Hampshire Police Authority Item: 9
17 July 2007
Winchester Business Improvement District
Report of the Chief Executive and Chief Constable
Contact: Peter Robertson
Michael Coombes – Director of Finance and Resources
0845 045 4545
1.1 This report provides the Authority with information about the proposal
by Winchester City Centre Partnership for Winchester city centre to
become a Business Improvement District (BID).
1.2 This report supports:
Objective 4 of the Police Authority’s annual objectives for 2007/08.
1.3 This report provides details of:
The benefits which will flow from it
The cost to the Authority
This report recommends that the Authority considers the options at 7.4
and resolves how to vote in respect of HPA properties within
3 What is a Business Improvement District (BID)?
3.1 A BID is a partnership between a local authority and the local business
community set up as part of the Local Government Act 2003.
3.2 Businesses within the designated BID area pay an additional levy on
their National Non-Domestic Rates (NNDR), which is ring-fenced to
fund improvements to the area. These can be in the form of cleaner
streets, improved security, better marketing etc., or whatever the
business community decide they need to help the prosperity of their
3.3 BIDs can be catalysts for business engagement, accountability and
action, with direct benefits for business. They also provide fairness in
ensuring that everyone who stands to gain shares the cost.
3.4 A BID can be developed in any business location where there are non-
domestic rate payers and can be proposed by any non-domestic
ratepayer, property owner, or other key stakeholder with an interest in
the BID area. Businesses will identify the area and the issues, and put
together a proposal in the form of a Business Plan which should
include delivery guarantees, performance indicators and management
and delivery structure.
3.5 The "Levy" is collected by the Local Authority for the area in addition to
the business rate collection and passed to a legally constituted body
which manages the delivery of the Business Plan.
3.6 BID proposals are voted on by the non-domestic rate payers who will
be responsible for paying the BID levy and a majority of businesses
must vote in favour of a BID in order for it to be established. The vote is
a postal ballot conducted by the local authority.
3.7 Baseline data on current Local Authority investment or services in the
area is always determined before a Business Plan is drafted, in order
to ensure that any activity funded by the BID is additional to existing
3.8 A successful vote for a BID must meet two tests. More than 50% of
votes cast must be in favour of the BID and the positive vote must
represent more than 50% of the rateable value of the votes cast. A
BID's mandate is for a maximum of 5 years. A BID wishing to continue
beyond 5 years must reaffirm their mandate through another ballot.
3.9 BIDs were started in North America where there are now 1400 BIDs.
98% of these were renewed after the initial five year period. In the UK,
30 BIDs have been established including 4 Industrial Estate BIDs.
These 30 BIDs involve 15,000 businesses who between them have
raised £15million in their first year.
3.10 In the South East, there are 3 BIDS - Reading, Kingston-Upon-Thames
and Brighton. There are no Industrial Estate BIDS in the South East
4 The Winchester BID
4.1 The BID process was launched in October, 2006 led by Winchester
City Centre Partnership with support from Winchester City Council
(who have contributed £30k towards an additional post). A six month
consultation with businesses was been carried out and the voting
process concludes on 26 July 2007. The BID area will cover the city
centre in which there are around 700 businesses including many
retailers and some Hampshire Police Authority properties. The main
messages to businesses in Winchester to persuade them to vote
positively are that:
The Winchester BID will seek to create a business-led
programme of investment throughout Winchester City Centre,
raising the quality of experience for businesses, residents and
visitors The BID is an investment in the local trading environment
providing services over and above the current service provision.
The BID will be managed by businesses in Winchester for
businesses in Winchester.
Businesses will agree the content of the Business Plan and this
will include delivery guarantees, performance indicators and
management structure for the BID delivery.
4.3 The Business Plan for the Winchester BID states that the BID will seek
Better manage the evening economy by developing a co-
ordinated programme of activities to reduce crime and the fear of
Improve community safety e.g Extend the Shop-watch and Pub-
watch schemes, employ City Centre Rangers, enhance graffiti
and fly-posting service
Improve street management e.g. through enhanced cleaning
services, Winchester in Bloom, Street Furniture, Festive
Decorations, Pigeon Management and Enhanced Recycling
scheme for businesses
Improve access e.g looking at parking, public transport, park and
ride, cycling, pedestrians and information
Promote business e.g raising awareness through a marketing
campaign of Winchester as a quality destination to retail, leisure,
employment and education markets
Increase the involvement of the business community e.g. through
the creation of a strong lobbying voice, networking events and
4.4 The BID will be managed by Winchester City Centre Partnerships
Limited and a board of directors drawn from the private and public
sector will oversee the BID. There is a City Centre Manager and an
Assistant City Centre Manager.
5.1 Hampshire Police Authority (HPA) is committed to ensuring that
Hampshire and the Isle of Wight communities feel confident about their
police force and reassured about levels of crime.
5.2 HPA has been involved in the consultation process through the
Winchester CDRP, the Winchester District Chief Inspector and the Link
Member. This has included a discussion with the City Centre Manager
about the joint funding of Police and Community Support Officer
(PCSO) posts. As a result, £60,000 annual funding has been
earmarked in the Business Plan for employment of an Accredited
Community Safety Officer (ACSO) and a PCSO and Winchester City
Council have underwritten the BID’s proposal to match fund/resource
that PCSO post. The rational behind the recruitment of these
additional posts is to make Winchester city centre a safer environment
during the period of the evening economy.
5.3 Improvements listed at 3.3 above through the additional support of the
PCSO and ACSO to reduce crime and fear of crime and improve
community safety fit within the Authority’s objectives.
5.4 Additionally, as an employer of staff based in Winchester, Hampshire
Police Authority has a direct interest in the quality of the workplace
location, in order to help with the recruitment and retention of staff.
Improvements in the facilities available in Winchester benefits staff by
way of good security, cleanliness, shopping /leisure facilities,
environmental/air quality, traffic management, public transport, parking
6 Financial Implications
6.1 The proposed levy is calculated as a percentage of the rateable value
which in the first year will be 1.5% on HPA, collected annually with an
annual adjustment for inflation. The levy will be collected for the
financial years from 2008/09 to 2012/13.
6.2 The total amount for 08/09 which will be levied in the winter of 2007 will
be £8,000 for all HPA estate within Winchester, including Police HQ,
HPA offices, North Walls Police Station and the YOT office.
7 Options for Hampshire Police Authority
7.1 As business ratepayer in the Winchester City BID area, Hampshire
Police Authority has received ballot papers in respect of its properties.
7.2 If the Authority wishes to support the proposal for a Winchester BID,
the ballot papers must be returned by 26 July 2007.
7.3 For the ballot to be successful, there must be a simple majority of those
voting in favour of the proposal, both in terms of the numbers voting
and also the rateable value represented by those voting.
7.4 The options available to HPA are:
support the proposal for a BID and vote in its favour– HPA would
then be supporting an initiative which offers an opportunity for
engaging with the business sector in a partnership working
towards safer communities;
oppose the proposal in principle which might give the impression
that HPA did not endorse these initiatives
not be involved and wait to see the outcome of the ballot which
could also be seen as lack of interest in the future of the City.
Section 100D (Local Government Act 1972) background papers
The following documents disclose facts or matters on which this report, or an
important part of it, is based and has been relied upon to a material extent in
the preparation of this report.
NB the list excludes:
1. published works; and,
2. documents that disclose exempt or confidential information as defined in