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HBA-DC Policies and Procedures Manual - Hispanic Bar Association

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HBA-DC Policies and Procedures Manual - Hispanic Bar Association Powered By Docstoc
					    HISPANIC BAR
    ASSOCIATION
       OF THE
DISTRICT OF COLUMBIA


 Policies and Procedures
         Manual



                    EFFECTIVE May 14, 2001
                   REVISED November 2, 2010
HBA-DC Policies and Procedures Manual




                              Contact Information




               Hispanic Bar Association of the District of Columbia
                                P.O. Box 1011
                         Washington, D.C. 20013-1011


                      General E-Mail: info@hbadc.org
                       President: president@hbadc.org
                           Board: board@hbadc.org
                     Committees: committees@hbadc.org
                      Newsletter: newsletter@hbadc.org
                   Mentoring program: mentoring@hbadc.org
                   Member Spotlight: membership@hbadc.org

                            Website: www.hbadc.org
HBA-DC Policies and Procedures Manual



                                                                       Table of Contents
History of the Association ............................................................................................................................................. 3
Board of Directors ......................................................................................................................................................... 6
         Officers ............................................................................................................................................................ 6
         Board Members at Large ................................................................................................................................. 7
Committees .................................................................................................................................................................... 8
         Committee Descriptions .................................................................................................................................. 8
         Committee Chairpersons ................................................................................................................................. 9
         Board Liaisons to Committees......................................................................................................................... 9
Association Policies and Procedures ........................................................................................................................... 10
         Board of Directors Actions ............................................................................................................................ 10
         Communications ............................................................................................................................................ 10
                    Correspondence ............................................................................................................................... 10
                    Newsletter........................................................................................................................................ 10
                    Stationery ........................................................................................................................................ 10
                    Website ............................................................................................................................................ 10
         Elections ........................................................................................................................................................ 11
                    Committee ....................................................................................................................................... 12
                    Nominations .................................................................................................................................... 12
                    Campaigns ....................................................................................................................................... 12
                    Voting ............................................................................................................................................. 12
         Endorsements ................................................................................................................................................ 11
         Event-Planning .............................................................................................................................................. 11
                     Co-Sponsorship .............................................................................................................................. 12
         Financial Matters ........................................................................................................................................... 12
                    Expenditures.................................................................................................................................... 12
                    Fundraising...................................................................................................................................... 12
                    Reimbursements .............................................................................................................................. 12
                    Reporting......................................................................................................................................... 12
         Meetings ........................................................................................................................................................ 13
                    Annual Meeting ............................................................................................................................... 13
                    Board of Directors Meetings ........................................................................................................... 13
                    Committee Meetings ....................................................................................................................... 13
                    Notice .............................................................................................................................................. 13
                    Other Meetings ................................................................................................................................ 13
                    Quorum ........................................................................................................................................... 13
         Membership List............................................................................................................................................ 13
         Procedural Rules ........................................................................................................................................... 13
         Public Statements .......................................................................................................................................... 14
                    Amicus Curiae Briefs ...................................................................................................................... 14
                    Press Releases ................................................................................................................................. 14
Appendix A — Robert's Rules of Order (Summary) ................................................................................................... 15
Appendix B — Operating Resolution (Sample) .......................................................................................................... 17
Appendix C — Confidentiality Agreements ................................................................................................................ 22
Appendix D — Member Spotlight Guidelines ............................................................................................................. 26
Appendix E — Membership Application ..................................................................................................................... 29
Appendix F — HBA-DC Brochure .............................................................................................................................. 30
Appendix G — Mentoring Application Form ............................................................................................................. 31
Appendix H — Calendar of Annual Events ................................................................................................................ 32
Appendix I — Endorsement Policy ............................................................................................................................ 33
Appendix J — Treasurer's Report (Samples) .............................................................................................................. 37
Appendix K — Board Meeting Agenda and Minutes (Samples) ................................................................................. 40
Appendix L — Event Flyers (Samples) ....................................................................................................................... 45
HBA-DC Policies and Procedures Manual



                                    History of the Association

       The Hispanic Bar Association of the District of Columbia (―HBA-DC‖ or ―Association‖) is a
non-profit, non-partisan professional organization founded in 1977 as the Hispanic Lawyers
Association. The Association adopted its current name in 1984. Its membership includes several
hundred lawyers practicing in Washington D.C., Maryland and Virginia, law students, and other non-
lawyer associate members. The HBA-DC has historically been associated with the Hispanic
National Bar Association, a national network of Hispanic lawyers and bar associations. The HBA-
DC is dedicated to the following principles:

       Advancing and developing Latinos in the legal profession;
       Promoting equal justice and opportunity for all Hispanics;
       Educating the Hispanic community about relevant legal issues;
       Promoting the professional development of Hispanic lawyers and law students;
       Encouraging Latinos to enter the legal profession; and
       Promoting the appointment of Hispanics to leadership positions in Federal, state, and local
        governments, in the judiciary, and in other leadership positions.

       To put these principles into action, the HBA-DC engages in varied activities and programs.
For example, the Association

   1)  hosts networking events, often in cooperation with other professional groups;
   2)  sponsors seminars on current legal developments;
   3)  comments on issues affecting Latinos;
   4)  evaluates the qualifications of candidates for executive and judicial positions, the D.C. Bar’s
       Board of Governors and other bar offices, and may endorses such candidates;
   5) gathers and disseminates information on employment opportunities to members;
   6) publishes a newsletter to report on HBA-DC activities;
   7) assists the Hispanic community in obtaining pro bono legal services;
   8) notifies members of opportunities for participation in local government, bar, and civic boards
       and committees;
   9) monitors legislation concerning immigration, bilingual education, welfare reform, budget
       measures, and other matters that impact the Latino community;
   10) sponsors a mentor-mentee program for law students and new attorneys;
   11) conducts a diversity survey of area law firms and in-house legal departments; and
   12) organizes the Equal Justice Awards to recognize outstanding lawyers and community actors
       by awarding the Hugh Johnson Awards (individual and organization), the Judge Ricardo
       Urbina Lifetime Award, and the Rising Star Award.
HBA-DC Policies and Procedures Manual



            The Hispanic Bar Association of the District of Columbia Foundation

        In 1995, the HBA-DC established the HBA-DC Foundation, a separate non-profit entity.
Among other things, the Foundation awards two or more fellowships each year to law students who
spend the summer working in organizations that engage in public interest law in the D.C.
Metropolitan Area. The Foundation is classified as a charitable organization under Section 501(c)(3)
of the Internal Revenue Code and accepts tax deductible donations.




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HBA-DC Policies and Procedures Manual



                                     The Board of Directors

        The Board of Directors (―Board‖) consists of the seven officers of the HBA-DC; seven
members elected at large; and, ex officio, the immediate past President. The Board of Directors has
the general power to control and manage the affairs of the Association. The Board establishes
policies for the HBA-DC. All Directors are expected to attend all Board meetings, general meetings,
and special meetings, unless an excused absence is provided to the President prior to the meeting.
The President shall determine when an absence may be deemed excused.

                                             Officers

       The officers of the HBA-DC shall consist of a President, a President-Elect, a Vice President
for External Affairs, a Vice President for Internal Affairs, a Vice President for Membership, a
Secretary, and a Treasurer. Only attorney members may serve as officers. The officers of the HBA-
DC have the following powers and duties, as a compliment to any duties specified in the
Association’s Bylaws:

President: The President shall have such powers and duties as are usually exercised by such officer
and shall preside at all Board. The President has absolute discretion in all matters affecting the
Association. The President submits an annual report to the membership at the Annual Meeting. The
President appoints and removes chairpersons (and vice-chairpersons) of all committees and fills all
committee chairperson vacancies created by such removal or any resignation upon the advice (but
not the consent) of the Board.

President-Elect: The President-Elect assists the President with matters regarding policies and
procedures, administration and finance, committee structure and operation, and any other areas
deemed appropriate. In the absence of the President, the President-Elect acts as the President.

Vice President for Internal Affairs: The Vice President for Internal Affairs assists the President
with matters regarding the internal organization of the Association, including committee structure
and operation.

Vice President for External Affairs: The Vice President for External Affairs assists the President
with matters regarding public relations and the external affairs of the Association.

Vice President for Membership: The Vice President for Membership coordinates membership
recruitment and retention activities for the Association. The Vice President for Membership
maintains a current membership list (including appropriate contact information), a brochure, and an
application form.




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HBA-DC Policies and Procedures Manual



Secretary: The Secretary keeps minutes of the Board Meetings and, whenever necessary, of all
membership meetings, as well as a record of any other proceeding or matter ordered by the
Association or the President. The Secretary is the custodian of the corporate seal and corporate book
and maintains the Association’s files for filing reports on behalf of the Association. The Secretary
also shall be responsible for regularly checking the postal mail box of the Association and for
forwarding telephone messages and distributing postal mail to the appropriate persons.

Treasurer: The Treasurer prepares and maintains all financial records of the Association, including
the filing federal and D.C. tax documents, Registered Agent materials and other necessary forms
with the Corporations Division of the District of Columbia Department of Consumer and Regulatory
Affairs. The Treasurer provides a written monthly financial report to the Board. The Treasurer
presents an annual financial report to the membership at the Annual Meeting. The Treasurer
maintains the Association’s funds in one or more bank accounts in the Association’s name.

                                     Board Members at Large

       The seven Board members elected at large at the Election Meeting by a majority of the voting
membership, as well as the immediate past President, constitute the non-officer Board members
(―Board Members at Large‖). In addition to managing the affairs of the HBA-DC, Board Members
at Large establish HBA-DC policies and procedures and advise the President on all Association
matters. Board Members at Large may be appointed by the President to serve as chairpersons of the
HBA-DC’s standing committees.




