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									                                                                                               Page 1 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009


                          County of Summit Board of Mental Retardation
                                 and Developmental Disabilities


                                             Wednesday, April 15, 2009
                                                    5:00 p.m.

The combined work session and regular monthly meeting of the County of Summit
Board of Mental Retardation and Developmental Disabilities was held on Wednesday, April
15, 2009 at the Summit MRDD administrative offices located at 89 East Howe Road,
Tallmadge, Ohio 44278. The work session convened at 5:00 p.m.

                                     BOARD MEMBERS PRESENT
                                     William J. Ginter, President
                                     Jacqueline S. Cooper, Vice President
                                     Olivia P. Demas, Secretary
                                     Cynthia Walker
                                     Linda Bordenkircher
                                     Joseph Siegferth
                                     Randy Briggs

                                      ALSO PRESENT
         Thomas L. Armstrong, Superintendent                  Billie Jo David, Director of Planning &
         Lisa Kamlowsky, Assist. Superintendent                   Performance Excellence
         Bill Payne, Sr. Dir. of Board Svs. & Spts.           Holly Brugh, Dir. of Children’s Services
         Tom Whitfield, CIO/CFO                               Joe Eck, Labor Relations Manager
         Harold Harrison, Director of HR                      Carrie Roberts, Director of Adult Services
         Jerilyn George, Director of SSA and                       – Community Employment Services
           Medicaid Services                                  Kevin McGee, Director of PCR and
         Tom Jacobs, Dir. of Operations/SHDC                      Specialty Businesses
         Jean Fish, Dir. of Adult Svs.-Center Based           Maggi Albright, Recording Secretary
                                                                        and others



I.       REVISED POLICY #5500 – LENGTH OF PROGRAM YEAR

         The length of program year is specified in Administrative Rules for Adult Services
         programs and Early Intervention programs. The Agency’s 2010 and 2011 program
         calendar does not require Board approval but has been included for reference. The
         revisions to policy #5500 reflect the shift from Board operated school programs to
         supporting children in their local school districts. Policy #5500 has been
         recommended for approval by the April Services & Supports Committee.
                                                                                        Page 2 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
II.      REM ICFMR CONTRACT

         REM contracts with the Summit MRDD to provide day services to residents in
         intermediate care facilities for the mentally retarded (ICFMR). There are sixteen
         individuals living in the three homes REM operates. Eight of the individuals receive
         services through subcontracting and eight individuals receive services directly from the
         Summit MRDD. The daily rate for day program services paid to the Summit MRDD will
         remain unchanged at $50.14. The contract period will be from July 1, 2009 through
         June 30, 2010 and the Board will receive approximately $96,269 in revenue. The REM
         ICFMR Contract has been recommended for approval by the April Services & Supports
         Committee and the April Finance & Facilities Committee.

III.     OSCEOLA LEASE

         Weaver Industries is the current lessee for the property located at 66 Osceola Ave.
         (Potomac Center) and that lease is expiring. The request is to assign a new lease to
         Summit Housing Development Corporation (SHDC) with 100% of the costs associated
         with the lease and all operating costs to be paid by the Board. The lease would be for
         a five-year term from June 1, 2009 through May 31, 2014 at a cost of $5,000 per
         month or $60,000 per year. There is no increase to the rent and the rent would be
         guaranteed through the five-year term. The Board asked about the cost per square
         foot. Mr. Jacobs replied that the cost is $5.00 per square foot and the space is 12,000
         square feet. Utilities are paid by the Board and the landlord pays property taxes.
         Funds are available in the budget and the Osceola lease has been recommended for
         approval by the April Finance & Facilities Committee.

