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					                         Organised by Sham Shui Po District Council

                                        Co-organised by

  the Leisure and Cultural Services Department and Sham Shui Po Sports Association Limited

                                The 3rd Hong Kong Games

                     Sham Shui Po District Athletics Athlete Selection

                                         Prospectus


1.   Purpose
     To select in an open manner those athletes who meet the eligibility requirements for the
     3rd Hong Kong Games (HKG) as the representatives of Sham Shui Po District Council
     (DC) to participate in the competitions of the 3rd HKG.


2.   Introduction of the HKG
     The 3rd HKG will be held from May to June 2011. The HKG are a multi-sport event
     held biennially with the 18 DCs as the participating units. The objectives of the HKG
     are to provide districts with more opportunities for sports participation, exchanges and
     co-operation, and to encourage members of the public to actively participate in sports.
     The HKG also aim to strengthen the public‟s sense of belonging to the district they live
     in and at the same time facilitate communication and promote friendship among the 18
     districts. Eight sports competitions will be held in the 3rd HKG, namely the athletics,
     badminton, basketball, table tennis, swimming, tennis, volleyball and futsal
     competitions.   Each DC will select in an open manner the talented athletes within its
     own district as its representatives to participate in the competitions of the 3rd HKG.


3.   The 3rd HKG Athletics Competition - Divisions, Events and Quotas
     (1) Divisions and Events of the Athletics Competition
                                    Division
                                                     Men‟s Division       Women‟s Division
      Event

      (a) Individual events:

                           100 m                                                 
                           200 m                                                 
      Track events         400 m                                                 
                           800 m                                                 
                           1500 m                                                

                                               -1-
                                      Division
                                                       Men‟s Division          Women‟s Division
     Event
                            5000 m                                                    
                            100 m Hurdles                     -                     0.84 m
                            110 m Hurdles                  1.067 m                     -
                                                       (Starting height:        (Starting height:
                            High Jump
                                                           1.60 m)                  1.30 m)
                            Long Jump                                                 
           Field events
                            Shot Put                       7.26 kg                    4 kg
                            Javelin                         800 g                    600 g
                            Discus                           2 kg                     1 kg

     (b) Team events:

     4 x 100 m Relay                                                                  
     4 x 400 m Relay                                                                  
     (2)    Quotas
            (a)   Individual events:     Each district may enter a maximum of 2 persons to
                  participate in each event and each person may enter a maximum of 3 events
                  (i.e. 2 track events and 1 field event or 2 field events and 1 track event),
                  except relay events.
            (b)   Team events:    Each district may enter a maximum of 1 team to participate
                  in each event (4 to 6 persons in each team).