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HBA-DC Policies and Procedures Manual



                                           Committees

       There are ten standing HBA-DC committees. The President, with the advice of the Board,
may designate such other ad hoc committees as may be appropriate for the conduct of the business of
the Association and to promote its purposes.

Annual Awards Event: Plan the HBA-DC’s Equal Justice Awards reception, and solicit
nominations for (and select) the recipient of the awards.

Communications: Coordinate the publication of the HBA-DC newsletter. Develop and maintain
HBA-DC brochures and templates for flyers. Develop and maintain the HBA-DC website,
Facebook, and LinkedIn web pages.

Elections: Publish Elections Meeting date, call for nominations, and distribute candidate statements
to membership. Prepare, distribute, and count ballots at the Annual Election Meeting; inform the
membership of the election results.

Endorsements: Evaluate the qualifications of candidates for appointments who request the HBA-
DC’s endorsement. Maintain appropriate questionnaires for candidates, conduct due diligence on
candidates, hold personal interview, and vote on recommendation to the Board. Whenever possible,
identify potential Hispanic candidates for vacant positions and encourage them to apply.

Legislative and Policy Issues: Develop and implement initiatives relating to local and national
legislative and judicial processes. Inform the HBA-DC Board and membership regarding
developments in policy, law and practices, and recommend HBA-DC responses to such
developments, including public education and press campaigns.

Membership: Develop and implement membership services and initiatives, including membership
surveys and drives.

Professional Development: Identify and publicize employment and career opportunities available to
the HBA-DC membership. Organize, sponsor, or participate various professional development
events, including legal education seminars, job fairs, panel events on legal or policy issues.

Public Service: Develop, coordinate, and implement HBA-DC’s outreach effort to the D.C.
Hispanic community; educate the community about its legal rights and responsibilities. Work with
and through existing community organizations and governmental agencies serving Hispanics in the
D.C. area to the extent possible.

Social and Special Events: Develop and coordinate social and other special events to provide
members with the opportunity to socialize and/or network with each other and with members of
other professional organizations.

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HBA-DC Policies and Procedures Manual




Student Affairs: Develop and coordinate HBA-DC services for its law student members.
Coordinate the mentor/mentee program co-sponsored by the HBA-DC and Arnold & Porter.

                                    Committee Chairpersons

         The President appoints the chairperson (and vice-chairperson) of each standing committee.
The Vice President of Internal Affairs assists the President with the management of the HBA-DC’s
standing committees. Committee chairpersons determine the number and members of their
respective committees. Committee chairpersons are responsible for hosting regularly scheduled
meetings, establishing committee goals and objectives, and planning and implementing committee
activities. Committee chairpersons may delegate duties to individual committee members.
Committee chairpersons submit committee reports to the Board on a regular basis as required by the
President. Additionally, committee chairpersons must submit to the Chairperson of the
Communications Committee summaries of committee events for inclusion in the Association’s
newsletter. Submissions are made by email to newsletter@hbadc.org.

                                 Board Liaisons to Committees

         Individual HBA-DC officers are designated as Board liaisons to the standing committees.
The Board liaisons serve as members of the respective standing committees and may help to
facilitate meetings, set committee agenda, and complete projects. If Board Members at Large are
appointed by the President as liaisons to any Committee, such appointment shall relieve the
designated officer below of the liaison function.

      President-Elect: Equal Justice Awards Event Committee

      Vice President for Internal Affairs: Professional Development Committee, Social and
       Special Events Committee, Student Affairs Committee

      Vice President for External Affairs: Endorsements Committee, Legislative and Policy
       Issues Committee, Public Service Committee

      Vice President for Membership: Membership Committee

      Secretary: Communications Committee




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HBA-DC Policies and Procedures Manual




                               Association Policies and Procedures

       These policies and procedures are intended to compliment and give effect to the
Association’s Bylaws.

Board of Directors Actions: Actions taken by the Board must be in accordance with the
Association’s Bylaws, Article IV, Section F. The Board of Directors may act without a meeting if
the action cannot wait until the next regularly scheduled meeting provided that all Board members
are notified of the action to be taken and the action is approved by a majority of a quorum or more of
the Directors. All such actions and attendant proceedings shall be recorded in the minutes of the
Board’s next regularly scheduled meeting. Motions made by email must state their necessity and
shall remain open for 24 hours to allow for response.

Communications: Generally, Board members are permitted to use any communications facility (e.g.,
telephone, e-mail, facsimile, postal mail) to communicate with one another and to provide
supplemental publicity for HBA-DC activities. The Association generally uses electronic mail to
communicate with its members. For an action requiring a vote of the Association’s general
membership, notice shall be given to the membership by email. The President (or a designee)
approves all requests to send communications to the general membership. All such communications
must be reviewed and edited to ensure accuracy and timeliness.
     Correspondence: The Secretary is responsible for obtaining and distributing incoming
       correspondence. The Secretary should obtain incoming correspondence at least once a week
       and distribute it to appropriate individuals in a timely manner. All outgoing correspondence
       and documents (including e-mail) containing representations made on behalf of the
       Association and/or prepared on HBA-DC stationery must be approved by the President
       before being transmitted outside of the Association.
     Newsletter: The Communications Committee shall publish a newsletter with regular
       frequency. The newsletter, which is published by email, shall ideally be published weekly on
       Mondays. The HBA-DC has an obligation to provide its members with timely advance
       notice of all Association events and activities. Items for the newsletter are to be sent by
       email to newsletter@hbadc.org no later than the Friday prior to Monday publication.
     Stationery: Use of HBA-DC stationery for any purpose other than HBA-DC business is
       not authorized. HBA-DC stationery may only be modified by the Board. All
       correspondence and/or documents prepared on HBA-DC stationery must be approved by
       the President before being transmitted outside of the Association.
     Website: The Communications Committee is responsible for maintaining the HBA-DC
       website. Website development should be coordinated with the Board of Directors. The
       HBA-DC website shall not carry any form of commercial advertising, other than advertising
       sold by the HBA-DC. The website may have substantive links to other entities (non-profit
       and for-profit), subject to compliance with the policies of the Association. The website also
       shall contain a Privacy Statement, explaining to all visitors what information, if any, is

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HBA-DC Policies and Procedures Manual



       gathered and how that information is used by the Association. A party organizing an event or
       activity or otherwise producing information for the membership or the public should send
       such communications for inclusion in the Association’s website to info@hbadc.org.

Elections: Elections are held annually at an Elections Meeting, immediately after the close of
business at the Annual Meeting (generally held in late January each year).
    Committee: An Elections Committee should be established no later than 30 calendar days
       prior to the Elections Meeting. The President and President-Elect shall be Co-Chairpersons
       of the Committee. Members of the Elections Committee cannot run for office in the election
       at issue.
    Nominations: Candidates for officers and the Board of Directors may be nominated at any
       time, up to and including the closing of the Annual Meeting. Only attorney members in good
       standing may be candidates for office. Nominations shall close upon motion made,
       seconded, and approved by majority of the voting membership at the Annual Meeting.
       Where there is only one nominee for an office, such person may be elected by voice vote.
       The Committee shall ensure notice to the membership of a call for nominations no later than
       20 calendar days prior to the Elections Meeting. The Committee shall ensure notice to the
       membership of candidates’ names and candidacy statements no later than 10 calendar days
       prior to the Election Meeting.
    Campaigns: A candidate or her representative may choose to be present during the vote
       tally. Subject to the discretion of the Board, candidates for office may have access to the
       mailing list of the Association, provided that any candidate so using the mailing list agrees to
       use the list for campaign purposes only and to bear any costs associated with such use.
    Voting: The Committee shall distribute ballots at the Elections Meeting only to attorney
       members, associate members and student members in good standing. Student members shall
       be law students only. A member must be present in order to cast a vote. No proxy voting
       shall be allowed. Paper ballots must be returned to the designated person in order to be
       valid. The Elections Committee shall count and tally the ballots and then shall inform the
       membership of the election results before the conclusion of the Elections Meeting.

Endorsements: The Board maintains an endorsement policy for candidates and appointees to federal
and local positions in the Executive, Legislative, and Judicial branches, and positions in other
organizations, such as the D.C. Bar. In accordance with the policy, the Committee gathers candidate
questionnaires, conducts due diligence, interviews the candidates and makes recommendations to the
Board of Directors, which will then vote on each recommendation for endorsement.

Event-Planning: Events for the Association generally are planned by the committee chairpersons
with the approval of the Board of Directors. In general, event-planning may include: (1) confirming
the date, time, and location of the event; (2) obtaining the requisite budget approval; (3) coordinating
with other internal committees and/or external organizations for co-sponsorship, funding, or venue
selection; (4) recruiting speaker(s); (5) providing notice of events via the newsletter, flyers, or the
website; (6) determine the need for special accommodations for attendees; and (8) send any letters of

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HBA-DC Policies and Procedures Manual



appreciation to individuals and organizations.
    Co-Sponsorship: Requests for co-sponsorship of any event must be submitted to the Board
       for review and approval. The Board may delegate specific approval authority.