IV.      BARBERTON PROPERTY PURCHASE

         The new Barberton Center site does not have green space or on-site parking. Three
         parcels of land contiguous to the new site have been identified as land that could
         accommodate parking and the desired green space and the Board would like to
         acquire those parcels as they become available. One of the parcels, located at 285
         Third Street NW in Barberton, is available for purchase and was recently appraised for
         tax purposes at $34,930. The request is for SHDC to purchase this property, for the
         Board’s future use, in the amount of $29,690 plus an additional amount of $4,000 for
         demolition on the property for a total of $33,690. The Board asked if this parcel and
         the other two parcels are purchased for the use of green space and additional parking,
         will that forfeit the Board’s rights to parking that was negotiated with the City of
         Barberton during the initial transaction. Mr. Armstrong advised that parking rights
         were negotiated into the original purchase contract and would not be forfeited with
         the purchase of this parcel or the other desired parcels. Funds are available in the
         budget and the Barberton property purchase has been recommended for approval by
         the April Finance & Facilities Committee.
                                                                                         Page 3 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
V.       SPECIAL OLYMPICS

         There are currently four Special Olympics organizations in Summit County; Summit
         MRDD (Weaver Sports Booster Club is affiliated with the Board), All Star Training,
         Hudson Special Olympics and Summit Special Olympics. The Board has previously
         provided funding only to the Board operated Special Olympics Weaver Sports Booster
         Club in the amount of approximately $106,392 per year. Recently, Summit MRDD
         staff were approached by one of the other Special Olympics organizations to discuss
         possible funding assistance. Bill Payne has been working with the four groups to
         determine a way to equitably provide funding to all of the four groups and also to
         come up with ways to provide equal access to athletes. As part of the 5% budget
         contingency plan, the Board approved a plan to make reductions to expenses related
         to hotel stays, particularly in-county hotel stays, meals and travel in the amount of
         $52,000 with the understanding that all of these projected savings may not be realized
         since the goal is to achieve equity in funding the four Summit County Special Olympics
         organizations while creating equal access to athletes. When comparing other quality
         of life activities, Special Olympics is the most expensive program, per participant, that
         the Board funds. The Special Olympics Weaver Sports Booster program has
         approximately 159 participants and has been funded at $106,392 per year, which
         covers numerous coaching stipends, registration fees, referee fees, hotels, meals and
         travel expenses. The average cost per participant for this program is $669.13. The
         BLAST program has approximately 135 participants and participants are required to
         pay individual user fees. The Board funds BLAST at approximately $3,527 per year
         and the average cost per participant is $26.13. The Community Employment
         Recreation program has approximately 83 participants and the Board funds this
         program at a cost of $8,139 per year. The average cost per participant is $98.06.
         Social Club has approximately 59 participants and annual Board support is $9,000.
         The average cost per participant for this program is $152.54. The College For Living
         program is administered through Blick Clinic through a contract and funded at $18,480
         annually. There are approximately 227 participants at a cost of $81.41 per person.
         One of the budget contingency recommendations is for the Board to discontinue Social
         Clubs, as staff believe these activities can be replicated through other venues.
         Additionally, it is recommended that the Board continue to fund Special Olympics
         registration fees, referees, coaching and transportation to out of county events while
         working with the four organizations to achieve funding equity and equal access to
         athletes. It is also recommended that the Board continue to fund the Summer games
         at the current funding level since they are already underway. Any changes in funding
         strategies would not be implemented until after the Summer Games. Consistent with
         Board practice, if there are special circumstances for a particular individual related to
         lodging or meals, those details would be reviewed and considered on a case by case
         basis. The Board asked how the other three Special Olympics organizations have been
         funded in the past. Mr. Armstrong replied that these groups have been self-funded in
         the past and have received no public dollars. The Hudson Special Olympics group has
         indicated that they want to continue to be self-funded so that they don’t loose their
         identity. This organization is geared specifically toward Hudson residents.
                                                                                         Page 4 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
V.       SPECIAL OLYMPICS (continued)

