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Continuity of Operations Plan for Non Profits document sample
Continuity of Operations Plan for Non Profits document sample
Larimer County Non-Medical Needs Pandemic Flu Response Plans by Agency Service functions maintained Service functions suspended Service functions suspended Resources available COOP available to operate Contact Information during pandemic for social distancing for economic reasons to other agencies functions in column 2 BGCLC would cease operations at our three Kathi Wright Executive Director 970-223- youth facilities in Wellington, Fort Collins and All youth facilities would close, BGCLC BGCLC vehicles would be available, and staff As noted above, BGCLC will follow suit Boys & Girls Clubs of Larimer County (BGCLC) 1709 Loveland if Thompson and Poudre School N/A Administration would operate under a non-mandatory work scenario with Larimer County school closures firstname.lastname@example.org Districts mandated school closures. BGCLC’s Administrative Office would continue to operate Lynn Oesterle-Zollner, Executive Director Fort Collins and Loveland Harmony House CASA (970) 498-6180 None All All facilities for shelter (need cots); storage; None email@example.com volunteer/staff assistance a. We provide one hot meal per day for folks We have no vehicles or space of our own. We Tom Dragano Board President who need it. I would hesitate, however, to call Our primary function, serving a hot meal have a large group of volunteers who work 1-2 Community Kitchen No 223-0536 firstname.lastname@example.org our function critical or say it MUST be each day, would be suspended. days per month for 3 hrs. Some of them may maintained. be willing to help other agencies. Harry Graham, Executive Director, 970-577- Food boxes, client referrals, medical, dental, 5. Vehicles, staff, volunteers, storage space, Crossroads Ministry of Estes Park, Inc. 0610, 970-231-9213 (personal cell phone), Probably none Probably none Not at this time prescription vouchers. offices, classroom email@example.com Initial case management interviews/assessments done face-to- face with consumers, job No. We’re a small operation of about assessments/interviews at work sites, 12 employees with only 2 that are full It depends on whether donations that support groups (6 held monthly time of that total. We would do all that Case management (for financial assistance to stop will affect our funding allocation from Nancy Jackson, Executive Director throughout Larimer County), outreach is possible to sustain service delivery. prevent utility shut-offs, evictions, continuation United Way. If it does, we would offer Disabled Resource Services (970) 482-2700 into community, public presentations, None In the event the agency was closed, of medication, medical transportation, etc.) and limited case management services, peer firstname.lastname@example.org advocacy work requiring personal we’d to do as much work by telephone medical equipment loans. counseling, medical equipment loans and contact, Section 8 housing voucher from our homes since there’s ability to financial assistance recertifications in consumer’s homes, retrieve messages from our office coordinating volunteers to work in phones from our home phones. consumers’ homes, and housecleaning services in consumers’ homes DREAM has resources for child care (our Melinda Suits 970-226-4058 (office) 970-495- Families not qualified for stipends are DREAM program is for planned respite, but we try to help Family Intakes None No 9675 (Home) responsible for payment in a crisis) Services provided at our main facility may be suspended to accomplish social distancing. However, we would still be Timothy S. O'Neill, Executive Director providing services at agency houses and If a service function must be Our continuity of operations plan does (970) 266-5305 Care to disabled individuals who are dependent in the homes/apartments of certain provided/completed, we will make every list the actions that Foothills Gateway email@example.com on staff/services; completion of billing/payroll; Foothills Gateway, Inc. individuals receiving services through effort to complete the function. We will None will take to manage our essential Erin Eulenfeld, DCSS Director transportation to medical/emergency facilities; Foothills Gateway. Meetings that would not suspend any functions due to functions. We continue to review and (970) 266-5347 maintenance of communication/info services have taken place at our main facility with economic reasons. add actions to our plan. firstname.lastname@example.org members of the community would be cancelled and the use of conference calling could be utilized, if necessary. Our staff and volunteers are such that they would offer their services on their own. We have two camp trucks at our resident camp Without donations, foundation funding near Allens Park in Boulder County. It is unclear Kay E. Stevens, Executive Director and the cookie sale, all of our paid-staff Girl Scouts - whether those would be accessible under the (970) 493-1844 None All services would be suspended. Girl None Mountain Prairie Council scenario described above. We also have email@example.com Scouting, as it exists today, would not storage and freezer space available there. We continue