"Dej Completion Certificate - DOC"
UNDP/GEF CALL FOR OFFERS No. 05/2005 For: Increasing energy efficiency at S.C. SAMUS MEX S.A. (Feasibility Study) Consulting and engineering companies and individual consultants, highly specialised in industrial constructions and wood waste burning equipment, are invited to send their technical and financial offer for the work entitled: „ Increasing energy efficiency at S.C. SAMUS MEX S.A., Dej”. The technical and financial offers will be drawn up in accordance with the Guidelines (below). The content of the work is briefly described in the Terms of Reference (ToR) for the Feasibility Study (below). The offers should be delivered to the address: UNDP/GEF Energy Efficiency Project* 45, Washington St., 011793 Sector 1, Bucharest or should be sent by mail at the address: Alice Achim UNDP/GEF PO 63 Box 203 Bucharest The deadline for receiving offers is: Thursday 7th April, 2005, 16:00 hours. Date: 17 March, 2005 _____________________________________________________________________________ (*) The project "Capacity Building for Greenhouse Gas Emissions Reduction through Energy Efficiency in Romania" is managed by the United Nations Office for Project Services through the United Nations Development Program on behalf of the Global Environment Facility. GUIDELINES Increasing energy efficiency at S.C. SAMUX MEX, Dej, by installing a hot water boiler of around 2Gcal/hr, fueled on sawdust, in Production Unit no.3 and thermally rehabilitating Production Halls in Units no.1 and 2 (Feasibility Study) * CLIENT: UNDP/GEF Project “Capacity Building for Greenhouse Gas Emissions Reduction through Energy Efficiency in Romania” BENEFICIARY: S.C. SAMUS MEX S.A., Dej SUBMISSION OF OFFER: The offers will be submitted in sealed envelopes by mail or by hand. No other form of submission (fax, email) is permitted. DEADLINE FOR ASKING Seven days from the date of publication of this Call for Offers FOR CLARIFICATIONS: on Internet. DEADLINE FOR Five days from the deadline for asking clarifications. ANSWERING QUESTIONS UNDP/GEF will publish the answers to relevant questions only SUBMITTED: at www.energie.undp.ro DEADLINE FOR RECEIVING Thursday 7th April 2005, 16:00 hours. Offers received OFFERS: after this date/hour will not be considered. SIGNING OF THE CONTRACT: Within ten working days from when a contract is offered. CONTENT OF THE OFFERS: Two separate documents, as follows: 1. The Technical Offer will include the following sections: - The content of the feasibility study requested; - Approach and methodology; - Staff to be employed for this assignment (please include CV’s for staff with relevant experience in the field) - List of references (the consultant will specify minimum four similar works carried on over the last four years; meaning feasibility studies or pre-feasibility studies regarding thermal rehabilitation of the buildings and installation of boilers fueled on wood waste). 2. The Financial Offer (both in Romanian and English - compulsory!) will include the following sections: (1) - Total price for the assignment for the entire work. The price will be expressed in US$ and will not include VAT; - Breakdown of the total price, using the table no.1 overleaf (costs expressed in US$, without VAT); - Details about staff who will participate in the elaboration of the works, in Table No. 2; - Validity period of the offer (minimum 2 months from the deadline of submitting the offer); - Work duration, expressed in months from the date of signature of the contract; - Written confirmation that the following payment terms are acceptable: i. 40% upon presentations of the Interim Report containing a detailed Work Plan ii. 60% upon satisfactory completion of the entire study Table 1 – Details regarding price Price Schedule: Description of Activity Number of Daily Rate Number of Estimated Staff Days Amount 1. Remuneration 1.1 Services in Home office 1.2 Services in Field Description of Activity Number of Cost per Day Number of Estimated Staff Days Amount 2. Out of Pocket Expenses 2.1 Travel 2.2 Per Diem Allowances 2.3 Communications 2.4 Reproduction and Reports (2) 2.5 Equipment and other items 3. GRAND TOTAL (1) Please consider that the price is fixed and may not be changed, except in the case that supplementary tasks are agreed mutually by contractual side-letter. (2) Please specify. Table 2 – Staff who will participate in the elaboration of the work Full Qualification Experience Field of Permanent External Number of days Name in the field experience employee collaborator (estimation) to be (no. of spent working on this years) study HOW TO PRESENT THE The offers will be sent in two separate sealed envelopes. OFFERS: The first one will contain the technical offer in original plus two copies and a CD/diskette with an electronic version of it. This envelope will bear the name of consultant, the title of the work and the specification ˝TECHNICAL OFFER”. The second one will contain the financial offer and a CD/diskette with the electronic version (both in Romanian and English). The envelope will bear the name of consultant, the title of the work and the specification ˝FINANCIAL OFFER”. Both envelopes will be introduced into a third envelope bearing the name of consultant and the title of work. HOW THE OFFERS WILL The offers will be evaluated by a commission formed by minimum three BE EVALUATED: members drawn from the following institutions: UNDP/GEF, UNOPS, UNDP Romania, ARCE and a representative of the beneficiary. The