GENERAL MATTERS




6.1 Publication of research


One of the guidelines for the doctoral degree is that the thesis should show that the student has
made a substantial and original contribution to knowledge in the discipline, the substance of which
is worthy of publication in a scholarly journal or book.

DUT encourages the publication of work done for higher degrees (with the supervisor as joint
author, where appropriate). There is little point in doing non-classified research unless the findings
of the research are disseminated to others in the field for their information and assessment. Every
attempt should thus be made to publish as much of the dissertation/thesis material as possible.


6.2     General rules


The General Rules of the University relating to postgraduate studies are contained in the General
Handbook for Students, issued at registration, and which may be obtained from the Faculty Office.
These rules should be consulted when reading this Postgraduate Student Guide.


6.3     International students

International students requiring assistance with matters such as study permits, visas,
accommodation, etc. are encouraged to seek the assistance of the International & Education
Partnerships (IEP) Directorate, which is located on the ML Sultan Campus. Also see the IEP website
for further information, http://dutweb.dut.ac.za/international_office.




                                                                                                   23
7         Technical guidelines for your thesis/dissertation



Paper           A4 size (210mm x 297mm) should be of good quality and sufficient opacity for
requirement     normal reading.


Justification   All text should be justified, with the exception of the reference page, which is
                justified to the left.


Line spacing    1½ line spacing throughout the text – does not apply to tables and figures.


Margins            Top margin: 25mm
                   Left and bottom margin: 40mm
                   Right margin: 25mm


Typeface        Arial or Times New Roman


Font size          12pt for the main text.
                   Can be smaller for tables and figures (no smaller than 8pt) and larger for
                   Chapter headings (14pt).


Headings        Upper or Sentence case and bold.


Sub-            Lower case and bold.
headings

Page               The preliminary pages are numbered using Roman numerals, i.e. i,ii,iii, etc.
Numbers            The title page does not bear a number but is counted.
                   The rest of the dissertation/thesis is numbered in sequence (1, 2, 3, etc.) to the
                   end of the reference pages.
                   Annexures are numbered separately, i.e. (Annexure A – 1,2,3 etc., Annexure B
                   – 1,2,3, etc.).


Numbering in       All headings and sub-headings must be numbered in order to clarify the
text               sequence, importance and interrelation of events.
                   Tables, Figures and Annexures must be numbered sequentially as they appear
                   in the text, regardless of the chapter.
                   Use Arabic numerals only (1, 2, 3…).
                   Numbers of main and subheadings should not be indented.
                   A full stop is placed between the numbers designating subdivisions of different
                   levels.
                   No full stop is used after the last number unless the number is only one digit.
                   Leave one blank space between the number and the heading (irrespective of
                   the length of the number).


Bullets            Lists of information can be bulleted.
                   Be consistent and do not incorporate more than 3 types of bullets.



                                                                                                   24
Language         Use UK or SA and not North American (or US) spelling of English.
                 Ensure that the thesis/dissertation is sent to a reputable language editor prior
                 to submission for examination requirements.
                 Written proof of language editing is required.
                 Keep sentences short and concise. Use the simplest word that conveys the
                 correct meaning.
                 Synthesize numerical information in tables, graphs or charts.
                 The text should not include abbreviations not generally recognized. As a rule,
                 abbreviations should be avoided.
                 Define abbreviations, acronyms and symbols when they first occur in the text,
                 and from that point onwards, use the abbreviated term, for example National
                 Research Foundation (NRF).
                 Display calculations separately and prominently and do not include these in the
                 text.
                 Write out numbers lower than ten, except if these are followed by a recognised
                 abbreviation (e.g. 2,5 km) or when indicating proportions (e.g. 1:4).
                 The % sign should not be used in text, but written out, for example. ‘A total of
                 20 percent indicates….’ Do not start a sentence with numbers, for example,
                 ‘20 percent of the…’.
                 A mark of omission indicates a part (or parts) of a sentence have been omitted
                 in a quotation that the author feels is not relevant to the statement made. It
                 consists of three consecutive full stops without spaces before or after, and no
                 spaces in between, for example ‘….as was mentioned by the committee, the
                 guidelines should provide a clear indication…and should be followed
                 meticulously…’


Text Layout   The International Standardisation Organisation (ISO) recommends the following
              layout for text:
                  Block (justify) all headings and text.
                  Do not indent the first word of a paragraph.
                  Underscoring or italics should not be used in headings. Italics are used only
                  for Latin Terminology or foreign words.
                  Leave a blank line between paragraphs.
                  Avoid using footnotes with additional information at the bottom of the page, or
                  sections with notes at the end of chapters. Information vital to the report must
                  be included in the text, while supplementary information is provided in
                  annexures.
                  Avoid leaving blank spaces or more than 3 lines at the bottom of a page within
                  the body of the report (unless it is the end of a chapter).
                  Start each chapter on a new page.


Footers          It is advisable to number each Chapter in the footer of each page (e.g. Chapter
                 1, Chapter 2, Annexure 1, Annexure 2)


Equations        If the equation or formula is very brief, place it in the text, preceded and
and              followed by an extra space.
Formulae         Indent longer equations and formulae from the margins and separate them
                 from the preceding and the following text by a blank line.
                 If there are clusters of equations and formulae in the text, identify them by
                 consecutive numbers (starting at 1) placed in parentheses at the end of the
                 line.

              Example
              99Mo with t½ = 67 h          …..(1)
              99Tc with t½ = 6 h           ….(2)

                 Refer to equations or formulae in the text as equation (1) or formula (14).
                 If the equation or formula is too long for a line, break before an equal sign, or
                                                                                                     25
          after a plus, minus, multiplication or division sign.
          Where it is necessary to include fractions in solid text, reduce them where
          possible to a single level by using a solidus (/not the back slash, \) or, where
          applicable, the negative index.


Figures   This includes graphs, drawings, photographs, maps diagrams and computer
          printouts.
          Figures should be numbered consecutively as ‘figures’ in Arabic numerals,
          beginning with Figure 1, without distinguishing between the different types of
          figures.
          They are used to supplement the text and to represent information clearly and
          effectively.
          Figures should be placed in the text to which they relate.
          Figures not essential to the understanding of the text, or collections of many
          illustrations which break up the flow of the text, should be presented as
          annexures.
          Each figure should have a heading.
          The heading follows the figure number and is placed below the figure.
          (Computer software allows for alternative positioning and display of figure
          headings. It is advised that these should be consistent throughout the report).
          The numbering of figures is independent of the numbering of tables, and
          should be continued in the annexures.