without this type of funding. rent space in Fort Collins that may or may not be available as it is owned by someone else. We have computers and meeting space. The only people that would be on Riding lessons, volunteer training, no Ed Aitken, President of the Board 970 663- property would be our facility manager, community service workers, Larimer 4200 Health and well being of all horses on our who lives on property. He would continue Hearts & Horses Therapeutic Riding Center County Workforce, and no Larimer None No firstname.lastname@example.org property. to feed, clean, and tend to the horses. If County Weekenders would come out to deliveries were possible he would accept the Center. deliveries. Glorie Magrum, (970) 667-4939, Yes, we have an emergency plan that Food distribution, Prescription Assistance& Emergency Shelter (Unless authorized by Staff, volunteers, storage space, offices, House of Neighborly Service email@example.com All services will be limited to availability has been reviewed by Merlin Green, Utility Assistance Public Officials) classrooms COL Emergency Manager Ken Alexander (970) 356-6664, Cell – (970) 412-2051, Transitional Residential Treatment (TRT), Island Grove Regional Treatment Center, Inc. All but those mentioned All but those mentioned Office space, computers, phones, fax machines Yes firstname.lastname@example.org Residential Detox Wic is a supplemental food & nutrition program Dr Adrienne LeBailly, Director for low income families. WIC provides food (970) 498-6713 Larimer County Dept. of vouches for infant formula, milk, cheese, juice, If transportation becomes exhausted, email@example.com WIC clinic would be closed and all Health & Environment - peanut butter, beans, and eggs. We want to other WIC programs would assume the Staff, office, classroom & storage space This plan is currently in process. Ingrid K. Rosoff, WIC Program Director vouchers would be mailed. WIC Program maintain the issuance of vouches for as long as duty of mailing out vouchers. (970) 498-6722 possible. Infant formula would be the scarcest firstname.lastname@example.org item to find, as it is not stocked at Food Banks. Clubhouse and Drop-in Center Randy Ratliff, Executive Director Emergency intervention/hospitalization; Activities curtailed. Bilingual and Doug Hirst, Director, Unknown. Probably much less response 4 vehicles, emergency/disaster staff can be Larimer Mental Health Pandemic Plan medication management and prescription; homeless outreach suspended. We have We have a disaster response plan. North County Adult Services to outside/partner agencies. mobilized; unused offices may be used. mental status checks; residential services staff stationed at numerous outside (970) 494-4300 agencies and they may be suspended. Gordan Thibedeau 2-1-1 Call Center, Volunteer Center, Finance Larimer United Way (970) 407-7002 Campaign activities None Staff (up to 6) Yes, but not very well defined Department email@example.com Not at this time. That will be Sarah Bennett, Executive Director Providing food, housing, and basic life services Unable to predict economic ramifications Craft studio group work, other group developed once we know who the Life Sharing Community Initiative (970) 663-6696 or cell: (303) 709-0879 for people with special needs, including essential at this point; it is unclear what we would Unknown work, social gatherings participants are and what their specific CLCI@indra.com medications have to suspend. needs are. As most services are funded by grants Ready or Not? - teen pregnancy and contracts, it would depend on prevention program delivered in Larimer decisions made by those funding Foster Care Services to approximately 95 James Barclay, President and CEO and Weld County schools. sources to continue funding while children living in 45 homes in Larimer and Weld 303-217-5830 (direct line) Parent Education and support classes for allowing for variances from proposed Staff may be available, offices may be Lutheran Family Services of Colorado Counties. Staff may need to work from home Not yet in place. 720-333-1575 (cell) the general public would need to be outcome measures during this time. available. and communicate with foster homes and delivered via conference call as possible Also, if contributions cease, cash flow children via phone, fax and email or suspended. issues might drive a decision to suspend all operations. Jerri Howe, Executive Director Matthews House (970) 472-0609 Psychotherapy Mentoring, life skills classes None Staff and volunteers Yes Residential treatment services could continue to be provided for a limited period of time. Staffing issues would be of primary concern if employees are ill or needing to care for others who are ill in Day treatment services, school program, their homes. Some of our employees Residential treatment services may have to be grandparent training and support groups commute from outside of Larimer County Cyndi Dodds, Executive Director maintained for the duration of the pandemic if and current volunteer participation would so there would be questions on whether We would have a school-house, office space, 970-669-7550 Namaqua counties are not able to find other placements be suspended. Residential clients would they would be willing to expose additional vehicles, outside