evaluation criterion will be: „minimum price of the technically acceptable offer” (see the selection procedure of consultants). The technically acceptable offer means the offer that is in full accordance with the requirements stipulated in paragraph „Content of the offers”, Technical Offer section. SPECIAL REMARKS: UNOPS reserves the right not to enter into a contract based on the results of this Call for Offers in the case that circumstances change. Expenditures for elaboration and presentation of the Offer will be covered by the applicant and will not be reimbursed by UNDP/GEF or UNOPS. Appeals regarding the selection results may be sent by fax to the fax number (+ 40 21) 231 1426. Offers received after the deadline will be returned to the applicants, without being opened. The other offers will be retained in UNDP/GEF/UNOPS archives. INFORMATION CONCERNING A standard United Nation form of contract will be used. THE CONTRACT: For details regarding the General Conditions of Contract please visit: www.energie.undp.ro, fax: +40 21 231 14 26. CONTACT PERSONS: UNDP/GEF EE : Vasile Angheluta Tel: + 40 21 231 2995 Fax: +40 21 231 1426 SAMUS MEX: Alexandru Gavrea Head of Utilities Tel: +40 264 215 667/ext.123 or +40 264 223 635 Mobile: +40 740 333 531 Fax: +40 264 223 415 e-mail: email@example.com or firstname.lastname@example.org ____________________________________________________________________________________ (*) The project "Capacity Building for Greenhouse Gas Emissions Reduction through Energy Efficiency in Romania" is managed by the United Nations Office for Project Services through the United Nations Development Program on behalf of the Global Environment Facility. ToR FOR THE FEASIBILITY STUDY 1. Client: UNDP/GEF Project* 2. Beneficiary: S.C. SAMUS MEX S.A., Dej 3. Project Theme: Increasing energy efficiency at S.C. SAMUS MEX S.A. (Feasibility Study) 4. Background: S.C SAMUS MEX S.A. is a Dej-based private manufacturer and distributor of furniture, part of the MOBEXPERT Group. The company operates around 11 months/year (one month out of operations because of the regular repairs and maintenance period and of the winter holidays). The normal operating regime for a typical month is: - During the regular working days (5 days/week), the company operates at full capacity, 24hrs a day. - During the week-ends, the company operates only on special occasions. There is consumption of thermal energy both in the summer and winter, during week-ends and winter holidays, because of the timber drying chambers and finishing operations. At present, the company has four boilers: - In Production Units no.1 and 2: a steam boiler HLK-type of 14t/h, 16 bar, 350C and a steam boiler CSR-1-type of 4.5 t/h,16 bar, 300C, for operations and heating, both fueled on wood waste and fully automated. - In Production Unit no.3: a hot water boiler of 0.6 Gcal/h, fueled on sawdust, for operations, and a hot water boiler of 1.6 Gcal/h, fueled on natural gas, for heating. The heat consumption of the company varies seasonally and with equipment loading. 5. Necessity and Opportunity of Investment The company wishes to rationalize its energy consumption and to reduce its energy bill. Therefore, the company intends to: a) Thermally rehabilitate Production Halls no.1 and 2; b) Install a hot water boiler of 2 around Gcal/h, fueled on sawdust and processed wood waste, in Production Unit no.3. 6. Content of the Study The study will be carried out respecting the provisions of Romanian legislation in force regarding the elaboration of Feasibility Studies. Inclusion of the following sections is compulsory: Part 1 - Presentation of the actual situation of the company from the point of view of its energy consumption a) Brief overview of the company, its activity, history, present production, main energy consumers, existing boilers; b) Description of the Production Halls no.1 and 2, emphasizing the lack of thermal insulation of the buildings and the lack of internal thermal installations c) Table with minimum, medium and maximum thermal energy demand of Production Unit no.3, both during the summer and winter (for a typical month of each season) d) Heat load curve for Production Unit no.3 e) The actual cost of producing thermal energy for Production Unit no.3 Part 2 - Thermal rehabilitation of Production Halls no.1 and 2 a) Take in consideration thermal rehabilitation of the buildings and their thermal installations; b) Assessment of new heat consumption for each production hall, after rehabilitation, in order to determine energy reduction in a normal year; c) Estimate of the investment d) Technical-economic analysis: This analysis shall consider the cost-benefit analysis of the solution for the next 20 years, considering the economic performance indicators (NPV, IRR, DPB and PI) calculated after rehabilitation of the production halls. Use 12% as discount rate. Part 3 - Hot water boiler, fueled on sawdust, for Production Unit no.3 The boiler will have a capacity of around 2 Gcal/h and a nominal feed temperature of 90 C. The capacity of the boiler will be determined by the consultant on the basis of sawdust and wood waste availability, as communicated by the company management. a) Assessment of the future heat demand for Production Unit no.3 in close connection with the development plans of the company (this assessment to be made with contribution form the management team) b) The availability of the sawdust and wood waste – monthly variations c) The solution