4.   Date of Enrolment
     From 3 January 2011 to 14 January 2011


5.   Eligibility Requirements
     (1)    Participants must be born in or before 2001 but those who take part in the 5000 m
            event must be born in or before 1995 and must be holders of valid Hong Kong
            Permanent Identity Cards or holders of valid Hong Kong Identity Cards who have
            resided in Hong Kong for 3 years or above.              (Holders of Hong Kong Identity
            Cards must produce records of their first entry to Hong Kong, such as One-way
            Permit or passport. The date of their first entry to Hong Kong must be a date on
            or before 14 May 2008 to prove that they have resided in Hong Kong for 3 years
            or above.)
     (2)    Those athletes who participated/will participate in the athletics competitions of the
                                                 -2-
      Olympic Games (excluding the Summer Youth Olympic Games), the Asian
      Games, the East Asian Games, the National Games of the People‟s Republic of
      China, the World Championships (excluding the World Youth Championship) or
      the Asian Championships (excluding the Asian Youth Championship) or the IAAF
      World Indoor Championships between 2008 and 2011 are not eligible to
      participate in the athletics competition of the HKG..
(3)   Participants must reside within the district boundary of Sham Shui Po District and
      be able to produce “Proof of Place of Residence”.
      (a)   The district boundary of Sham Shui Po District is defined in the Maps showing
            the Constituency Boundaries for the District Councils Election. For checking
            the district boundary of Sham Shui Po District, please browse the website of the
            Electoral                           Affairs                       Commission:
            http://www.eac.gov.hk/en/distco/2007dc_elect_map.htm.
      (b)   “Proof of Place of Residence” refers to the original of the valid
            documentary proof bearing the name of the participant, including:
            (i)    Statements (e.g. rates demand note, bills for electricity and water
                   charges, monthly bank statement or telephone bill) issued by public
                   utilities or commercial organisations or banks within the latest 3
                   months; or
            (ii)   Declaration of place of residence issued by the Home Affairs
                   Department; or
            (iii) Mortgage statement, tenancy agreement or resident card; or
            (iv) Student handbook showing Proof of Place of Residence (If a student
                   handbook cannot be produced, the documents stated in (i) to (iii)
                   above bearing the name of his/her parent(s) together with the
                   participant‟s birth certificate may serve as proof).
      (c)   Student hostels and athlete hostels cannot be regarded as the place of
            residence.
(4)   Each participant may only participate in the athlete selection of 1 district.     If a
      participant is found participating in the athlete selection of more than 1 district,
      he/she will be immediately disqualified with all his/her selection results cancelled.
(5)   Participants must possess recognised proof of the results they obtained in 1 of the
      following competitions (Remarks: The height of the hurdles for hurdle events and
      the weight of equipment for throwing events must be the same as the
      specifications for the equipment of the 3rd HKG) in order to be accepted for
      selection:
                                          -3-
      (a)   District athletics competitions of the 18 districts in Hong Kong organised by
            the LCSD during 2010 (For Eastern District and Tsuen Wan District, results
            of the athletics competition to be held in November 2010 will be regarded as
            the recognised proof of the results obtained in athletics competitions.)
      (b)   Xtep Hong Kong Athletic League 2010 - Round 1 to 4
      (c)   Xtep Hong Kong Athletic League 2010 Final cum Championships
      (d)   Xtep Hong Kong Junior Age Group Athletic Meet 2010
      (e)   IAAF World Athletic Day & Open Meet 2010
      (f)   Inter-School Athletics Championships held by the Hong Kong School
            Sports Federation during 2010 (For the New Territories Region - Tsuen
            Wan District and Island District, results of the athletics championships to be
            held in December 2010 will be regarded as the recognised proof of the
            results obtained in the athletics championships.)
      (g)   TCAA Junior Athletic Championship 2010
      (h)   USFHK 49th Annual Athletic Meet
      (i)   HKAAA Open Athletic Meet 2010
      (j)   Hong Kong Inter-City Athletics Championships 2010
      (k)   WAC Annual Athletic Challenge 2010
      (l)   64th SCAA Inter-school Athletics Meet
      (m) Local events other than those listed above organised by the Hong Kong
            Amateur Athletic Association (HKAAA) during 2010
      (n)   Athletes included in Hong Kong rankings of the HKAAA during 2010 (only
            for the top 10 athletes on the updated lists for the open and youth divisions
            respectively as released in March, June, September and December 2010)
      (If the records obtained by the applicants for 100 m, 200 m, 100m hurdles and
      110 m hurdles events are hand-timed, 0.24 second will be added to their results as
      a standard for selecting district athletes for the 3rd HKG.)
(6)   Only results of individual events are acceptable. Athletes with the best records in
      100 m and 400 m events will be selected by each district to form teams to
      compete in relay events.
(7)   Participants must meet the eligibility requirements (1) - (5) mentioned above.    If
      it is found that any participant fails to meet the eligibility requirements or
      represents more than 1 district or has participated in the athlete selection of more
      than 1 district, the Organiser has the right to disqualify the participant from
      representing Sham Shui Po District in the HKG.


                                        -4-
     (8)     All information provided in the enrolment form must be true and correct and the
             form should be completed in detail.          All the information entered (except
             residential address, contact telephone number and occupation) cannot be changed
             once the enrolment form is submitted.      Participants should notify Sham Shui Po
             District Leisure Services Office of the LCSD immediately about any change of
             residential address during the selection process, otherwise the participants will be
             regarded as furnishing false information.    If a participant is no longer a resident
             of Sham Shui Po District because of moving house to another district during the
             selection competition period, he/she will be disqualified.
     (9)     Participants furnishing false information will be disqualified with all their
             selection results cancelled, and their positions will be replaced by other
             participants.
     (10) Each participant may submit the results of more than one individual event at the
             same time, but each participant may only represent Sham Shui Po District in a
             maximum of three individual events (except relay events) in the athletics
             competition of the HKG.
     (11) A participant aged under 18 must provide a declaration signed by his/her parent or
             guardian before taking part in the athlete selection.
     (12) The Organiser reserves the right to forbid any participant from taking part in the
             selection.