Graphs    Information graphics, graphs or business graphics illustrate comparisions
          between numerical data and are useful for showing trends, cycles, cumulative
          changes and relationships between variables and distributions.
          Although graphs are included as figures, the following guidelines should be
          used:
          o A balanced approach should be used to display statistics by means of
              figures as well as tables, rather than only the one or the other.
          o Keep them simple.
          o Show trends, not details.
          o Introduce the figure in a brief paragraph preceding the graph.
          o Supply a figure title.
          o Use the vertical or value axis to represent quantities.
          o Use the horizontal or category axis to represent time slots or variables.
          o Use as few grid lines as possible.
          o Space columns evenly (where possible).
          o Use most of the width of the plotting area.
          o Select legends appropriate to the topic.
          o Legends colours must be clearly distinguishable.
          o Should black and shades of grey not be clearly distinguishable, other
              colours (red, blue or patterned) are recommended.
          o Consult a statistician in order to establish what type of graph to use for
              various types of statistics; for example, a line graph typically displays
              trends.

Tables    Use tables to summarise or provide an overview of numerical data in columns.
          Tables are most useful to synthesise important data concisely and to display
          relationships. Being self-explanatory, they reduce the amount of discussion
          needed in the text. It is unnecessary to describe in the text what is
          communicated clearly in a table.
          Each table should be numbered consecutively throughout the
          thesis/dissertation, including the tables in Appendices. Do not number tables
          by chapter.
          A single table in a thesis/dissertation is not numbered.
          The numbering of tables is independent of the numbering of figures.
          Each table must be provided with a relevant heading placed above the table.
          Guidelines for compiling a table:

                                                                                             26
                   o Arrange tables so that inferences are evident.
                   o Distinguish clearly in column headings which are percentage columns and
                     which are numerical data columns, and indicate the units of measurement.
                   o Make the meaning of a table clear so that it is not necessary to refer to it in
                     the text.
                   o Present similar information in one column.
                   o Arrange data to facilitate comparison within and among tables.
                   o To facilitate comparisons, present the most significant data in adjacent
                     columns.
                   o Standardise formats and terminology of tables that will be compared with
                     each other.
                   o Number tables sequentially in Arabic numerals (1,2,3) throughout the
                     thesis/dissertation.
                   o The heading of the table should not repeat the wording contained in row
                     and column headings.
                   o Standardise the consistency of decimals and the rounding off of numbers
                     within each table.
                   o Use a hyphen to indicate whether data for a cell is not relevant and indicate
                     a zero count with 0.
                   o Use a minimum of horizontal and vertical lines. Lines are necessary only to
                     separate the heading and the totals portion of a table.
                   o Tables should not have footnotes.
                   o Column headings are in lower case.
                   o Every table should be mentioned in the text, but what is evident from the
                     data displayed in the table needs no elaboration in the text, except where
                     statistical interpretation is necessary.
                   o If large quantities of data have to be tabulated in the text, this should be
                     divided into two or more tables, even if it necessitates some repetition.
                   o Refer to a table by its number and not by its title.
                   o Computer software provides a variety of wizards containing automatic
                     formatting examples for tables. It is advisable that consistency should be
                     a priority in selecting the most appropriate format and applying it to all
                     tables in the report.

                   Guidelines for presenting numbers and figures in tables:
                   o Use a comma and not a full stop to indicate decimal positions.
                   o Decimals smaller than 1 should have a ‘0’ in front of it (0,7 not ,7).
                   o The percentage sign follows the figure in columns (25,6%), and in the text it
                     is written out: ‘A total of 25,6 percent of respondents qualified …
                   o A space between thousands and hundreds should divide the two numeric
                     values: 9 654.

Length of       The main focus of a University of Technology is on applied research. In the light
dissertation/   of this the following are recommended:
thesis              Mini-dissertation Between 60 and 80 pages

                   Full dissertation   Between 80 and 120 pages

                   Thesis              Between 120 and 200 pages

                The number of pages is a guideline that includes the preliminary pages and
                bibliography. There may be exceptions to the length but it is highly recommended
                that the student and supervisor/promoter keep to the guidelines.
                The expertise lies not in the number of pages or words, but rather in how to
                present the research conducted in a concise, clear, academic format.

Binding            The final thesis/dissertation must be bound in a hard cover.
                   The name of the author and the title of the thesis/dissertation are printed on
                   the front cover and the spine.
                   Masters dissertation: navy blue cover with silver lettering.
                   Doctoral thesis: maroon cover with gold lettering.


                                                                                                    27
8        Appendices


These appendices contain important information on (i) Technical guidelines for your
dissertation/thesis and (ii) the various Postgraduate forms required during postgraduate studies.
These forms are all available on the DUT staff and student portals, for your convenience.

                               DUT POSTGRADUATE FORMS
PG1     Notification of Proposed Research Topic
PG2     Appointment of Supervisor/Co-Supervisor/Promoter/Co-Promoter
PG3     Contract Agreement between Student and Supervisor/Co-Supervisor/Promoter/Co-
        Promoter
PG4a    Research Proposal
PG4b    Notification for Ratification of Research Proposal by the Higher Degrees Committee
PG4c    Change of Proposal Title
PG5a    Annual Progress Review: Student
PG5b    Annual Progress Review: Supervisor/Promoter
PG6     Application for Interruption/Extension of Studies
PG7     Notice of Intention to Submit Dissertation/Thesis for Examination
PG8     Nomination of Examiners
PG9     Submission of Dissertation/Thesis for Examination
PG10    Examination of Dissertation/Thesis
PG11    Submission of Final Marks for Masters Dissertation/Doctoral Thesis
PG12    Declaration in respect of Masters Dissertation/Doctoral Thesis submitted for
        Examination
PG13    Conversion of Masters to Doctorate