Financial Matters: These policies are intended to comply with the Association’s Bylaws and with
the Board’s fiduciary duties. These policies may be further defined by Board resolution.
     Expenditures: An ―expenditure‖ is a one-time net expense or the aggregate of the total net
       expenses for one event. Any expenditures less than $500.00 may be authorized by the
       President, the Treasurer, or a majority of the Board of Directors. Expenditures of $500.00 or
       more shall be authorized by the President or the Treasurer, with the concurrence of a majority
       of the Board of Directors. A ―major expenditure‖ is an expenditure of $10,000.00 or more,
       unless a different amount is established by the Board of Directors on an annual basis. Such
       major expenditures must be authorized in advance by a majority of the voting membership.
       All checks, drafts, notes, or other indicia of indebtedness may be signed by the Treasurer or
       the President or any person duly authorized by resolution of the Board of Directors.
     Fundraising: The Board must approve any request by HBA-DC for contributions. The
       Board may approve fundraising efforts for projects that benefit the community or members of
       the HBA-DC, or for other appropriate purposes.
     Reimbursements: All requested reimbursements must be approved in advance by the
       President. The original or a legible copy of the invoice or receipt must be submitted for
       reimbursement, along with a statement or memorandum of request if necessary. Reasonable
       expenses for Association business will be subject to review and approval by the President or
       the Treasurer prior to payment. Officers and Board members will not be reimbursed for
       personal costs, such as clerical time spent on HBA-DC matters.
     Reporting: The Treasurer shall provide a written monthly report on the financial condition
       of the Association to the Board of Directors. The Treasurer shall present a financial report to
       the membership at the Annual Meeting. The Treasurer shall also ensure the proper filing of
       applicable federal and local tax returns, and other corporate filings.

Meetings: There are several types of meetings contemplated by the HBA-DC’s By-Laws, including
Board Meetings, General Meetings, Special Meetings, Annual Meetings, and Elections Meetings.
Specific provisions in Article III, inter alia, of the By-Laws shall govern procedures for these
meetings, including notice and quorum.
    Annual Meeting: An Annual Meeting of the members is usually held in January for the
       purpose of transacting such business that may be presented at the meeting. The President
       shall call the Annual Meeting upon notice of at least ten days, at a designated place and time.
        The President and Treasurer present their respective annual reports at the meeting. The
       President calls for nominations for elected office at the conclusion of the meeting.
    Board of Directors Meetings: The Board of Directors usually meets at a regularly scheduled
       day and time each month, starting in February. Board meetings are open to the general
       membership and other interested persons, except that the Board in its discretion may conduct
       portions of its meetings in executive session or otherwise restrict attendance or participation

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HBA-DC Policies and Procedures Manual



       to Board members. The President shall prepare the agenda for the monthly Board meetings.
       Board members should submit agenda items one week prior to the meeting. Emergency
       items may be added at the President’s discretion. All submissions, including emergency
       items, should be made in writing and state clearly what the Board is being asked to consider.
        The President shall provide the Board members with the agenda at least three days in
       advance. The agenda should clearly state what action the Board is considering for each
       agenda item. Board meetings shall be conducted using the parliamentary rules of practice
       contained in the most current edition of ROBERT’S RULES OF ORDER, to the extent they
       are applicable and not inconsistent with the By-Laws and/or the policies and procedures of
       the HBA-DC.
      Committee Meetings: Committees should meet at a regularly scheduled day and time,
       ideally not fewer than four times per year, once per quarter. Meetings are open to the general
       membership and other interested persons, except that the Committee Chairperson may with
       good cause restrict attendance or participation to Committee members.
      Elections Meeting: See Elections section above.
      Notice: For meetings of the Board of Directors, notice shall be interpreted as broadly as
       possible to include telephone, e-mail, facsimile, postal mail, etc. For all other Association
       meetings, notice for a meeting must be via electronic mail. Committees should provide
       notice of meetings to the Vice President for Internal Affairs or the Board liaison no later than
       seven (7) days prior to the meeting. Notice of meetings should be sent to the
       Communications Committee for posting in the next published newsletter.
      Other Meetings: The President has the sole authority to call for a general meeting upon
       notice of at least five days, at a designated place and time. Special meetings of the members
       may be called by the President, a majority of the Board of Directors, or a majority of the
       voting members upon notice of at least ten days, at a designated place and time.
      Quorum: For any membership meeting, a quorum shall be ten percent (10%) of the voting
       membership. A quorum will be required only in those meetings in which a vote of the
       membership will be taken. For any Board of Directors meeting, a quorum shall be not fewer
       than five (5) persons. For any Board of Directors meeting, a quorum shall be not fewer than
       two (2) persons.

Membership List: The HBA-DC membership list shall be used only for authorized Association
business, including as designated in the By-Laws. The membership list shall not be sold or
distributed without express approval by the Board. The membership list shall be defined broadly
to include any written list or electronic database or listserv containing information about the
Association’s members.

Procedural Rules: The parliamentary rules of practice contained in the most current edition of
ROBERT’S RULES OF ORDER shall govern in all cases to which they are applicable and in
which they are not inconsistent with the By-Laws and/or the policies and procedures of the HBA-
DC.


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HBA-DC Policies and Procedures Manual



Public Statements: These policies are intended to comply with the Association’s Bylaws and may
be further defined by Board resolution.
     Amicus Curiae Briefs: The Board of Directors is authorized to express the views of the
        Association by filing amicus curiae briefs with any court or agency on matters which: (1)
        relate closely and directly to the administration of justice; (2) affect directly or indirectly the
        Hispanic community; or (3) come within the Association’s special expertise and jurisdiction.
         The President shall designate an individual to serve as the point person on these matters.
     Endorsement Letters: The Association may send letters of endorsement to a candidate for
        office or, in the case of judicial vacancies, to the District of Columbia Judicial Nominations
        Commission. Letters shall clearly state the level of recommendation and articulate the
        reasons for recommending the candidate for office. A copy of the letter shall be provided to
        the endorsed candidate. Endorsement letters shall be on HBA-DC stationery and shall be
        signed by the Chairperson or other member designated by the President.
     Letters to Elected Bodies: The Association may send letters to elected bodies expressing its
        views on appropriate legal or policy issues. All such letters shall be on HBA-DC stationery
        and shall be signed by the President or a member designated by the President.
     Press Releases: The Communications Committee is responsible for drafting press releases,
        subject to approval by the President. Press releases shall be issued on matters deemed
        appropriate by the Board of Directors.




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                                           Appendix A

                         Robert’s Rules of Order — A Brief Summary

Introduction: Parliamentary Procedure is a set of rules for conduct at meetings that allows everyone
to be heard and to make decisions without confusion. Parliamentary Procedure is important because
it is a time-tested method for conducting business at meetings and public gatherings. It can be
adapted to fit the needs of any organization.

Basic Use: Organizations generally follow a fixed order of business:

       Call to order
       Roll call of members present
       Reading of minutes of last meeting
       Officer reports
       Committee reports
       Special orders (business previously designated for consideration at this meeting)
       Unfinished business
       New business
       Announcements
       Adjournment

The method generally used by members to express themselves is in the form of moving motions:

      Call to order (make motion)
      Second motions
      Debate motions
      Vote on motions

There are four basic types of motions:

    Main Motions — Used to introduce items to the voting body for their consideration. These
     motions cannot be made when any other motion is on the floor, and yield to subsidiary,
     privileged, and incidental motions.
    Subsidiary Motions — Used to change or affect how a main motion is handled, and is voted
     on before a main motion.
    Privileged Motions — Used to bring up items that are urgent about special or important
     matters unrelated to pending business.
    Incidental Motions — Used to provide a means of questioning procedure concerning other
     motions and must be considered before the other motion.



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Generally, motions are presented in the following manner:

       Movant obtains the floor (Recognition by the President).
       Movant makes a motion (Always state a motion affirmatively, e.g., ―I move that we ...,‖
       rather than ―I move that we do not ....").
       Movant waits for someone to second the motion (Another individual will second the motion
       or the President will call for a second).
               Note: If there is no second to your motion, it is lost.
       President restates the motion.
       The voting body then either debates the motion, or it may move directly to a vote.
               Note: Once the motion is presented to the voting body by the President, it becomes
               ―assembly property‖ and cannot be changed by anyone (including the original
               movant) without the consent of the voting body.
       Member of the voting body may expand on the motion.
       The movant is always allowed to speak first.
       All comments and debate must be directed to the President.
       The movant may speak again only after other speakers are finished, unless called upon by the
       President.
       President puts the question to the voting body.
       President asks ―Is the voting body ready to vote on the question?‖
       If there is no more discussion, a vote is taken.

Generally, a motion is voted on in the manner below. However, the method of vote may depend on
the situation as well as the HBA-DC’s By-Laws and the Policies and Procedures Manual.
     By Voice — The President asks those in favor to say ―aye,‖ and those opposed to say ―no.‖
        Any member of the voting body may move for an exact count.
     By Roll Call — Each person answers ―yes‖ or ―no‖ as his/her name is called. This method is
        used when a record of each person’s vote is required.
     By General Consent — When a motion is not likely to be opposed, the President says, ―If
        there is no objection, ....‖ The voting body shows agreement by their silence, however, if one
        person objects, the item must be put to a vote.
     By Ballot — Members of the voting body write their vote on a slip of paper. This method is
        used when secrecy is desired.

There are two other motions that are commonly used that relate to voting. They are:

    Motion to Table — Used in the attempt to stop a motion from moving forward. The option
     is always present, however, to take from the table a motion for reconsideration by the voting
     body.
    Motion to Postpone Indefinitely — Used as a parliamentary strategy because it allows
     opponents of motion to test their strength without an actual vote being taken. Also, debate is
     once again open on the main motion.

                                                 16
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                                          Appendix B




   (SAMPLE) HISPANIC BAR ASSOCIATION OF THE DISTRICT OF COLUMBIA

               OPERATING RESOLUTION FOR CALENDAR YEAR 2010

        WHEREAS, the Board of Directors (―Board‖) of the Hispanic Bar Association of the
District of Columbia (―HBA-DC‖) wishes to clarify the operations of the HBA-DC for the
calendar year beginning in January 2010 and ending with the Annual Meeting to be scheduled in
January 2011; and

      WHEREAS, this Operating Resolution is consistent with the provisions of the HBA-DC
By-laws and meets the obligations placed upon the Board by the HBA-DC By-laws.

       NOW, THEREFORE, be it resolved that the Board adopts the following Operating
Resolution.

