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Paperless Trading Individual Action Plan
Objective
Taking into account diverse legal and regulatory frameworks in the region, APEC member economies should endeavour to reduce or eliminate the requirement for
paper documents needed for customs and other cross-border trade administration and other documents and messages relevant to international sea, air and land
transport, where possible, by 2005 for developed and 2010 for developing economies, or as soon as possible thereafter.
Guidelines
Recognising the enormous potential of paperless trading to expand business opportunities, reduce costs, increase efficiency, improve the quality of life and facilitate
the greater participation of small business in global commerce, each APEC economy will:
(a) Establish a timetable for reducing or eliminating paper documents related to international trade.
(b) Provide a favourable environment, including through establishing a sound legal and regulatory framework, for the delivery of paperless trading systems
(c) Ensure that measures to replace paper documents for cross-border trade administration with electronic equivalents are media and technology neutral, secure
and interoperable with and between all parties involved in the international supply chain of goods and services,
(d) Note the important role the business sector plays in providing and using electronic commerce technology, applications, practices and services, and
(e) Co-operate with and enhance the capability of other APEC economies to implement paperless trading systems.
Collective Actions
APEC Economies may take Collective Actions relating to paperless trading in areas to be agreed.
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Business and Government Documents - 2003
Criteria Improvements Current Requirements for Paper Timetable for implementing Capacity Building
Implemented in the Documents paperless trading Needs/Expertise
past year
Business to
Government
Government - The Department of Foreign - Exporters and importers are still - DFT plans to implement data
Trade (DFT) has set up data required to present paper documents for linkages with organizations
import and links with the Department of import/export licenses and certificates concerned, both internally and
export licenses Commercial Registration to such as financial papers and proofs of externally.
(permits) access business registration transaction for verification purposes in
information electronically. compliance with international rules and
This has significantly regulations.
reduced the need for paper
documents required by the
DFT for import and export
licenses’ issues.
Quarantine Ministry of Agriculture and - Application for Import and Export Permit - Feasibility Study is progress but the
Cooperatives has conducted as well as Insurance of SPS certificate for projected time frame can not be
documentation a personnel Training export is required. determined at this moment.
Workshop on Electronic Data
Interchange.
Health - Thai Food and Drug - Needs paper documents of all products - In the year 2002.
Administration (FDA) has to submit for permission.
Certificates being developed e-
submission system for (According to the Thai FDA regulations, it
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servicing submission of needs an original certificate)
Healthy Product Certificates
by internet at
http://www.fda.moph.go.th/.
The system includes 15
certificates covered 6 healthy
products of Thai FDA
responsibility:
a. Drug
1. Certificate of Free sale
2. Certificate of GMP
3. Certificate of Lot
Release
4. Certificate of
Manufacture/ Import of
Drug Sample
b. Food
5. Certificate of
Manufacture
6. Certificate of Free Sale
7. Certificate of GMP
c. Narcotics
8. Certificate of a
Pharmaceutical
Products
9. Certificate of
Advertisement
d. Cosmetics
10. Certificate of GMP
11. Certificate of Product
Origin
12. Certificate of Free Sale
13. Certificate of
Manufacturer
e. Medical Devices
14. Certificate of Free
Sale,
15. Certificate for
Exportation, Certificate
for Manufacturing
f. Toxic Substances
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16. Certificate of Free
Sales and Certificate of
Register
Certificates of - Department of Foreign Trade (DFT) is - Department of Foreign Trade (DFT)
responsible for R/O, I/O issues plans to implement data linkages
Origin, procedures and coordinating with with organizations concerned, both
Standards relevant government agencies. In order internally and externally.
Certification to obtain a C/O, exporters are still
required to produce paper documents
such as B/L and invoices for verification
purposes in compliance with the rules of
origins.
- No plan to accept electronic
- Thai Industrial Standards Institute is application/documentation, at this
responsible for C/O and standards stage
certificate. Thai Industrial Standards
Institute is now in the beginning stage of
EDI usage in office administration.
- As for compulsory standards, the
Industrial Product Standards Act, B.E.
