Design Specifications Document Template for Website Building

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  All resources are available here:
            http://ets.fhda.edu/508
Learning Objectives
   Overview of the district Section 508 policy
   Introduce Section 508 technology acquisition
    process
   To provide you with tools and resources to
    help you comply with Section 508
Why is this process necessary?
   Ensures technology is accessible to all
   Federal & State law compliance
   Motivates vendors
What is Section 508?
   Amendments to the Rehabilitation Act of
    1973 known as the Section 508 Standards
    for Electronic and Information Technology
    (EIT)
   Went into effect in June 2001.
   Adopted into California law as
    Government Code Section 11135
What does Section 508 do?
   Americans with Disabilities Act (ADA)
    already requires accessibility for the
    institution as a whole
   Section 508 clarifies how to ensure
    technology accessibility
        Provides standards for accessible EIT
       Requires new acquisitions meet those
        standards
Why is it important to the district?
   In order to function, students and
    employees must use technology
   Achieving legal compliance
       Reduces liability in case of lawsuit
       Minimizes risk of complaints
What is Electronic & Information
Technology (EIT)?

   Nearly everything that runs on electricity in
    your office and learning environment
   Includes information technology and any
    equipment or interconnected system or
    subsystem of equipment, that is used in the
    creation, conversion, or duplication of data or
    information.
What are the Section 508
Technical Standards that Apply?

1.   Software Applications and Operating Systems
2.   Web-based Internet Information and Applications
3.   Video and Multimedia Products
4.   Telecommunications Products
5.   Self-contained, Closed Products
6.   Desktop and Portable Computers
Software Applications and Operating
Systems
   Windows
   Mac OS
   Linux
   MeetingMaker
   MS Office
   Photo Shop
   Instructional Software
   Lab Packs included
    w/ Textbooks
Web-based Internet Information and
Applications
   TouchNet
   Online Courses
   Campus Sites
   Faculty Sites
   Adobe PDF’s
   Streaming
    Audio/Video
   Library Catalog
Video and Multimedia Products
   Television
   VCR
   DVD Player
   Video Camera
   CD & DVD Media
Telecommunications Products
   Telephones
   Fax Machines
Self-contained, Closed Products
   Copiers
   Stamp Machines
   Scales
   Calculators
   Printers
   Scanners
Desktop and Portable Computers
   Computers
   Hand-held computers
Brief history of what has been
done to this point

   ETAC ad hoc committee
   Policy formation
   Purchasing
   Web Standards
   Consulting on individual basis
FHDA District Section 508 Policy
Document has 3 sections

    Summary of legal aspects
    Detailed Administrative Procedures
        Explanation of steps
        Web accessibility
        Competitive quotes & bids
    EIT Determination Form
Roles and Responsibilities of
Requestors - manager, faculty, staff

   Coordinate with manager to draft
    specifications
   Identify which Section 508 provisions apply
   Coordinate with the manager to perform and
    document market research
   Document exceptions that may apply
   Submit Purchase Requisition after complying
    with policy steps
508 Purchase
Flowchart
What is Market Research?

   Collecting and analyzing information about
    capabilities within the marketplace to
    satisfy EIT needs
   Method for identifying products that
    conform to Section 508 standards
Questions for Market Research

    How does the product/vendor meet:
      Your requirements
      Applicable Section 508 standards

      Cost of product
Informal Market Survey
Techniques
   Phone calls to experts
   Review of similar procurements by other
    departments
   Catalogs, product literature
   Vendor website searches
Buy Accessible database on
BuyAccessible.gov
What is a VPAT?
   Voluntary Product Accessibility Template
   Information on how a product or service
    conforms to the Section 508 standards
   Completed by the vendor though not required
   Posted on their site and may be linked to Buy
    Accessible
VPAT Example

   http://www.adobe.com/enterprise/acc
    essibility/section508.html
Is your procurement exempt?
   Occasional monitoring & maintenance?
   Fundamental Alteration?
   Undue Burden?
Commercial Non-Availability
   If no item meets customer requirements and
    technical standards, can purchase non-
    accessible EIT
   Must document market research and findings on
    the EIT Determination Form to justify your
    decision
   Provide alternative means of access where
    deficient, For example, online video would still
    need captioning.
Documenting Results
   Include in the market research
    documentation copies of any VPATs used
   Documentation becomes part of purchase
    request file
   When implemented, Purchasing will
    contact requestor and put requisition on
    hold if no EIT Determination Form
    received
District Technical Expertise

   Assistive Technology Centers
       De Anza – Wayne Chenoweth
        chenowethwayne@deanze.edu 408-864-
        5816
       Foothill – Steve Sum
        sumsteven@foothill.edu 650-949-7673

   508 website
       http://ets.fhda.edu/508

				
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