Discretionary Agreement (Excel) by zfh25012

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									                                    UCCS Additional Payment Earnings Codes Matrix
Earnings Program    Earnings Code   Description                                 Use & Example (where applicable)                                           Eligible Job Classes
 Monthly/Biweekly       ALW         Allowances - Uniform                        To be used for uniform allowances.                                         Generally used for Public Safety Officers - Classified Staff


                                                                                To be used for additional pay of a flat amount for additional work or
                                                                                services. Review Faculty and OEP Policies as a reference because
                                                                                additional documentation is required. Example: Faculty member/OEP
                                                                                performs an additional job, e.g. temporary assignment of higher level
                                                                                duties or overload teaching w/expectation of payment. For Tenure Track
                                                                                and Research faculty additional payments, work must exceed required
                                                                                research/teaching/service workload whether work takes place within or
                                                                                outside home department. Full-time TenureTrack Faculty payments for
                                                                                overload teaching or service must complete Additional Pay Pre-Approval
                                                                                Form before work begins and submit form (or copy) with Additional Pay
                                                                                Form. For full-time OEP overload teaching or temporary assignments
                                                                                with higher level responsibility, an Additional Pay Pre-Approval
                                                                                Form/MOU must be completed and approved prior to the start of work
                                                                                and should accompany the Additional Pay Form. Use of this code for     Officer / Exempt Professional
 Monthly/Biweekly       APF         Additional Pay Flat Amount                  classified is very limited. Please contact HR for guidance.            Faculty
                                                                                To be used to pay awards, e.g., Teaching, Service or Research, etc.        Classified
                                                                                Recognition/award programs must be pre-approved by appropriate HR          Officer / Exempt Professional
                                                                                Director and the Chancellor in accordance with PSC Procedural              Faculty
 Monthly/Biweekly       AWR         Awards - Taxable                            Statement: Recognition and Training.                                       Students
                                                                                To be used to pay bonuses, e.g., Signing Bonus.
                                                                                Example: As part of signed agreement, used for payment of a bonus
                                                                                according to terms and conditions of offer letter or classified            Classified
                                                                                discretionary pay differential agreement form. NOT included as salary      Officer / Exempt Professional
 Monthly/Biweekly       BON         Bonus                                       for employees in PERA                                                      Faculty
                                                                                To be used to pay discretionary pay differentials. Review Quick
                                                                                Reference Guide (set up as link) for In-Range and Discretionary Pay
                                                                                Differentials. Only use this for Non-Base Building Differentials. Included
 Monthly/Biweekly       DPD         Discretionary Pay Differential              as salary for employees who contribute to PERA.                            Classified


                                                                                To be used to pay one-time honorariums.
                                                                                Example: For acknowledgment of service beyond normal duties where
                                                                                employee has no expectation of payment. For example, employee is
                                                                                providing incidental, additional services beyond the scope of and
                                                                                unrelated to their regular job descriptions and workload agreements.
                                                                                Refer to the University Policy on Honoraria for additional information.
                                                                                Use of this code for Classified Staff is very limited, Contact HR          Officer / Exempt Professional
 Monthly/Biweekly       HN1         Honorarium - One Time Payment               before using.                                                              Faculty


                                                                                To be used to pay incentive pay.                              Example:
                                                                                As part of signed offer letter agreement, used for payment of incentive at
 Monthly/Biweekly       INC         Incentive Pay                               completion of agreed upon terms and conditions.                            Officer / Exempt Professional
 Monthly/Biweekly       LEG         UPI Med Legal                               Job code series 1100 and 1200 only, with UPI approval.                     Not applicable to UCCS campus positions.
                                                                                To be used to pay non-taxable moving expenses.
                                                                                Example: To pay non-taxable moving expenses, such as mileage and
                                                                                lodging, up to max. included in offer letter. See PBS Procedures Guide     Officer / Exempt Professional
 Monthly/Biweekly       MVN         Moving Expense - Non Taxable                and related forms.                                                         Faculty
                                                                                To be used to pay taxable moving expenses.
                                                                                Example: To pay taxable moving expenses, such as meals and other
                                                                                out of pocket exenses, up to max. included in offer letter. See PBS        Officer / Exempt Professional
 Monthly/Biweekly       MVT         Moving Expense - Taxable                    Procedures Guide and related forms.                                        Faculty
                                    Pay for Performance /                   Non- MUST REQUEST HANDDRAWN WARRANT - not available in Time
 Monthly/Biweekly       PPN         Base Building Award                          Collection                                                                Classified
                                                                                To be used to issue performance-based achievement pay for classified
 Monthly/Biweekly       PPO         Pay for Performance / Achievement Pay       staff. Human Resources approval is required.                               Classified
                                                      To pay recruitment incentive amounts. Incentive must be documented in
                                                      the offer letter.                                          Example: Officer / Exempt Professional
Monthly/Biweekly   REC   Recruitment Incentive        Faculty housing payment set in offer letter                           Faculty
                                                      To be used to pay referral awards to current classified employees upon
                                                      the referral and subsequent hire of a new state employee. NOT included
                                                      as salary for employees contributing to PERA. Approved Discretionary
Monthly/Biweekly   REF   Referral Award               Pay Differential agreement form is required.                           Classified
                                                      MUST REQUEST HANDDRAWN WARRANT - not available in Time
                                                      Collection
                                                      Example: Payment of a separation incentive resulting from a classified
Monthly/Biweekly   RIN   Retirement Incentive         layoff where the employee is eligible for retirement.                    Classified
                                                      MUST REQUEST HANDDRAWN WARRANT - not available in Time
                                                      Collection
                                                      Example: Payment of a separation incentive resulting from a classified   Classified
Monthly/Biweekly   SEV   Severance                    layoff.                                                                  Officer/Exempt Professional
                                                      To be used to pay one-time, addional expenses for service. This
                                                      earnings code is to be used as a payment for which there is no
                                                      expectation of services rendered. For example, it may be a stipend for a
Monthly/Biweekly   SP1   Stipend - One Time Payment   student to purchase books.                                               Students
                                                      To pay UPI on-call incentive amounts, limited to job code series 1100
Monthly/Biweekly   UOC   UPI On-Call Incentive        and 1200 only.                                                           Not applicable to UCCS campus positions.

								
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