2511 (1968) requires importers to submit
the completed paper applications,
documents and supporting materials to
Thai Industrial Standards Institute for
grant of license.
- Further details: http://www.tisi.go.th/
Customs Department of Customs of Paper documentation required for Approximately 2010.
Thailand has established a Customs purposes remains unchanged.
documentation Working Group on However, such requirement shall be The Thai Customs Department plans
Development of Paperless reviewed when Customs laws and to move toward paperless
Import/Export Processing regulations are amended in compliance environment by:
System to review and revise with the Electronic Commerce - Reduce unnecessary paper
existing import/export Transaction Law. documents and duplicates of a
processing system towards a Goods Declaration;
paperless processing system - Cancel the requirement for
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since 1999. Customs clients to submit a
paper-based Goods Declaration
and supporting documents to
Customs. Instead, these
documents will be stored in
electronic media.
Payment of - Include more commercial - Paper receipts are still required
banks (formerly only because Customs clients still need them
taxes and Krung Thai Bank is as payment evidence when contacting
levies on included) to the Financial with other organizations both within and
traded goods Electronic Data outside Customs.
and services Interchange (FEDI) via
the Valued Are Network
(VAN).
- The Department of
Customs is now drafting laws
and regulations for electronic
payment.
- Provide payment of taxes
and levies via the internet as
another alternative for
Customs Clients.
- The Excise Department is - All sectors are still required for paper - Payment of taxes on traded goods
developing Internet System documents including payment of taxes. and services by electronic means
for the payment of taxes with (internet system) is planned for all
electronic methods. goods and services under the
Following steps are taken taxation of Excise Department. It will
over the past year: be accomplished at mid 2002.
1. study the reliability of - The retention of paper document is
excise tax payment with still being necessary because there
internet system; isn’t any official regulation to accept
2. draft ministerial and electronic document.
departmental regulations for
excise tax payment by
internet;
3. develop internet system
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for excise tax payment;
4. invite commercial banks
to participate the program.
Ports and - Department of Customs of - The requirement for paper - Depend on freight forwarders.
Thailand has launched a pilot documentation is applied only for
airports project on “Advanced freight forwarders unable to
documentation Conveyance Schedule exchange data via EDI.
Report” for freight forwarders
with EDI capacities since
1999.
- All paper documents are still required - PAT is now developing an
by Port Authority of Thailand. Internet-based system to
- Bangkok Port, under - Although PAT has used EDI in this exchange information on
supervision of Port case, one document copy is still Vessel Schedule
Authority of Thailand (PAT) required for data audit. Inward Container List
has implemented EDI Master Sea Cargo Manifest
system for Inward Cargo - N/A House Sea Cargo Manifest
Manifest since 1997. This service will provide the port
- At Laem Chabang Port, users 4 new alternatives for
although all terminals are submitting information via
privately owned and 1. Direct data entry to PAT system
operated, an information 2. Data uploading in flat file,
exchange can be done in UN/EDIFACT, or XML format
an electronic format directly 3. SMTP as a mail attachment in
to the port system. flat file, UN/EDIFACT, or XML
- In February 2004, Bangkok - A service request application is sill format
Port sends CODECO and required by PAT in order to receive
COARRI to some ship this service. However, the form can - Also, in 2005, PAT has plans to
Agents in either EDI file or be downloaded at Website implement an Internet based
text file via e-Mail www.port.co.th application to handle port formality
attachment. submissions electronically. This
- Some electronic forms can system is expected to fully be in
also be downloaded from place by the end of the year 2010.
the Website:
http://www1.port.co.th/form/
show_form.asp
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Land transport - Department of Land - According to Land Transport Act and N/A - Need study on the
Transport has employed an Motor Vehicle Act B.E. 2522, any possibility of paperless
documentation electronic mail to applicants shall submit application forms trading system to apply for
communicate between accompanied with paper documents land transport documents
internal units, other required by law to obtain such a transport
organizations and people operating license, driving license and etc.
