Continuity of Operations Plan for Non Profits by fke58846


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									                                                                                             Larimer County Non-Medical Needs Pandemic Flu Response Plans by Agency

                                                                                               Service functions maintained                         Service functions suspended                Service functions suspended                Resources available                              COOP available to operate
                                                 Contact Information
                                                                                               during pandemic                                      for social distancing                      for economic reasons                       to other agencies                                functions in column 2

                                                                                          BGCLC would cease operations at our three
                                             Kathi Wright Executive Director     970-223- youth facilities in Wellington, Fort Collins and
                                                                                                                                                    All youth facilities would close, BGCLC                                               BGCLC vehicles would be available, and staff     As noted above, BGCLC will follow suit
Boys & Girls Clubs of Larimer County (BGCLC) 1709                                         Loveland if Thompson and Poudre School                                                               N/A
                                                                                                                                                    Administration would operate                                                          under a non-mandatory work scenario              with Larimer County school closures
                                            Districts mandated school closures. BGCLC’s
                                                                                          Administrative Office would continue to operate

                                                 Lynn Oesterle-Zollner, Executive Director                                                                                                                                                Fort Collins and Loveland Harmony House
CASA                                             (970) 498-6180                                None                                                 All                                        All                                        facilities for shelter (need cots); storage;     None
                                                                                                                                                                                                              volunteer/staff assistance

                                                                                               a. We provide one hot meal per day for folks                                                                                               We have no vehicles or space of our own. We
                                                 Tom Dragano     Board President               who need it. I would hesitate, however, to call      Our primary function, serving a hot meal                                              have a large group of volunteers who work 1-2
Community Kitchen                                                                                                                                                                                                                                                                          No
                                                 223-0536                our function critical or say it MUST be              each day, would be suspended.                                                         days per month for 3 hrs. Some of them may
                                                                                               maintained.                                                                                                                                be willing to help other agencies.

                                                 Harry Graham, Executive Director, 970-577-
                                                                                               Food boxes, client referrals, medical, dental,                                                                                             5. Vehicles, staff, volunteers, storage space,
Crossroads Ministry of Estes Park, Inc.          0610, 970-231-9213 (personal cell phone),                                                          Probably none                              Probably none                                                                               Not at this time
                                                                                               prescription vouchers.                                                                                                                     offices, classroom

                                                                                                                                                    Initial case management
                                                                                                                                                    interviews/assessments done face-to-
                                                                                                                                                    face with consumers, job                                                                                                               No. We’re a small operation of about
                                                                                                                                                    assessments/interviews at work sites,                                                                                                  12 employees with only 2 that are full
                                                                                                                                                                                               It depends on whether donations that
                                                                                                                                                    support groups (6 held monthly                                                                                                         time of that total. We would do all that
                                                                                               Case management (for financial assistance to                                                    stop will affect our funding allocation from
                                                 Nancy Jackson, Executive Director                                                                  throughout Larimer County), outreach                                                                                                   is possible to sustain service delivery.
                                                                                               prevent utility shut-offs, evictions, continuation                                              United Way. If it does, we would offer
Disabled Resource Services                       (970) 482-2700                                                                                     into community, public presentations,                                                   None                                           In the event the agency was closed,
                                                                                               of medication, medical transportation, etc.) and                                                limited case management services, peer
                                                                                                                           advocacy work requiring personal                                                                                                       we’d to do as much work by telephone
                                                                                               medical equipment loans.                                                                        counseling, medical equipment loans and
                                                                                                                                                    contact, Section 8 housing voucher                                                                                                     from our homes since there’s ability to
                                                                                                                                                                                               financial assistance
                                                                                                                                                    recertifications in consumer’s homes,                                                                                                  retrieve messages from our office
                                                                                                                                                    coordinating volunteers to work in                                                                                                     phones from our home phones.
                                                                                                                                                    consumers’ homes, and housecleaning
                                                                                                                                                    services in consumers’ homes