                                                                                              28
                                                                                            PG1




                            Notification of Proposed Research Topic


Faculty
Department
Degree

Student Surname                                                   Student No.
First Names                                                       Title
Postal Address
      Tel (W)             Tel (H)       Cell              Fax                           e-Mail


  Prior qualifications                                Offering type         Full-time       Part-time
                                                                                           Full / Partial
Provisional title of
                                                                                           Dissertation/
Dissertation/Thesis:
                                                                                                 Thesis


Proposed Supervisor /
Promoter (if available)
Position                                                        Qualifications
Supervisor /
Promoter comments



Postal Address

     Tel (W)              Tel (H)              Cell                   Fax                   e-Mail




Proposed Co-
Supervisor / Co-
Promoter

Position                                                      Qualifications

Co-Supervisor / Co-
Promoter Comments




                                                                                          PG1_2010
Postal Address

    Tel (W)              Tel (H)                 Cell          Fax                 e-Mail




PLEASE NOTE THAT THE RESEARCH PROPOSAL MUST BE FINALISED AND SUBMITTED
TO THE FACULTY RESEARCH COMMITTEE WITHIN SIX MONTHS OF PRELIMINARY
REGISTRATION



Signed: ___________________________Date: ___________________
(Student)


Signed: ___________________________Date: ___________________
(Supervisor / Promoter)


Signed: __________________________Date: ___________________
(Co-Supervisor / Co-Promoter)


Signed: __________________________Date: ___________________
(HoD –noted)


Signed: __________________________Date: ___________________
(Executive Dean/Chair of Faculty Research Committee)



FRC approval            Date of minutes in which recorded:



This form must be attached to the relevant registration forms and proof of entry requirements

Routing                            Supervisor/                    Faculty
              Student                                   HoD                         FRC
Date                               Promoter                       Officer




                                                                                 PG1_2010
                                                                                           PG2




                            Appointment of Supervisor / Promoter

                                    Co-Supervisor / Co-Promoter
Faculty
Department
Degree


Student Surname                                                   Student No
First Names                                                       Title

Postal Address
                                                                   Postal Code
   Tel (W)           Tel (H)             Cell             Fax                      Email



Title of Dissertation/
Thesis


Supervisor / Promoter

Contact Details          Tel. (W)         Tel. (H)     Fax            Cell           e-Mail



Postal Address
                                                                     Postal Code

Qualifications
Area of expertise

Institution
Position

Supervision experience*
Recent publications*
(maximum 6)


Supervisor’s/ Promoter’s
comments

Faculty approval: Date of
minutes in which approval of
Supervisor / Promoter was
recorded

                                                                                    PG2_2010
Co- Supervisor / Co-Promoter

Contact details        Tel. (W)        Tel. (H)        Fax           Cell           e-Mail



Postal Address
                                                                   Postal Code
Qualifications
Area of expertise
Institution
Position

Supervision experience*
Recent publications*
(maximum 6)


Co-Supervisor’s/ Co-
Promoter’s comments

Faculty approval: Date of
minutes in which approval of
Supervisors / Promoters were
recorded

I hereby accept the appointment as Supervisor / Promoter

Signed: __________________________Date: _______________________
(Supervisor / Promoter)

    *   An abridged CV (1 page max) of the proposed Supervisor / Promoter may be attached in
        lieu of these items.



I hereby accept the appointment as Co-Supervisor / Co-Promoter


Signed: __________________________Date: _______________________
(Co-Supervisor / Co-Promoter)

    *   An abridged CV (1 page max) of the proposed external Co- Supervisor / Co-Promoter may
        be attached in lieu of these items.


Signed: __________________________Date: _______________________
(HoD)


Signed: __________________________Date: _______________________
(Executive Dean / Faculty Research Chairperson)


                                                                                   PG2_2010
This form must be attached to the relevant registration forms and proof of entry requirements

Routing
             HoD                 Supervisor/Promoter             FRC
Date




                                                                                 PG2_2010
                                                                                                PG3




                           Contract Agreement between Student
                                and Supervisor / Promoter

Faculty
Department
Degree


Student Surname                                                       Student No.
First Names                                                           Title

Postal Address
                                                                         Postal Code
      Tel (W)           Tel (H)            Cell                 Fax                    e-Mail




 Supervisor /
  Promoter                                                       Title
      Tel (W)           Tel (H)          Cell                  Fax                     e-Mail


Co-Supervisor/ Co-
                                                                 Title
Promoter
      Tel (W)           Tel (H)          Cell                  Fax                     e-Mail




STUDENT DECLARATION:

I agree to:
               negotiate supervision agendas.
               communicate about questions, challenges, problems (usually in short e-mails).
               produce work at agreed intervals and work steadily.
               send work at agreed intervals for supervisor input.
               any further conditions as attached to this form (delete if not applicable).


Signed: __________________________                Date: _______________________
Student




                                                                                        PG3_2010
SUPERVISOR / PROMOTER DECLARATION:

I agree to:

             negotiate supervision agendas;
             advise on the research process;
             respond to short questions at agreed intervals (e-mail);
             read work submitted and comment, advise, determine agenda, action points;
             any further conditions as attached to this form (delete if not applicable).




Signed: __________________________Date: _______________________
Supervisor/Promoter


Signed: __________________________Date: _______________________
Co-Supervisor/Co-Promoter



Routing
              Student             Supervisor/Promoter             HoD            FRC
Date




                                                                                     PG3_2010
                                                                                            PG4a




                                     Research Proposal

Faculty
Department
Degree


Student Surname                                          Student No
First Names                                              Title
Postal Address
     Tel (W)          Tel (H)         Cell              Fax                        e-Mail



Title of
Dissertation/Thesis

Brief Synopsis of the
Research                                                              (Not more than 150 words)


     Supervisor /
      Promoter                                               Title
       Tel (W)             Tel (H)    Cell             Fax                        e-Mail



Co-Supervisor/ Co-
                                                              Title
Promoter

       Tel (W)             Tel (H)    Cell             Fax                        e-Mail




Section A: Budget                        (Motivate below – see PG Guidelines)
1.   Consumable Details
     (Motivate)

                                                                              R
2.   Outside Specialist
     Services (Motivate)
                                                                              R
3.   Books/Journal/Documents

                                                                              R
4.   Library Charges


                                                                                     PG4a_2010
                                                                                      R
5.   Equipment
     (Motivate)
                                                                                      R
6.   Travel Costs
     (Motivate)
                                                                                      R
7.   Other
     (Motivate)
                                                                                      R
     TOTAL                                                                            R



Section B: To be typed in Arial 12-point font in one and half line spacing (expand sections to
fit contents, but keep within the specified maximum lengths)


1. Field of Research and Provisional Title

Provide the field of research and the provisional title of the research project, with a brief description,
if the title is not self-explanatory.

