Department of Education Grant Proposal

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Department of Education Grant Proposal Powered By Docstoc
					                                       CRC Workshop
                                  US Department of Education

                          Dr. Barbara Foorman
                  Florida Center for Reading Research

                                                                                     05/03/2007


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                  What is a Successful Proposal?



 •            What is the best indicator of a successful
              grant proposal?
                     Weight of the proposal in pounds and ounces.

                     Evidence of the psychic ability of the proposal writer to
                        divine the evaluation criteria of the grant awarding
                        institution.

                     Number of hours spent by writer in a caffeine induced
                       mania, scribbling the grant proposal by candlelight.

Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                  What is a Successful Proposal?




                                 None of the Above


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                        Writing a Successful Proposal

1.         Read the RFP – Not only once or twice but three times.
2.         Notify sponsored research and identify the representative who will process your
           proposal.
3.         Create a proposal strategy
4.         Survey the terrain - know what’s been done what was funded and what wasn’t.
5.         Assemble a competent team and roles - interdisciplinary and multi-institutional if
           possible.
6.         Call the program officer and run your idea by him/her; arrange a visit if possible.
7.         Create a budget that matches and supports the proposed program.
8.         Write persuasively, thinking of: why would they buy the idea, not how you will sell it.
9.         Fill in appropriate forms and follow agency’s guidelines and procedures very carefully.
10.        Read the entire application and obtain feedback on your draft from experienced grant
           writers – the flow is important.
11.        Obtain necessary signatures.
12.        Submit to sponsored research.
13.        Submit the application.
14.        Do what you can to influence the outcome, (visits, follow-ups,…) - confidantes (spies),
           ammunition.
15.        The more you repeat this process, the better you will become at grant writing.
16.        Don’t give up after the first or second or third… battle.

Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                                    1. Read the RFP


 •            The RFP will help you identify:
                               –       the needs of the agency;
                               –       the scope, timeline, and size of the projects to be funded;
                               –       the procedures and guidelines on submissions.
 •            Create a list of items you need to submit.
 •            Write down all your questions and keep a running list until you call the
              program officer.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                       2. Notify Sponsored Research


 •            Call sponsored research: 850-644-5260 to identify your representative.
 •            Forward the RFP to the representative. The more time you give them, the
              better.
 •            Double check on the procedures you have to follow for submitting the
              proposal.
 •            Keep them informed about your submission timeline.
 •            Check on the items you need to submit for FSU and add them to your “to
              submit” list.

 You can get sponsored research information and forms at:
                           http://www.research.fsu.edu/contractsgrants/index.html




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                       3. Create a Proposal Strategy

 •            Nothing beats a great idea.
 •            Make sure you address the needs in the RFP.
 •            Your plan should include:
                     •         Creating a research plan with clear hypothesis and backup:
                               –       Ask questions that can be answered;
                               –       Provide tantalizing preliminary data as evidence that the questions are worth asking
                                       and answerable;
                               –       Propose technical approaches which are within the realm of your published technical
                                       expertise OR provide preliminary data;
                               –       The volume of work proposed should be proportional to the time of support requested
                                       and your other obligations; provide preliminary data when possible;
                               –       Broad Impact is always great. Bigger bang for the buck!
                     •         Forming a team.
                     •         Developing a supporting budget.
                     •         Creating a timeline for the proposal development activities.
                     •         Implementing an evaluation plan as drafts are developed.
                     •         Planning for proposal processing




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                                4. Survey the Terrain


 •             Check for previously awarded grants:
           –           Check their program to make sure there is no duplication of work.
           –           Check the performance sites – what universities, what impact, etc…
           –           Some awardees publish their proposals; if you can find any, make sure you read
                       them.
           –           Identify some key points that you need to address.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                             5. Assembling the Team


 •      A team member is the person who can add value to the proposal and be able to
        perform the work when the award comes in. Picking the team is one of the most
        important steps. Multidisciplinary and collaborative proposals are usually
        encouraged and favored. Don’t be limited to your colleagues in your
        department/college.

 •      Identifying the PIs and CoPIs: how does this work?
           – I am the PI because I found it? NO!
           – The PI is the one who can lead the team, has the background and credentials to
             support the proposed research plan, and has the time to do it.
           – Being a Co-PI on a funded project is better than a PI on an unfunded proposal.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                          6. Call the Program Officer


 •      Program officers’ job is answering all questions you might have.
 •      Knowing the program officer can be very helpful.
 •      It is always a good idea to send a brief description of your plan and get feedback
        from the program officer. If you have a longer document, they might not get to it.
 •      Although program officers usually do not influence decisions, they will be in the
        meetings when the proposal is reviewed and can answer questions that might
        come up.
 •      In most cases, the program officer is not the decision maker.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                                 7. Creating a Budget


 •      The budget has to match what the program you will propose. Your justification
        should be detailed and in support of your narrative.
 •      The budget and justification are not separate items in the proposal, and they very
        much affect final decisions.
 •      A detailed budget justification is very important. The justification should reinforce
        your proposal activities and nothing more or less.
 •      Make sure you budget for all your needs.
 •      Check the facts sheet for the latest rates.