ARTICLE I. MEMBERSHIP DUES

Section A. Dues. The Board ratifies the following membership dues for each category. The dues
will be effective for the calendar year beginning January 2011.

(1) Attorney member, firm with more than 10 attorneys: Fifty dollars ($50.00).
(2) Attorney member, government and non-profit attorneys and firm with 10 or fewer attorneys:
Forty dollars ($40.00).
(3) Associate member: Thirty dollars ($30.00).
(4) Student member: free.
(5) Honorary member: free.
(6) Hardship waiver: a statement will be placed on the website with information to contact Vice
President for Membership Omar Vargas with requests for waivers.

Section B. Prorate. All membership dues are reduced by fifty percent (50%) effective July 1,
2010.




                                               17
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ARTICLE II. BOARD MEETING SCHEDULE

Section A. Meetings. The Board adopts the following schedule of regular Board meetings for
calendar year 2010: The first Tuesday of each month.

Section B. Change. The meetings of the Board are subject to change.

ARTICLE III. APPOINTMENTS

Section A. Standing Committees. The President of the HBA-DC, with the advice of the Board,
appoints the following persons as Board Member and Member Co-Chairs of HBA-DC
Committees.

(1) Communications: Ami Sanchez and Lyzka DeLaCruz
(2) Elections: Kenia Seoane Lopez and William A. Rivera
(3) Endorsements: John Machado and Fernando Rivero
(4) Legislative & Policy Issues: Jorge Castro
(5) Membership: Cynthia Carrasco and Omar Vargas
(6) Professional Development: Elvia Gastelo and Jaime Areizaga
(7) Public Service: Jordi de Llano, Jilma Lasso, Jessica Quincosa, and Veronica Yepez
(8) Social & Special Events: Juan Sempertegui and Dominic Vorv
(9) Student Affairs: Marisol Rojo, Leonor Velasquez, and Tyrone Valdivia
(10) 2010 Equal Justice Event: Kenia Seoane Lopez and William A. Rivera

Section B. Ad Hoc Committees. The President of the HBA-DC appoints the following persons as
Chairpersons of HBA-DC Ad Hoc Committees.

(1) Rules Review Committee: Fernando Rivero
(2) Website Committee: Linda Estrada and Lyzka DeLaCruz
(3) Joint Clerkship Conference Committee: Marianela Peralta

Section C. Liaisons. The following Vice President shall serve generally as liaisons to HBA-DC
Committees for coordination purposes. The Board Member Co-Chairs of Committees shall serve
as Committee liaisons to the Board.

(1) Fernando Rivero, Vice President for Internal Affairs: Endorsements, Professional
Development, Social & Special Events, Student Affairs.
(2) Lyzka DeLaCruz, Vice President for External Affairs: Communications, Legislative & Policy
Issues, Public Service.

Section D. Recruitment. The following person shall serve as the designated person to receive
referrals of individuals who are interested in becoming active with the HBA-DC.

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(1) Omar Vargas, Vice President of Membership.

ARTICLE IV. BOARD PROCEDURES

Section A. Parliamentary. Board meetings shall be conducted in accordance with Roberts Rules
of Order.

Section B. Motions. If a matter cannot wait until the next meeting, a motion may be made and
voted upon by electronic mail. All such motions shall be held open for a period of twenty-four
hours except in the case of an emergency. An emergency may be invoked by the moving
member but each such emergency must be articulated. No oral motion may be made without
being communicated to all Board members who are present. No endorsement motion may be
made electronically.

Section C. Obligations. The Board acknowledges that each Board member is under a fiduciary
obligation to the HBA-DC and may be subject to conflicts of interest. A Board member must
disclose a conflict of interest orally or in writing and may be subject to recusal.

Section D. Insurance. The Board acknowledges that the Board members are covered by Officer
and Director (―D&O‖) Insurance. The following policy serves as the D&O Insurance of the
HBA-DC:

       The American Society of Association Executives Sponsored D&O Liability Insurance,
       administered by Aon Association Services, insurance provided by The Hartford’s
       Trumbull Insurance Company, Policy No. NOA1310096.

Section E. Sponsorship. The Board shall approve all requests for sponsorship. As used in this
Operating Resolution, the term ―sponsorship‖ shall mean the request to lend the name of the
organization for any purpose, including an event. The Board member moving to approve a
request for sponsorship has the burden of providing sufficient information to allow the Board to
discharge its duty of due diligence.

Section F. Contributions. No requests for contributions shall be approved. As used in this
Operating Resolution the term ―contribution‖ shall mean a request for funds without
Sponsorship, as above, where the request for funds relates to an expenditure that is not for an
HBA-DC direct member benefit or for an HBA-DC organized event. Such contributions include,
for example, charitable donations and contributions to events organized by other groups.

Section G. Finances. The President and the Treasurer shall be authorized to sign checks for the
HBA-DC. Non-event expenditures that are not Contributions as defined in Section F above shall
be approved by the President if up to $499.99 or by the Board if $500.00 or more.

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Section H. Awards. The Board shall establish written procedures for any award that HBA-DC
bestows. Such procedures may be established by committees and approved by the Board.

ARTICLE V. PRIVACY POLICY

Section A. Confidentiality. The Board members shall sign a confidentiality agreement, the
format of which shall be approved by the Board and be included as Appendix 1 to this Operating
Resolution. The vendors who transact business with the HBA-DC shall sign a confidentiality
agreement, the format of which shall be approved by the Board and be included as Appendix 2 to
this Operating Resolution.

Section B. Website. The password to the website shall be provided to the President, the
President-Elect, the Vice President for Membership, the Treasurer, the Communications
Committee Chairpersons, and any person designated by the President.

Section C. Membership. No information that HBA-DC maintains on its members may be
disclosed to third parties absent written consent from the member to the Vice President of
Membership or to the President.

Section D. Endorsement. Information gathered, whether by the Board or the Endorsements
Committee, as part of the process of endorsing an individual shall be confidential. The letter of
endorsement shall not be confidential but shall be treated as public and may be published on the
HBA-DC website or by email.

Section E. Disclaimers. The HBA-DC shall endeavor to add the appropriate disclaimers on its
website with respect to including photographs of any persons in attendance at HBA-DC events.
The disclaimer shall state that attendance at HBA-DC events constitutes permission to be
photographed and included in website postings.

ARTICLE VI. ELECTIONS

Section A. Meeting. No later than the end of the calendar year, the Board shall approve the date
of the Annual Meeting, which shall be scheduled in January 2011. The Elections Meeting shall
follow immediately after the Annual Meeting.

Section B. Committee. The President and the President-Elect shall serve as Co-Chairs of the
Elections Committee. No later than 30 days and no earlier than 60 days prior to the Elections
Meeting, the Co-Chairs shall convene an Elections Committee.

Section C. Announcement. No later than 20 days and no earlier than 30 days prior to the
Elections Meeting, the Elections Committee shall publish the date of the Elections Meeting to the

                                                20
HBA-DC Policies and Procedures Manual



membership and call for nominations and candidate statements.

Section D. Publication. No later than 10 days and no earlier than 20 days prior to the Elections
Meeting, the Elections Committee shall publish the list of candidates along with their statements
to the membership.

Section E. Campaigning. A candidate who wishes to send campaign literature to the membership
electronically shall make a written request to the Elections Committee, which shall forward the
campaign message to the Board for approval. No membership list shall be provided to members
for the purpose of mailing campaign literature.

Section F. Voting. At the Elections Meeting, the Elections Committee shall distribute ballots to
each member entitled to vote. Student members and honorary members shall be entitled to vote.
 Student members shall be law students only. Voting shall be by secret ballot. The Elections
Committee shall ensure that all ballots are confidential.

ARTICLE VII. BY-LAWS AMENDMENT

Section A. Notice. No later than 15 days and no earlier than 30 days prior to the Elections
Meeting, the Elections Committee shall send by mail, and by electronic mail, to the membership
any proposals for amendments to the HBA-DC By-laws.

Section B. Voting. No later than 10 days and no earlier than 20 days before the Elections
Meeting, the Elections Committee shall establish a procedure for members to vote on By-laws
amendments at the Elections Meeting.

This Operating Resolution shall govern to the extent of any inconsistency with any existing
HBA-DC policy or practice. The HBA-DC By-laws shall supersede this Operating Resolution to
the extent of any contradiction. This Operating Resolution shall be effective upon approval of
the Board and signature of the President.

_______________________                             _____________________

President                                           Date

Appendix 1:

(1) HBA-DC Board Member Confidentiality Agreement

(2) HBA-DC Vendor Confidentiality Agreement




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                                                 Appendix C




               HISPANIC BAR ASSOCIATION OF THE DISTRICT OF COLUMBIA

                       BOARD MEMBER CONFIDENTIALITY AGREEMENT

THIS CONFIDENTIALITY AGREEMENT (the ―Agreement‖) is made this _______ day of
________________, 2010.

As a volunteer elected to the Board of Directors of the Hispanic Bar Association of the District of Columbia, a
District of Columbia non-profit organization, or any of its successors (collectively ―HBA‖), I voluntarily agree
as follows:

I. PURPOSE

    This Agreement is intended to protect against unauthorized disclosure or use of Confidential Information
(as defined below) while allowing frank and open discussions amongst the officers and directors of HBA.

II. CONFIDENTIALITY

    (1) I understand that the HBA continually obtains and develops valuable proprietary and confidential
    information concerning its business, business relationships and financial affairs (the ―Confidential
    Information‖) which may become known to me in connection with my services as an officer or director.

        (i) By way of illustration, Confidential Information may include: (a) information about the day to day
        operations of the organization; (b) the substance of discussions during board of directors meetings; (c)
        know-how; (d) research and development activities of the HBA; (e) strategic and marketing plans: (f)
        membership data; (g) vendor information; and (h) information disclosed to the HBA or to me by third
        parties of a proprietary or confidential nature or under an obligation of confidence.

