Social Worker Checklist - Matching

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					Adoption Checklist for social workers 2

                                                      MATCHING & PROPOSING A PLACEMENT
                                                                 (LAC process)

ID No:

   Many of the tasks below will be worked at the same time.
   All forms are available on the Children’s shared drive Adoption C & F section
   The Adoption Procedures give further guidance and explanation to children & families teams
   The Adoption Matching Flowchart is available on the Children’s Shared Drive.
   Actions highlighted in bold, can be completed by the authorised administrative officer
   If you have not attended the Adoption Panel before you can ask to observe a panel meeting beforehand (contact Central Adoption Services, Kroner
    House _SS Adoption Panel)

Action required to be undertaken                                  Timescale                                 Responsibility & format            Date of

1. Child’s Social Worker and Link Adoption SW meet at                Workers may start to plan prior to    Child’s social worker. Matching
   earliest stage to plan family finding and clarify matching         Agency agreeing ‘Child should be      Considerations
   considerations.                                                    placed for adoption’ (Checklist 1)
   n.b. where new to the case it is essential that CSW reads       Advertising a child as available for
   the child’s files and learns about the early history first.        adoption cannot take place until
   (Also see point 9 below if child has complex history)              the Placement Order has been
                                                                      granted unless the authorisation of
                                                                      the court has been given
2. Family finding initially in house unless there are specific    A match with suitable adopters to be      Child’s social worker to contact
   cultural, disability, ethnicity, religious needs (or sibling   recommended by panel within 6             SOCIAL WORKER FOR ADOPTION
   group/older child) etc that Kent may not have an               months of the court’s final decision on   RESOURCES (SWAR)
   appropriate match for.                                         the adoption care plan          

3. If not possible to match through Kent resources, then          20 working days after Agency              SOCIAL WORKER FOR ADOPTION
   case is referred to Adoption South East Consortium             Decision                                  RESOURCES (SWAR)
4. Child’s Permanence Report(CPR) to National Adoption            3 months after Placement Order            SOCIAL WORKER FOR ADOPTION
   Register after 3 months if no match in view                    made                                      RESOURCES (SWAR)
5. A statutory review must be held within 3 months of the         Within 3 months of Placement Order        IRO/CSW

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                                                                      Checklist 2 - Matching
   Placement Order (or witnessed consent) if the child is not
   yet placed for adoption.
6. A further statutory review must be held within another 6       Within 9 months of the Placement           IRO/CSW
   months if the child is not yet placed. If the plan changes     Order.
   then the case must be returned to the panel for the
   adoption plan to be withdrawn
9. Needs/Life Appreciation Meeting recommended if child           Prior to selection of prospective          Adoption Link Worker and Child's
   has had multiple placements                                    adoptive family                            social worker - (current/past
                                                                                                             carers/professionals). C/Fams Admin
                                                                                                             to arrange
10. Profile and photo of child inserted in Family for Life book   Following Placement Order (consent of      CSW to write and send to Central
                                                                  parent, or budget holder essential)        Panel Team (see Adoption

11. Life Story and preparation work with the child continues.     Prior to placement                         Child’s Social Worker (see Adoption
12. Child’s social worker & Link Adoption Worker receive          When available                             Social Worker Adoption Resources
    Prospective Adopters Reports (PARs)                                                                      (SWAR)
13. Child’s social worker & Link Adoption Worker meet to          20 working days are given to consider      Child’s Social Worker arranges
    short list prospective adopters n.b. a one to one meeting     PARs                                       meeting matching considerations
    should take place
14. For PARS that are not chosen, Link Adoption Worker            In meeting to consider PARs.               Authorised SSA returns to SWAR.
    and child's Social Worker complete Reason why Family
    not selected and returns this to Social Worker for
    Adoption Resources
15. Any copies of non - selected PARs are shredded                Within a week of meeting                   Authorised SSA
16. If there is disagreement about the selection, both            Straight after meeting                     Practice Supervisors Adoption &
    workers should discuss with supervisors, who will liaise.                                                C/Fams
17. Ensure agreement has been obtained in principle to the        Preferably during the placement for        CSW
    likely financial and practical adoption support needs         adoption decision process (see
    before visiting short listed families                         previous checklist). If a Kent family,
                                                                  initial consideration of eligibility for
                                                                  financial support will have taken place
                                                                  at approval stage*.

