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									Carpet/Vinyl Installation
     # 0809-6211B




       Facilities Department
      143 Bostwick Avenue NE
      Grand Rapids, MI 40503




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                       Carpet/Vinyl Installation
                 GRAND RAPIDS COMMUNITY COLLEGE
                         RFQ #0809-6211B


                               GENERAL CONDITIONS

Grand Rapids Community College is soliciting bids for the purchase of up to 5000 or
more yards of carpet.

This agreement will commence on July 1, 2009 and expire on June 30, 2010.
Contract Expiration Date June 30, 2010.
Renewable each year thru June 30, 2012 at the discretion of Grand Rapids Community
College Director of Purchasing

        All bidders shall provide cost quotations to be in conformance with requirements of
         specifications.

        With bid proposal, provide material list with Manufacturer's name and carpet
         qualities.

      Delivery FOB destination, 151 Fountain NE, Grand Rapids, MI 49503.



A.       Any questions regarding interpretation or intent must be made in written form.
         Questions should be emailed to Mansfield Matthewson, Director of Purchasing,
         at mmatthew@grcc.edu by 12:00PM, Wednesday, May 27, 2009.

         Vendors who have indicated intent to respond will be e-mailed answers to all
         questions received by 5:00PM, Thursday, May 28, 2009.

B.       The official copy of your proposal must be received in the Purchasing
         Department of Grand Rapids Community College no later than 2:30 p.m. on
         Wednesday, June 3, 2009.           Responses must be clearly marked
         “Carpet/Vinyl Installation - RFQ #0809-6211B.

               Mailed responses to:

               Mansfield Matthewson
               Director of Purchasing
               Grand Rapids Community College
               143 Bostwick NE
               Grand Rapids, MI 49503
                                              2
            Delivered Responses to:

            Mansfield Matthewson
            Director of Purchasing
            Grand Rapids Community College
            180 North Division St NE
            Room 303 College Park Plaza
            Grand Rapids, MI 49503

            Telegrams and/or phone responses are not acceptable. THREE copies of
            the proposal shall be included. Additionally, ONE electronic media (CD)
            copy of the proposal shall be included (with pdf files, pricing to be
            submitted in both pdf and excel formats) . The College will accomplish
            distribution to proper personnel.




            The College will not consider or examine late Reponses. Amended
            Reponses will not be considered unless they are received in the
            Purchasing Department on or before the above time and date. The
            official copy must contain the complete response and related materials. A
            duly constituted corporate official legally capable of binding the Vendor
            must sign Reponses.

C.   The Owner reserves the right to reject any or all bids.


D.   BID EVALUATION

     The College will determine which responses are to be considered for evaluation
     and will determine the successful vendor. A team led by the Facilities
     Department and the Purchasing Department, following the College’s policies and
     procedures, will conduct the evaluation process.
     The College reserves the right to reject any and all proposals, wholly or in part,
     and waive any irregularities in the RFQ process.


E.   Equal Opportunity Employer

     The Grand Rapids Community College, as an Equal Opportunity Employer,
     complies with federal and state laws prohibiting discrimination, including Title VI
     and Title VII (with Amendments) of the 1964 Civil Rights Act, Title IX of the
     Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1974
     as amended 38 USCO20-12. It is the policy of the Board of Trustees that no
     person, on the basis of race, sex, color, religion, national origin or ancestry, age,
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     marital status, handicap, sexual orientation or veteran status, shall be
     discriminated against in employment, educational programs and activities, or
     admission.    Inquiries or complaints should be addressed to the Equal
     Employment Opportunity Office, 143 Bostwick NE, and Grand Rapids 49503-
     3922, (616) 234-3972.