2. Context of the Research
This section provides the general information regarding the research that will be undertaken and
should make it clear why the problem is worth addressing. It sketches the background and, where
appropriate, should provide a brief theoretical framework within which the problem is to be
addressed. (Maximum length: 250 words)
3. Research Problem and Aims
This section should either set out the specific question(s) to which the student hopes to find an
answer, or the research problems which are to be solved or state any hypotheses to be tested. In
the case of open-ended topics in the Humanities, outline the subject/area/field to be critically
investigated. It should indicate clearly what the research intends to achieve and the intended
products of the research. (Maximum length: 150 words)
4. Literature Review

This section includes a brief review of the main, seminal literature sources (mainly scholarly
journals, but text books, media articles, Internet and other sources can be used). Use the Harvard
Method of referencing. Show clearly how the literature is linked to your topic, the problem statement
and the research objectives. (A maximum of 500 words).

5. Research Methodology
In this section the student is advised to state the research paradigm; qualitative/quantitative or both.
The research approach/strategy will also need to be stated.
e.g. Qualitative: Action research, developmental research, case study research, ethnographic
research, grounded theory research etc.
Quantitative: Mathematical, modelling and simulation, experimenting, testing etc.
(Maximum length: 200 words)
6. Plan of Research Activities

Provide a summarised work plan for each year of the project giving information for each research
activity per year, under the following headings:
Activity
Timeframes (target dates for the duration of the project)

7. Structure of Dissertation / Thesis Chapters


                                                                                           PG4a_2010
Briefly state the proposed content of each chapter in one clear sentence per chapter.

8. Potential Outputs

           Provide details on envisaged measurable outputs (e.g. publications, patents, students, etc.);
           Expected national and/or international acclaim for the research and contribution of research
            outputs to building the knowledge base;
           Exploitability of outputs, e.g. applicability to community development, improved products,
            processes, services in SA, region and/or continent;
           Expected effects of research results.

9. Key References
List a maximum of 20 key references which you have cited in the above sections using a consistent
style of referencing, such as the Harvard referencing style (IEEE for Engineering students).

 Section C: Ethics
 Note: Ethics requirements are faculty specific. Kindly ensure that you are aware of and have
 complied with the relevant ethics requirements.

 Tick as appropriate:

          Humans           Organisations                    Animals                 Environment

 Yes          No           Yes           No           Yes             No           Yes            No

 Indicate Category (X)

           Exempt from Ethics and Biosafety Research Committee Review
 1.
           (straightforward research without ethical problems)

 2.        Expedited review (minimal risk to humans, animals or environment)

           Full Ethics and Biosafety Research Committee review recommended
 3.        (possible risk to humans, animals, environment, or a sensitive research
           area)

           Full Ethics and Biosafety Research Committee review required (risk to
 4.
           humans, animals, environment, or a sensitive research area)




 Attach Addendums (if any)



Please initial alongside if the project is to be registered as secret




                                                                                           PG4a_2010
Guidelines for the Preparation of a Research Proposal


                              (To be read in conjunction with the Postgraduate Student Guidelines)




Please ensure that you have completed, in every respect, all of the following prior to submission of
your Research Proposal. Students are advised to use the electronic version of the PG 4 form which
is available from the DUT website or from the Faculty Officer.


Please complete ALL SECTIONS, using Arial 12-point font, one and half line spacing in MS Word.
Where sections are not applicable please adapt the form accordingly.
1.    Proof-read your hard copy, ensure correct referencing, edit rigorously and then submit to your
      Supervisor(s).
2.    Number all pages and show correct author source references both in the text proper and in
      the References at the end using the Harvard referencing method (IEEE for Engineering
      students).
3.    Complete the Ethics Section, the Work Plan and the Budget correctly in every respect and
      again engage in a thorough spell check prior to submission to your Supervisor/Co-
      Supervisor(s)/ Promoter/Co-Promoter(s).
4.    Please note carefully the closing dates, as outlined in the Academic Calendar, contained in
      the Rule Book for Students, the registration dates as well the expected duration for the
      completion of the project.
5.    It is imperative that you adhere to your specified guidelines for completion of your research
      and institutional/faculty deadlines as published on the DUT website.




                                                                                       PG4a_2010
                                          DECLARATIONS


Student Declaration




I, the undersigned, certify that:


     I am familiar with the rules regulating higher qualifications at Durban University of
      Technology, and understand the seriousness with which DUT will deal with violations of
      ethical practice in my research.
     where I have used the work of others this has been correctly referenced in the proposal and
      again referenced in the bibliography. Any research of a similar nature that has been used in
      the development of my research project is also referenced.
     this project has not been submitted to any other educational institution for the purpose of a
      qualification.
     all subsidy-earning outputs (artefacts and publications) from postgraduate studies will be in
      accordance with the Intellectual Property Policy of Durban University of Technology.
     where patents are developed under the supervision of the Durban University of Technology
      involving institutional expenditure, such patents will be regarded as joint property entitling the
      Durban University of Technology to its share, subject to the Durban University of
      Technology’s policy on the Management and Commercialisation of Intellectual Property.
     I understand that I am expected to publish an article based on my research results.
     I understand that plagiarism is wrong, and incurs severe penalties.

I HEREBY DECLARE THAT THE ABOVE FACTS ARE CORRECT.