6.   Enrolment Fee
     Free of charge


7.   Method of Participation

     (1) Enrolment in Person

           Residents of Sham Shui Po District who are interested in participating in the Sham

           Shui Po District Athletics Athlete Selection of the 3rd HKG and meet the eligibility

           requirements stated above for participation in the HKG may return the duly

           completed “Enrolment Form” together with the “Declaration” and a copy of the

           recognised proof(s) of result(s) to the Sham Shui Po District Leisure Services

           Office (DLSO) (Address: 7/F, Un Chau Street Municipal Services Building, 59-63

           Un Chau Street, Sham Shui Po, Kowloon) (office hours: 8:30 a.m. to 6:15 p.m. from

                                                -5-
   Monday to Friday. Closed on Saturdays, Sundays and General Holidays) of the

   LCSD or a sports centre (office hours: 7:00 a.m. to 11:00 p.m. from Monday to

   Sunday) managed by the LCSD in Sham Shui Po District between 3 and 14 January

   2011 in person or by a representative.      An applicant must produce the original of

   one of the Proofs of Place of Residence bearing his/her name stated in Paragraph

   5(3)(b) herein for verification of his/her identity by the Organiser upon submission

   of the enrolment form.     A copy of the aforesaid Proof of Place of Residence must

   also be submitted for the Organiser‟s retention.        If he/she fails to provide such

   proof, his/her enrolment will not be entertained.       The shortlisted athletes will be

   notified in writing separately by the Sham Shui Po DLSO.



(2) Enrolment by Post

   For enrolment by post, please send the duly completed “Enrolment Form” together

   with the “Declaration” and a copy of the documents including the applicant’s

   identity document, the recognised proof(s) of result(s) and one of the Proofs of

   Place of Residence bearing his/her name stated in Paragraph 5(3)(b) herein to

   the Sham Shui Po DLSO (Address: 7/F, Un Chau Street Municipal Services

   Building, 59-63 Un Chau Street, Sham Shui Po, Kowloon) of the LCSD between 3

   and 14 January 2011 (the date of reaching the Sham Shui Po DLSO will be

   determined by the stamped date) with „„The 3rd Hong Kong Games Sham Shui Po

   District Athletics Athlete Selection‟‟ clearly marked on the outside of the envelope.

   The shortlisted athletes will be notified in writing separately by the Sham Shui Po

   DLSO. The shortlisted athletes must produce the original of the aforesaid Proof of

   Place of Residence for verification by the Organiser before attending the first

   training session.    If a shortlisted athlete is found to have provided false information,

   his/her right to be selected will be forfeited.



                                         -6-
8.    Selection Criteria
      The district selection board will select those athletes with the best records by referring
      to the recognised results of individual events in the competitions mentioned in
      Paragraph 5(5) above submitted by the participants as the representatives of its district
      to participate in the athletics competition of the HKG. The shortlisted athletes should
      provide the above documents for


9.    Announcement of Selection Result
      The names of shortlisted athletes for the competition will be posted at Sham Shui Po
      DLSO     on 24 January 2011.        The shortlisted athletes will be notified in writing
      individually by the district selection board.


10.   Appeal
      No appeal will be accepted. The decision of the district selection board/working group
      on the selection result shall be final.


11.   Enquiries: 2386 0945




                        If there is any inadequacy in this prospectus,
 the Organiser reserves the right to amend it at any time without giving further notice.