         The All Star Training group, who have 83 participants, indicated their desire to discuss
         funding options. Summit Special Olympics, who have 32 participants, have also
         indicated a desire to review funding options. The Board asked if the other
         organizations would begin to utilize Summit MRDD facilities and staff. Mr. Armstrong
         indicated that they would not at this point but there are discussions relative to sharing
         transportation resources. The Board asked if the proposed cuts are to its sponsored
         programs only. Mr. Armstrong noted that there could be a potential savings of
         $52,000 by not paying hotels and meals but that approximately $8,000-$10,000 could
         be redirected to provide assistance to All Star Training and Summit Special Olympics.
         The Board noted that the other three organizations that have not received Board
         funding are being sustained through fundraising efforts and asked how the Weaver
         Sports Booster Club fundraising money is utilized. Linda Stotzer, Special Olympics
         volunteer, replied that funds are used to purchase uniforms and equipment.
         Mr. Armstrong noted that in the past, funding has been handled informally. In order
         to achieve funding accountability, the Board will enter into contracts with Special
         Olympics organizations that receive resources from the Board.

         On a related matter, about a year ago the Diversity Committee made a
         recommendation to discontinue the use of the Native American profile that represents
         the mascot of the Special Olympics Weaver Warriors. The recommendation was based
         on the logo being offensive to the Native American community. Because the Diversity
         Committee was going through restructuring, the recommendation was never
         implemented. Since the Summit MRDD is a public entity and this profile is offensive to
         some members of the community the decision was made to remove the Native
         American profile and replace it with another mascot. The profile in the Weaver School
         gym and locker room would be painted over and the historic banners would be
         updated to preserve the heritage. This decision has caused a furor with some people.
         Mrs. Bordenkircher commented that she serves on the Diversity Committee and
         participated in the discussions relative to the Native American profile. She advised
         that the removal of the profile is an effort to be sensitive and considerate of people’s
         feelings. Mr. Armstrong indicated that there have been discussions with Special
         Olympians at the work centers and staff have met with the Weaver Sports Booster
         Club. Mrs. Walker commented that as an African-American woman she knows the
         impact of negative images and recognizes the need to be sensitive and respectful to
         the feelings of others. She noted that the profile may not intend to be offensive but
         the impact is offensive to some people so that needs to be addressed. Mrs. Walker
         remarked that she feels we need to respect other people’s culture even when we don’t
         fully understand another point of view. Mr. Briggs added that as a public entity that
         has spent years trying to combat stereotypes, the Board should rid itself of any
         stereotype that may be offensive to any particular group.
                                                                                           Page 5 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
V.       SPECIAL OLYMPICS (continued)

         Mr. Ginter noted that the removal of the mascot is not a decision that requires Board
         approval, however, it seems clear that the entire Board agrees with the decision of the
         Superintendent to remove and replace the Native American profile because it is the
         right thing to do and the argument could be made that it should have been done a
         long time ago. The replacement of the profile does not detract from the Special
         Olympics athletic endeavors; it is a logo and does not change the camaraderie,
         teamwork, successes or experiences of the athletes.

VI.      SERVICE CONTRACT FOR LOCALLY FUNDED SERVICES

         The contract for locally funded services needs to be updated to align with the Medicaid
         structure, rates and service definitions. Some rates currently being paid under the
         Care Management Network (CMN) are significantly lower than Medicaid rates, which is
         a disincentive for providers to deliver services in Summit County, while other rates are
         significantly higher than Medicaid rates, resulting in overpayments. The revised
         service contract allows for local reimbursement for Medicaid comparable services at
         the provider usual and customary rate or the equivalent Medicaid rate, whichever is
         lower. Additionally, the revised contract distinguishes between reimbursements for a
         procedure versus unit of time. The Board asked if the disincentive is being addressed.
         Mr. Armstrong replied that it is being addressed through rate adjustments. The
         revised contract has been recommended for approval by the March Finance & Facilities
         Committee.