                                                                                              DREAM has resources for child care (our
                                                 Melinda Suits 970-226-4058 (office) 970-495-                                                                                                  Families not qualified for stipends are
DREAM                                                                                         program is for planned respite, but we try to help Family Intakes                                                                           None                                             No
                                                 9675 (Home)                                                                                                                                   responsible for payment
                                                                                              in a crisis)
                                                                                                                                              Services provided at our main facility may
                                                                                                                                              be suspended to accomplish social
                                                                                                                                              distancing. However, we would still be
                                               Timothy S. O'Neill, Executive Director
                                                                                                                                              providing services at agency houses and      If a service function must be                                                                Our continuity of operations plan does
                                               (970) 266-5305                               Care to disabled individuals who are dependent
                                                                                                                                              in the homes/apartments of certain           provided/completed, we will make every                                                       list the actions that Foothills Gateway
                                                         on staff/services; completion of billing/payroll;
Foothills Gateway, Inc.                                                                                                                       individuals receiving services through       effort to complete the function. We will     None                                            will take to manage our essential
                                               Erin Eulenfeld, DCSS Director                transportation to medical/emergency facilities;
                                                                                                                                              Foothills Gateway. Meetings that would       not suspend any functions due to                                                             functions. We continue to review and
                                               (970) 266-5347                               maintenance of communication/info services
                                                                                                                                              have taken place at our main facility with   economic reasons.                                                                            add actions to our plan.
                                                                                                                                              members of the community would be
                                                                                                                                              cancelled and the use of conference
                                                                                                                                              calling could be utilized, if necessary.

                                                                                                                                                                                                                                        Our staff and volunteers are such that they
                                                                                                                                                                                                                                        would offer their services on their own. We
                                                                                                                                                                                                                                        have two camp trucks at our resident camp
                                                                                                                                                                                           Without donations, foundation funding
                                                                                                                                                                                                                                        near Allens Park in Boulder County. It is unclear
                                               Kay E. Stevens, Executive Director                                                                                                          and the cookie sale, all of our paid-staff
Girl Scouts -                                                                                                                                                                                                                           whether those would be accessible under the
                                               (970) 493-1844                               None                                             All                                           services would be suspended. Girl                                                              None
Mountain Prairie Council                                                                                                                                                                                                                scenario described above. We also have
                                                                                                                                                                    Scouting, as it exists today, would not
                                                                                                                                                                                                                                        storage and freezer space available there. We
                                                                                                                                                                                           continue without this type of funding.
                                                                                                                                                                                                                                        rent space in Fort Collins that may or may not
                                                                                                                                                                                                                                        be available as it is owned by someone else.
                                                                                                                                                                                                                                        We have computers and meeting space.

                                                                                                                                                                                           The only people that would be on
                                                                                                                                             Riding lessons, volunteer training, no
                                               Ed Aitken, President of the Board 970 663-                                                                                                  property would be our facility manager,
                                                                                                                                             community service workers, Larimer
                                               4200                                         Health and well being of all horses on our                                                     who lives on property. He would continue
Hearts & Horses Therapeutic Riding Center                                                                                                    County Workforce, and no Larimer                                                         None                                              No
                                                             property.                                                                                      to feed, clean, and tend to the horses. If
                                                                                                                                             County Weekenders would come out to
                                                                                                                                                                                           deliveries were possible he would accept
                                                                                                                                             the Center.

                                               Glorie Magrum, (970) 667-4939,                                                                                                                                                                                                           Yes, we have an emergency plan that
                                                                                            Food distribution, Prescription Assistance&      Emergency Shelter (Unless authorized by                                                    Staff, volunteers, storage space, offices,
House of Neighborly Service                                                                                                                            All services will be limited to availability                                                       has been reviewed by Merlin Green,
                                                                                            Utility Assistance                               Public Officials)                                                                          classrooms
                                                                                                                                                                                                                                                                                        COL Emergency Manager

                                               Ken Alexander (970) 356-6664, Cell – (970)
                                               412-2051,                                  Transitional Residential Treatment (TRT),
Island Grove Regional Treatment Center, Inc.                                                                                                 All but those mentioned                       All but those mentioned                      Office space, computers, phones, fax machines Yes
                                                 Residential Detox

                                                                                            Wic is a supplemental food & nutrition program
                                               Dr Adrienne LeBailly, Director
                                                                                            for low income families. WIC provides food
                                               (970) 498-6713
Larimer County Dept. of                                                                     vouches for infant formula, milk, cheese, juice,                                               If transportation becomes exhausted,
                                                                                                                WIC clinic would be closed and all
Health & Environment -                                                                      peanut butter, beans, and eggs. We want to                                                     other WIC programs would assume the          Staff, office, classroom & storage space        This plan is currently in process.
                                               Ingrid K. Rosoff, WIC Program Director                                                         vouchers would be mailed.
WIC Program                                                                                 maintain the issuance of vouches for as long as                                                duty of mailing out vouchers.
                                               (970) 498-6722
                                                                                            possible. Infant formula would be the scarcest
                                                                                            item to find, as it is not stocked at Food Banks.
                                                                                                                                        Clubhouse and Drop-in Center
                                       Randy Ratliff, Executive Director
                                                                                Emergency intervention/hospitalization;            Activities curtailed. Bilingual and
                                       Doug Hirst, Director,                                                                                                            Unknown. Probably much less response 4 vehicles, emergency/disaster staff can be
Larimer Mental Health Pandemic Plan                                             medication management and prescription;            homeless outreach suspended. We have                                                                                                      We have a disaster response plan.
                                       North County Adult Services                                                                                                      to outside/partner agencies.         mobilized; unused offices may be used.
                                                                                mental status checks; residential services         staff stationed at numerous outside
                                       (970) 494-4300
                                                                                                                                   agencies and they may be suspended.