                                                -7-
                                Organised by Sham Shui Po District Council
                                              Co-organised by
         the Leisure and Cultural Services Department and Sham Shui Po Sports Association Limited
                                    The 3rd Hong Kong Games                     For office use only
                         Sham Shui Po District Athletics Athlete Selection       Proof of Place of Residence
                                                                                    (original) verified
                                          Enrolment Form                         Copy of the proof collected

Notes on Personal Data:    The data provided by you will only be used for the purposes of enrolment, compilation of statistics, future liaison work and promotion of
                          activities organised by the Organiser. Except for the staff authorised by the Sham Shui Po district selection board/working group, no one will
                          be given access to your personal data. For correction of or access to the personal data you have previously provided, please contact the counter
                          staff of this office. All the information entered (except residential address, contact telephone number and occupation) cannot be changed once
                          the enrolment form is submitted.
Please fill in the following enrolment form and the declaration overleaf.         If you fail to provide the required personal data, your application will not be
entertained.
(1)   Event(s) in which you will participate for selection:
     1. Each participant may choose to submit the results of more than 1 individual event (Please tick “” to indicate the event(s) in which you will participate for
          selection).
     2. Please delete non-applicable item(s) next to the mark “ * ”.
Divisions*: Men‟s Division / Women‟s Division
                                                                                                                                                   Please indicate
                                                                         Please tick “” the                             Name of the               with a “” for
       *Event of Men‟s Division/Women‟s Division                                                      Result                                        Hand-timed
                                                                         box as appropriate                              Competition
                                                                                                                                                       Result
                   100 m
                   200 m
                   400 m
 Track events      800 m
                   1500 m
                   5000 m
                   *Men‟s 110 m Hurdles (1.067 m)/
                     Women‟s 100 m Hurdles (0.84 m)
                   High Jump
                   (*Men‟s Starting Height: 1.60 m /
                   Women‟s Starting Height: 1.30 m)
                   Long Jump
 Field events
                   Shot put (*Men: 7.26 kg/Women: 4 kg)

                   Javelin (*Men: 800 g/Women: 600 g)

                   Discus (*Men: 2 kg/Women: 1 kg)

(2) Personal Data (The following items must be filled in.                 Please use block letters for English.)
      Name: (Chinese)                                                 (English)                                                                     Sex:

       Identity Document No.:                                    Month and Year of Birth:                           (Month)              (Year) Age: _______
      (Please provide the English letter(s) and the first four digits e.g. A1234)

      Residential Address:

      Fax No.:                                                          E-mail Address:

      Contact Telephone No.: (Daytime)                                          (Night)                                            (Mobile)

      (In case of an emergency during the activity, please contact _______________ (Name of Contact Person) at                                 _______________
      (Telephone No.))

(3) Occupation (Please tick “”the box as appropriate)
      1. Employed          2. Housewife/Homemaker     3. Student     4. Retired     5. Others
                                        (Leave Address blank if you have given your fax number.)

      Name:                                                Name:                                                Name:


      Fax No./Address:                                     Fax No./Address:                                     Fax No./Address:



       Sham Shui Po District Athletics Athlete Selection    Sham Shui Po District Athletics Athlete Selection    Sham Shui Po District Athletics Athlete Selection
                                                                                  -8-
                                        Organised by Sham Shui Po District Council
                                                             Co-organised by
       the Leisure and Cultural Services Department and Sham Shui Po Sports Association Limited
                                              The 3rd Hong Kong Games
                                     Sham Shui Po District Athletics Athlete Selection
                                              Declaration by Participants

1.   Please tick “” the box as appropriate.
2.   Please delete non-applicable item(s) next to the mark “ * ”.

                                                   the participant (for a participant aged 18 or above).
     This declaration is to be completed by
                                                   the parent/guardian (for a participant aged under 18).

     I (* the participant/the participant‟s parent or guardian) hereby declare that:


     1. The participant,                             (name of the participant), is residing in Sham Shui Po District, and has never
          participated in any athlete selection of the 3rd Hong Kong Games organised by other districts.       If it is found not the case,
          the participant will be disqualified.


     2. All the information provided in the enrolment form by me (or the participant) is true and correct and the participant is
          eligible for the selection according to the rules set by the Organiser.      I (and the participant) understand that if false
          information is provided or if the information entered is not in accordance with the facts, the participant will be
          immediately disqualified with all his/her results cancelled.


     3. The participant agrees to abide by all the selection results announced by the Organiser.



          If the participant is aged 18 or above, he/ she is required to complete Column A only.      If the participant is aged under 18,
          his/her parent/guardian is required to complete Column B.



     A.       Signature of                                          B.                 Signature of
               Participant    :                                                    Parent/Guardian     :

                      Date    :                                            Name of Parent/Guardian     :

                                                                                              Date     :




                                                                         -9-

				
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