Business Authorization Letters for Credit Card Inquires by eek12905

VIEWS: 23 PAGES: 2

Business Authorization Letters for Credit Card Inquires document sample

More Info
									Phone Reference Guide:
2430 - Michele Gianakos, Finance Accounts Payable Associate      2762 - Jo Wiedholz, Finance Associate                          3088 - Tina Schmitz, Director Budgets & Internal Audit
2432 - Faye Laird, Finance Accounts Receivable Associate         2770 - Mary Ann Ours, Finance Purchasing Associate             3096 - Mark Zlevor, CFO/VP Administration
2574 - Vicki Christensen, Finance Account Payable Associate      3008 - Sherry Croce, Finance Associate                         3098 - Sue Debe, Assistant to CFO/VP Administration
2648 - Judy Braun, Purchasing Technician                         3046 - Debbie Lewis, Financial Analyst-Projects                3160 - Beverly Hansen, Controller
2756 – Kim Carslick, Financial Specialist                        3048 - Betty Dulak, Finance Grants Associate

                                                          All e-mail addresses are last name first initial (i.e. zlevorm@gtc.edu)



                                              BUSINESS OFFICE – FUNCTIONAL DIRECTORY
Accounts Payable                                                                                     Child Care – Racine ................................................................. 3008
         1099 Miscellaneous Generating ....................... 2430/2574                                        Invoices/ Billing
         Checks Issued on Tuesday & Thursday ........... 2574/2430                                              Monthly Receivable
         (Payroll Questions Contact Payroll Dept.)                                                              Post Daily Payments
         Copiers Lease/Purchase of Machines .............. 2430/2574                                 Contracts and Agreements ...................................................... 3096
         Federal Tax I.D. Number.................................. 2574/2430                         Copiers – Assistance in acquiring/replacing/removing……… ... 2430
         Honorariums only non-GTD Employees ........... 2574/2430                                    Corporate Express Questions/ Guidelines ............................... 2770
         Meal Reimbursements for WI and                                                              Corporate Express EWAY........................................................ 2770
         other States ..................................................... 2574/2430                           Navigating
         Mileage Charts between Campuses ................ 2574/2430                                             Password Issues
         Mileage Rates .................................................. 2574/2430                             Questions/Guidelines
         New Vendor Form ................................... 2574/2430/2770                                     Set-up
         Sales Tax Filing ............................................... 2574/2430                  Credit Letters ........................................................................... 3008
         Tax Exemption Certificate ....................... 2574/2430/2770                            DAAB (District Activity Advisory BD) ........................................ 3008
         Travel Expense Reports................................... 2574/2430                                    Clubs/Classes
         W9 Form ................................................. 2574/2430/2770                               Journal Entries between Clubs
Assistance/Support for                                                                                          Receive all Requests/Keep Log
         Chief Financial Officer/VP Administration.................. 3098                                       Process Requests for Payments/ and or
Bank Reconciliation (A/P, F/AID, Refund, Payroll) ................... 2762                                      Journal Entries
Bids                                                                                                 Debt Issues .............................................................................. 3096
         Purchasing ................................................................ 2648            District Follett Bookstore Re-prints ........................................... 3008
         Construction.............................................................. 3096             Fixed Asset (Capital Equipment) .............................................. 2648
Billing                                                                                                         Disposal
         At-Risk/ Youth Options High School .......................... 2432                                     Sale (I Sold It, Hawk Hunter)
         DOC-Racine ............................................................. 2756                          Tagging (Over $5,000)
         DVR .......................................................................... 2432                    Tracking (Over $5,000)
         EMT/EMS/FIRE ........................................................ 2756                             Transfer
         Facility Rental ........................................................... 2432            General Accounting
         Follett Bookstore ....................................................... 2756                         Account Codes/ Assigning ............................... 3088/3160
         Food Service ............................................................. 2432                        Board Bill Lists .......................................................... 3160
         GED Testing ............................................................. 2756                         EZ Audit .................................................................... 3160
         GTC Foundation ....................................................... 3048                            Financial Reports (Monthly/ Annual) ......................... 3160
         Professional Development – Non Police Dept ........... 2756                                            Higher Learning Financial Report.............................. 3160
         Professional Development Police Science ................ 3048                                          IPEDS Financial Report ............................................ 3160
         RAMAC ..................................................................... 2432                       OPEB Data Commission Report ............................... 3160
         Retiree Insurance...................................................... 2432                           WTCS State Reports ................................................ 3160
         Sponsored Student/Section ...................................... 2756                       General Ledger
         TAA ........................................................................... 2432                   Accounts .......................................................... 3088/3160
         Veterans ................................................................... 2432           Grant Special Revenue
         WEDD Contracts....................................................... 2756                             Account Inquiries and Maintenance ................. 3046/3048
         WIA ........................................................................... 2432                   Budget Reports ......................................................... 3046
Budgets                                                                                                         Budget Set up ........................................................... 3046
         Budget Council.......................................................... 3088                          Budget and Journal Entries ....................................... 3048
         Development ............................................................. 3088                         Grant Award .............................................................. 3046
         Reports ..................................................................... 3088                     Monthly Finance Meetings ........................................ 3046
         Transfers.......................................................... 3088/2756                          Monthly Permanent Employee List............................ 3048
Business Office Deposits                                                                                        Payroll Inquiries ............................................... 3046/3048
         Financial System (Journal Entries/ Preparation/                                                        P-Card Approvals............................................. 3046/3048
         Processing/ Inquiries/ Questions ...................... 2762/3160                                      Project Analysis ............................................... 3046/3048
         Monthly Check Register ............................................ 3008                               Purchase Order................................................ 3046/3048
         Student System Cash Receipt Sessions                                                                   Request for Proposal Budgets .................................. 3046
         (Preparation/ Processing/ Inquires/ Questions) ......... 2762                                          Travel Reimbursement ..................................... 3046/3048
Capital Equipment (Fixed Asset) .............................................. 2648                  Insurance
Capital Expense Orders                                                                                          Aviation ..................................................................... 3098
         Changes ................................................................... 2770                       Educator’s Liability .................................................... 3098
         Construction Bids ...................................................... 3096                          General Liability ........................................................ 3098
         Facility Project Approvals .......................................... 3096                             Property .................................................................... 3098
         P-Card Authorization ........................................ 2648/2770                                Student/Visitor Claims ............................................... 3098
         Questions/ Policies .......................................... 2648/2770                    Internal Audits .......................................................................... 3088
         Status .............................................................. 2770/2648
Checks (Payroll, A/P, Refund/ F/Aid) ....................................... 2762
         Status: Outstanding/Cashed
         Stop Payments/Replacements