18. Visits to potential adopters                                  Prior to matching meeting                  Child's Social Worker and supervisor
                                                                                                             (or Adoption Link Worker), and
                                                                                                             adopter’s social worker (Adoption
19. If all agree there are reasons not to proceed with any        Prior to matching meeting                  Child’s Social worker, their supervisor
    prospective families following the visits, then their                                                    and the adoption link worker.
    worker, and the Social Worker for Adoption Resources
    should be advised of the reasons. Otherwise proceed to

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                                                                     Checklist 2 - Matching
    next stages with possibilities.
20. Current carer visits potential adopters with child’s social   Prior to matching meeting                Child's Social Worker. Inform
    worker. Social worker for potential adopters in                                                        Fostering Social worker.
    attendance. (practice guidance)
21. Adoption Placement Meeting to consider matching takes         Prior to completing Adoption             Authorised SSA arranges
    place to consider potential families, chaired by Adoption     Placement Report                         Matching Meeting Guidelines
    Team leader/Practice Superviser Foster carers and
    prospective adopter's social workers attend.
22. PARs for non - selected families are shredded                 Within a week of meeting                 Authorised SSA
23. The prospective adopters views about the placement,           Prior to completing Adoption             Child’s social worker and the adopter’s
    contact arrangements, including a pre-placement               Placement Report                         social worker.
    meeting with birth parents, and sharing of parental
    responsibility should be sought.
24. Adoption Placement Report and adoption support                Between matching meeting and             Child’s social worker. Adoption
    proposal prepared                                             adoption panel consideration of match.   Placement Report & Adoption Support

25. Adoption &.SG support team consulted about adoption           Consultation with Adoption Support       Child’s social worker contacts
    support proposals & Kent Independent Support for              team should take place as soon as        Adoption support team leader
    Kinship and Adoption (KISKA) about any contact                match is being considered       &
    arrangements. Deciding on contact in adoption flowchart                                      

27. In cases where there is no current assessed need for                                                   Adoption Social Worker/Child’s social
    financial support the Adoption Support Plan is completed                                               worker
    to reflect any other support provision. The Adoption
    Social Worker arranged for the Adopters to sign and it is
    submitted directly to the Central Adoption Panel team
    with the other papers
26. If there is an assessed need for financial support early in   Between matching meeting and             Adoption Support Plan
    the placement the Adoption Support Plan, the Adoption         adoption panel consideration of match.   Matching meeting minutes
    Placement Report, the Financial Criteria for the child                                                 Adoption Placement Report
    AA2 (signed by the District Manager) and the minutes of                                                AA2.
                                                                                                           CSW sends to paperwork to
    the matching meeting should be sent to the administrator                                     
    of the Adoption & Special Guardianship Finance Board                                                    for the Finance Board
    Adoption & Special Guardianship Finance Board
    checklist of paperwork required
26. After the recommendation of the Finance Board the                                                      Child’s social worker/Adoption Social
    District Manager notifies the Child’s social worker of                                                 Worker Adoption Support Plan
    his/her decision regarding financial support, and the
    Adoption social worker arranges for the Adopters to sign
    the proposed support plan
28. All relevant written information about the child including    Prior to submitting papers to Panel      Child's Social Worker and Adoption

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                                                                     Checklist 2 - Matching
    the updated Child’s Permanence Report, medical              team. Adopters have a maximum of          Link Worker
    reports, educational information, and the Adoption          10 working days to comment on the
    Placement Report and Adoption Support Plan                  Adoption Placement Report.
    to be provided to prospective adopters
29. Adopters must sign Adoption Support Plan and Adoption       Within 10 working days.                   Adoption Social Worker
    Placement Report and if they agree, and have
    discussed the proposed sharing of parental responsibility
    on placement of the child

30. Papers submitted to Panel team for match to be heard at     All papers must be in by deadline for     Child's social worker.
    panel which recommended the adoption plan (NB               case to be heard. Child's medicals,
    exception if child is under 1 year, and placement would     should have been completed within 6
    be delayed if local panel not available) Panel papers       months of the panel date. or within 12    Adoption social worker ensures PAR
    needed                                                      months if the child is over 5. Adopters   and adopters medicals are updated.
 Adoption Placement Report including the Parental              medicals to be updated in last 6
    Responsibility Checklist                                    months
 Adoption Support Plan
 Updated CPR
 AA2
 Updated Annex to form C/D
 Current School report
 Medicals (up)dated for adopters within 6 months of
 IHA/RHA medical dated within 6 months of panel
 Updated Prospective Adopters Report (PAR)

31. Adoption Panel considers the match, and may advise on       Child should be matched within 6          Child’s social worker, and their
    contact proposals.                                          months of agency deciding child           supervisor where appropriate, plus
                                                                should be placed.                         Adopter’s social worker attend panel
                                                                                                          with the prospective adopters.