VII.     CANAL PLACE LEASE

         Weaver Industries has vacated the space they occupied at Canal Place that was
         shared with the Summit MRDD specialty businesses (Clay Crafters and Custom
         Stitches). Weaver Industries is the lessee of record and they contributed one third of
         all operating cost of the facility including the lease. The request is to enter into a sub-
         lease with Summit Housing Development Corporation (SHDC) in the amount of
         $226,732 to cover the full facility operating costs for the period March 1, 2009 through
         December 31, 2009. The additional costs associated with this recommended transfer
         would be $70,998, which includes $33,048 for additional lease costs; $26,700 for
         additional operating costs; and $11,250 for janitorial costs. There are currently 36
         individuals being served at Canal Place and with the additional space there is capacity
         to serve ten additional individuals. An ad-hoc committee has been formed to review
         whether or not the Canal Place site is the most advantageous location for long-term
         potential future operations and initiatives. Staff have secured a one-year extension to
         the lease, at no increase in cost, to allow more time to assess the needs of the
         specialty businesses and determine if Canal Place is an appropriate location for future
         growth. Additionally, a five year option to renew the lease after one year is being
         negotiated.
                                                                                         Page 6 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
VII.     CANAL PLACE LEASE (continued)

         The Board asked about the composition of the ad-hoc committee. Mr. Armstrong
         replied that the committee consists of staff from Employment Services, Public &
         Community Relations, the Operations Director, a representative of The Arc, parents
         and persons served. Mr. Ginter suggested that before a recommendation is brought
         to the Board for consideration that it be vetted through the Superintendent
         Committees. Mr. Armstrong responded that the recommendation would be reviewed
         through the committee structure but commented that the Board may want to consider
         appointing a Board Member to serve on this ad-hoc committee. Funds are available in
         the budget and the Canal Place lease transfer has been recommended for approval by
         the March Finance & Facilities Committee.

VIII. NEW PLAYGROUND EQUIPMENT FOR CALICO

         The Children’s Services Department received a bequest in the amount of $212,500
         from the estate of Sarah J. Lupica. After researching the name and speaking with the
         attorney handling Ms. Lupica’s estate, staff are unable to identify a connection
         between Ms. Lupica and the Board. It is recommended that these funds be used to
         create a new playground that accommodates the play and learning needs of the 92
         children at Calico and the 170 children who attend Head Start. The new playground
         would provide a surface that would accommodate all types of adaptive equipment,
         including wheelchair accessibility, and would build upon physical, social and cognitive
         development. A TOPS team that included parents, administrators, teachers and staff,
         was formed to review the proposals of four playground companies. The TOPS team is
         recommending that the contract be awarded to Service and Supply LTD., Inc. in an
         amount not to exceed $200,000. Service and Supply LTD. offered the most extensive
         expertise and design which included complete preparation work to the playground
         site, comprehensive warranties on parts, equipment and performance, as well as
         equipment designed for children in wheelchairs to enjoy with their typical peers.
         Recognition of the donation from Ms. Lupica’s estate will be identified at the site
         during construction and placed permanently at the site upon completion. Funds are
         available in the budget and the March Finance & Facilities Committee and the March
         Services & Supports Committee recommend approval of Service and Supply LTD.

IX.      REVISED POLICY #3350 – BOARD PAYER OF LAST RESORT

         Revised policy #3350 reflects the current practice of maximizing federal tax dollars for
         services that can be funded by a waiver prior to accessing local tax dollars. It also
         gives the Superintendent the authority to authorize local funding for the cost of
         needed services in instances where services are not available under the waiver.
         The revisions to this policy ensure fiscal responsibility and give individuals and their
         families guidance in utilizing all other available resources before accessing local tax
         dollars for needed services and supports.
                                                                                           Page 7 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                    WORK SESSION (continued)
IX.      REVISED POLICY #3350 – BOARD PAYER OF LAST RESORT

         The Board asked if there is any family resistance relative to this policy. Mr. Armstrong
         replied that there is some resistance, however, staff are working through individual
         issues with families and teams and there have been no refusals to this point. The
         March Finance & Facilities Committee recommend approval of revised Policy #3350.