                                       Gordan Thibedeau
                                                                                2-1-1 Call Center, Volunteer Center, Finance
Larimer United Way                     (970) 407-7002                                                                              Campaign activities                         None                                        Staff (up to 6)                                   Yes, but not very well defined

                                                                                                                                                                                                                                                                             Not at this time. That will be
                                       Sarah Bennett, Executive Director        Providing food, housing, and basic life services                                               Unable to predict economic ramifications
                                                                                                                                   Craft studio group work, other group                                                                                                      developed once we know who the
Life Sharing Community Initiative      (970) 663-6696 or cell: (303) 709-0879   for people with special needs, including essential                                             at this point; it is unclear what we would Unknown
                                                                                                                                   work, social gatherings                                                                                                                   participants are and what their specific
                                                        medications                                                                                    have to suspend.
                                                                                                                                                                                                                                                                             needs are.

                                                                                                                                                                               As most services are funded by grants
                                                                                                                                Ready or Not? - teen pregnancy                 and contracts, it would depend on
                                                                                                                                prevention program delivered in Larimer        decisions made by those funding
                                                                                Foster Care Services to approximately 95
                                       James Barclay, President and CEO                                                         and Weld County schools.                       sources to continue funding while
                                                                                children living in 45 homes in Larimer and Weld
                                        303-217-5830 (direct line)                                                              Parent Education and support classes for       allowing for variances from proposed     Staff may be available, offices may be
Lutheran Family Services of Colorado                                            Counties. Staff may need to work from home                                                                                                                                                   Not yet in place.
                                        720-333-1575 (cell)                                                                     the general public would need to be            outcome measures during this time.       available.
                                                                                and communicate with foster homes and
                                                                                                                                delivered via conference call as possible      Also, if contributions cease, cash flow
                                                                                children via phone, fax and email
                                                                                                                                or suspended.                                  issues might drive a decision to suspend
                                                                                                                                                                               all operations.

                                       Jerri Howe, Executive Director
Matthews House                         (970) 472-0609                           Psychotherapy                                      Mentoring, life skills classes              None                                        Staff and volunteers                              Yes

                                                                                                                                                                             Residential treatment services could
                                                                                                                                                                             continue to be provided for a limited
                                                                                                                                                                             period of time. Staffing issues would be
                                                                                                                                                                             of primary concern if employees are ill or
                                                                                                                                                                             needing to care for others who are ill in
                                                                                                                                   Day treatment services, school program, their homes. Some of our employees
                                                                                Residential treatment services may have to be grandparent training and support groups commute from outside of Larimer County
                                       Cyndi Dodds, Executive Director
                                                                                maintained for the duration of the pandemic if     and current volunteer participation would so there would be questions on whether We would have a school-house, office space,
Namaqua                                                                         counties are not able to find other placements     be suspended. Residential clients would they would be willing to expose                  additional vehicles, outside storage space and   Not at this time.
                                                                                for their clients and/or if Larimer County chooses suspend any external meetings unless a themselves to the pandemic risk by                possibly bed space available.
                                                                                to keep their clients in placement with us.        medical emergency. Family therapy         attending work. Our ability to meet
                                                                                                                                   services could be provided via phone.     payroll demands with large amounts of
                                                                                                                                                                             overtime would be difficult, especially
                                                                                                                                                                             when donations stop. Food availability
                                                                                                                                                                             would be a concern for those clients that
                                                                                                                                                                             continued to reside in facility, especially if
                                                                                                                                                                             there was no warning period to stock up.