                                         http://www.research.fsu.edu/contractsgrants/facts.html




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                           Writing a Successful Proposal
                                                                                                                  8. Writing the Proposal

•        Persuasive writing with an emphasis on your plan, how it will address the needs, and how will you get it done.
•        Follow the guidelines on the formatting and setup. Proposals can be denied if they do not follow procedures.
•        The entire proposal has to sound as one document and not multiple. This includes the narrative, budget,
         budget justification, bios of team members, facilities, etc…
•        Build in internal and external evaluation components (whenever possible).
•        The proposal should be easy to understand by anyone and not necessarily someone from your field. Do not
         assume the reader knows anything about what you are proposing or the literature you are using. Assume total
         ignorance on the part of the reviewer.
•        Provide the simplest conceptual background.
•        Use no abbreviations or acronyms without definition.
•        Tell the reviewer what he is supposed to think and write.
•        Do not force the reviewer to hunt through the application for information.
•        Use diagrams to illustrate concepts.
•        Be realistic, make it simple and clear, and easy to read.
•        Present yourself as the greatest expert in the field:
            –     Know the literature in depth and breadth;
            –     Do not make statements without attribution or preliminary data;
            –     Do not be reluctant to admit shortcomings;and
            –     Seek collaborators or mentors when your expertise cannot be documented.




    Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                         9. Fill in Appropriate Forms


 •      You can identify the requirements from the RFP.
 •      Get familiar with the forms before you start inputting information.
 •      You will need FSU and agency specific forms.
 •      All the forms you need have instructions or guidelines. Some of these guidelines are heavy
        books.
 •      It is helpful to work with someone who has done it before; if you cannot identify this person,
        your sponsored research representative can help you or direct you to someone else at the
        university.
 •      Allow time for this step and make sure it is done correctly.
 •      Most federal agencies are switching to use the www.grants.gov application; make sure you
        download the software and the application for the RFP beforehand in order to know your
        way around it.
 •      Call the program officer or the help line if you cannot find an answer.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                       Writing a Successful Proposal
                                                                                                        11. Evaluating the Proposal


 •            Before you submit the proposal, it is good idea to get feedback from peers who have
              funded projects.
 •            It is also a good idea to have feedback from someone who does not necessarily
              understand the technical aspects of the proposal regarding how it flows, how convincing
              and how easy it is to understand.
 •            Read it one last time: You might want to just get it out but a final read is very important.
              Here are 10 tips on evaluating a proposal:
                     1.        Winning proposals have clearly defined needs and describe how those needs were
                               identified.
                     2.        Winning proposals describe solutions.
                     3.        Winning proposals present the material in a logical manner.
                     4.        Winning proposals are written in positive terms.
                     5.        Winning proposals do not overuse jargon.
                     6.        Winning proposals present detailed budgets that match the proposed program.
                     7.        Winning proposals give something back. What is it?
                     8.        Winning proposals follow all the guidelines specified in the RFP.
                     9.        Winning proposals are professional in appearance.
                     10.       Winning proposals are complete.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                              Writing a Successful Proposal
                                                                                          12-14. Signatures and Submission


 •            Every PI and Co-Pi signs the proposal DSR form (Transmittal).
 •            PI and Dean/Director sign the budget.
 •            Chairs and Deans/Directors for all PIs and Co-PIs sign the DSR form.
 •            The entire application goes to office of sponsored research for review, approval and
              submission.
 •            PI is responsible for filling all the forms (online or offline) – sponsored research reviews
              and submits.
 •            Keep a copy on your file.
 •            Be open to making changes at the agency’s request.




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                              Federal Department of Education
                                                                                                                                      Ed.Gov




 • http://www.ed.gov
 • Offices
           – Office of English Language Acquisition, Language
             Enhancement and Academic Achievement for Limited
             English Proficient Students (OELA)
           – Institute of Education Sciences (IES)
           – Office of Elementary and Secondary Education (OESE)
           – Office of Postsecondary Education (OPE)
           – Office of Special Education and Rehabilitative Services
             (OSERS)
           – Office of Vocational and Adult Education (OVAE)


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                              Federal Department of Education




 • Offices (con’t)
           – Office of Safe and Drug-Free Schools (OSDFS)
           – Office of Innovation and Improvement (OII)
           – Office of Indian Education (OIE); under OESE




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                              Federal Department of Education
                                                                                              Ed.Gov- Institute of Education Sciences



 • Goals of IES discretionary grant programs
           – Rigor of research
           – Relevance of Research
           – Utilization

           – Four operational divisions:
             - National Center for Education Research
             - National Center for Special Education Research
             - National Center for Education Evaluation and
               Regional Assistance
             - National Center for Education Statistics

Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                          Application Process