proposed ( presentation and analysis): - Main (thermal) scheme - Brief description of the scheme and of the main equipment - Positioning of the equipment - Presentation of the way existing boilers cover the hot water load curve - Rating of annual production/generation of hot water taking into consideration the various regimes and operating schedules (minimum, medium and maximum in the winter, respectively medium and minimum in the summer) - Calculation of the wood waste consumption for different nominal and partial operating regimes (take in consideration the increase of specific consumption when operating at partial loads). On this basis and taking also into account the way various boilers cover the heat load curve, determine the annual fuel consumption. - Estimate of the necessary investment, detailing on the main chapters - The operational and maintenance expenses - Other expenses as may be related to this project - Total expenses for a typical year (operational time schedule of the new boiler in a typical year, for a typical production capacity, to be assessed together with company senior management). Part 4 - Technical-economic analysis, sensitivity analysis and conclusions a) The estimate of the investment will refer to the whole measures (thermal rehabilitation of the Production Halls no.1 and 2 and installation of a new boiler, fueled on sawdust, for Production Unit no.3), detailing on the main chapters in annexes. Attention: do not forget the collateral expenses, such as modification of the networks, installation of new pipes, adaptation works at electrical station, connection to sewage and fresh water lines, demolition and new construction works, etc. b) The technical-economic analysis shall consider economic performance indicators such as NPV, IRR, DPB and PI. Consider a timeline of 20 years, with investment being done in year 1 and equipment operating from the same year. Use 12% as discount rate. The analysis shall consider that investment is covered from own funds (20%) and from a bank loan (80%) with 6 months grace period. c) For the sensitivity analysis, consider only those factors that significantly affect the economic indicators. d) The conclusions will present both the economic and specific indicators of the project. Highlight the risks, mainly in the basis of the sensitivity analysis. 7. Working and reporting conditions The study will be carried out respecting the provisions of Romanian legislation in force regarding the elaboration of Feasibility Studies. The consultant will deliver to SC SAMUS MEX and UNDP/GEF*, within 10 days from signature of the contract, an intermediary report (two originals, one for beneficiary and one for UNDP/GEF*) containing a detailed working plan as well as the technical solutions proposed. The intermediary report will include the minimum basic schemes required so that the management of SC SAMUS MEX to appreciate and validate these solutions. Thereafter and within maximum one week, SC SAMUS MEX will send to the consultant a written acceptance or instructions with modifications to be made. The final report (Feasibility Study) will be issued in 4 (four) hard copies and 2 (two) electronic copies on CD, out of which two hard copies and an electronic copy (on CD) shall be delivered to UNDP/GEF EE; the other two hard copies plus a CD shall be delivered to the beneficiary. The final report will also include an Executive Summary for the company senior management, which highlights the main results of the study and conclusions regarding the energy efficiency of the measure proposed. 8. Approvals and Permits The consultant drawing up the Feasibility Study will also elaborate the documentation required to obtain the Urban Certificate. Payment of the fees required to obtain such approvals and permits is in the charge of the representatives of SC SAMUS MEX. 9. Working relationship between the consultant and the beneficiary The Beneficiary will provide in maximum five days from signature of the contract, the operational data required by the project Consultant and will facilitate the Consultant’s access to the project site and data gathering. Requests for data and the response to such requests will be made in writing and registered by both the Consultant and the Beneficiary. The Beneficiary has the obligation to support the Consultant during data gathering, as well as during measurements. 10. Schedule The study must be completed within maximum 45 calendar days from the date of contract signature. 11. Special remarks The Consultant will send offer requests to companies specialized in boilers fueled on wood waste in order to have a realistic assessment of the investment. At least three different suppliers must be contacted. A synthesis of the responses to the offer requests will be included in the final report. The Consultant will calculate the GHG emissions both in actual situation and after implementing the measure(s) proposed in the Feasibility Study. The Consultant will notify the Beneficiary on the situations when other priority operations are required, such as building consolidation against earthquake, adaptation works at electrical station, etc. ____________________________________________________________________________ (*) The project "Capacity Building for Greenhouse Gas Emissions Reduction through Energy Efficiency in Romania" is managed by the United Nations Office for Project Services through the United Nations Development Program on behalf of the Global Environment Facility.