                                                                                                                                                                                                                                                                         The case management team meets
                                                                                                                                                                               We would look at our budgets first. If it                                                 regularly to discuss any issues with
                                                                                Our onsite food bank and home delivered meals.
                                                                                                                                                                               became an issue of loss of funds, we                                                      service provision and budgetary
                                                                                People living with HIV will be at high risk for this,
                                                                                                                                                                               would meet as a staff and decide which      If NCAP was operating a limited basis, we     concerns. In the event of a flu
                                                                                and will need food safely delivered to their
                                                                                                                                                                               service to remove, keeping the fragile      would make whatever resources we had          pandemic or similar public health
                                                                                homes if necessary. Transportation services ... We would suspend our monthly HIV+
                                                                                                                                                                               health of our clients in mind.              available to other agencies providing         emergency, the team would meet then
Northern Colorado AIDS Project         Susan Voss, o           our clients will need access to their health care group meetings and most of our HIV
                                                                                                                                                                               Honestly, as an HIV agency, most of our     emergency relief in the community. Our agency to address critical services and how
                                                                                providers in Boulder, Denver, and Fort Collins        testing.
                                                                                                                                                                               services are essential to our clients. We   does not have housing facilities, but office  best to supply them to our clients. Our
                                                                                with greater frequency.
                                                                                                                                                                               would just be limited by how much we        space could be utilized, if necessary.        Policies also outline appropriate
                                                                                Prescription assistance, medical care assistance
                                                                                                                                                                               could provide to each client.                                                             measures for safeguarding the health
                                                                                                                                                                                                                                                                         of both staff and clients in a public
                                                                                                                                                                                                                                                                         health emergency.
                                                                             None, all existing partnerships have access to
                                 Tracy Cornutt, 484-7123,
Partners                                                                     their case managers home phone number and          Any new matches or interviews.           N/A                                      N/A                                            Yes
                                                                             any support contacts can be done by phone.

                                                                                                                                Health and Safety education courses. All                                          We have two classrooms that could be used for
                                 Jason Godinez, Director of Disaster Response Disaster Response, Public Communications,
                                                                                                                                meetings, including those of people who Community services, International         storage, but if we have suspended classes for
Red Cross - Centennial Chapter   (970) 226-5728                               Bulk Distribution, Armed Forces Emergency                                                                                                                                         Yes
                                                                                                                                borrow our classrooms. Sheltering will   Services                                 social distancing reasons, they will not be
                                                                                                                                not be conducted.                                                                 available for meetings
                                                                                                                                                                                                                                                                SAINT has a draft Emergency
                                 Gary D. Thomas, Executive Director          SAINT would cease volunteer transportation                                                                                           SAINT would assist “search and rescue”        Response plan that outlines the
SAINT Volunteer Transportation                                                                                                  All                                      None
                                 (970) 223-8604                              operations.                                                                                                                          agencies with client information              agency response to various types of
                                                                                                                                                                                                                                                                emergencies including pandemic.
                                                                             I would be happy to work with the people running
                                 Sherryl Lindsey,                            the non-profits as a source of support and doing
                                                                                                                              I would see no one who was ill. I would                                             I would suggest phone support-a hotline # to
Sherryl Lindsey, LMFT            Licensed Marriage & Family Therapist        critical debriefings. I would also be willing to                                            None                                                                                    Support by phone
                                                                                                                              provide services by phone.                                                          call.
                                 (970) 593-9565                              help with the panic that will occur among people
                                                                             if the above scenario were to occur.
                                                                                                                                                                       Probably none initially, unless the funding
                                                                                                                                                                                                                   We are very small (only 2 FTE), but might have
                                 Bev Thurber                                 None, although there may be a demand for our       All of our support groups, educational gap lasts a long time. Most of our
Suicide Center                                                                                                                                                                                                     some staff time to offer, assuming we are still None
                                  Depression Support Groups.                         classes, and school based programming. services will be suspended for social
                                                                                                                                                                       distancing reasons.

                                                                             Our delivery of Meals on Wheels to homebound
                                                                             seniors is critical for some of our clients. We    We would discontinue Handyman
                                                                                                                                                                                                                  We have two panel vans, office space
                                 Diane M. Stobnicke, Division Director       believe some would be able to get by, but others   services, grocery shopping services,
                                                                                                                                                                         Most of our services would close down    (depending on how many staff are unable to      None at this time. We are working on
Volunteers of America            (970) 472-9630                              would not have enough food without our             commodity food delivery services,
                                                                                                                                                                         because of social distancing.            get to work), and access to volunteers although a plan.
                                             delivery. We normally have anywhere from 2         congregate dining services, and
                                                                                                                                                                                                                  how many would be available is unkown.
                                                                             weeks to 2 months of frozen meals for              volunteer referral services.
                                                                             approximately 60 people.

                                                                                                                                                                         We get our funding when we bill to                                                      We would contact our program
                                 Susan Cox, Director
Wings                                                                        None                                               All                                      Medicaid. We would suspend services      None                                           participants and tell them we are
                                 (970) 667-3636
                                                                                                                                                                         so we would not be receiving income.                                                    closed until further notice.

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