who inquire for information more information, please visit
as well. www.dlt.motc.go.th
- Post data on DLT website
and regularly update
database such as statistical
data on vehicle registration,
announcements, news and
applying procedure for
vehicle registration, driving
license and etc. further
information, visit
www.dlt.motc.go.th
Seamless 1. Online Commercial 1. Online Information for Investment 1. Online Application Form and
Registration and Industrial Linkages extending Passport via
interface to (http:www.thairegistration.co (http://www.boi.go.th/) Internet
government m) (http://www.investmentthailand.com) Ministry of Foreign Affairs
Implemented by Department (http://www.b-intelligence.net)
of Commercial Registration, (http://www.i-expert.com) 2. Online Application Form
Ministry of Commerce (http://www.asidnet.org) The Post and Telegraph
Inquiry and Reserve Implemented by Board of Investment Department
Commercial Registration Provides information to investors as a
Name one-stop shop investment information 3. Electronic Data Exchange
Commercial Registration Serving as a provincial gateway Project
Reservation Consolidate specific information The Office of the Maritime
Online Free Payment about each province, enabling Promotion Commission
investor to explore topics such as
provincial GDP, manpower etc. 4. Import & Export Verification
Develop a network of high-profile via Internet
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business executives. Port Authority of Thailand
Provide a database of experts and
professionals that are to serve in an 5. Online Ticket Reservation
advisory capacity to firms. The State Railway of Thailand
Promote regional investment n
supporting industries on behalf of the 6. Online Telegraph via Internet
member economies of ASEAN The Communication Authority of
Thailand
7. Online based map for planning
via Internet
The Department of Town and
Country Planning
8. Online Job’s Application form
Department of Employment
2. Online Tax Filing and 2. Online Commercial Registration
Payment (http://www.thairegistration.com)
(http://www.rd.go.th) Implemented by Department of
Implemented by The Commercial Registration, Ministry of
Revenue Department, Commerce
Ministry of Finance Inquiry and Reserve Commercial
E-Taxinfo Registration Name
E-Tax Filing Commercial Registration Reservation
E-State Revenue Online Free Payment
3. DOLA Information 3. Online Financial Information
Services (http://www.bot.or.th)
(http://www.dola.go.th) Implemented by Bank of Thailand
Implemented by The Provide a stable Financial
Department of Local environment
Administration, Ministry
of Interior
Civil Registration
Inspection
Central Registration
Database Inspection
Name and Last Name
Registration
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Information that can be
downloaded is as follows
:
* Information on
Population Statistics
Information regarding the
Structure of Local
Administration Councils
4. Online Statistical 4. Online Tourism Information
Information (http://www.tourismthailand.org/)
(http://www.nso.go.th) Implemented by the Tourism
Implemented by National Authority
Statistical Office of Thailand
Online tour program/ Hotel
Reservation as a one-stop-
service
5. Online legislative
information
(http://www.parliament.go.th)
Implemented by the
Secretariat of the House
of Representatives
6. Online Procurement
Information
(http://www.gprocuremen
t.or.th
Implemented by Office of
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the Prime Minister
Provision of online
information on
procurements by public
agencies
7. Online Services for 7. Online information and services:
consumer information, Provide updated law and
ad trade services for regulations
law, legislation on Inquiry and consumer complaints
health products. of health products quality
(http://www.fda.moph.go. Serve as online public hearing for
th) implemented by the establishing/revising regulations
Food and Drug Statistics and report of FDA’s tasks
Administration Announcements, news and
publications of FDA
Online application Form for license,
registration, and notification
Online Library services
Information exchange on
knowledge management
Business to Department of Customs has Paper B/L is still required because the Approximately 2005.
launched a pilot project on pilot project is at a system testing stage,
Business electronic B/L since 1999. In a parallel check for manifest written off.
documents e.g. the meanwhile, the electronic
Insurance B/L is used only for import at
certificates, the Bangkok Port with 3
Letters of (three) freight forwarders
shipped cargo from single
Credit, Bills of carriers.