X.       MARCH FINANCIAL STATEMENTS

         Cash receipts reflect an unfavorable variance of $1,642,070 for March due to
         reimbursements coming in at $1,657,617 less than what was budgeted. Day array
         from November has been billed but the revenue has not yet been received, which is
         an ODMRDD state-wide issue. The Board asked if there is a possibility that these
         funds won’t be received. Mr. Armstrong replied that the money will be received; it is
         just a question on when. Expenditures for March reflect an overall favorable variance
         of $19,883,397 primarily due to the transfer of $19,000,000 from NEON back to the
         County and employee benefits coming in at $359,757 less than budget. The Board
         asked if this transfer will continue to impact the financial statements for the rest of the
         year. Mr. Armstrong responded that a budget adjustment will be made so that the
         transfer does not carry forward each month. The ending fund balance for March was
         $26,701,112, which is a favorable variance of $19,540,853 year-to-date.




The work session adjourned at 5:45 p.m.
                                                                                        Page 8 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                         BOARD MEETING
The regular monthly meeting of the County of Summit Board of Mental Retardation and
Developmental Disabilities convened at 5:45 p.m.

I.       PUBLIC COMMENT

         Linda Stotzer identified herself as a former Summit MRDD employee, former Weaver
         Sports Booster President and volunteer. She read a letter which she indicated was
         signed by parents, some Special Olympics athletes and members of the Weaver Sports
         Boosters Club. She indicated that the Weaver Sports Booster Club’s fundraising
         activities provide the necessary funds to cover athlete uniforms and equipment and
         there is not enough money to pay for hotels and meals. She advised that the other
         three Special Olympics organizations in Summit County cannot provide the services
         that the Weaver Sports Booster Club provides and therefore the Weaver Sports
         Booster Club should receive financial support from the Board. She also noted that the
         Board has discontinued the use of official business time for staff coaches and this
         leaves the athletes unsupervised. She indicated her belief that staff coaches should
         not have to use their personal vacation time to run Special Olympics programs even
         though they receive a separate stipend to do so. Relative to the Native American
         profile as the logo, she noted that the athletes are proud of the logo and feel that the
         Weaver Sports Booster Club should have been consulted about a change before a
         decision was made. She indicated that the Weaver Sports Booster Club and the
         Summit MRDD serve the MRDD population and not the Native American population.

         Patti Longville identified herself as a former Summit MRDD employee of 32 year, a
         Summit County taxpayer and a voter. She indicated that she was stunned to hear of
         the amount of money the Board utilizes to operate the Special Olympics program and
         indicated that she was not in agreement with the cost identified as $106,392 annually.
         She commented that the individuals involved and the taxpayers should see how these
         funds are utilized before a decision is made. She noted her support of continued
         funding of the Special Olympics programs.

         Jayanne Brooks identified herself as the parent of a daughter who attends the
         Tallmadge Center and also the Vice President of the Weaver Sports Booster Club.
         She noted that the Diversity Committee did not include a representative from the
         Weaver Sports Booster Club and commented that to remove the Native American logo
         would be disgraceful, would destroy history and would cause the Weaver Sports
         Booster Club to loose their identity. She indicated her belief that the current Board
         Members don’t understand because they have no history with the Summit MRDD.

         Jerry Feeman, Summit County Councilman for District 6 (Tallmadge), indicated that he
         spoke previously with Mr. Armstrong and expressed his concerns relative to the ability
         of athletes to pay for their own hotels and meals. He commented that he is alarmed
         by some of the statements made tonight by Ms. Stotzer and indicated that he hopes
         the Board will examine the information presented.
                                                                                         Page 9 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                  BOARD MEETING (continued)
I.       PUBLIC COMMENT (continued)

         Relative to the logo, he noted that if the Weaver Sports Booster Club had been
         permitted to be part of the Diversity Committee to provide input about the removal
         of the logo, he believes it could have made a difference in how people are reacting
         to the change.