F.    INSURANCE REQUIREMENTS

     The successful bidder shall provide insurance certificates for minimum insurance
     coverage as follows:


                                      Each
                                      Occurrence          Aggregate
     GENERAL LIABILITY

     Bodily Injury Liability          $ 1,000,000         $2,000,000
     Property Damage                  $ 1,000,000         $2,000,000
     OR
     Bodily Injury & Property
     Damage Combined                  $1,000,000          $2,000,000

     AUTOMOBILE LIABILITY

     Bodily Injury & Property
     Damage Combined Single
     Limit.                           $1,000,000

     EXCESS LIABILITY

     Commercial Umbrella
     Coverage                         $1,000,000          $1,000,000



     WORKERS’ COMPENSATION & EMPLOYERS’ LIABILITY

     Each Accident                    $ 500,000
     Disease-Policy Limit             $ 500,000
     Disease-Each Employee            $ 500,000


     ADDITIONAL INSURED

     Grand Rapids Community College, its elected or appointed officers, officials,
     employees and volunteers are included as insureds with regard to damages and
     defense of claims arising from:
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         (a)    activities performed by or on behalf of the Named Insured,
         (b)    products and completed operations of the Named Insured,
         (c)    premised owned, leased or used by the Named Insured, or
         (d)    the ownership, operation, maintenance, use, loading or unloading of any
                auto owned, leased, hired or borrowed by the Named Insured.”

G.       SCOPE OF WORK
         Bidders are requested to submit their bids based on the following specifications:

         Furnish the necessary labor, adhesives, metal nosing, tools, etc to provide a
         complete carpet and vinyl base installation as indicated in the attached
         specifications.

        VISITING THE SITE

         Contractor    shall carefully field measure and check all areas affected and
         designated    to receive carpeting and vinyl base. Request for extra compensation
         will not be   considered due to measurement or take-off errors generated by the
         contractor.   GRCC Facilities Office will notify contractor with schedule for each job.

        INSTALLATION INSTRUCTIONS


         A.     GENERAL

                1.       Comply with manufacturer's instructions and recommendations for
                         uniformity of direction of carpet installation.


                2.       Install carpet under open-bottom obstructions and under removable
                         flanges and furnishings, and into alcoves and closets of each
                         space.


                3.       Provide cut outs where required. Conceal cut edges with protective
                         edge guards or overlapping flanges.


                4.       Run carpet under open-bottom items such as heating convectors
                         and install tight against walls, columns and cabinets so the entire
                         floor area is covered with carpet. Cover over all floor type door
                         closures.


                5.       Install edging guard at all openings and doors wherever carpet
                         terminates, unless indicated otherwise. Prior to installation, report
                         to the owner all other obstructions which may occur.
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  6.    Cutting shall be done in accordance with the manufacturer's
        recommendation, using the tools designed for the carpet being
        installed. Scraps shall be retained or disposed of per the
        manufacturer’s environmental program.


  7.    Edges shall be butted together with the proper pressure to produce
        the tightest joint possible without distortion.


  8.    All carpet shall be installed with pile-lay in the same direction
        except when directed to use a quarter turned method.


  9.    Use leveling compound where necessary. Any floor filling or
        leveling shall have a minimum of 4'-0" of feather.


  10.   Expansion joints - Do not bridge building expansion joints with
        continuous carpeting. Provide for movements.

  11.   Owner shall furnish all equipment required to bring carpet rolls into
        designated areas.

  12.   Metal nosing strips, as required, shall be used. No substitutes.
        Installation of metal nosing strips on concrete or stone surfaces shall
        be by drilling, inserting plastic plugs and using non-corrosive drive
        screws. All screws shall have shallow head profile.


o CONDITIONS

  CARPET

  1.    All surfaces to receive carpet shall be completely clean and dry, and
        in a condition satisfactory to the contractor. Contractor shall notify
        owner of any conditions which will prevent contractor from producing
        satisfactory finish work.

  2.    Carpet shall be adhered direct to existing floor surfaces in
        accordance with manufacturer’s printed instructions.




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  VINYL BASE

  1.   Vinyl base shall be adhered direct to designated surfaces after
       carpet is installed in accordance with manufacturer’s printed
       instructions.

o SURFACE PREPARATION

  CARPET

  1.   Contractor shall prepare existing floors to receive carpet. Cracks
       1/16 inch or more, holes, unevenness and roughness must be filled,
       leveled and made smooth with a compatible latex floor patching
       compound. Prior to filling, the floor must be swept clean of all loose
       granular debris. After filling, allow filler to dry. Then damp mop the
       floor with warm water and allow to dry. Vacuum after mopping, to
       ensure all loose granular debris is removed and provide a proper
       substrate to install carpet.