Lading
Insurance Certificates
- The Department of - Contact of Insurance - Thailand will bring to consideration. - Technical assistance in
Insurance is the insurance Due to the civil and commercial code in the areas such as
supervisory authority in section 867, a contact of insurance is not supervisory roles and
Thailand. More details can enforceable by action unless there be regulations for trading of
be requested via fax: some written evidence signed by the insurance products via
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(+662)5444571 or mail to party liable. internet are needed.
address: 44/100
Sanambinnam road,
Nonthaburi 11000, Thailand
or our website at
http://www.doi.go.th/
Financial Certificates
- Regarding the international
trade documents, the
process involves a number of
agencies such as
Department of Foreign
Trade, Department of
Customs, and Commercial
Banks. Thailand is now in the
beginning stage of electronic
usage to facilitate trade.
However, paper documents
are still needed.
- Thailand is now in the
beginning stage of electronic
usage. However, paper
documents are still needed.
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Annex : Paper Documents Mandated by Government
Documents Improvements Currently Required Paper Documents Timetable for further
such as the Implemented in the past Improvements
following: year
Declarations by Paper documentation required for Customs purposes remains Approximately 2005.
unchanged but a number of duplicates required are reduced.
Importers to
Customs and
other
government
agencies
Declarations by Department of Customs has Paper documentation required for Customs purposes remains Approximately 2004.
launched a pilot project on unchanged but a number of duplicates required are reduced.
Exporters to “Paperless Export Processing
Customs and System” since 1999. In this
other regard, the Thai Customs
government Department has to revise and
agencies amend our laws and regulations
in compliance with the Electronic
Commerce Transaction Laws as
well.
Customs - Department of Customs has - Paper documentation required for Customs purposes remains - Approximately 2004.
launched a pilot project on unchanged. However, a number of duplicates required are to be
Clearance for electronic manifest and B/L, reduced when the system is stable.
the release of moving towards paperless
goods environment.
Sanitary Thai FDA has being developed - Needs for Paper Documents of all products to submission for
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(Health) and e-submission system for permission
Phytosanitary servicing submission of Healthy
Product Certificates by Internet
Certificates at http://www.fda.moph.go.th/.
The system includes 15
certificates covered 6 healthy
products of Thai FDA
responsibility : -
a. Drug
1. Certificate of free sale
2. Certificate of GMP
3. Certificate of Lot Release
4. Certificate of
Manufacture/Import
of Drug Sample
b. Food
5. Certificate of
Manufacture
6. Certificate of Product
7. Certificate of GMP
c. Narcotics
8. Certificate of a
Pharmaceutical
Products
9. Certificate of
Advertisement
d. Cosmetic
10. Certificate of GMP
11. Certificate Product Origin
12. Certificate of Free Sale
13. Certificate of
Manufacturer
e. Medical Devices
14. Certificate of Free Sale,
15. Certificate for - Sanitary and Phytosanitary certificate required for imports of plant - Some difficulties need to be
Exportation, Certificate and plant products, animal and animal products and fish and fishery resolved, in particular: the
for manufacturing products. development of infrastructure and
f. Toxic Substances capacity building among agencies
16. Certificate of Free Sales and the business sector.
and Certificate of
Register - Paper documentation are to be
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maintained due to difficulties
- Ministry of Agriculture and mentioned above as well as the
Cooperatives has conducted large number of trading partners
Feasibility Study on Electronic which still require and rely on
Data Transfer which was paper documentation.
launched among agencies as
well as with the business sector,
specifically relating to:
1. data requirements
2. system connectivity
Accuracy and reliability of the
system was also provided for.
Dangerous - Department of Customs has - Paper license is still required. - Depend on license issuing
launched a pilot project allowing authorities.
Goods Reports importers to transmit import
license of dangerous chemical
substances via the Internet.
Verification is carried out after
the importation using a batch
system.
Any other - Department of Customs works Paper documentation required for Customs purposes remains Approximately 2004.
with the Board of Investment unchanged.
Government (BOI) to exchange data
Documents electronically such as Investment
(please specify) Promotion Card, letters
indicating the importation of raw
material granted for importers
under BOI scheme.
- Department of Customs works
with the Bank of Thailand (BOT)
to exchange data electronically
such as Foreign Transaction
Form 1 and 2.