         Roger Klicman indicated that he is the parent of a former Special Olympics athlete
         who participated 38 years ago, former Summit MRDD Board Member and former
         President of the Weaver Sports Booster Club. He indicated that he was informed that
         a decision to change the logo was made and that the Weaver Sports Booster Club was
         not included or informed about the decision until after the fact; he feels this is a
         disservice to the citizens of the community. He commented that duplicate programs
         should not be funded by the Board.

         Mr. Ginter advised that the Public Comment segment of the meeting is to give
         members of the community the opportunity to express their views; it is not a forum
         to problem solve or to try and arrive at a conclusion nor is it the appropriate venue
         to address questions or concerns that have been raised. However, some of the
         comments made this evening warrant a response. He commented that it was
         suggested in comments made this evening that no other areas of the budget were
         analyzed relative to cuts and that is inaccurate. The decision to explore budget
         reductions is an ongoing process and a commitment has already been made to
         continue to fund Special Olympics Summer games. Changes in funding strategies
         will include funding of other Special Olympics organizations in Summit County, not
         just those affiliated with the Weaver Sports Booster Club, so that there is equity.
         Even though this is not a mandated service, the Board is proud of the Special
         Olympics tradition in Summit County and wants it to continue. However, Special
         Olympics is four times the cost of other quality of life programs and it is not realistic
         to continue to fund at current levels. Relative to the Native American profile as the
         Weaver Warriors logo, there is no doubt that more effective communication about this
         change should have occurred during the process and the Board apologizes that this
         did not happen. However, this logo is offensive to some members of the community
         and it will be changed; not including more stakeholders in the dialogue is regrettable
         but would not have changed this decision. Mr. Ginter commented that persons
         served, including some of our own children, have suffered from stereotypical behavior
         so how can the Board not be sensitive to this issue.

         Mrs. Bordenkircher noted that a comment was made this evening relative to this Board
         not having history and she advised that this comment is offensive. She advised that
         she has served as a volunteer Board Member for almost 12 years and that her
         daughter has been a Special Olympian so she does not understand some people’s
         definition of history. The Board is responsible to the entire community and not jus the
         Weaver Sports Booster Club.
                                                                                         Page 10 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                  BOARD MEETING (continued)
II.      APPROVAL OF MINUTES

         A.       MARCH 18, 2009 (combined Work Session and Regular Meeting)

                                                      RESOLUTION
                                                        No. 09-04-01

                  Mrs. Bordenkircher moved that the Board approve the minutes of the March 18,
                  2009 combined Work Session and Regular Meeting, as presented in attachment
                  #10. The motion, seconded by Mrs. Cooper, was unanimously approved.

III.     BOARD ACTION ITEMS

         A.       FINANCE & FACILITIES COMMITTEE

                  1.       SERVICE CONTRACT FOR LOCALLY FUNDED SERVICES

                                                      RESOLUTION
                                                        No. 09-04-02

                           Mrs. Cooper moved that the Board approve the Service Contract for
                           locally funded services, as presented in attachment #5. The motion,
                           seconded by Mr. Siegferth, was unanimously approved.

                  2.       CANAL PLACE LEASE

                                                       RESOLUTION
                                                         No. 09-04-03

                           Mrs. Demas moved that the Board approve a sublease with Summit
                           Housing Development Corporation (SHDC) in the amount of Two
                           Hundred Twenty six Thousand Seven Hundred Thirty Two Dollars
                           ($226,732.00) to cover the full facility operating costs for the Canal
                           Place facility for the period March 1, 2009 through December 31, 2009,
                           and that the Superintendent be authorized to sign said contract.
                           The motion, seconded by Mrs. Bordenkircher, was unanimously
                           approved.