  2.   All low or shallow places shall be filled or built up with latex base filler
       such as door openings, flooring material changes, etc.

  3.   All high spots or ridges that exist shall be flattened by grinding,
       sanding, or filling.

  4.   Once Contractor commences installation work, it shall be assumed
       the condition of the floor has been accepted and any repairs or
       further corrections in the floor surface shall become the responsibility
       of the Contractor.

o VINYL BASE

  1.   Designated surfaces to receive vinyl base shall be structurally sound,
       smooth, dry and clean; free of dirt, dust, oil, wax, or other foreign
       matter, which would interfere with a good bond.

  2.   Painted surfaces to receive vinyl base shall be thoroughly dry and
       cured.

  3.   Roughen shiny surfaces such as glossy paint that may provide
       adverse bonding qualities.

  4.   Back of vinyl base to be free of mold release agents or other
       contaminants that could interfere with proper adhesion.

o INSTALLATION

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o BROADLOOM CARPET

  1.   Layout and plan the area to be carpeted by preparing a seaming
       plan to be approved by Owner prior to work commencing. Seaming
       plan shall reflect minimum amount of seams possible under
       guidelines of these specifications.

  2.   Check the plan against the available roll lengths and dye-lot numbers
       to assure all rolls are of the same dye-lot. Using more than one dye-
       lot in the same room or open area is not permitted.

  3.   Plan seam locations so that no perpendicular seams occur at door
       openings.

  4.   Seams shall run with flow of traffic as best possible. Exception
       would be where floor to ceiling windows would highlight seams from
       the sides. Run seams into daylight, in these instances.

  5.   All doorway seams shall be centered directly under doors when
       doors are in closed position.

o CARPET TILES

  1.   Install carpet according to carpet manufacturer’s printed instructions.

  2.   Measuring - Divide the room into four quadrants and snap a chalk
       line. Make sure quadrants meet at right angles (offset the center
       line, if necessary, to ensure that perimeter tiles will be cut no less
       than half size (9 or 12 inches depending on tile size).


  3.   Apply environmentally approved adhesive as per instructions in the
       area to be carpeted first.

  4.   Note carefully if the product is designed to be installed "quarter
       turned" only. Arrows should point in the same direction every other
       tile and diagonally. Arrows on alternating tiles should be turned
       900 in either direction, consistently.


  5.   Begin installing by laying an anchor row of tiles on one side of the
       center chalk line. Ensure straight lines and square corners.
       Repeat anchor rows in each quadrant, extending out from center.
       Fill in each quadrant with tiles using a stair step technique.


  6.   Tip individual tiles into place to avoid catching pile in the joint.
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       Frequently check tile joints for proper alignment and firm abutment.


 7.    Although tiles are nominally 18 inches by 18 inches square (or 24”
       square), there will be slight gain due to joints. To check, measure
       11 installed tiles from edge to edge, spanning 10 joints. This
       measurement should be no greater than 198 and 1/8 inches for
       tufted product. If more gain is measured, tiles are not butted tightly
       enough. Reposition and check again. Use this method to
       continually check for excessive gain. Use same technique for 24”
       square                                                           tiles.

 8.    Fixtures, architectural elements, and perimeters will require tile
       cutting. Cut tiles from the back. Secure cut or partial tiles with
       adhesive.


 9.    Electrical floor outlets are usually wired after tile installation. Install
       tile over electrical boxes and mark locations with a piece of tape.
       Tiles can be lifted for cut-outs later.


 10.   Center trench headers directly under a full tile row.


 11.   In open perimeter designs, use a fixed reducer strip to secure the
       tile area.


 12.   Use an environmentally acceptable permanent adhesive for tiles
       installed on stairs. Compatible edge trim and nosing products may
       also be required.

o VINYL BASE

 1.    Using more than one dye-lot in the same room or open area is not
       permitted.

 2.    Plan seam locations so that no seams end on outside corners.

 3.    All vinyl base shall be "cove-cut" on inside corners by cutting a "V"
       notch about 1/2 the thickness on the backside. In addition, cut a
       small "V" notch in toe of cove base where it fits corner directly
       opposite the notch in back. For outside corners, cut a "V" notch
       about 1/2 thickness of cove base on back where corner will fall,
       using a sanding block, wood rasp or sharp knife.