 • Posted on line at http://ies.ed.gov/funding
 • Identifies the RFP and program to which you
   are applying
 • The goal (1-5) under which this proposal will
   fall
 • Grants are submitted at www.grants.gov
 • www.grants.gov/applicants/get_registered.jsp


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                                               IES Goals




 Goals
 • Goal 1: Identification
 • Goal 2: Development
 • Goal 3: Efficacy and replication
 • Goal 4: Scale-up evaluation
 • Goal 5: Assessment & measurement projects



Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                 NCER FY2008 RFAs
                                                                                         Due July 26 and Nov. 1, 2007

 •      Reading & Writing                                                                         • Early Childhood
 •      Math & Science                                                                              Programs and policies
 •      Teacher quality                                                                           • Social & Behavioral
 •      Cognition/Stu Learning                                                                      Contexts for Academic
                                                                                                    Learning
 •      Ed leadership
                                                                                                  • Interventions for
 •      Ed Policy, Finance, Sys                                                                     Struggling Adolescents
 •      High School Reform                                                                          and Adult Readers
 •      Postsecondary                                                                             • Predoctoral (July 26);
 •      Ed Technology                                                                               postdoctoral training
                                                                                                    (Nov. 1)
Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                 IES/NCER center grants




 RFAs for the National Research and
  Development Center grant program will be
  released May 15




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                   NCSER FY2008 RFAs


 Due July 26, 2007                                                                                Due Nov. 1, 2007
 • Reading, Writing, Lang.                                                                        • Response to Intervention
 • Math & Science                                                                                 • Autism Spectrum Disorders
 • Early Intervention, early                                                                      • Related Services
   childhood, assessment                                                                            (speech/lang; psych services;
 • Serious behavior disorders                                                                       physical/occup therapy; soc.
 • Individual education                                                                             work; parent counseling)
   programs & individual                                                                          • Secondary and transition
   family service plans                                                                             services
                                                                                                  • Postdoctoral training


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                 Contents of IES Application


 •      Project Summary/Abstract (1, single-spaced page)
 •      Project Narrative (25, single-spaced pages)
 •      Bibliography and References Cited
 •      Biographical Sketches of Senior/Key Personnel
 •      Narrative Budget Justification
 •      Subaward Budget
 •      Appendix A (fig, tables; letters; resp. to reviews; 15 p.)
 •      Appendix B (Optional; Ex. interven/assessment;10 p.)
 •      Research on Human Subjects

Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                              Summary/Abstract


 •      Title of project
 •      RFA topic and goal under which applying
 •      Brief description of the purpose
 •      Setting(s) in which research conducted
 •      Population; sample characteristics
 •      Intervention or assessment, if applicable
 •      Control or comparison, if applicable
 •      Primary research method
 •      Measures of key outcomes, if applicable
 •      Data analytic strategy, if applicable
Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                    Contents of the IES Application


      Project Narrative (limited to 25, single-spaced pages)
                – Significance – contribution to an educational problem or
                  challenge
                – Research questions and hypotheses
                – Methods
                                    – Participants
                                    – Measures
                                 -- Intervention
                                 -- Study design & analytic strategies – including power
                               analyses
                – Personnel
                – Resources

Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                                 Significance



 • Contribution to solving an educational
   problem (page 1)
           – The problem -- We are failing to provide effective
             reading instruction to all children
           – The possible solution – individualize student
             instruction based on assessed language and
             literacy skills
           – Research evidence to support claims


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                     The intervention



 • Be very specific about what it will look like
 • Provide solid empirical evidence as to why it
   should be effective in promoting student
   outcomes
 • Screen shots or photos help the reviewers
   conceptualize the intervention




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                  Methodological Position



        • IES supports a range of research
          questions, from descriptive questions
          to “what works?” and “why?”
        • IES supports a range of methods and
          states that the methods employed
          must be appropriate to the question(s)
          being addressed.
Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                   Research Investigators



 • The strength of the research team is critical
 • Is the PI a conceptual and methodological
   leader in this area?
 • What skills do the co-investigators provide?
 • Does the research team have a history of
   working together?
 • Is the percent effort justified?


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                                                      Vitas




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                          Support from Educational Settings



 • Does the research team have a track record
   of working in educational settings?
 • Will administrators and teachers find the
   proposed project worthwhile and will they be
   motivated to participate?
 • Is the methodology feasible in the proposed
   educational settings?


Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                             Letters of support




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                               Peer Review



 • IES has standing panels of peer reviewers
 • Peer review criteria:
   -- Significance
   -- Research plan
   -- Personnel
   -- Resources
 Put yourself in your peer reviewers’ shoes and
   write to convince them of the merits of your
   project!
Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU
                                                                                                                                                And that’s it!



 • Questions?




Learning Systems Institute, Florida State University, Suite 4600-C University Center, Tallahassee, FL 32306-2540   (PHONE): (850) 644-2570 (FAX): (850) 644-4952 URL: WWW.LSI.FSU.EDU

				
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Description: Department of Education Grant Proposal document sample