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Commodity/Vendor Purchasing Matrix
Instructions: Appropriate purchasing methods are in order of preference from left to right
Strategic vendors are in yellow, commonly used vendors are in blue.
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Commodity C bu Pr bu D C R C D Contact
Office Supplies
Archival Materials 10 X X Procurement Services Nina Hershberger
Copy and Printer Paper 10 X Office Depot Procurement Services Nancy Fulcher
OEM Toner 10 X GovConnection/Office Depot Procurement Services Dan Brewer
Office Supplies 10 X Office Depot Procurement Services Nancy Fulcher
Remanufactured Toner 10 X Michiana Cartridge Exchange Procurement Services Nina Hershberger
Copiers/Office Machines
Copiers and Duplicators (office/high
volume) 11 X X Xerox Procurement Services Nina Hershberger
Books and Periodicals
Annual Subscriptions (newspapers,
magazines) 12 X X Procurement Services Ann Simpson
Newspapers 12 X X University Library
Books 12 X X Procurement Services Nina Hershberger
Information Technology (Hardware, Telecom, Network)
Computers - Desktops 15 X X IBM/Lenovo, Apple Procurement Services Dan Brewer
Computers - Laptops 15 X X IBM/Lenovo, Apple Procurement Services Dan Brewer
IT Related Peripherals, Accessories
and Supplies 15 X X GovConnection Procurement Services Dan Brewer
Printers (high volume/multi-function) 15 X X GovConnection Procurement Services Nina Hershberger
Information Technology (Software)
Macromedia and miscellaneous Software House
software 16 X X International/GovConnection Procurement Services Dan Brewer
Microsoft Campus Agreement, other
Microsoft software, and Adobe
Products 16 X X Software House International Procurement Services Dan Brewer
Audio/Video Equipment
Camera/Film 17 X X Procurement Services Nina Hershberger
Classroom/Conference AV
Equipment 17 X X Vista Presentation Solutions Procurement Services Dan Brewer
Desktop AV Equipment 17 X X Vista Presentation Solutions Procurement Services Dan Brewer
Lab/Scientific Supplies
Nancy
Fisher Scientific, Mittler Procurement Services Fulcher/Eileen Miller
VWR, AmeriSource, Applied Nancy
Scientific Equipment and Supplies 20 X X X BioSystems, Sigma-Aldrich Procurement Services Fulcher/Eileen Miller
Lab/Scientific and Medical Equipment
Freezers, microscopes, centrifuge, Optical Analysis, Fisher Scientific, Nancy
oven, etc. 21 X X VWR, Beckman Coulter Procurement Services Fulcher/Eileen Miller
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Commodity C bu Pr bu D C R C D Contact
Cleaning Equipment & Supplies
Grainger, HP Products, Unisource Procurement Services Tom Rogers
KSS Enterprises, St. Joseph Paper
Janitorial Equipment 25 X X & Packaging Procurement Services Tom Rogers
MRO Parts, Supplies, Machinery
Unisource, St. Joseph Paper &
Disposable Warehouse Items 26 X X Packaging Procurement Services Tom Rogers
Drafting Equipment 26 X X Office Interiors Procurement Services Tom Rogers
Maintenance and Repair Supplies 26 X X Grainger, Bostwick-Braun Procurement Services Tom Rogers
Transportation, Vehicle Equipment, and Supplies
Vehicle (Purchase and Lease) 28 X Transportation Department Marty Ogren
Vehicle Maintenance/Tires 28 X X Procurement Services Tom Rogers
Fuel (for vehicles from Notre Dame
fuel tank) 28 X Procurement Services Ann Simpson
Furniture and Furnishings
The Source Company, LaSalle-
Carpet 30 X X Bristol Procurement Services Tom Rogers
Fabrics 30 X X Procurement Services Tom Rogers
Floor Equipment Parts 30 X X Procurement Services Tom Rogers
Flowers 30 X X Wygant, Michelangelos Procurement Services Nina Hershberger
Framing 30 X X Framed, Frame Factory Procurement Services Tom Rogers