 4.    Check each carton of base for dye-lot numbers to assure there are
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                 no mixing of dye-lots during installation.




   ADHESIVES APPLICATION PROCEDURES

    CARPET ADHESIVE - BROADLOOM

    Carpet adhesive shall be the best quality grade equal to Roberts 3055 Multi-
    Purpose Adhesive as manufactured by Roberts Consolidated Industries, Inc.

    All adhesives shall be fire rated and shall bond to floor surfaces to be carpeted.
    Coverage of adhesives shall be a maximum of 10-12 sq. yds per gallon. Provide
    with bid proposal, manufacturer's specifications for adhesives if other than what is
    referenced above.

    Trowel notches shall be no less than 1/8" X 1/8" X 1/16". If trowels are found to be
    worn down, installer will be required to roll carpet back and reapply adhesives with
    a new trowel and at per gallon rate listed above.


    CARPET ADHESIVE – CARPET TILES

    Releasable pressure sensitive type adhesive – Use the following or as
    recommended by the carpet manufacturer which will allow removal of carpet at any
    time without damage or adherence to carpet: N5000 low VOC (no solvents) carpet
    tile adhesive, or approved equal.

    VINYL BASE ADHESIVE

    Vinyl base adhesive application and procedures shall be in compliance with
    manufacturer's published instruction and recommendations.

    Vinyl base adhesive shall be the best quality grade equal to Henry 440 Cove Base
    Adhesive as manufactured by W.W. Henry Company. All adhesives shall be fire
    rated. Provide with bid proposal, manufacturer's specifications for adhesive other
    than what is referenced above.

    A new 1/8" "V" notched spreader is to be used to spread adhesive on back of cove
    base.

   GUARANTEE - WARRANTY

    Contractor shall guarantee all workmanship against defects in installation for a
    period of one (1) year from date of final acceptance by Owner and shall make any
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    adjustments and/or replace defective work without additional cost to Owner.
    Carpet which becomes loose or wrinkled within this period shall be deemed
    defective and replacement shall be the responsibility of the Contractor.

   STARTING AND COMPLETION DATES

    After Board of Trustees approval, Contractor will be issued a Blanket Purchase
    Order for the 2006-2007 school year. Start & completion dates will be determined
    by Facilities Office at 616.234.4057. The Contractor will need to invoice our
    GRCC for all work performed.

   DAMAGES FOR NON-COMPLETION

    Should work under this agreement not be finished within time specified, Owner is
    hereby authorized to deduct and retain, out of the money which may be due or
    become due Contractor under this agreement as damages for non-completion, the
    amount of $50.00 per day, which in view of the difficulty of estimating such
    damages, is hereby agreed upon, fixed and determined by reason of such default
    and not by way of penalty.

   DAMAGES TO COLLEGE PROPERTY

    Contractor shall use care in protecting building equipment and furnishings while
    performing their work. Contractor shall repair or be responsible for cost to repair
    damage incurred in process of carpet installation.

   WORKING HOURS

    Work will be required as soon as renovated areas become available. Working
    hours as per schedule (not during school hours).

   CLEAN-UP

    After completion of carpet and vinyl base installation, Contractor shall remove from
    each room all scraps, packaging, and debris caused by their work on a daily basis.
    Carpet remnants in excess of one square yard shall be turned over to Owner for
    future repairs.



    *     Please note that Grand Rapids Community College has acquired Davenport
          University (downtown campus) - 415 Fulton St. E., Grand Rapids, MI
          49503-5926. Grand Rapids Community College reserves the right to apply
          this contract to the Davenport property if deemed necessary in the best
          interest of the college.



                                         11
H.   TAXES, PERMITS, LICENSES, FEES, ETC.
     a)    All taxes, miscellaneous fees, permits, etc; shall be included in the bid
          price.
     b)   Mileage rates to be included in bid response.


I.   SAFETY

     Contractor shall be responsible for all means and methods as they relate to
     safety and shall comply with all applicable local, state and federal requirements
     that are safety related. Safety shall be the responsibility of the Contractor.