Signed: ___________________________Date: ________________________
(Student)

(Student )




                                                                                          PG4a_2010
Supervisor/Promoter Declaration


(a)   I approve the student’s provisional title of research project.
(b)   I acknowledge that the topic is researchable and the student has the potential to complete the
      dissertation in the suggested time frame allowed.
(c)   I am satisfied with and approve the research proposal;
(d)   *I approve of the Co-Supervisor(s)/Co-Promoter(s) proposed by the HoD and student.
(e)   I have checked that the student has complied with all the instructions outlined in the
      Postgraduate Student Guidelines and those appended to the Research Proposal and confirm
      that the Research Proposal is ready for submission to the FRC.
(f)   I accept responsibility to advise and guide the student.
(g)   I accept the appointment of Supervisor/Promoter.

*delete and sign alongside if not applicable




Signed: ___________________________Date: ________________________
(Supervisor/Promoter)




Head of Department Declaration




I, ____________________________________________ (Full name of Head of Department) have
read the research proposal and I hereby submit to FRC for approval.


Signed: ___________________________Date: ________________________
(HoD)




The abovementioned proposal (including the ethical considerations) has been considered and
approved by the Faculty Research Committee.


Signed: ___________________________Date: ________________________
(Chairperson: Faculty Research Committee)


Date of Approval by FRC

Routing                          Supervisor
             Student                                     HoD           FRC            HDC
Date:                            / Promoter


The checklist below (Checklist and Evaluation of Research Proposal) must be completed and
signed by the departmental reviewer(s) and HoD before the proposal is approved by the FRC.
                                                                                       PG4a_2010
                                       Checklist and Evaluation of Research Proposal

 Reviewer / Review Panel Chair                                                Title

of Dissertation / Thesis Proposal
      Tel (W)            Tel (H)                   Cell                 Fax              e-Mail


                                                                                Un-
                                                                  Yes   No             Comment
                                                                               clear
1.        Research Topic
          Is the research problem/question clearly
1.1
          stated?
1.2       Is the problem/question researchable?
1.3       Is the topic relevant?
1.4       Is the scope appropriate for the qualification?
1.5       Is the research appropriately delimited?
1.6       Are the research aims clear?
1.7       Are the assumptions stated (if any)?
1.8       Is the terminology adequately defined?
2.        Literature
2.1       Is the literature relevant to the problem?
          Has an adequate conceptual framework been
2.2
          developed?
2.3       Is the literature current?
          Has the relationship between the research topic
2.4
          and previous research been outlined?
          Are textual referencing and bibliographic
2.5
          citation correct and consistent?
3.        Methodology
          Does the research design address the research
3.1
          problems/questions?
          Are the data collection/production methods
3.2
          appropriate?
3.3       Are the data analysis methods appropriate?
                                                              1
3.4       Have ethical considerations been addressed?
4.        General
          Is the proposal generally free of
4.1
          language/typographical errors?
                                                          2
4.2       Is the proposal generally free of plagiarism?
          Is the research manageable in terms of
4.3
          timeframe?
4.4       Is the budget allocated realistic?
5.        Funding
5.1       Is the proposal financially viable?

      1
       Indicate whether ethical clearance through a research ethics committee is required.
      2
       In the case of plagiarism, the proposal should be returned to the candidate with a warning. The
      candidate will need to re-submit (see Policy on Plagiarism).

                                                                                        PG4a_2010
Recommendations



   Signed: __________________________Date: _______________________
   (Reviewer)

   Signed: __________________________Date: _______________________
   (HoD)




                                                                     PG4a_2010
                                                                                   PG4b




   Notification for Ratification of Research Proposal by the Higher Degrees
                                    Committee

Faculty
Department

Degree



Student Surname                                          Student No
First Names                                              Title

Present Qualifications


Receipt of valid study
permit (if applicable)

Postal Address
   Tel (W)            Tel (H)             Cell          Fax               e-Mail



        Title of
  Dissertation/Thesis


 Purpose of the study
                                                                          (150 -200words)


    Supervisor /
     Promoter                                                    Title
       Relevant
     Qualifications

          Tel (W)               Tel (H)          Cell               Fax        e-Mail


 Co-Supervisor/ Co-
                                                                 Title
     Promoter
       Relevant
     Qualifications

          Tel (W)               Tel (H)          Cell               Fax        e-Mail




                                                                            PG4b_2010
Budget
1.   Consumable Details
     (Motivate)

                                                                                 R
2.   Outside Specialist Services
     (Motivate)
                                                                                 R
3.   Books/Journal/Documents

                                                                                 R
4.   Library Charges

                                                                                 R
5.   Equipment
     (Motivate)
                                                                                 R
6.   Travel Costs
     (Motivate)
                                                                                 R
7.   Other
     (Motivate)
                                                                                 R
     TOTAL                                                                       R



Date research proposal approved by FRC

Budget amount approved by FRC


The candidate has submitted a research proposal with relevant forms that fulfil the requirements of
the Department and has completed a recognised course in research methodology.
The Faculty Research Committee has approved this proposal.
The supervisor and co-supervisor / promoter and co-promoter have signed the acceptance forms
committing themselves to the supervisory/promotion tasks.


_____________________                                          _______________
HEAD OF DEPARTMENT                                            DATE


_____________________                                          _______________
EXECUTIVE DEAN                                                DATE




                                                                                     PG4b_2010
                                                                                 PG4c




Notification for Ratification of Research Proposal Title Change by the Higher
                               Degrees Committee

Faculty
Department
Degree



Student Surname                                        Student No
First Names                                            Title
   Tel (W)         Tel (H)         Cell               Fax               e-Mail



  Current Provisional
        Title of
  Dissertation/Thesis

 Proposed Change of
  Provisional Title of
 Dissertation/ Thesis


   Supervisor /
    Promoter                                                Signature
Co-Supervisor/ Co-
                                                            Signature
    Promoter


Date research proposal title change approved by FRC

Signature of Chairperson FRC/Executive Dean


Date research proposal title change approved by HDC

Signature of Chairperson HDC




                                                                          PG4c_2010
                                                                                                PG5a




                            Annual Progress Review: Student

Faculty
Department
Degree


Student Surname                                                     Student No.
First Names                                                                 Title

Postal Address
                                                                         Postal Code
    Tel (W)          Tel (H)            Cell                  Fax                      e-Mail


Date of First Registration
Date of Starting Research
Estimated Completion Date


Supervisor /
Promoter                                                        Title
Co- Supervisor /
                                                                 Title
Co-Promoter


Tick and date each progress step reached:
                                  √  Date                                                 √     Date
1. Topic approved at DRC                         2.    Draft PG 4 viewed
3. PG 4submitted to DRC                          4.    PG 4 approved by DRC
5. PG 4 submitted to FRC                         6.    PG 4 approved by FRC
7. Research commenced                            8.    Research completed
9. Draft dissertation/thesis                     10.   Submitted for examination
   viewed
11. Corrections undertaken                       12. Final copies submitted

Please answer the following questions carefully and return the form to the HoD by no later than _______

Tick as appropriate -

Do you wish your Supervisor/Promoter to have access to this report?                           YES   NO
Are you making generally satisfactory progress in accordance with plans in the research
                                                                                              YES   NO
outline?