32. Agency Decision Maker considers match                       Within 7 working days of the Panel        Agency Decision Maker and Panel
                                                                Recommendation                            Adviser
33. Agency Decision maker’s decision and views should be        Within 7 working days of Agency           Adoption Panel and Resources Team
    recorded on the child’s and the prospective adopter’s       Decision.                                 send to child and adopter’s social
    case records.                                                                                         workers.
34. If the Decision Maker is minded not to agree with the       Within 7 working days of the Panel        Agency Decision Maker and Agency
    Panel recommendation s/he will discuss further.             Recommendation                            Adviser to the Adoption Panels.
35. Life Story work and Preparation of child continues          Preparation for specific placement can    Child’s social worker
                                                                commence as soon as decision maker
                                                                has agreed match.
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                                                                   Checklist 2 - Matching
36. Parents with legal responsibility and child (if of sufficient   Within 24 hours of recommendation,      Child's social worker
    age/understanding) to be informed verbally within 24            and of Agency decision.
    hours of panel recommendation, and Agency decision
37. Parents with legal responsibility and child (if of sufficient   Within 5 working days of Agency         Adoption Panel and Resources Team?
    age/understanding) to be notified in writing of Agency          Decision.
38. Where there is a Placement Order parents are not                Not necessary however social worker     Child’s social worker to notify Adoption
    notified if they have signed a declaration that they wish       should advise Panel team prior to       Panel and Resources Team.
    not to be informed                                              Panel.
39. Current foster carers told of Agency Decision verbally.         Within 24 hours of Panel                Child's social worker
                                                                    Recommendation and Agency
40. If child fostered with prospective adoptive parents,            Within 5 working days of Agency         Child's social worker
    written notice of start of adoptive placement                   decision.

41. Notification to fostering payment section immediately to        Immediately after agency decision       Child’s Social Worker
    avoid overpayment if current carers are adopting. SS7
42. Copy of Panel minute and Agency Decision maker                  Following the next meeting of the       Adoption Panel and Resources Team
    comments put on child's adoption record once ratified,          Panel                                   will send to
    Ensure selected adopter’s PAR is filed on child’s record.                                               C/Fams Admin. Admin to check
                                                                                                            filing is completed.
43. K.I.S.K.A & Adoption/SG Support Team notified of                See contact policy – any arrangements   Child's social worker
    agreed match, and the proposed contact arrangements             other than letterbox should be
    (Contact Policy).                                               discussed with KISKA in the planning

44. Inter-Agency meeting, if Consortium or other inter              Can follow Panel                        Adoption Team leader
    agency placement (H1/H2)

Please note this procedural table should be read alongside the Adoption procedures & flow charts, and the Contact Policy &
It is the second of 3. The pre panel process and placement process are printed as separate checklists. Practitioners may find the
Adoption & Children Act training workbook useful (see below)

Many timescales given are set by the statutory guidance which accompanies the Regulations. If there is good reason for the
timescale being exceeded this should be discussed in supervision and recorded.

                                                                         November 2010
                                                                       Checklist 2 - Matching
Contact Numbers:
Central Adoption Panel Team                       Tel: 01233 898619
                                                  E-mail: _CFE Adoption Panel

Social Worker for Adoption Resources              Tel: 01233 658616

Adoption & Special Guardianship Support Team      Tel: 01795 566227

Kent Independent Support for Kinship & Adoption   Tel: 01622 693692
(NCH)                                             E-mail:

Adoption Team                                     Tel: 01233 658633
                                                  E-mail: Adoption Duty Service CFE

Performance & Quality Assurance Officer (LAC)
Adoption & Fostering                              01622 694696
Sessions House, Maidstone                         E-mail

                                                     November 2010
                                                   Checklist 2 - Matching

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