Contract Closeout Flowchart - Download as Excel by vrm37889

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									                                                              Support of Defense Acquisition Board (DAB), Defense Acquisition Executive Summary (DAES), and Overarching Integrated Product Team (OIPT) Events
                                                                                                                                Process Flow

                                OSD Liaison                                                                                                                                      Lead Contract Mgmt Office (CMO)
                                                                     EV Center Director               DAG or Ops Director            Action Officer: Sector Lead*                                                                Exec Director/Deputy


                                   Start

                    Promote EVM Center/Product Divisions
                       Awareness of Calendar Events
                    ►Share Pre-event Intel as Available
                    ►Manage Support Process
        QUAR
        HEAD

        TERS




                                                                           Support
                                                                         or Tripwires
                                                                          Required?          YES
EV CENTER




                                                                        NO
                                                                EV Center Closes Action
                                                              ►Notify DCMA-OC Exec
                                                               Director of Decision
                                                              ►Posts Supporting Docs to
                                                               Portal


                                                                             End

                                                                                                                                                                                                                  End

                                                                                                      Notifies Sector Lead*                                                                 Selected Designee Attends OSD-level Event
                                                                                                      of Upcoming Events                                                                   ►Notify DCMA-OC Exec Director of Decision
                                                                                                    ►Coordinates Additional                                                                ►Debriefs Division Leadership and Sector Lead*
                                                                                                    Support thru OSD Liaison                                                               ►Sector Lead* Creates AAR and CER
                                                                                                    as Required                                                                            ►Sector Lead* Posts Supporting Docs to Portal

                                                                                                                                Notifies Lead CMO of Upcoming Events
PRODUCT DIVISIONS




                                                                                                                               ►Conducts PAA
                                                                                                                               ►Prepare Closeout Doc for Monthly                                                                        YES
                                                                                                                                Calendar Review

                                                                                                                                                                                                                                            Support
                                                                                                                                                                             Provides Support Recommendation                                Event?
                                                                                                                                                                                   (Attendance/Attendee)
                                                                                                                                                                            ►Conducts Enterprise-wide PAA
                                                                                                                                                                            ►Highlights Current Issues/Concerns                             NO
                                                                                                                                                                            ►Identifies DCMA Impacts &                         Sector Lead* Closes Action
                                                                                                                                                                             Areas of Influence                               ►Notify DCMA-OC Exec
                                                                                                                                                                                                                               Director of Decision
                                                                                                                                                                                                                              ►Posts Supporting Docs to
                                                                                                                                                                                                                               Portal


                                                                                                                                                                                                                                                 End


                                                              SUPPORT PROCESS NOTES                                                                 LEGENDS                                       ACRONYMS
                               ● DAB:
                                  Ω Attended by DCMA Director or Deputy Director                                                     * Sector Lead or equivalent                   AAR After Action Report
                               ● DAES Reviews:                                                                                       →Flow from HQ to EV Center/Divisions          CER Customer Engagement Recording
                                  Ω Attended by the DCMA Director, Deputy Director or Executive Director, Product                    →Flow from Divisions/EV Center to HQ          PAA Program Assessment & Analysis
                                    Assurance & Supply Chain Management or their appointed designee
                                  Ω Invitations are sent directly to the principals
                                  Ω Selected programs are announced quarterly and are subject to change
                               ● OIPT Meetings:
                                  Ω Typically attended by Product Division or Lead CMO leadership
                               ● The calendar is subject to frequent changes, but events are posted months in advance
                                  → Be flexible!




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