Please comment on any problems, changes or delays:




                                                                                       PG5a_2010
  Has your Supervisor/Promoter kept in touch with you adequately?                                 YES     NO

  If NO, can you suggest what might be done about this:




  When do you realistically expect your dissertation/thesis to be submitted? (Insert Date)

  If there is any risk that you will not submit by the end of the official maximum period of registration (3
  years from the first registration for Master’s Degree and 4 years from first registration for Doctoral
  Degree, please outline what you are doing to deal with this:
  Do you think that any factors may have influenced your work to make a case for
                                                                                                 YES     NO
  interruption of studies?

  If YES, please explain:




  Do you think that you need any further specialist training, advice, or special resources?       YES     NO

  If YES, please explain what these are, and what might be done to provide them:




Are there any other matters on which you would like to comment                                   YES      NO

If YES, please elaborate:




  Signed: __________________________Date: _______________________
  Student


  Signed: __________________________Date: _______________________
  (HoD)



  Routing
                 Student                        HoD                            FRC
  Date




                                                                                              PG5a_2010
                                                                                                PG5b




                   Annual Progress Review: Supervisor / Promoter

Faculty
Department
Degree


Student Surname                                                      Student No.
First Names                                                          Title

Postal Address
                                                                         Postal Code
    Tel (W)          Tel (H)            Cell                   Fax                     e-Mail




Supervisor /
Promoter                                                         Title
Co-Supervisor /
                                                                  Title
Co-Promoter


Tick and date each progress step reached:
                                  √ Date                                                   √    Date
1. Topic approved at DRC                         2.     Draft PG 4 viewed
3. PG 4submitted to DRC                          4.     PG 4 approved by DRC
5. PG 4 submitted to FRC                         6.     PG 4 approved by FRC
7. Research commenced                            8.     Research completed
9. Draft dissertation/thesis                     10.    Submitted for examination
    viewed
11. Corrections undertaken                       12. Final copies submitted

Tick and date each progress step reached:
Tick as appropriate

Is the student making generally satisfactory progress, in accordance with plans in the
                                                                                           YES       NO
research outline?

Please comment on any problems, changes or delays:



Has the student kept in touch with you adequately?                                         YES       NO
Do you find the relationship satisfactory?.                                                YES       NO
If NO, can you suggest what might be done about this:




                                                                                         PG5b_2010
When do you realistically expect the student's dissertation/thesis to be submitted
(Insert Date)

If there is any risk that s/he will not submit by the end of the official maximum period of registration(3
years from first registration for Masters’ Degree and 4 years from first registration for Doctoral
Degree), please outline what you are doing to deal with this:




Do you think that any may have influenced the student's work to make a case for
                                                                                             YES       NO
interruption of studies?

If YES, please explain:




Do you think that the student needs any further specialist training, advice, or special
                                                                                             YES       NO
resources?

If YES, please explain what these are, and what might be done to provide them:




Are there any other matters on which you would like to comment?                              YES       NO

If YES, please elaborate:




Signed: __________________________Date: _______________________
Supervisor/Promoter


Signed: __________________________Date: _______________________
(HoD)

Routing
               Student                        HoD                            FRC
Date




                                                                                           PG5b_2010
                                                                                                    PG6




                  Application for Interruption / Extension of Studies

Faculty
Department
Degree


Student Surname                                                       Student No.
First Names                                                           Title

Postal Address
                                                                           Postal Code
   Tel (W)            Tel (H)             Cell                  Fax                        e-Mail




Revised anticipated thesis submission date


Period for which you would like to apply for
an interruption/extension of studies             From __________               To   _____________
                                                        (dd-mm-yy)                  (dd-mm-yy)


Reason for interruption/extension of studies (Medical certificates to be attached if applicable)




Indicate which you are applying for                            Interruption          Extension



Supervisor /
Promoter                                                           Title
      Tel (W)           Tel (H)          Cell                Fax                         e-Mail




Co-Supervisor /
Co-Promoter                                                        Title

      Tel (W)           Tel (H)          Cell                Fax                         e-Mail




                                                                                             PG6_2010
It is recommended that the application for interruption/extension of studies be:



                                                  Approved                    Not Approved

Comments:
__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________



Signed: __________________________Date: ______________________
(Student)


Signed: __________________________Date: _______________________
(Supervisor/Promoter)


Signed: __________________________Date: _______________________
(Co-Supervisor/Co-Promoter)


Signed: __________________________Date: _______________________
(HoD)




Date of FRC minutes in which recorded



Routing                                                                            Faculty
            Student           Supervisor/promoter             HoD
Date                                                                               Board




                                                                                             PG6_2010
                                                                                    PG7




                  Notice of Intention to Submit Dissertation / Thesis
                                    for Examination

Faculty
Department
Degree


Student Surname                                                Student No.
First Names                                                    Title

Postal Address
                                                                 Postal Code
   Tel (W)           Tel (H)         Cell                Fax                     e-Mail




Supervisor /
Promoter                                                       Title

      Tel (W)             Tel (H)    Cell                Fax                     e-Mail



Co-Supervisor/ Co-
                                                               Title
Promoter                                                                           Page 2 of 2


      Tel (W)             Tel (H)    Cell                Fax                     e-Mail




I wish to submit my dissertation/thesis for examination on:



Signed: __________________________Date: _______________________
Student


Signed: __________________________Date: _______________________
HoD



Routing                                                                Faculty
                Student                     HoD
Date                                                                   Officer




