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Document Management - Slide 1

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Document Management - Slide 1 Powered By Docstoc
					                  Doc2NET Overview
                  A Powerful, Cost-Effective
                    Choice for Document
                       Management




www.doc2net.com
                  Why Document
                  Management?



www.doc2net.com
                     Why Document Management?


Reasons to manage documents
• Faster retrieval
• Reduced storage
  space
• Improved work
  process
• Better security
• Eliminate lost
  documents
• Reduced costs



  www.doc2net.com
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                       Why Document Management?


Your current filing costs
• Labor
  – $15/hr x 80 retrievals/day x 4 min. =
    $80/day = $1,600/mo. = $19,200/yr.
• Space
  – Filing cabinet = 6 sq. ft.
  – 10 cabinets = 60 sq. ft.
  – $15/sq. ft. = $900/mo. = $10,800/yr.

  You spend over $30,000/year filing paper!



  www.doc2net.com
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                         Why Document Management?


Compliance
• Compliance is a process, not a product. It’s important
  to understand how each regulation impacts the details
  of your business. Here are some examples:
• HIPAA: Sets rules and limits on who can look at and
  receive your information. Doc2NET helps shield
  information.
• Sarbanes-Oxley: Doc2NET enhances the audit ability of
  paper-based documents for publicly traded companies.
• SEC Rule 17a: States that broker-dealers must preserve
  all electronic records exclusively in a non-rewritable, non-
  erasable format. The rule also requires that broker-dealers
  be able to produce those records in a timely manner in the
  event of an audit or investigation. Doc2NET aids in
  achieving these goals.


   www.doc2net.com
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            Product Overview




www.doc2net.com
                          Product Overview



Doc2NET clients (partial list)

                                                             Little League




•   Fidelity Mortgage               •   Cardio Pulmonary Diagnostics
•   M. Stancliff Construction Co.   •   Interstate Financial Mortgage
•   Vermillion County, IL           •   Macrovision Corporation
•   Community Bankers Securities    •   Temple University Hospital
•   DRS Optronics Inc.              •   Children's Service Society of Utah



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                    Product Overview


What is Doc2NET?
• Network-based document               NO
  management system
• Allows users in workgroup to
  scan & index documents
• Can view documents
  simultaneously and output
• Provides options for built-in
  security & disaster recovery as      YES

  part of your total programs


  www.doc2net.com
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                         Product Overview



Key features of Doc2NET 2.0
• Capture, organize and             • Merge multiple image (TIFF)
  retrieve documents                  files into one document
• Import existing files into        • Add highlights, comments
  Doc2NET for centralized             and annotations with the
  archiving with Import Wizard        Mark-Up Toolbar
• Index documents using             • Optional Doc2NET OCR for
  structured indexing with up         easy drag and drop indexing
  to 6 different fields for quick   • Annual 1 year maintenance
  retrieval                           subscription available for all
• Full-text search capability         releases and service packs
• Index and burst documents
  using barcodes

   www.doc2net.com
                                                                       9
                           Product Overview


Doc2NET v.3.0: What’s new?
• Zone OCR for effortless indexing of forms
• CD Publisher for document portability
• Run as a service for easy network administration
• Enhanced drawer security, unlimited folders
• Merge multiple file types (Word, XLS, PDF, TIFF,
  JPEG, etc.) into one document
• Also:
    –   Bulk import: Allows importing of images, index data
    –   DONE file optional
    –   Allow scanning of *.jpg files to CabiNET 1 – 10
    –   Updated user interface
    www.doc2net.com
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                              Product Overview


Capture all data in one system
      Desktop Files   Faxes       Email   Scanned Documents




                   Doc2NET


                                                    Simultaneous & Restricted
                Centralized                         Access to Documents over the
            Document Repository                     web



 www.doc2net.com
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                             7 Indexing Options: Best in Class




                  Keyboard




Indexing from Scanner
                                     Zone OCR       eCopy Indexing


                                     Doc2NET                     Print
                                                  PDF            Data
                                                        Reform




    Bar Code                                                     Manual
   Cover Sheet           Full Page                               Indexing
                           OCR

  www.doc2net.com
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                    Index from Panel or Keyboard with OSA

                                      Enter: INVOICE NUMBER
                                        Smith




                  INVOICES




www.doc2net.com
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                  How Barcode Index Cover Sheet Works

                                            Burst (separate)
                                              documents




                                        Invokes Appropriate Zone
                                             OCR Template




                                           Barcode Indexing




www.doc2net.com
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                            Product Overview



Managing vertical documents
• Transportation/Distribution:
   – Invoices, proof of delivery, checks
• Healthcare:
   – Bills, disclosures, lab results, patient info, HIPAA
• Manufacturing:
   – Warranties, QA certifications, shipping docs
• Public Sector:
   – Agendas, maps, deeds, ordinances
• Education:
   – Resumes, applications, financial aid, transcripts
• Real Estate Services:
   – Loan docs, title records, disclosure, appraisals
• Legal:
   – Contracts, depositions, case files


  www.doc2net.com
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                  Conclusion




www.doc2net.com
                      Conclusion


Why Doc2NET?
•   Automation without complexity
•   Deploy efficiently
•   Customizable
•   Restricted access means more security
•   Disaster recovery options
•   CD publishing makes documents portable
•   Seamless upgrade path




    www.doc2net.com
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                       Online Resources


Sharp & Liberty resources
• Dedicated Doc2NET website
  – Public: www.doc2net.com


• Sharp Doc2NET website
  – Public:
    http://www.sharpusa.com/products/applications/liberty_doc2net/
    1,2694,3-4,00.html




  www.doc2net.com
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