                  3.       NEW PLAYGROUND EQUIPMENT FOR CALICO

                                                       RESOLUTION
                                                         No. 09-04-04

                           Mr. Siegferth moved that the Board approve a contract with Service and
                           Supply Ltd., Inc. for the purchase of new playground equipment for the
                           Lupica playground in an amount not to exceed Two Hundred Thousand
                           Dollars ($200,000.00) and that the Superintendent be authorized to sign
                           said contract. The motion, seconded by Mrs. Demas, was unanimously
                           approved.
                                                                                           Page 11 of 14
MINUTES – combined work session and regular meeting
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                                  BOARD MEETING (continued)
III.     BOARD ACTION ITEMS (continued)

         A.       FINANCE & FACILITIES COMMITTEE (continued)

                  4.       REVISED POLICY #3350 – BOARD PAYER OF LAST RESORT

                                                      RESOLUTION
                                                        No. 09-04-05

                           Mr. Briggs moved that the Board approve revised Policy #3350 – Board
                           Payer of Last Resort, as presented in attachment #8. The motion,
                           seconded by Mrs. Demas, was unanimously approved.

                  5.       MARCH FINANCIAL STATEMENTS

                                                      RESOLUTION
                                                        No. 09-04-06

                           Mrs. Walker moved that the Board approve the March Financial
                           Statements, as presented in attachment #9. The motion, seconded
                           by Mr. Siegferth, was unanimously approved.

IV.      SUPERINTENDENT’S REPORT

         A.       FIRST QUARTER 2009 MUI REPORT

                  The first quarter 2009 MUI Report indicates that there were 230 MUI’s during
                  the first quarter 2009. This is an increase of 65 when compared to the first
                  quarter 2008. In addition to the 230 MUI’s, there were 119 incidents that
                  required preliminary investigation but were ruled out as MUI’s. The number
                  of cases in the neglect category is attributed to lack of supervision as specified
                  by the ISP. With the increase in the number of physical abuse cases reported,
                  staff will be watching this area closely to see how many allegations are
                  substantiated for the development of prevention plans. The high number of
                  missing person MUI’s at Blick is attributed to two individuals who repeatedly
                  run away.

         B.       2008 YEAR END MUI REPORT

                  The 2008 year end MUI Report indicates that there were 817 MUI’s in 2008,
                  which is a 15% increase over 2007 when there were 698 MUI’s. The large
                  increase in the number of incidents of misappropriation and unapproved
                  behavior support are attributed to better reporting since trainings on reporting
                  requirements and consequences of failing to report were held in 2008.
                                                                                         Page 12 of 14
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Wednesday, April 15, 2009

                                  BOARD MEETING (continued)
IV.      SUPERINTENDENT’S REPORT (continued)

         C.       FIRST QUARTER 2009 OPERATING PLAN REPORT

                  The quarterly Operating Plan Report provides feedback on the status of
                  objectives. During the first quarter 2009, twelve of the fifteen objectives are
                  reported as meeting or exceeding stated goals. Several of the first quarter
                  highlights include; paid work at Board operated work centers at 91%, 969
                  children received services (goal was 947) and of the 1,586 adults receiving
                  services 1,490 are eligible for Medicaid and only 96 are not enrolled in
                  Medicaid. Several of the areas below target include; individuals receiving new
                  residential services and new Level One services, since waivers have not been
                  received during the first quarter from ODMRDD. It is anticipated that waivers
                  will be received during the second quarter.

         D.       CENSUS

                  A new census format has been developed that is easier to read and
                  provides greater detail by service category. The new format also distinguishes
                  between Board provided services versus private providers. Early Intervention
                  information will be added to future reports. Census will be provided quarterly.
                  The Board indicated they liked this new format and also found it easier to
                  understand.