                                                                                   PG7_2010
                                                                                                 PG8




                                   Nomination of Examiners
Faculty
Department
Degree


Student Surname                                                        Student No.
First Names                                                            Title

Postal Address
                                                                        Postal Code

          Tel (W)               Tel (H)          Cell          Fax                      e-Mail



Title of
Dissertation/Thesis


Supervisor /
Promoter                                                      Title
      Tel (W)            Tel (H)          Cell          Fax                          e-Mail


Co-Supervisor/ Co-
                                                               Title
Promoter
      Tel (W)            Tel (H)          Cell          Fax                          e-Mail




Examiner 1
                                                              Title
Full Name


Postal Address                                                Postal
                                                              Code

   Tel (W)            Tel (H)             Cell          Fax                          e-Mail




                                                                                         PG8_2010
Qualifications
Area of Expertise
Institution
Position
Supervision
experience
Examination
experience




Recent publications
(maximum 6)*




Examiner 2
                                           Title
Full Name


Postal Address                             Postal
                                           Code

   Tel (W)          Tel (H)   Cell   Fax            e-Mail


Qualifications
Area of Expertise

Institution
Position
Supervision
experience
Examination
experience




Recent publications
(maximum 6)*




                                                       PG8_2010
Examiner 3
                                                             Title
Full Name


Postal Address
                                                             Postal
                                                             Code
    Tel (W)         Tel (H)          Cell              Fax                       e-Mail


Qualifications
Area of Expertise
Institution
Position
Supervision
experience
Examination
experience



Recent publications
(maximum 6)*




*       An abridged CV (1 page max.) of the proposed examiners may be attached




Signed: __________________________Date: _______________________
(HoD)


Signed: __________________________Date: _______________________
(Executive Dean/Faculty Research Co-ordinator)



Faculty approval: Date of Minutes in which approval of examiners was
recorded.



Routing
              HoD             Supervisor                 FRC
Date                                                                         HDC




                                                                                    PG8_2010
                                                                                                    PG9




                    Submission of Dissertation/Thesis for Examination
Faculty
Department
Degree


Student Surname                                                          Student No.
First Names                                                              Title

Postal Address
                                                                          Postal Code
          Tel (W)             Tel (H)              Cell            Fax                     e-Mail


Title of
Dissertation/Thesis


Supervisor /
Promoter                                                         Title
        Tel (W)          Tel (H)          Cell             Fax                        e-Mail


Co-Supervisor/ Co-
                                                                 Title
Promoter
        Tel (W)          Tel (H)          Cell             Fax                        e-Mail




I hereby grant the abovementioned student permission to submit his/her dissertation/thesis
for examination.

 Signed:                                         Date:                       YES            NO

(Supervisor/Promoter)



 Signed:                                         Date:                       YES            NO

(Co-Supervisor/co-Promoter)

 Signed:                                         Date:

(HoD)

Routing                            Supervisor/                                   Faculty
            Student                                       HoD
Date                               Promoter                                      Officer



                                                                                           PG9_2010
                                                                                              PG10




                              Examination of Dissertation/Thesis
                                   (Guidelines attached)

Faculty

Department
Degree


Student Surname                                                     Student No.
First Names                                                         Title
Title of
Dissertation/Thesis



Supervisor /
Promoter                                                              Title
Co-Supervisor/ Co-
                                                                      Title
Promoter


  Examiner                                                            Title
    Tel (W)             Tel (H)            Cell               Fax                    e-Mail


Affiliation of
Examiner

The work submitted to you for examination is:


A Masters dissertation (50 percent course work; 50 percent research)
A Masters dissertation (100 percent research)
A Doctoral thesis (100 percent research)


SUMMARISED RECOMMENDATION OF EXAMINER

Please answer ALL the questions by placing a tick in the appropriate box.              YES     NO


              Does the dissertation/thesis show knowledge and understanding of the
              subject?

              Are the presentation and the literary style adequate?

              Is the work adequate for the award of the qualification?



                                                                                        PG10_2010
COMPLETE EITHER SECTION A, B, C OR D:-                                                   YES      NO

A.     Do you recommend outright rejection?


B.     Do you recommend major revision and resubmission for examination?

       Do you unreservedly recommend the award of the Masters Degree or a
C.
       Doctors Degree?

       Do you recommend the award subject to:

       i)      Editorial corrections (style/format/grammar/spelling)?

       ii)     Minor revision of reporting/claims/findings/recommendations?
D.

       iii)    Minor expansion of arguments/analysis?

       (Please either indicate the above requirements clearly in the text of the dissertation and return
       your examiner’s copy, or list them in a submission attached to this report. Kindly also refer to
       them in your report):

Further to A, B, C or D above, I recommend that this student should


                                                                           Fail / Pass

                                                        Pass with distinction (≥ 75%)
        Applicable to Masters dissertation only. Please give a fully motivated
        substantial argument on your reasons for granting a distinction. Note: If a
        motivation is not given, no distinction will be awarded.
        Please be advised that your name will be made available to the student
        with this report. Please initial alongside if you prefer that your name does
        not accompany the report?



Signed: __________________________Date: _______________________
(Examiner)
                                                    Together with PG 11
Routing                                Faculty
             Examiners                              HoD                   FRC             HDC
Date                                   Officer
Requirements in respect of a Masters dissertation and a Doctoral thesis:
The difference between a Masters dissertation and a Doctoral thesis is mainly in the size, scope,
sophistication and originality of the research.

Scope:
    50 percent Masters dissertation: between 60 and 80 pages.
    100 percent Masters dissertation: between 80 and 120 pages.
    Doctoral thesis: between 120 and 200 pages.
    One and a half line spacing must be used for both Masters dissertation and Doctoral thesis.




                                                                                         PG10_2010
                                      GUIDELINES
Each examiner is required to write a report on the dissertation/thesis based on the
following criteria:

Content:
  1. Title
          Clear, concise, contains all necessary key words.
  2. Research problems and aims
          Clear, specific, relevant to the topic.
  3. Literature review
          Comprehensiveness and relevance of the literature review.
  4. Research methodology/design
          Appropriateness, explanation and application of the research design used to
          investigate the problem; correlation with the research question (or problem).
  5. Analysis and interpretation
          Data analysis methods, arguments presented logically and relevant
  6. Relevance of the research area and delimitation of the field investigated.
  7. Conclusions that suggest satisfactory personal insights in the field.