J.   RIGHT TO KNOW

     In accordance with MIOSHA regulations pertaining to the "Michigan Right to
     Know Law" the Owner has posted Material Safety Data Sheets for any
     hazardous chemicals in their work place. The Contractor shall designate a
     coordinator to oversee the institution and maintenance of a similar program for
     the areas in which construction work will take place. The program must
     encompass all MIOSHA Regulations with regards to the "Michigan Right to
     Know Law" for all hazardous chemicals, which will be used on site during the
     course of construction.




K.   ASBESTOS FREE CERTIFICATION

     No asbestos containing material shall be purchased or installed as part of this
     project. The Contractor shall be required to certify that no asbestos containing
     materials have been placed in this project.



L.   NON-PERFORMANCE EVALUATIONS

           The College reserves the right to terminate this agreement within thirty
           (30) days of written notice and prior to any Contract termination date, if
           either service, equipment or Contract performance and conduct, as
           judged by College, does not meet acceptable standards


M.   INVOICING

           The Owner reserves the right to select and receive, per month, either one
           monthly itemized invoice or a separate monthly invoice for each property
                                         12
              or facility listed on accompanying page.

N.    PRICE

      a)      Prices quoted will be firm for the first year of the contract. Owner reserves
              the right to extend the agreement for a 2nd and/or 3rd year.

      b)      In addition to what has been specified, Suppliers are encouraged to
              provide “expressive bid” alternate pricing by suggesting alternate
              specifications, technology, terms and conditions, service conditions, etc.
              that could result in flexibility and cost savings for Grand Rapids
              Community College and for the Vendor. Vendors must insure that their
              alternate proposal meets or exceeds requirements and specifications as
              detailed throughout this RFP.

.
O.    Taxes

              Grand Rapids Community College is exempt from Michigan Sales Tax.
              Grand Rapids Community College will furnish a tax exempt certificate
              upon request.



P.    Tobacco Free

              Grand Rapids Community College is a tobacco free campus. All
              individuals     including      students,      faculty/staff,    suppliers,
              contractors/subcontractors and visitors are prohibited from smoking in
              College buildings, vehicles and premises. All individuals are expected to
              acknowledge the tobacco free policy and provide full compliance.
              See www.grcc.edu/tobaccofree for additional information.


Disclaimer: If any changes are made to this solicitation document by any party other
than Grand Rapids Community College, the original document in Grand Rapids
Community College’s files takes precedence.




                                            13
                REQUEST FOR FORMAL QUOTE TO PROVIDE
                      CARPET/VINYL INSTALLTION
                          RFP #0809-6211B


BID SHEET




PATCHING (per square foot)                $___________

CARPET REMOVAL (per yard)                 $___________

NEW CARPET INSTALLATION (per yard)        $___________
12’ roll

NEW CARPET INSTALLATION (per yard)        $___________
Carpet Tiles

VINYL BASE INSTALLATION                   $___________
(per lineal foot)




                                     14
                  REQUEST FOR FORMAL QUOTE TO PROVIDE
                        CARPET/VINYL INSTALLTION
                            RFP #0809-6211B

REFERENCES:
All bids must include five references including two higher education institutions (if
possible) and three additional references. Local West Michigan references are
preferred. References should include company name, contact name, address, phone,
fax and email address and contact information for the specific person who is
knowledgeable about the Vendor’s record and performance. References may be
contacted for consultation and/or site visits at our discretion.

NAME______________________________________
COMPANY__________________________________
ADDRESS___________________________________
CITY, STATE, ZIP_____________________________
PHONE/FAX_________________________________
EMAIL______________________________________

NAME______________________________________
COMPANY__________________________________
ADDRESS___________________________________
CITY, STATE, ZIP_____________________________
PHONE/FAX_________________________________
EMAIL______________________________________

NAME______________________________________
COMPANY__________________________________
ADDRESS___________________________________
CITY, STATE, ZIP_____________________________
PHONE/FAX_________________________________
EMAIL______________________________________

NAME______________________________________
COMPANY__________________________________
ADDRESS___________________________________
CITY, STATE, ZIP_____________________________
PHONE/FAX_________________________________
EMAIL______________________________________


NAME______________________________________
COMPANY__________________________________
ADDRESS___________________________________
CITY, STATE, ZIP_____________________________
PHONE/FAX_________________________________
EMAIL______________________________________
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