         E.       WAITING LIST/LONG TERM RFEGISTRY UPDATE – CASH FLOW PROJECTIONS

                  The Ohio Administrative Code defines waiting list categories and processes and
                  identifies that individuals are placed on a waiting list if they will want/need
                  service within the next twelve months. Placement is based on the waiting list
                  that best meets needs according to the assessment process. Summit MRDD
                  waiting lists are being continually evaluated and improved to ensure the health,
                  safety and welfare of persons served and to ensure that they are driven by
                  individual rights, choices and needs within available resources. Summit MRDD
                  maintains a variety of waiting lists such as Individual Option (I/O) and Level
                  One waivers and congregate setting waiting lists. It should be noted that
                  there are no waiting lists for core day services. The residential waiting list
                  consists of individuals who want services within the next twelve months. The
                  number of individuals currently on the residential waiting list is 120. The long
                  term planning registry consists of individuals who want services over the next
                  five years; there are approximately 130 individuals on this waiting list. The
                  two lists combined equal 250 individuals who will need residential services
                  within the next five years. It would cost approximately $14,600,000 to service
                  250 individuals with residential services, core day services and transportation,
                  with an annualized cost of $6,669,000. Elimination of the residential waiting
                  list over the next five years is a realist goal with the continued pursuit of
                  Medicaid waivers.
                                                                                            Page 13 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                  BOARD MEETING (continued)
IV.      SUPERINTENDENT’S REPORT (continued)

         E.       WAITING LIST/LONG TERM RFEGISTRY UPDATE – CASH FLOW PROJECTIONS
                  (continued)

                  The Board asked if securing waivers is the only option relative to eliminating
                  the residential waiting lists. Mr. Armstrong advised that it is not the only
                  option. He noted that local tax dollars can be used and that there will be
                  some ICFMR placements. He further commented that part of the solution will
                  be the development of different service models and different waiver strategies
                  to provide more in-home supports. Mr. Armstrong advised that the Strategic
                  Planning Team (SPT) continues to work on different strategies for the
                  reduction and future elimination of the residential waiting lists.

         F.       ODMRDD ACCREDITATION

                  Mr. Armstrong advised that he is pleased to announce that formal notice from
                  the Ohio Department of Mental Retardation and Developmental Disabilities
                  (ODMRDD) has been received that the Summit MRDD has earned a five-year
                  accreditation. He noted that this five-year accreditation is a testament to the
                  quality of work and quality services that staff provide. He thanked staff for
                  their hard work and effort and indicated that Bill Payne and Jerilyn George
                  took the lead in the accreditation efforts and did a fantastic job in securing this
                  five-year accreditation.

V.       PRESIDENT’S COMMENTS

         Mr. Ginter congratulated staff and thanked them on behalf of the Board for their
         efforts toward achieving a five-year ODMRDD accreditation. He noted that the
         successful achievement of a five-year accreditation is the result of staff staying
         focused on the jobs they are here to do.

         Relative to the discontinuance of the Native American profile as the Special Olympics
         mascot, Mr. Ginter expressed his concern for the way in which some individuals have
         conducted themselves. He apologized on behalf of the Board to Summit MRDD staff
         who endured obscenities, threats of job security, attacks on personal integrity and
         ancestral ridicule and acknowledged that this behavior should not have occurred. He
         expressed his appreciation to staff for all the work they do on behalf of the Board,
         persons served and the community.
                                                                                       Page 14 of 14
MINUTES – combined work session and regular meeting
Wednesday, April 15, 2009

                                  BOARD MEETING (continued)
VI.      EXECUTIVE SESSION

                                              RESOLUTION
                                                No. 09-04-07

         Mrs. Bordenkircher moved that the Board enter into Executive Session in compliance
         with the Sunshine Laws, Ohio Revised Code 121.22, Section G, Subsections (1) and
         (4) for purposes of discussing employment of a specific employee and bargaining unit
         negotiations. Upon reconvening, the Board may or may not conduct additional
         business. The motion was seconded by

         Roll call vote: Ginter-yes, Walker-yes, Cooper-yes, Bordenkircher-yes, Siegferth-yes,
         Briggs-yes and Demas-yes. The motion passed unanimously.



The regular session of the Board meeting adjourned at 6:40 p.m.

The Board entered into Executive Session at 6:50 p.m.

The Board meeting reconvened at 7:20 p.m.

There being no further business, the Board meeting adjourned at 7:20 p.m.




                                                                      Olivia Demas, Secretary

								
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