Furnishings 30 X X Procurement Services Tom Rogers
Furniture (Residence Halls) 30 X Brill Manufacturing Procurement Services Tom Rogers
Steelcase, HON, OFS, Office
Furniture (Office) 30 X X Interiors, Business Furnishings Procurement Services Tom Rogers
Linens 30 X X Calderon Textiles Procurement Services Tom Rogers
Window Treatments 30 X X Quality Window Treatment Procurement Services Tom Rogers
Art, Music, Theatre Equipment and Supplies
Art Supplies 35 X X Procurement Services Nina Hershberger
Nina
Woodwind/Brasswind, Blessings Hershberger/Dan
Band Instruments 35 X X Music Procurement Services Brewer
Athletic Equipment and Supplies
Mike's Sporting Goods, Medco Tom Rogers/Dan
Athletic Equipment 36 X X Supply Procurement Services Brewer
Plaques & Trophies 36 X X Plastimatic Arts Procurement Services Nina Hershberger
Sportswear and Apparel 36 X X Procurement Services Nina Hershberger
Food Products, Kitchen Related Equipment, Vending and Catering
Notre Dame
Whispering Springs (through Vending/Procurement Dean Winter/Tom
Bulk Bottled Water 40 X Notre Dame Vending) Services Rogers
Catering Services 40 X ND Food Services Food Services Dan Crimmins
Clark Foodservice, C&T Design & Procurement Services/Food Tom Rogers/Dan
Food Services Equipment 40 X X Equipment, Atlas Restaurant Supply Services Crimmins
Clark Foodservice, C&T Design & Procurement Services/Food Tom Rogers/Dan
Kitchen Equipment 40 X X Equipment, Atlas Restaurant Supply Services Crimmins
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Commodity C bu Pr bu D C R C D Contact
Major Appliances 40 X Bob Miller Appliances Procurement Services Tom Rogers
Notre Dame
Vending/Procurement Dean Winter/Tom
Vending Machines 40 X American Sales Services Rogers
Uniforms, Clothing, and Jewelry
Uniforms 45 X X Cintas, Fashion Seal Procurement Services Nina Hershberger
Safety and Security Equipment and Supplies
Procurement Services/Risk Tom Rogers/Lisa
Security Equipment 46 X X Management Bogner
Construction, Renovation, Landscape, and Heavy Construction Equipment
Landscape Services Equipment 47 X X Kenny Outdoors Solutions Procurement Services Tom Rogers
R.W. Martin & Sons, EcoLab
Laundry Equipment 47 X X Professional Products Procurement Services Tom Rogers
Signs 47 X X ASI Signs Procurement Services Tom Rogers
Real Estate
Buildings, houses, and land 48 X Asset Management Greg Hakanen
Religious Articles and Supplies
Candles 49 X X A.I. Root Procurement Services Nina Hershberger
Printing, Advertising, Photographic, and Duplicating Services
Business Cards, Letterheads and
Envelopes 50 X X X Express Press Procurement Services Nina Hershberger
Please contact Nina Hershberger
for suggested vendors for your
Printing X specific printing job. Procurement Services Nina Hershberger
Travel, Entertainment, and Special Events
Auto Rental 55 X X Avis Procurement Services Tom Rogers
Business Meals/Entertainment 55 X X Accounts Payables Jackie Fuzey
Hotel 55 X X Accounts Payables Jackie Fuzey
Travel Services 55 X X X Anthony Travel Procurement Services Tom Rogers
Transportation, Relocation, and Moving Services
Ann Simpson/Nancy
Charter Buses 56 X X Cardinal Buses Procurement Services Fulcher
Inland Display/Corrugated Paper
Corrugated 56 X X Products, Smurfit Stone Container Procurement Services Tom Rogers
Wiltfong/United, Crown/Wheaton,
Moving Services/Relocation 56 X X Stevens Worldwide Procurement Services Nina Hershberger
Vehicle Repairs 56 X X Transportation Department Marty Ogren
Organizations and Clubs
Airline or Travel Clubs 60 X X Accounts Payables Jackie Fuzey
Conference Fees 60 X X X Accounts Payables Jackie Fuzey
Dues and Memberships 60 X X X Accounts Payables Jackie Fuzey