        (ii) Confidential Information may be contained in various media, including computer programs, flow
        charts and other association documentation, manuals, plans, drawings, designs, oral communications,
        vendor and membership lists, internal financial data and other documents and records of the HBA.
        Confidential Information also may include any knowledge of developments, ways of business, etc.,
        which may in themselves be generally known but whose use by the HBA is not generally known.

   (2) I acknowledge that all Confidential Information, whether or not in writing and whether or not labeled or
   identified as confidential or proprietary, is and shall remain the exclusive property of the HBA or the third
   party providing such information to me or the HBA. I agree that during the term of my services as an
   officer or director and thereafter, I shall not publish or disclose Confidential Information, unless authorized

                                                       22
HBA-DC Policies and Procedures Manual



   by the board of directors, and in accordance with any HBA policy that protects Confidential Information. I
   agree not to use or disclose such Confidential Information for my own benefit or for the benefit of any other
   person or business entity.

        (i) I agree to exercise my best efforts to protect the confidentiality of Confidential Information in my
        possession. Upon the termination of my status as an officer or director, or at any time upon the HBA’s
        request, I shall return immediately to the HBA any and all materials containing any Confidential
        Information then in my possession or under my control.

        (ii) Confidential Information shall not include information which (a) was known to me at the time it
        was disclosed; (b) is lawfully and in good faith made available to me by a third party who did not
        derive it from the HBA and who imposes no obligation of confidence on me; or (c) is required to be
        disclosed by a governmental authority or by order of a court of competent jurisdiction, provided that
        such disclosure is subject to all applicable governmental or judicial protection available for like
        material and reasonable advance notice is given to the HBA.

III. GENERAL

    (1) No delay or omission by the HBA in exercising any right under this Agreement will operate as a waiver
    of that or any other right. No waiver or consent given by the HBA on any occasion will be construed as a
    bar to or continuing waiver of any right on any other occasion.

   (2) I acknowledge that the restrictions contained in this Agreement are necessary for the protection of the
   business and goodwill of the HBA and are reasonable for such purpose. I agree that any breach of this
   Agreement by me will entitle the HBA shall to any remedies legally available to it under this Agreement
   and to equitable relief, including injunctive relief.

    (3) Any disputes arising under this Agreement shall be governed by the laws of the District of Columbia.

  I HAVE READ ALL OF THE PROVISIONS OF THIS AGREEMENT AND I UNDERSTAND, AND
AGREE TO, EACH PROVISION.

Signature:      _________________________________

Print Name:     _________________________________




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HBA-DC Policies and Procedures Manual




            HISPANIC BAR ASSOCIATION OF THE DISTRICT OF COLUMBIA

                            VENDOR CONFIDENTIALITY AGREEMENT

         THIS AGREEMENT made this ____ day of _____________, 2010 between the Hispanic Bar
Association of the District of Columbia, at P.O. Box 1011, Washington, D.C. 20013-1011 (the ―HBA-
DC‖) and _______________________________________ (the ―Receiving Party‖). Hereinafter such
parties may be addressed collectively as the ―Parties.‖

I. RECITALS

(1) The Parties have been engaged in and/or expect to further engage in discussions relating to the business
affairs of the HBA-DC.

(2) HBA-DC will provide certain proprietary, confidential and trade secret information to the Receiving Party
and the HBA-DC desires the Receiving Party to keep such information confidential and to protect such
information from unauthorized use or disclosure.

(3) In consideration of their mutual undertakings and covenants herein contained, and other good and valuable
consideration, the receipt of which is hereby acknowledged, the parties, acting on behalf of and intending
hereby to bind themselves and their respective officers, employees and agents, agree as follows.

II. CONFIDENTIALITY

(1) As of the effective date of this Agreement, the Receiving Party shall keep confidential and shall not,
without the prior written permission of the HBA-DC, communicate or in any way disclose to, or use for the
benefit of, any person or entity, any confidential or proprietary knowledge of information disclosed to the
Receiving Party by HBA-DC without any requirement that such information be identified as being confidential
or proprietary. Confidential and proprietary information (―Confidential Information‖) shall include, but not be
limited to, (a) the identity of the members of the HBA-DC; (b) the names and/or addresses of individual
contacts of the HBA-DC; (c) any other information regarding members of the HBA-DC; (d) recommendations
on endorsements; and (e) analysis or studies.

(2) The Receiving party shall be responsible to the HBA-DC for insuring that confidentiality hereunder is at all
times strictly maintained and observed by the officers, employees, and agents of the Receiving Party who will
obtain such information only on a ―need to know‖ basis. To this end, the Receiving Party shall inform all of its
officers, employees and agents who may have access to any of HBA-DC’s confidential or proprietary
information of the confidential nature of such information and that they must maintain the confidentiality of
such information in strict compliance with the non-disclosure provisions of this Agreement.


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HBA-DC Policies and Procedures Manual



(3) When requested, the Receiving Party will promptly return to the HBA-DC any and all writings, documents
and other materials in the possession or control of the Receiving Party containing any of the Confidential
Information.

III. OTHER PROVISIONS

(1) No failures or delay by the HBA-DC in exercising any right, power or privilege hereunder shall operate as a
waiver thereof, nor shall any single or partial exercise thereof preclude any other or further exercise thereof or
the exercise of any right, power or privilege hereunder.

(2) The Receiving Party shall indemnify and hold harmless the HBA-DC from any liability, damage or expense
(including reasonable attorneys’ fees) arising out of or with respect to a breach by the Receiving Party of any of
the terms of this Agreement.

(3) This Agreement shall be governed and constructed in accordance with the laws of the District of Columbia.
 This Agreement sets forth the entire agreement of the parties hereto with respect to the subject matter hereof
and may not be amended except by an agreement in writing signed by both parties.

         IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective as
of the date first set forth above.


        Date: __________________                    By: _____________________________

                                                    HBA-DC President or Designee


        Date: __________________                    By: ____________________________

                                                    ―Receiving Party‖




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HBA-DC Policies and Procedures Manual



                                               Appendix D

                       Member Spotlight Submission Form & Criteria


The Hispanic Bar Association of DC’s Member Spotlight program highlights members within the
legal community, their experiences, and how they have benefited from Hispanic Bar Association of
DC (HBA-DC) membership every quarter of the calendar year. The HBA-DC Member Spotlight
allows us to share in and learn from the professional successes of our members by profiling their
careers and notable accomplishments. The HBA-DC’s Membership Committee will evaluate
nominations for Member Spotlight according to the criteria below and is responsible for identifying
and authoring the featured article for publication to the membership. HBA-DC Members are
encouraged to nominate themselves or another HBA-DC Member to be considered. Both the person
nominating and the nominee must be HBA-DC members. To submit a nomination, HBA-DC
members should review the program’s participation criteria, complete a nomination form, and submit
the form by e-mail to membership@hbadc.org.

Form of Nomination

OPTION 1 – Member Self Nomination.

Please share your story with your colleagues and the greater HBA-DC community. Please fill in your
responses to the questions below and send this document as an attachment to
membership@hbadc.org . Please also send a high-resolution headshot picture (jpg format preferred).
Incomplete applications will not be considered. Thank you for participating!

OPTION 2 – Nominate a Member.

Do you know an HBA-DC member who exhibits superior leadership skills in the field of law? Do
you think a colleague shows special drive and promise as an emerging leader in the legal profession?
Someone poised to become – or already is – a leader in their field? If you do, take the time to
nominate the individual for the HBA-DC Member Spotlight Program. Please send us names of
individuals you think do more than make the grade, and share a paragraph or two about why they
deserve to be highlighted. Please fill in your responses to the questions below and send this
document as an attachment to membership@hbadc.org . Please also send a high-resolution headshot
picture (jpg format preferred). Incomplete applications will not be considered and thank you for
participating.
_____________________________________________________________________
Participation Criteria

Nominated individuals will be judged based on their community involvement, professional
development, and leadership. The Membership Committee will use the following criteria to evaluate

                                                26
HBA-DC Policies and Procedures Manual



the nominations:

   1. Significant and recent professional accomplishment, such as receipt of a professional award;
      significant legal victory or involvement in a high-profile case; election to partnership or
      public office; appointment or confirmation to public office; or executive leadership in a non-
      profit organization, private corporation or government agency;
   2. Successful public, non-profit, or private sector role in the legal profession;
   3. Outstanding civic and community involvement;
   4. Outstanding professional, leadership and/or management of a public, non-profit or private
      organization, firm, or project; and/or
   5. Innovative or cutting edge legal or public policy development.

By participating, nominated individuals agree to have their information (and picture) used by the
HBA-DC in various forms not limited to posting on the HBA-DC online newsletter, web site at
www.hbadc.org, and potential print materials. You further agree that participation in this program,
and any decisions about feature articles, are solely within the discretion of the HBA-DC Board. Your
telephone and e-mail information will not be made public.

If you have questions, please feel free to contact the HBA-DC Vice President for Membership at
membership@hbadc.org

                                     NOMINATION FORM

   I. Nomination Type (choose one):

           □ Self Nomination                   □ Nomination of a Member

   II. About the Nominator:

       Member category: □ Attorney Member              □ Student Member
       □Associate Member________

       Contact Information:

       First Name                              Middle Initial               Last Name


       Telephone                      E-mail




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HBA-DC Policies and Procedures Manual




   III. About the Nominee:

      Contact Information
      First Name                            Middle Initial                 Last Name


      Telephone                             E-mail



      Professional Credentials

      Please list the Nominee’s professional degree(s) below (Ph.D., JD, MD, etc.):
      1.
      2.
      3.
      4.

   IV. Evaluation Questions
   Please answer the following (use an additional sheet if necessary) and kindly include a copy of
   the nominee’s biography (<150 words) as part of your submission.