storage space and Not at this time. firstname.lastname@example.org for their clients and/or if Larimer County chooses suspend any external meetings unless a themselves to the pandemic risk by possibly bed space available. to keep their clients in placement with us. medical emergency. Family therapy attending work. Our ability to meet services could be provided via phone. payroll demands with large amounts of overtime would be difficult, especially when donations stop. Food availability would be a concern for those clients that continued to reside in facility, especially if there was no warning period to stock up. The case management team meets We would look at our budgets first. If it regularly to discuss any issues with Our onsite food bank and home delivered meals. became an issue of loss of funds, we service provision and budgetary People living with HIV will be at high risk for this, would meet as a staff and decide which If NCAP was operating a limited basis, we concerns. In the event of a flu and will need food safely delivered to their service to remove, keeping the fragile would make whatever resources we had pandemic or similar public health homes if necessary. Transportation services ... We would suspend our monthly HIV+ health of our clients in mind. available to other agencies providing emergency, the team would meet then Northern Colorado AIDS Project Susan Voss, o email@example.com our clients will need access to their health care group meetings and most of our HIV Honestly, as an HIV agency, most of our emergency relief in the community. Our agency to address critical services and how providers in Boulder, Denver, and Fort Collins testing. services are essential to our clients. We does not have housing facilities, but office best to supply them to our clients. Our with greater frequency. would just be limited by how much we space could be utilized, if necessary. Policies also outline appropriate Prescription assistance, medical care assistance could provide to each client. measures for safeguarding the health of both staff and clients in a public health emergency. None, all existing partnerships have access to Tracy Cornutt, 484-7123, Partners their case managers home phone number and Any new matches or interviews. N/A N/A Yes firstname.lastname@example.org any support contacts can be done by phone. Health and Safety education courses. All We have two classrooms that could be used for Jason Godinez, Director of Disaster Response Disaster Response, Public Communications, meetings, including those of people who Community services, International storage, but if we have suspended classes for Red Cross - Centennial Chapter (970) 226-5728 Bulk Distribution, Armed Forces Emergency Yes borrow our classrooms. Sheltering will Services social distancing reasons, they will not be email@example.com Services. not be conducted. available for meetings SAINT has a draft Emergency Gary D. Thomas, Executive Director SAINT would cease volunteer transportation SAINT would assist “search and rescue” Response plan that outlines the SAINT Volunteer Transportation All None (970) 223-8604 operations. agencies with client information agency response to various types of emergencies including pandemic. I would be happy to work with the people running Sherryl Lindsey, the non-profits as a source of support and doing I would see no one who was ill. I would I would suggest phone support-a hotline # to Sherryl Lindsey, LMFT Licensed Marriage & Family Therapist critical debriefings. I would also be willing to None Support by phone provide services by phone. call. (970) 593-9565 help with the panic that will occur among people if the above scenario were to occur. Probably none initially, unless the funding We are very small (only 2 FTE), but might have Bev Thurber None, although there may be a demand for our All of our support groups, educational gap lasts a long time. Most of our Suicide Center some staff time to offer, assuming we are still None thurber@SuicideResourceCenter.org Depression Support Groups. classes, and school based programming. services will be suspended for social functioning. distancing reasons. Our delivery of Meals on Wheels to homebound seniors is critical for some of our clients. We We would discontinue Handyman We have two panel vans, office space Diane M. Stobnicke, Division Director believe some would be able to get by, but others services, grocery shopping services, Most of our services would close down (depending on how many staff are unable to None at this time. We are working on Volunteers of America (970) 472-9630 would not have enough food without our commodity food delivery services, because of social distancing. get to work), and access to volunteers although a plan. firstname.lastname@example.org delivery. We normally have anywhere from 2 congregate dining services, and how many would be available is unkown. weeks to 2 months of frozen meals for volunteer referral services. approximately 60 people. We get our funding when we bill to We would contact our program Susan Cox, Director Wings None All Medicaid. We would suspend services None participants and tell them we are (970) 667-3636 so we would not be receiving income. closed until further notice.
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