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Invoice Department of Customs has Paper documentation required for Customs purposes remains
cancelled electronic transmission unchanged.
of invoice from importers and
exporters.
Payment Order - No improvements were - An institution sending a transfer order through BAHTNET must - BAHTNET 2, which provides
implemented in the past year comply with the Bank of Thailand’s BAHTNET Regulation, Article 30. delivery versus payment (DVP)
and straight through processing
- See Bank of Thailand (STP) capablities has been
Regulation on BAHTNET completed as of December 2001.
Service in Website:
http://www.bot.or.th/ - Cross-border linkage is under
reviewed.
Remittance
Advice
Debit Advice - No improvements were - Funds and securities transfer through BAHTNET would provide the - BAHTNET 2, which provides
implemented in the past year sending institution a debit advice and the receiving institution a credit delivery versus payment (DVP)
advice from their workstation subsystems once each funds transfer and straight through processing
- See Bank of Thailand order has been completed. (STP) capablities has been
Regulation on BAHTNET completed as of December 2001.
Service in Website: - See BAHTNET Regulation, Article 38, 53 and 63)
http://www.bot.or.th/ - Cross-border linkage is under
reviewed.
Credit Advice - No improvements were - Funds and securities transfer through BAHTNET would provide the - BAHTNET 2, which provides
implemented in the past year sending institution a debit advice and the receiving institution a credit delivery versus payment (DVP)
advice from their workstation subsystems once each funds transfer and straight through processing
Website: http://www.bot.or.th/ order has been completed. (STP) capablities has been
completed as of December 2001.
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- See BAHTNET Regulation, Article 38, 53 and 63)
- Cross-border linkage is under
reviewed.
Purchase Order
Purchase Order - Thailand is now in the
beginning stage of electronic
Response usage in purchase order and
purchase order response.
However, the paper documents
are still needed.
Waybill Study process mapping to Paper waybill is still required. Approximately 2005.
eliminate redundancies and
duplicate work activities.
Manifest to Department of Customs has Paper manifest is still required due to: Approximately 2005.
launched a pilot project on - the pilot project is at a system testing stage, a parallel check for
Regulatory electronic manifest since 1999. manifest written off;
Authorities In the meanwhile, the electronic - customs investigation offices need it for control purpose.
manifest is used only for import
at the Bangkok Port with 3
(three) freight forwarders
shipped cargo from single
carriers.
Port Authority of Thailand has One copy of paper document is still required for auditing.
fully received import cargo
manifest via EDI system at
Bangkok Port.
Forwarding - Thailand is now in the
beginning stage of electronic
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Instruction usage. However, paper
documents are still needed.
Stowage
Instruction
Stowage Since at Bangkok Port, the loading operation is done by the ship
agents, Port Authority of Thailand needs stowage plan/Bay plan for
Plan/Bay Plan planning the discharging/loading sequence into and out of the
container yard.
Arrival Notice Department of Customs has -Paper documentation required for Customs purposes remains By 2005, Port Authority of
Implemented “Conveyance unchanged. Thailand will receive some
Advice Arrival Notice” system allowing information over Internet,
importer to report Customs of including
ship arrival 24 hours a day. - Application For Vessel Entering the Port Area - Ship Schedule
- Ship Schedule - Application for Vessel
Entering the Port Area
- Berth Application
Delivery Order - Port Authority of Thailand has used 1 (one) paper of Delivery
Order as proof of cargo delivery.
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Improvements in Thailand’s Approach to Paperless Trading since 1998
Criteria Position at Base Year (1998) Cumulative Improvements Implemented to Date
General Policy The Thai Customs Department has taken a number of activities to - Develop additional EDI-formatted documents such as
adopt the approach to paperless trading such as: sea/air cargo manifests since 2000, taken into account the
Position UN/EDIFACT processing system.
- Eliminate redundancies and complexities of import and export
related processing systems - Implement EDI for Import and Export Processing Systems
for more than 70 customs sites within the Bangkok
- Encourage the full implementation and use of EDI and the metropolitan areas and major Regional Customs Houses.