      1.      How long has the nominee been a member of the Hispanic Bar Association of DC?


      2.      Please describe the nominee’s significant and recent professional accomplishment.




      3.      Please explain why the HBA-DC Membership Committee should spotlight the
           nominee (< 150 words):




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                                              Appendix E




                          ----------------REGISTRATION FORM-----------------

                                  YES! I would like to join HBA-DC!

Enclosed is my payment of:

____ Attorney Member - Firm More than 10 Attorneys - $50/calendar year
____ Attorney Member - Firm 10 or Fewer Attorneys, Government & Non-Profit Attorneys -
                   $40/calendar year
____ Associate Member (non-attorneys) - $30/calendar year
____ Law Student Member - Free

          *************************************************************************************

Name: ____________________________________________________________________________
Employer/Firm: __________________________________________________________________
Bar No. and State: ________________________________________________________________
Street Address: ___________________________________________________________________
City/State/Zip: ___________________________________________________________________
Tel. No.: _________________________________________________
Email address: ___________________________________________________________________
Law school and graduation year: __________________________________________________
Interested in mentoring program? [ ] Yes [ ] No

*******************************************************************************************
Method of payment (no purchase orders please):

[ ] Check made payable to HBA-DC. Check No. ______________

[ ] MC [ ] VISA       Credit Card No. __________________________ Exp. ___________

********************************************************************************************
                                        Mail form to: HBA-DC
                                             PO Box 1011
                                    Washington, DC 20013-1011

              Or join on-line at http://www.hbadc.org/forms/sign/membership


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HBA-DC Policies and Procedures Manual



                                   Appendix F

                                HBA-DC Brochure

                                 [To be included.]




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HBA-DC Policies and Procedures Manual



                                               Appendix G

                    HISPANIC BAR ASSOCIATION OF THE DISTRICT OF COLUMBIA

                               MENTORING REGISTRATION FORM

                              Enter information by deleting the lines.
               Save the form and email it as an attachment to: mentoring@hbadc.org

   I. Mentors and Mentees: please complete.

   NAME:  Mr.  Ms.  Mrs.

   PHONE NUMBER(S):

   ADDRESS:


   EMAIL:


   II. Mentors only: please complete.

   LAW SCHOOL:

   PLACE OF EMPLOYMENT:


   PRACTICE AREA(S):


   III. Mentees only: please complete.

   LAW SCHOOL: ________________________________________________________
   Graduation Year: ______________

   PLACE OF EMPLOYMENT:

   ______________________________________________________________________

   AREA(S) OF INTEREST:

   ______________________________________________________________________




  NOTE: HBA-DC will make every effort to match mentors and mentees according to interests but the goal is to
    ensure that each mentee receives a mentor. For further information, please email mentoring@hbadc.org.


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                                     Appendix H

                             Calendar of Annual Events

Month             Event

January           Annual Meeting & Elections

February          Board of Directors’ Retreat

March             D.C. Bar’s Youth Law Fair
                  Spanish Language Legal Clinic (co-sponsor)
                  Hispanic Law Conference, AU College of Law (co-sponsor)

April             Endorsement interviews for D.C. Bar elections

May               Cinco de Mayo Happy Hour event
                  PASOS Ceremony
                  HNBA Legislative Day

June              Spanish Language Legal Clinic (co-sponsor)
                  Reception for Summer Associates, Clerks, and Interns

July              Endorsement interviews for HNBA candidates for office

August            La Familia BBQ

September         Spanish Language Legal Clinic (co-sponsor)
                  HNBA Annual Convention
                  Mentor-Mentee Program Kick-off Reception (Arnold & Porter)

October           Judicial Clerkship Conference, GW College of Law (co-sponsor)

November          Equal Justice Awards

December          Holiday Celebration
                  Spanish Language Legal Clinic (co-sponsor)




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                                              Appendix I
      HISPANIC BAR ASSOCIATION OF THE DISTRICT OF COLUMBIA
                                     ENDORSEMENT POLICY

I.     Introduction

                The Hispanic Bar Association of the District of Columbia (HBA-DC or Association) has
adopted the following policy regarding consideration of requests made by candidates seeking its
endorsement. The policy sets forth the general criteria which the HBA-DC will consider in making
endorsement decisions and the procedures for processing such requests. It is a principal goal of the HBA-
DC to first and foremost endorse qualified Hispanic candidates and/or candidates who have demonstrated a
strong commitment to the betterment of the Hispanic community. This policy may be modified at any time
by the HBA-DC Board of Directors.

II.    Procedures

       A.      Pursuant to Article VII, Section A of the HBA-DC By-Laws, the Endorsement Committee
               is a standing committee of the Association. The President shall appoint the chairperson.
               The Committee shall be comprised of at least three members. The term for each
               Committee member shall be one year. A Committee member shall be considered to have
               resigned if the member has three unexcused absences from Committee meetings. The
               President may remove Committee members for cause.

       B.      Requests for HBA-DC endorsements must be submitted in writing no less than 30 days
               before the candidate’s endorsement is due. The President or the Committee chairperson
               may waive this requirement. Requests for endorsements shall be directed to the Committee
               chairperson.

       C.      For each candidate, the Endorsements Committee shall:

               1.     Assure that the applicant’s file is complete;
               2.     Conduct an electronic data base search on the candidate;
               3.     Call references and bar members for views on the candidate; and
               4.     Prepare a confidential report on the candidate.

       D.      The Endorsements Committee shall conduct personal interviews of all candidates for
               endorsement, whenever possible. When time limitations prohibit a face-to-face interview,
               the Committee chairperson may permit either a telephone interview or a waiver of an
               interview altogether.




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                1.     The Committee chairperson shall distribute copies of the confidential report to
                       Committee members prior to the personal interview with the candidate.

                2.     The interview must be attended by at least two Committee members. Committee
                       members may participate in meetings by telephone conference. The Committee
                       should allot no less than twenty minutes for each interview.

                3.     The Committee shall devise a set of questions which reflect HBA-DC’s
                       endorsement criteria (see Section IV). The questions shall be used with all
                       candidates, with follow-up questions as necessary.

                4.     The Committee should discuss the merits of each candidate immediately after all
                       scheduled interviews, or as soon thereafter as practical.

       E.       The Endorsements Committee shall present a written recommendation for each candidate to
                the HBA-DC Board for consideration. A majority of a quorum of Committee members
                must agree with the recommendation before it may be given to the Board. In the event that
                the Committee cannot reach consensus on a candidate, the Committee will report the results
                of its deliberations to the Board at the next regularly scheduled Board meeting. It if is not
                practical to wait until the next meeting, then the Board may be polled by telephone or by
                electronic mail.

       F.       The HBA-DC Board shall consider the Endorsement Committee’s recommendation at any
                regular or special meeting, provided that the Board’s action complies Article IV, Sections F
                and/or H of the HBA-DC By-Laws. A majority vote of a quorum of HBA-DC Board
                members is needed to make any endorsement decision.

       G.       Requests from candidates seeking to renew HBA-DC endorsements may be considered
                directly by the HBA-DC Board, without prior review by the Endorsements Committee. If
                time limitations prohibit waiting until the next regularly scheduled Board meeting, the
                President may permit the Board to be polled by telephone or by electronic mail. Renewal
                of HBA-DC endorsements will be granted where a majority vote of a quorum of Board
                members agree to renew the endorsement.

III.   Policy

       A.       In General: The HBA-DC will consider every person who makes a timely request for an
                endorsement, and it may elect to make its views of a particular candidate known without a
                request for endorsement by the candidate. The HBA-DC also may encourage persons
                whom it deems qualified to apply for particular positions.

                1.     Typically, HBA-DC endorsements may include, but not be limited to, the following

                                                  34
HBA-DC Policies and Procedures Manual



                   types of positions:

                   a.      Federal officials in the executive, legislative and judicial branches of
                           government;
                   b.      District of Columbia officials in the executive, legislative and judicial
                           branches of government; and
                   c.      Bar association officers on the national and local levels.

            2.     Where there is more than one candidate requesting an HBA-DC endorsement for a
                   single available position, it shall be the goal of the HBA-DC to endorse a single
                   candidate. There may be exceptions.

            3.     The qualifications of candidates shall be rated on a scale of Highly Recommend,
                   Recommend, and Not Recommend.

      B.    Renewal Endorsements: Candidates who received HBA-DC endorsements, but are initially
            unsuccessful in their applications for a particular position, may renew their request for
            HBA-DC endorsement. Candidates will be notified upon initial request for endorsement of
            the renewal policy.

      C.    Recusals: Persons involved in the HBA-DC’s endorsement process (Committee members
            and/or HBA-DC Board members) who have a strong personal interest in a candidate under
            consideration, whether positive or negative, are expected to advise the Committee
            chairperson and the Board of their personal interest. The person with the identified interest:
             (1) may choose to keep the cause of the precipitating bias confidential; and (2) may be
            asked by the President to recuse himself/herself from considering the candidate.

      D.    Confidentiality: All internal deliberations regarding a candidate’s application for
            endorsement shall remain confidential and not be disclosed.

      E.    Publication: The HBA-DC’s endorsement policy, as well as its endorsement of a particular
            candidate, shall be made publicly available; decisions not to endorse a particular candidate
            shall not be made public, unless a majority of the Board votes to make the decision public.
            All endorsements shall be reviewed by the President before they are made public. All
            endorsements shall be signed by the President or a member designated by the President.
            The President or his/her designate may respond to public inquiries regarding HBA-DC’s
            endorsement policies and/or the endorsement of a particular candidate.

IV.   Factors for Endorsement Consideration

      A.    The following factors shall be a guide in evaluating candidates seeking HBA-DC
            endorsement. These factors, however, are neither mandatory nor exclusive, as they may not

                                              35
HBA-DC Policies and Procedures Manual



            apply to every candidate or every position. Thus, the Endorsements Committee and/or the
            HBA-DC Board shall use its discretion in applying and weighing these factors.