Educational and Training Services
IT Training X X Procurement Services Nancy Fulcher
Construction, Building Support, Repair, and Renovation Services
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Commodity C bu Pr bu D C R C D Contact
Centerline Mechanical Contracting,
Boilers (Power Plant) 65 X Ideal Consolidated, Koontz-Wagner Procurement Services Tom Rogers
Construction Payment Applications 65 X X University Architect Jim Reabe
Elevator Contracts 65 X X Schindler Procurement Services Nancy Fulcher
Rental Items 65 X Procurement Services Tom Rogers
Tents 65 X Aay's Rental Procurement Services Tom Rogers
MRO, Cleaning, and Janitorial Services
Extermination Contracts 66 X Rose Exterminators Procurement Services Nancy Fulcher
MRO Services 66 X Procurement Services Tom Rogers
Procurement Services/ Tom Rogers/ Deb
Electrical 66 X Building Services Murray
Procurement Services/ Tom Rogers/ Deb
Plumbing/Heating 66 X Building Services Murray
Procurement Services/ Tom Rogers/ Deb
Sheet Metal 66 X Building Services Murray
Procurement Services/ Tom Rogers/ Deb
Construction 66 X Building Services Murray
Procurement Services/ Tom Rogers/ Deb
Painting 66 X Building Services Murray
Refuse Disposal, Hazardous and Risk Management Services
Risk Management and
Hazardous disposal services 66 X Safety Lisa Bogner
Waste Removal 66 X Procurement Services Tom Rogers
IT and Telecommunication Services
Cell phones 70 X X OIT - ICS Denise Hock
IT Services 70 X Procurement Services Dan Brewer
Telecommunications (Long-distance
Service) 70 X Broadwing Procurement Services Dan Brewer
Consulting, Legal, and Professional Services
Consulting and Professional
Services 71 X X Procurement Services Nancy Fulcher
Human Resources
Forge Industrial Staffing,
Personnel Partners, Peoplelink
Staffing Solutions, Specialized Human
Staffing Solutions, LLC, Star Resources/Procurement Kris Urshel/Nina
Temporary Services 72 X X Staffing Services, Inc. Services Hershberger
Financial Services
Controller's Nancy
Group/Procurement Majerek/Nancy
Banking Services 73 X X Notre Dame Federal Credit Union Services Fulcher
Risk Management/
Insurance 73 X X Procurement Services Nancy Fulcher
Health Care and Domestic Services
Human Denise
Resources/Procurement Murphy/Nancy
Employee medical benefit payments X Meritain Services Fulcher
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Commodity C bu Pr bu D C R C D Contact
Environmental and Science Services
Mail and Packing Services
Packages (International) 80 X DHL, FedEx, UPS Procurement Services Nina Hershberger
Packages (North America) 80 X DHL, FedEx, UPS Procurement Services Nina Hershberger
Utilities
NIPSCO/AEP (for rental property) 85 X X Procurement Services Nancy Fulcher
Public Order and Safety Services
Surveillance or monitoring services, Risk Management and
armored courier service 90 X X Safety Lisa Bogner
Radioactive Isotopes
1Microcurie (alpha) 32p datp, 5mc
(gamma) 32 p atp, 125 I, 35s, lead, Risk Management and
vinyl chloride 97 X X Safety Lisa Bogner
Biological Hazards
Conotoxin, tetradatoxin, ricin, human Risk Management and
albuminm, virus, fungi, t-2 toxin 98 X X Safety Lisa Bogner
Extremely Hazardous Chemicals
PCB's, dioxin, silane, hmx tnt, rdx,
cyanide compounds, mercury, and Risk Management and
mercury compounds 99 X X Safety Lisa Bogner
Miscellaneous Payments
Payments to other
colleges/universities X
Key
Strategic Vendor Purchases must be made through this vendor to ensure Notre Dame's contract pricing
Typical Vendor Major vendor for commodity currently used by Notre Dame without a purchasing contract.
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