MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF by malj

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									                              RECORD OF PROCEEDINGS


          MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF
                 GENESEE WATER & SANITATION DISTRICT


HELD
       Wednesday, November 14, 2001
       At 4:00 p.m. at the Genesee Vista Clubhouse
       24425 West Currant Drive
       Golden, CO 80401

ATTENDANCE

       A special meeting and public hearing of the Board of Directors of the Genesee
       Water & Sanitation District of Jefferson County, Colorado was held as shown
       above, and in accordance with the applicable statutes of the State of Colorado
       with the following Directors present and acting:

       Anne J. Castle
       Mary R. Richardson
       Duane G. Williams
       Stewart McNab
       P. Dean Simmons

       Also present were Scott Jones, General Manager; Debbie Schrimp, Director of
       Administration; John McWilliams, District Superintendent; Timothy Beaton,
       District Attorney; Janet Marks, Liaison to the Genesee Foundation; Bradley
       Simons of Jacobson Helgoth Consultants.

CALL TO ORDER

       Chair Castle called the meeting to order and opened for discussion the first
       agenda item.

PUBLIC HEARING

       PROPOSED BUDGET FOR 2002

          Chair Castle opened the public hearing and asked for public comments.
          There were no public comments or written comments received.

          Manager Jones reviewed the most recent certification of value received from
          the County Assessor’s office and stated that the current year net assessed
          valuation was lower than first reported. The 2002 budget will be changed
          accordingly.

          Thereupon, upon motion made by Director McNab, seconded by Director
          Williams and unanimously carried with Chair Castle voting aye, the Genesee


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                            RECORD OF PROCEEDINGS


       Water & Sanitation Board of Directors approved the resolution summarizing
       expenditures and revenues and adopting the 2002 Budget.

       Thereupon, upon motion made by Director McNab, seconded by Director
       Simmons and unanimously carried with Chair Castle voting aye, the Genesee
       Water & Sanitation Board of Directors approved the resolution appropriating
       sums of money for the year 2002.

       Thereupon, upon motion made by Director McNab, seconded by Director
       Williams and unanimously carried with Chair Castle voting aye, the Genesee
       Water & Sanitation Board of Directors approved the resolution levying general
       property taxes for the year 2002 to help defray the cost of government for the
       Genesee Water & Sanitation District, Jefferson County Colorado, for the
       budget year and approved the certification of tax levies and approved and
       authorized the District Manager and Director of Administration to conform the
       mill levy and related budget documents, if it should become necessary to do
       so, to a change in District assessed valuation re-certified by the Jefferson
       County Assessor’s office on or prior to December 15, 2001.

     DISTRICT RULES AND REGULATIONS

       After review and discussion, thereupon, upon motion made by Director
       McNab, seconded by Director Williams and unanimously carried with Chair
       Castle voting aye, the Genesee Water & Sanitation Board of Directors
       approved to adopt the amended District’s Rules and Regulations that the
       Board has before them with the changes reflected on the attached
       spreadsheet that accompanies them and make them the District’s Rules and
       Regulations from hence forth.

INCLUSION GUIDELINES

       After a brief discussion, thereupon, upon motion made by Director Williams
       that the Genesee Water & Sanitation Board of Directors change Inclusion
       Guideline item number three (3) to state, “The impact of additional taps on the
       physical operations and costs of ongoing maintenance,” was seconded by
       Director Richardson was unanimously carried with Chair Castle voting aye.

       Thereupon, upon motion made by Director McNab that the Genesee Water &
       Sanitation Board of Directors add the last paragraph as written on the
       Inclusion Guidelines draft that starts with the Board shall decide and ends
       with outside the District boundaries was seconded by Director Simmons was
       unanimously carried with Chair Castle voting aye.

       Attorney Beaton stated that he thought it would be helpful to have the
       Inclusion Guidelines as part of the District’s Rules and Regulations. Manager
       Jones will include the Inclusion Guidelines to the Board’s final copy of the
       Rules and Regulations.


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                             RECORD OF PROCEEDINGS


        Inclusion Guidelines will be discussed further at the December 11, 2001
        Board meeting.

DISTRICT TAP FEES

        The District’s policy regarding tap fees is to place those monies into capital
        reserves. The purpose of the tap fees is to fund major replacement
        requirements and any major upgrades. It was decided at this time not to
        change the current tap fees.


TERRACE LIFT STATION REPLACEMENT PROJECT

        Attorney Beaton stated that he spoke to Scott Albertson and that he is in the
        process of drafting a confirmation of the District’s requested easement.

        Manager Jones stated that they are continuing with the design engineering
        with some changes to the station’s original configuration. Part of the new
        station configuration may encroach upon the existing landowners property,
        Lot 48. The landowner is more than willing to work with the District and an
        easement will be drawn up by Attorney Beaton if necessary. The current plan
        is to put the project up for bid by mid December or the first part of January.

        Mr. Bradley Simons presented to the Board an illustration of the new station
        configuration and easements, an architectural design with elevations and a
        diagram of the inside of the station. Manager Jones and Mr. Simons will
        present samples of materials and concrete color choices to the ARC at their
        December meeting.


MINUTES

     Thereupon, upon motion made by Director Williams and seconded by Director
     McNab, the Genesee Water & Sanitation District Board of Directors approved the
     minutes of the October 23, 01 regular meeting.


LEGAL

     Rockland Church - Inclusion/Exclusion
     Attorney Beaton stated that he spoke with Mr. Tim Flynn who represents the
     church and the hearing for exclusion from Lookout Mountain Water District was
     continued for December 10, 2001 and expects to have the exclusion and
     inclusion done at the same time.




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                              RECORD OF PROCEEDINGS


      Buffalo Park Development Corporation
      Attorney Beaton stated that Attorney Montgomery is planning to attend the
      December Board meeting. Discussion regarding the Buffalo Park Development
      settlement will be held in Executive Session.


MANAGER’S REPORT

      E.Q.R. Report – The EQR Report for the month of October 2001 was presented
      in writing to the Board of Directors by Manager Jones and is incorporated within
      and made part of these minutes by attachment.

      Water Withdrawn and Returned – The Water Withdrawn and Returned Report
      for the month of October 2001 was presented in writing to the Board of Directors
      by Manager Jones and is incorporated within and made part of these minutes by
      attachment.

SUPERINTENDENT’S REPORT

      The Turbidity and Disinfection Report – The Turbidity and Disinfection Report for
      the month of October 2001 was presented to the Board of Directors by
      Superintendent McWilliams and is incorporated within and made part of these
      minutes by attachment.

      The Influent Prior to Treatment Report and the Wastewater Discharge Report
      The Influent Prior to Treatment Report and the Wastewater Discharge Report for
      the month of October 2001 was presented to the Board of Directors by
      Superintendent McWilliams and is incorporated within and made part of these
      minutes by attachment.

ADMINISTRATION REPORT

      Cash Disbursements
      Ms. Schrimp presented the cash disbursements made during October 2001.

      Thereupon, upon motion made by Director McNab seconded by Director
      Simmons unanimously carried, the Cash Disbursements for October 2001 were
      approved as submitted.

OLD BUSINESS
     There was no old business.

NEW BUSINESS
     There was no new business.

ADJOURNED
    There being no further business and upon motion duly made, seconded and
    unanimously carried, the meeting was adjourned.

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                                RECORD OF PROCEEDINGS




                            S. Scott Jones, Secretary of the Meeting




Anne J. Castle, President


____________________________
Mary R. Richardson, 1st Vice President



Dean Simmons, Secretary/Treasurer



Duane G. Williams, Vice President


____________________________
Stewart McNab, Vice President




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