            1.     Demonstrated professional qualifications:
                   a.   Applicable statutory or regulatory criteria;
                   b.   Professional experience as appropriate;
                   c.   Personal integrity and standing in the legal community;
                   d.   Scholarship and other professional experience; and/or
                   e.   Fairness and impartiality.

            2.     Demonstrated personal traits:
                   a.   Communication skills;
                   b.   Interpersonal skills;
                   c.   Temperament;
                   d.   Administrative and organizational skills; and/or
                   e.   Analytical and problem-solving skills.

            3.     Demonstrated commitment to the rights of, or to the advancement of, the Hispanic
                   community.

            4.     Demonstrated commitment to the District of Columbia community. Commitment
                   to either the greater District of Columbia metropolitan community or another
                   relevant community also will be considered as a positive evaluation factor.

            5.     Demonstrated commitment to the rights of, or to the advancement of, other
                   historically disadvantaged groups, such as minorities and women.

            6.     Membership in the HBA-DC, though not required, may be considered as a positive
                   evaluation factor.

      B.    The HBA-DC (including the Endorsements Committee) will not discriminate against any
            candidate seeking endorsement because of race, national origin, sex, age, religion,
            disability, sexual orientation, political affiliation, or marital status.




                                           36
HBA-DC Policies and Procedures Manual



                                                        Appendix J

                 (SAMPLE) Hispanic Bar Association of DC - Treasurer’s Report - September 2010

REVENUES
   Dues received
       Cash/Check                                                           $     20.00
       Authorize.net                                                        $    320.00
   ING Direct - Interest                                                    $    123.48

    Fed Communications Bar Assn – Co sponsorship fee (fed gov’t position)   $ 100.00
                                                                            --------------
Total Revenues                                                              $ 563.48
EXPENSES

    720 Strategies (Content Mgmt Hosting)                                   $ 460.00
    Authorize.net Gateway Services                                          $      38.50
    Cybersource Fees                                                        $      29.77
    Bank of America account fees                                            $      28.00
                                                                            --------------
Total Expenses                                                              $ 556.27
     CASH FLOW                                                              $       7.21

2010 EJA
REVENUES
Individual Tickets                                                          $    150.00
     Contributions
          Covington & Burling LLP                                           $ 2,500.00
          American University                                               $ 2,000.00
          Winston & Strawn LLP                                              $ 1,000.00
          Skadden, Arps, Slate, Meagher & Flom LLP                          $ 1,000.00
          Cadwalader, Wickersham & Taft LLP                                 $ 1,000.00
          Banner & Witcoff, Ltd.                                            $ 1,000.00
          Jenner & Block                                                    $ 1,000.00
          Alston & Bird LLP                                                 $ 750.00
                                                                            --------------
Total Revenues                                                              $10,250.00

    EXPENSES
       Mandarin Oriental Deposit                                            $ 6,500.00
       Argus International                                                  $ 4,000.00
                                                                            --------------
    Total Expenses                                                          $10,500.00
    ASSETS
    BOA Checking Account (8/31)                                             $ 5,116.71
    ING Direct Savings Account @ 0.95% APY                                  $27,119.51
ING Direct 12-month CD @ 1.90% APY (matures 11/25/2010)                     $20,000.00
ING Direct 18-month CD @ 1.00% APY (matures 12/8/2011)                      $10,000.00
ING Direct 24-month CD @ 3.5% APY (matures 12/16/2010)                      $20,000.00
                                                                            --------------
TOTAL ASSETS                                                                $82,236.22




                                                          37
HBA-DC Policies and Procedures Manual



                 (SAMPLE) Hispanic Bar Association of DC - Treasurer’s Report for End of Year 2009

REVENUES                                                         2009                   2008
   Dues received                                                 $ 6,162.54             $ 4,560.00
   EJA Reception (sponsorships + individuals)                    $46,755.00             $51,500.00
   Joint Minority Bar Assn Clerkship Program                     $       0.00           $ 3,500.00
   ING Direct Interest                                           $ 2,604.70             $ 2,034.87
                                                                 --------------         --------------
Total Revenues                                                   $55,522.24             $ 61,594.87

EXPENSES                                                         2009                   2008
   EJA Reception                                                 $37,887.98             $41,602.17
   HBA-DC annual meeting                                         $ 2,000.00             $ 2,000.00
   Board Retreat                                                 $ 354.96
   Networking Events (5Mayo, Mentor, HH, Holiday, BBQ)           $ 7,793.11             $ 1,697.66
   Reception- Judge Marisa Demeo                                 $                      $ 2,000.00
   Latino Inauguration Ball Sponsorship                          $ 500.00               $
   Joint Minority Bar Assn Clerkship Program                     $                      $ 1,430.26
   Judge Sotomayor Receptions                                    $ 1,077.42
   Boy Scouts of America – Hispanic Leadership Sponsorship       $ 1,200.00
   DC Bar Annual Meeting – HBA-DC Table                          $ 980.00               $ 1,000.00
   Legal Aid Clinic Luncheons / Fees                             $ 843.90
   Sponsorship - Asian Pacific American Bar Assn                 $    50.00             $    500.00
   ASPIRA Association Contribution                               $ 100.00
   Contribution to Mary’s Center                                 $ 578.65
   DC Voter Registration – Ayuda Event                           $                      $    100.00
   President Award                                               $    88.44             $     88.44
   Awards @ Receptions                                           $ 355.96               $    165.33
   Directors’ & Officers’ Liability Insurance                    $ 530.00               $    515.00
   Authorize.net Gateway Services
        Setup                                                    $    132.96
        Fees                                                     $    246.65
   Cybersource Service Fees (Visa / MC)                          $    283.10
   Discover Card Network Fees                                    $      4.46
   Desyne Web Site Expenses
        Web Hosting – semi-ann. fees ($285)                      $                      $    55.00
        Database Hosting (semi-ann.$285)                         $                      $    55.00
        Domain Fees                                              $                      $    74.97
   720 Strategies, Inc. (Website Hosting)                        $ 5,731.60             $ 5,837.40
   Paypal Fees                                                   $    68.00             $ 136.61
   Copying, Printing, Mailing - general                          $    66.56             $    27.40
   PO Box Fee                                                    $    86.00             $    84.00
   HNBA Affiliate Dues                                           $ 250.00               $ 250.00
   DC Government Fees
        DCRA Report                                              $                      $      75.00
   Advertising and Promotions (DC Bar magazine/ABA)              $ 500.00               $ 500.00
   Return Preparation Fees                                       $ 500.00               $ 500.00
   Gift Cards for Raben Staff                                    $                      $ 300.00
   Bank of America Check Binder                                  $                      $      26.70
                                                                 --------------         --------------
Total Expenses                                                   $62,209.75             $59,020.94

Net Revenues                                                     $ (6,687.51)           $ 2,573.93




                                                        38
HBA-DC Policies and Procedures Manual


    ASSETS                                                                 2009                         2008
    Bank of America Checking Account (12/31)                               $ 2,418.63                   $ 2,405.62
ING Direct Savings Account                                                 $35,531.19                   $33,644.78
EJA Receivables (Sponsor Contributions)                                    $15,000.00
ING Direct 12-month CD @ 1.90% APY (matures 11/25/2010)                    $20,000.00
ING Direct 18-month CD @ 3.75% APY (matures 6/8/2010)                      $10,000.00
ING Direct 24-month CD @ 3.5% APY (matures 12/16/2010)                     $20,000.00
ING Direct 6-month CD @ 2.75% APY (matures 6/16/2009)                      $                            $10,000.00
ING Direct 12-month CD @ 3.5% APY (matures 9/8/2009)                       $                            $10,000.00
ING Direct 12-month CD @ 4.0% APY (matures 11/24/2009)                     $                            $20,000.00
ING Direct 18-month CD @ 3.75% APY (matures 6/8/2010)                      $                            $10,000.00
ING Direct 24-month CD @ 3.5% APY (matures 12/16/2010)                     $                            $20,000.00
                                                                           --------------               --------------

Total Assets                                                               $102,949.82**                $106,050.40

(** - amount is inclusive of $15,000 in 2009 EJA sponsorships pledged but not received at time of report)
HBA-DC Policies and Procedures Manual




                                                  Appendix K




                                              Board Meeting
                                          September 14, 2010
                                         One Judiciary Square
                              441 4th Street, NW, 11th Floor (South Side)
                                        Conference Room 1112
                                      Washington, D.C. 20001
                                                Call-in Number:
                                                   Passcode:

                                           (SAMPLE) Agenda
   I.     Call to Order/Roll Call
   II.    Officer Reports
          A. President’s Report (Kenia Seoane Lopez)
          B. President-Elect’s Report (Bill Rivera)
               - Equal Justice Awards
          C. Secretary’s Report – Minutes (Leonor Velazquez)
          D. Treasurer’s Report (Javier Salinas)
          E. Vice-President for External Affairs (Lyzka DelaCruz)
               - Website contract with 720
          F. Vice-President for Internal Affairs (Fernando Rivero)
          G. Vice-President for Membership (Omar Vargas)
               -HNBA Conference, HNBA Education Fund, and BOG Meeting

   III.   Committee Reports
          A. Communications (Lyzka DelaCruz)
          B. Endorsements (Fernando Rivero)
          C. Equal Justice (Bill Rivera)
          D. Legislative & Policy (Jorge Castro)
          E. Membership (Omar Vargas)
          F. Professional Development (Jaime Areizaga)
          G. Public Service (Jilma Lasso and Jordi de Llano)
               Legal Clinic
               Oyster Agreement
               Happy Hour to Benefit Tahirih Justice Center
          H. Social and Special Events (Dominic Vorv)
          I. Student Affairs (Leonor Velazquez, Marisol Rojo)
               Mentoring Reception
          J. Website Committee (Lyzka DelaCruz)
          H. Rules Review Committee (Fernando Rivero)

   IV.    Other Business

   V.     Announcements
HBA-DC Policies and Procedures Manual



                                              HISPANIC BAR ASSOCIATION
                                             OF THE DISTRICT OF COLUMBIA
                                   P.O. Box 1011 | Washington, D.C. 20013-1011
                                                  www.hbadc.org

                                      (SAMPLE) Meeting of the Board of Directors
                                           Minutes

Date: August 03, 2010
Time: 6:30 pm
Place: One Judiciary Square, 441 4th Street, NW, 11th floor, Conference Room 1112.
        Call in number was provided.