Technical aspects:
       Layout (chapters) and flow of information.
       Language (syntax, writing style) and presentation (language editing, layout, use
          of appendices).
       Consistency of referencing style (in-text and bibliography).
       Functionality of figures and tables.
       Specific matters (if any) which, in your opinion require correction, revision or
          further development. Please furnish a list on an additional page/s or indicate in
          the ring bound examiner’s copy and return to the supervisor/promoter/HoD.

       Overall impression




                                                                              PG10_2010
                                                                          PG11




              Submission of Final Marks for Masters Dissertation /
          Doctoral Thesis to Higher Degrees Committee / Faculty Board

Faculty

Department
Degree


Student Surname                                        Student No.
First Names                                            Title
Title of
Dissertation/Thesis

100% research thesis                 50% course-work dissertation


Supervisor / Promoter                                  Title

Co- Supervisor/ Co-
                                                       Title
Promoter



Examiner 1                                             Title
Qualification

Affiliation of Examiner



Examiner 2                                             Title
Qualification

Affiliation of Examiner



Examiner 3                                             Title
Qualification

Affiliation of Examiner




                                                                     PG11_2010
 SUMMARY OF EXAMINER REPORTS
EXAMINER                                                                              1             2            3
                                                                                    Yes/No     Yes/No          Yes/No

Does the dissertation/thesis show knowledge and understanding of the
subject?

Are the presentation and the literary style adequate?

Is the work adequate for the award of the qualification?

COMPLETE EITHER SECTION A, B, C OR D:

A.             Do you recommend outright rejection?

               Do you recommend major revision and resubmission for
B.
               examination?
               Do you unreservedly recommend the award of the Masters
C.
               Degree or a Doctors Degree?

               Do you recommend the award subject to:

               i)            Editorial corrections
                             (style/format/grammar/spelling)?
D.
                       ii)        Minor revision of reporting/claims/findings/
                                  recommendations?

                iii)         Minor expansion of arguments/analysis?


Further to A, B, C or D above, I recommend that this student should:


Fail


Pass


Pass with distinction (Masters Degree Only)



 HOD Recommendation to Higher Degrees Committee / Board of Faculty
                                                                                                        (Please tick)
I recommend that this student should:                   Fail
                                                        Pass
                                                        Pass with distinction
I recommend the award subject to:                       Editorial corrections
                                                        Minor revision or
                                                        reporting/claims/findings/recommendation
                                                        Minor expansion of arguments/analysis
Undertaken to the satisfaction of:                      Supervisor / Promoter
                                                        Examiner
                                                        HoD / Executive Dean

       Signed: __________________________Date: _______________________
       (HoD)

                                                                                                   PG11_2010
Higher Degrees Committee / Board of Faculty Decision
                                                                                          (Please tick)
 The student should:                        Fail
                                            Pass
                                            Pass with distinction
 The award is subject to:                   Editorial corrections
                                            Minor revision or
                                            reporting/claims/findings/recommendation
                                            Minor expansion of arguments/analysis
 Undertaken to the satisfaction of:         Supervisor / Promoter
                                            Examiner
                                            HoD / Executive Dean



   Signed: __________________________Date: _______________________
   (Chairperson: Higher Degrees Committee / Chairperson: Board of Faculty)



   Routing
                   HoD                       Faculty Office                  HDC/FB
   Date




                                                                                       PG11_2010
                                                                                                  PG12




                   Declaration in respect of Masters Dissertation /
                    Doctoral Thesis submitted for Examination

Faculty

Department
Degree


Student Surname                                                         Student No.
First Names                                                             Title

Postal Address
                                                                         Postal Code
   Tel (W)            Tel (H)           Cell                  Fax                        e-Mail


Title of
Dissertation/Thesis



 Supervisor /
  Promoter                                                      Title
   Tel (W)            Tel (H)          Cell               Fax                          e-Mail


Co-Supervisor/ Co-
                                                                Title
Promoter
   Tel (W)            Tel (H)          Cell               Fax                          e-Mail




Please  appropriate box                                          Supervisor /        Co-Supervisor /
We, the abovementioned persons, confirm:                          Promoter            Co-Promoter
That all recommended correction/s by the examiners have
been carried out in accordance with the Examiner’s Report
Form.
Where no corrections were recommended by the examiners
we approve the final submission of the dissertation/thesis.




Signed: __________________________Date: _______________________
(Student)


Signed: __________________________Date: _______________________
(Supervisor/Promoter)
                                                                                          PG12_2010
Signed: __________________________Date: _______________________
(Co-Supervisor/Co-Promoter)



Signed: __________________________Date: _______________________
(HoD)

                         Supervisor/Promoter
Routing                                                           Faculty
          Student        Co-Supervisor / Co-         HoD
Date                                                              Officer
                         Promoter




                                                                    PG12_2010
                                                                                       PG13




                           Conversion of Masters to Doctorate


Faculty
Department
Degree


Student Surname                                              Student No.
First Names                                                  Title

Postal Address
                                                                Postal Code
   Tel (W)            Tel (H)       Cell              Fax                     e-Mail


Title of
Dissertation/Thesis



Supervisor /
Promoter                                                Title
    Tel (W)            Tel (H)        Cell                  Fax                   e-Mail


Co- Supervisor/
                                                        Title
Co-Promoter
    Tel (W)            Tel (H)        Cell                  Fax                   e-Mail




Supervisor/Promoter: Motivation for conversion from Masters to Doctorate




                                                                               PG13_2010
   Signed: __________________________Date: _______________________
   Student


   Signed: __________________________Date: _______________________
   (Supervisor/Promoter)


   Signed: __________________________Date: _______________________
   (Co-Supervisor/Co-Promoter)



Faculty approval      Date of minutes in which recorded:

HDC approval Date of minutes in which recorded:



   Signed: __________________________Date: _______________________
   (HoD)


   Signed: __________________________Date: _______________________
   (Executive Dean/Chair of Faculty Research Committee)



           Supervisor/
Routing                           Student           HoD    FRC       HDC
           Promoter




                                                                     PG13_2010

				
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