Debt Accountant Job Description by lwd13236

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									                                       CAYMAN ISLANDS GOVERNMENT
                                            JOB DESCRIPTION

Job Title: Deputy Debt Recovery Manager                        Jobholder:        Vacant

Reports to (title):        Debt Recovery Manager               Portfolio/Department: Finance & Economics/
                                                                                     Treasury


1.        JOB PURPOSE

The Debt Recovery Unit is responsible for pursuing bad debts and arrears of coercive revenue on behalf of Cabinet. The Unit
also acts on behalf of Ministries / Portfolios / Departments to collect outstanding arrears of revenue and other bad debts. The
DRU will take legal action to recover overdue accounts. It is also responsible for the administration and management of
“Loans Made” by Government to its employees, third party organizations and other persons.



2.        DIMENSIONS

    The post-holder is responsible for establishing and developing effective payment plans with debtors to ensure all parties
     support and acceptance, striving for outcomes that create a win/win situation for all parties involved.
    The Post-holder is responsible for supervision and monitoring of 4 staff members responsible for collecting overdue
     executive and entity revenue.
    The Post-holder will assist the Debt Recovery Manager with the administration, supervision and monitoring of the Unit’s
     functions.
    The Post-holder will assist the DRU Manager with the development and implementation of computerized systems for the
     management of all Debts referred to the Unit.
    The Post-holder will interact with the Judiciary system to initiate court actions for the recovery of default debts.



3.        PRINCIPAL ACCOUNTABILITIES

    Assist with the development and implementation of operational procedures for improvement in the recovery of revenue
     and enforcement in the RDU unit.
    Analyse delinquent debts referred to DRU by the various departments of Government to ascertain the legitimacy of the
     claim and the legality of any exercise to institute collection proceedings.
    Assist with the design, implementation and enhancements of computerized administrative systems to facilitate tracking of
     pertinent debt collection data to effectively monitor debt repayment and to accurately reflect the status of individual
     accounts.
    Implement suitable controls to ensure that loans made by Government are secured.
    Interview debtors to access their means and negotiate payment plans to recover the debt.
    Assist with the implementation and adherence of proper controls to monitor compliance with what are considered to be
     Fair Debt Collection Practices.
    Draft correspondence and take necessary action to ensure that a notice of indebtedness is served on every delinquent
     debtor.
    Researching and resolving client queries in relation to invoicing and payment application discrepancies.
    Assist the Debt Recovery Manager with training for departmental staff as to financial and legal requirements to effectively
     collect debts.
    Liaising with Legal Department on matters relating to statute, litigation, foreclosures as well as handling correspondence
     and queries raised by Ministries / Portfolios / Department, debtors, and legal advisors.
    Prepare Writ of Summons (o.6, r.1) for the Grand Court and Plaints for the Summary Court on behalf of the Attorney
     General.




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    Prepare Default Judgments in actions for liquidated damages.
    Prepare Applications for Attachment of Earnings Order according to (.50A, r4) of Grand Court Rules as well as preparing
     statement of means forms and affidavits for portfolio of debts assigned.
    Work with Loans Officer to ensure that reconciliation of the DRU computerized system and IRIS General Ledger is
     carried out monthly and submit to Accountant General.
    Prepare and submit data for Monthly Cabinet Invoices for outputs delivered and for Quarterly Output Reporting by the
     agreed deadlines.
    Carry out any other duties in the Treasury as required from time to time.



4.        ORGANISATION CHART




                                                                 ACCOUNTANT
                                                                   GENERAL




                                                                DEBT RECOVERY
                                                                  MANAGER



                                                                  DEPUTY DEBT
                                                                   RECOVERY
                                                                   MANAGER




                        ACCOUNTS
                         OFFICER
                                                      DEBT RECOVERY                DEBT RECOVERY
                                                         OFFICER                      OFFICER

                          LOANS
                         OFFICER




5.        BACKGROUND INFORMATION

The Treasury Department falls within the Portfolio of Finance and Economics. The scope of the Treasury Department’s
activities is as follows:

    Financial advice and support;
    Financial reporting;
    Cash and borrowing management and reporting;
    Financial management services for Ministries / Portfolios and the Executive including Payroll processing, Creditor
     processing, Debt Recovery;
    Administration of Loans Made;
    Management of Government’s financial information systems (IRIS).




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6.          KNOWLEDGE, EXPERIENCE AND SKILLS

Bachelors Degree in Business Administration or Finance and 3 years experience or ten years experience in a legal or finance
environment.

The post-holder must have extensive relevant experience in enforcement and collection of debts and a good understanding of
revenue laws, regulations and enforcement powers.

Excellent interpersonal skills, the ability to communicate effectively (both orally and in writing), and good staff management
skills are also essential.

The post-holder must also have a high level of personal motivation and a commitment to improving the revenue collection
activities of Government.

The post-holder should possess strong financial and legal knowledge and experience

The jobholder will obtain a high public and professional profile and a very substantial caliber of person is required with
maturity, strength of character and considerable professional capability and personal credibility.


7.         ASSIGNMENT AND PLANNING OF WORK

The post-holder is responsible for determining and prioritizing the work of the Unit so as to ensure all revenue is collected on
time and/or follow-up action is taken in a timely manner.

The post-holder is expected to work independently with a minimum of supervision and to plan his/her work.


8.         SUPERVISION OF OTHERS

The post holder will supervise three staff members of the Debt Recovery Unit to ensure that current and projected workloads
are properly managed to avoid backlog of work.


9.         OTHER WORKING RELATIONSHIPS

There will be continuous contact and liasion with other civil servants in all Government departments, members of the public
and the financial and legal community. The jobholder is required to be scrupulously professional and tactful in all dealings to
successfully deliver the debt recovery performance required by Government.


10.        DECISION MAKING AUTHORITY AND CONTROLS

     The post-holder will consult with the Legal and Judiciary Departments with regards to all relevant court cases.
     He or she also has authority to consult with the Chief Medical Officer on all non-entitled overseas medical cases before
      patient is sent abroad, with a view to protecting the interest of the Government.
     The Post-holder will have decision making authority to initiate and pursue revenue collection and enforcement activities.

11.         PROBLEM/KEY FEATURES

A structured, well-organised and disciplined approach is required to cope with the volume and complexity of overdue accounts
to be dealt with. Care must be taken to be diplomatic. Tact and firmness are required to deal with the public who may well
display hostility, anger and other emotions when pressed on financial matters.



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12.       WORKING CONDITIONS

Normal office environment and working hours apply. Additional hours may be required at key times.




Jobholder:                        Vacant                                             Date:



Supervisor/Manager:               Maria Dally                                        Date:
                                  Debt Recovery Manager



Head of Department:               Debra Welcome                                      Date:
                                  Accountant General



Portfolio:                        Finance and Economic                               Date:




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