I.      Call To Order/Roll Call

                                                                Present                    Absent
                                                       Person        Phone       Excused      Unexcused
            Kenia Seoane Lopez
            William Alvarado Rivera
            Fernando Rivero
            Lyzka P. De La Cruz
            Omar A. Vargas
            Javier Salinas
            Leonor Velazquez
            Marlon Quintanilla Paz
            Jaime Areizaga-Soto
            Jordi de Llano
            Jorge E. Castro
            Eric Garduño
            Jilma M. Lasso
            Marisol Rojo
            Dominic G. Vorv

II.     Officer Reports

        A. President’s Report (Kenia Seoane Lopez)

        Kenia reported the Familia BBQ was a success. She continues to coordinate with Judge Demeo on a date for a
        reception. Sept 16th is currently a tentative date. The Women’s Bar Association requested HBA DC sponsor their
        Stars of the Bar Reception for 2010. They are requesting a monetary donation. The event is free to the public.
        The HBA resolution prohibits HBA DC from donating money to an event unless there is a direct benefit to HBA
        members. It is unclear if HBA has donated in the past.

        B.      President-Elect (Bill Rivera)
        Report below under Equal Justice.

        C. Secretary’s Report (Leonor Velazquez)
HBA-DC Policies and Procedures Manual


                      Motion: Motion by Leonor to approve the July Minutes, after revisions. Fernando seconds.
        Action Item
                      Discussion:
                      Vote:
                              In Favor:      Everyone except below.
                              Opposed:       None.
                              Abstain:       Marlon, Omar, Bill
                      The motion carries.

      D. Treasurer’s Report (Javier Salinas)
      The July Treasurer’s Report was tabled because Javier was on vacation.

      E. Vice-President for External Affairs (Lyzka De La Cruz)
      Lyzka reported on discussions with 720. Kenia has emailed 720 the agreement. There have been numerous
      conversations between the website committee and 720. The budget is $20,000 over 3 years or $5820 per year.
      The Committee recommended the following:

      (1)             Adding calendar feature to look at past and future events $1600 – no support for this service
      (2)             Integrating Twitter/Facebook logo into the website $1320 – no support for this service
      (3)             Ability to customize passwords – purchase this service
      (4)             Retainer – the Committee does not believe HBA needs a retainer, adding this service would lower the cost
                      of implementing options one and two above, which the committee does not recomment.
      (5)             Additional costs: $460 per month, $300 annual renewal fee for certificate. Two free hours a month are
                      included. The total brings HBA under the $20,000 budget.

                      Motion: Motion by Lyzka to approve the agreement with 720, foregoing options Twitter and
                      Facebook options, accepting personalization of passwords, and foregoing retainer. Fernando
        Action Item




                      seconds.
                      Discussion:
                      Vote:
                               In Favor:        Everyone.
                               Opposed:         None.
                               Abstain:         None.
                      The motion carries.

      F. Vice President for Internal Affairs (Fernando Rivero)

      Fernando emailed the resolution for registered agent, which is a DC law requirement. Fernando read the resolution
      to the board.

                      WHEREAS, the Board of Directors (―Board‖) of the Hispanic Bar Association of the District of
                      Columbia (―HBA-DC‖) wishes to select a new registered agent for purposes of compliance with District
                      of Columbia law; and

                      WHEREAS, HBA-DC Treasurer Javier Salinas, a bona fide District resident, has agreed to serve as
                      registered agent for the HBA-DC.

                      NOW, THEREFORE, be it resolved that the Board adopts the following Resolution.

                      (1) The registered agent for HBA-DC is changed from Brigida Benitez to Javier Salinas.

                      (2) The registered office is changed from 2445 M Street, N.W., Washington, D.C. 20037 to 1101 New
                      York Avenue, N.W., Washington, D.C. 20005.

                      (3) The requisite forms are authorized to be filed with the District of Columbia government for purposes
                      of compliance with District of Columbia law.
HBA-DC Policies and Procedures Manual



                           Motion: Motion by Fernando to adopt the resolution. Lyzka seconds.
             Action Item
                           Discussion:
                           Vote:
                                   In Favor:       Everyone except name below.
                                   Opposed:        None.
                                   Abstain:        Marlon.
                           The motion carries.

           G. Vice President for Membership (Omar Vargas)
           Omar reported on the member spotlight submission form, which was emailed to the board for comment.

                           Motion: Motion by Omar to approve member spotlight submission form. Eric seconds.
                           Discussion: Lyzka inquired about the vetting process. Friendly amendment provided that all
                           submissions become property of HBA by ?.
                           New Motion: Motion by Omar to approve member spotlight submission form with amendment
                           that HBA has non-exclusive right of documents and pictures submitted. Eric seconds.
             Action Item




                           Discussion: Fernando opined that the spotlight is similar to Movers & Shakers, and he objected to
                           a statement on page 2 stating that decisions are solely within the discretion of HBA VP for
                           membership and Committee. Omar volunteered to amend his Motion.
                           New Motion: Motion by Omar to approve spotlight form with the following changes: (1) add
                           non-exclusive license language, (2) add that form becomes property of HBA, (3) add that decision
                           made will be within discretion of HBA-DC. Eric seconds.
                           Vote:
                                    In Favor:          Everyone.
                                    Opposed:           None.
                                    Abstain:           None.
                           The motion carries.

          Omar left meeting
          Guest arrived: Marta Villanegro Santiago

III.       Committee Reports

           A.       Equal Justice (B. Rivera)
           Bill reported that the Steering Committee held a status call. Both the awards and development subcommittees are
           staying busy. Currently, there are two commitments for development and some firms have declined to participate.
           The Raben Group has volunteered people to help with the event. Agreements have been signed with Argus and the
           Mandarin Hotel. Invitations have gone out to the Judges. Several people have also volunteered to act as a
           personal ambassador for each Judge. Bill encouraged everyone to market the form. Bill added that the Committee
           is presently considering entertainment options. Heineken has agreed to be the liquor sponsor, thus alcohol will be
           free thanks to Estuardo. The post game bar will be cash.

           B.      Communications (Lyzka De La Cruz)
           Report above.

           C.      Legislative & Policy Issues (Fernando Rivero)
           Fenrando reported that the Committee continues its due diligence. Bill added that the Committee is trying to set up
           a meeting with the US Attorney for DC.

           D.       Professional Development (Jaime Areizaga)
           Jaime reported that on Aug. 11, 2010 the panel on ―How to Get a Job in the Federal Government‖ will be held at
           Hunton and Williams. Bill added that six people will be on the panel, perhaps more. The intent is to create an
           informal dialogue. Name tags will be provided and the firm will also provide drinks. HBA will pay for the food.
HBA-DC Policies and Procedures Manual


          The Committee is still waiting to hear confirmation from the Federal Communications Bar and the Energy Bar that
          they will co-sponsor.

          Eric added that he is trying to finalize the event on ―How to Get a Job on the Hill.‖

          E.       Public Service (Jilma Lasso)
          Jilma reported that the event last Thursday at Muse raised $300. The event on foreclosure will no longer be a
          focus for the Committee, instead they will move towards something related to landlord law. Kenia, Judge Mott,
          and Jilma met with the Principal of Oyster School and discussed the possibility of developing a partnership to
          focus on programs. HBA would enter an aspirational agreement with Oyster to, perhaps, help beautify the school,
          have a small race, or a poetry competition.

                          Motion: Motion by Jilma to allow authority to explore a partnership with Oyster School. Fernando
                          seconds.
            Action Item




                          Discussion: Lyzka inquired about the vetting process. Friendly amendment provided that all
                          submissions become property of HBA by ?.
                          Vote:
                                   In Favor:       Everyone except below.
                                   Opposed:        None.
                                   Abstain:        Marlon.
                          The motion carries.

          * Jilma left.

          Lyzka reported that she was contacted by Legal Aid and they would like HBA to help them obtain Spanish
          speaking attorneys to assist with their work. They would like to send a representative to one of our meetings.

          F.       Social and Special Events (Dominic Vorv)
          Bill reported that Commissioner Ramirez attended the event at Muse.

          G.       Student Affairs (Marisol Rojo)
          Leonor reported that the event at Crowell was very successful. Mr. Motley, the President of the DC Bar was
          present. The Committee is continuing to plan events, including the Mentor-Mentee event at A&P, reaching out to
          law schools, and possibly a bar prep.

IV.       Other Business

          HBA DC was on the Daily Washington Reporter. There was an article on Judge Demeo and the award she
          received from HBA.

         Jaime left.

          Bill added that OPM is having a call to discuss the report on Hispanics in the government. He is in touch with the
          ABA about incoming President Steven Zack and having him speak at one of our events.

                          Motion: Motion by Fernando to adjourn. Lyzka seconds.
            Action Item




                          Discussion:
                          Vote:
                                  In Favor:       Everyone.
                                  Opposed:        None.
                                  Abstain:        None.
                          The motion carries.
HBA-DC Policies and Procedures Manual


                                        Appendix L

                            (SAMPLE) HBA-DC Event Flyers

                                    [To be included.]

				
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