Internet.
- Launch a pilot project to support export paperless trading
- Initiate e-Office, moving towards paperless organization environment. Under such project, reliable exporters who
have no Customs offence records and are under the Customs
“Gold Card” scheme are selected as pioneer participants.
- Launch a pilot project to support the Electronic Fund
Transfer (EFT).
- Encourage commercial banks and such government
agencies as the Ministry of Commerce, the Bank of Thailand
(BOT), and the Board of Investment (BOI) to exchange
information with Customs via EDI to reduce Customs related
paper documents.
Electronic certification Approaches regarding electronic certification have been taken into a) Technical side. The next step is to integrate the use of
action on both technical and legislative aspects certificates in to applications. The future plan also
and authentication a) Technical side. Certification Service Provider of Certification includes the study on cross-border interoperability and its
Authority (CA) has been established for government sector in implementation.
order to issue electronic certificates for authentication-related b) Legislative side. Details on rules and procedures will be
applications. issued later in the Royal Decree.
b) Legislative side. The Electronic Transactions Act has come
into force since 3 April 2002. Both subjects of electronic
transaction and electronic signatures are contained in this Act.
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It also includes the general framework for electronics
transactions in the public sector.
Capacity Building Needs - With our great intention to provide concrete and efficient know-
how in implementing successful strategies for e-business in
Thailand, the assistance of training need in electronic commerce
standard framework that could drive and enable paperless trading
implementation, especially the ebXML framework which has been
initiated by UN Center for Trade and Facilitation and Electronic
Business (UN/CEFACT) is urgently required as the first priority. In
this regard, Electronic Commerce Resource Center (ECRC)
would like to request for an assistance on expertise provision of
this issue.
Ability to provide - In order to create awareness and enhance capacities and skills
in electronic commerce development within the APEC economies,
expertise Electronic Commerce Resource Center (ECRC),
NECTEC/NSTDA Thailand as APEC Electronic Commerce
Training Center has initiated and implemented various seminars
and training programs to APEC economies.
- In Thailand, training on electronic commerce of which best effort
to create great impact to public and private sectors are fully
concerned. Obstacles to the development of electronic commerce
are collected to further on defining and searching for best
solutions. On the contrary, both local and international
successful examples of e-business are also collected and
synthesized to present as best practices in deploying
successful e-business. In parallel, ECRC has also initiated
electronic commerce capacity building project which has
been proposed to APEC Telecommunications and
Information Working Group and approved by APEC funding
in June 2001.
- A proposed international conference entitled Workshop on
Electronic Commerce Policy and Regional Cooperation of
which the theme on Digital Economy for Communities and
SMEs Development has been established and will be held in
Bangkok during 19-21 June 2002. In this event, potential
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speakers from member economies will have a good opportunity to
interchange ideas and experiences which can lead to a better
understanding of the issue and a better plan on respective
electronic commerce framework and master plan of the
participating parties as well as all APEC economies as a whole.
Co-operation in bilateral, - The Department of Business Economics, Ministry of Commerce
is responsible for recommending Thailand’s position and
regional, multilateral fora strategies for trade and economic cooperation in bilateral, regional
and multilateral fora.
- As a member of WTO, APEC and ASEAN, Thailand supports the
use of EDI to facilitate paperless trading in import and export
procedure.
- Department of Customs has now used EDI in more than 70
customs sites. Moreover, a number of government agencies
concerning trade related procedures, such as Department of
Foreign Trade and Department of Commercial Registration, are in
the initial stage using EDI to facilitate international trade.
Domestic co-ordination - The Department of Business Economics, Ministry of Commerce,
is the lead agency negotiating on Thailand’s behalf in the bilateral,
mechanisms regional, and multilateral trade fora including ASEAN, APEC and
WTO. Therefore, the Ministry of Commerce has been supportive
to the promotion of the EDI usage to facilitate the process of
paperless trading and has been a prime mover for Thailand’s
commitment to achieve paperless trading goal in the year 2010.
Consultation and
Coordination
Cooperation with
Business Communities
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