TMS; Rev. July 2009                                                                                                                                                           Page 1
Phone Reference Guide:
2430 - Michele Gianakos, Finance Accounts Payable Associate       2762 - Jo Wiedholz, Finance Associate                         3088 - Tina Schmitz, Director Budgets & Internal Audit
2432 - Faye Laird, Finance Accounts Receivable Associate          2770 - Mary Ann Ours, Finance Purchasing Associate            3096 - Mark Zlevor, CFO/VP Administration
2574 - Vicki Christensen, Finance Account Payable Associate       3008 - Sherry Croce, Finance Associate                        3098 - Sue Debe, Assistant to CFO/VP Administration
2648 - Judy Braun, Purchasing Technician                          3046 - Debbie Lewis, Financial Analyst-Projects               3160 - Beverly Hansen, Controller
2756 – Kim Carslick, Financial Specialist                         3048 - Betty Dulak, Finance Grants Associate

                                                           All e-mail addresses are last name first initial (i.e. zlevorm@gtc.edu)



Journal Entries                                                                                                    Single Audit Report (Federal/ State Project) ............. 3046
         Changebacks Journal Entry (Technology/ Telephone/                                                         Special Revenue Budget Reports ............................. 3046
         Childcare Operations/ Utilities/ Custodial) ................. 2762                                        Tax Levy .......................................................... 3098/3096
         Financial AID WT/ACH..................................... 3088/2762                                       WTCS State Reports ................................................ 3160
         Miscellaneous ........................................................... 2762                            WTCS (Strategic Facility Planning Guide) ................. 3098
         Payroll Payables/Wire Transfers ............................... 2762                         Refunds
         Prepaid Journal Entry (Flight-Aircraft/Simulator) ....... 2762                                        E-Commerce ............................................................. 2432
Leases .................................................................................. 3098                 Student Accounts ...................................................... 2432
No Check Refund Transfers - Student System Payments ........ 2762                                     Scholarship Session Reconciling/ CR Summary ...................... 2762
NSF Letters .............................................................................. 3008       Shipping and Receiving Issues ................................................ 2770
P-Cards .................................................................................. 2648       Tax Exemption Certificate
         Card Cancellation                                                                                     Accounts Payable ............................................ 2574/2430
         CCER Calendar                                                                                         District ....................................................................... 3008
         Credit Limit Change                                                                          Tax Levy
         Download G/L                                                                                          District Tax Levy Municipality Payments/
         Edit Cardholder Profile                                                                               Balances ................................................................... 2762
         Monthly Statements/Receipts                                                                           Tax Payer Inquiries ................................................... 3096
         New Card Request                                                                                      Tax Bills .................................................................... 3098
         New Cardholder Training                                                                               Tax Incremental Financing ........................................ 3096
         Reset Password                                                                               Technology Invoices (Networking-Servers/ Email/
Print Shop and Duplicating Charges Journal Entries ................ 3048                                       Phone Services)........................................................ 3008
Projects                                                                                                       CATI
         Racine Jobs .............................................................. 2432                       ECP
         SWING Consortium .................................................. 2432                              Racine Workforce Development Center
         WGTD ....................................................................... 2432            Travel
         WISPALS .................................................................. 2432                       Meal Reimbursements for WI and
Purchasing                                                                                                     other States ..................................................... 2574/2430
         Bids ........................................................................... 2648                 Mileage Charts between Campuses ................ 2574/2430
         Purchase Order Questions/Changes/                                                                     Mileage Rates .................................................. 2574/2430
         Status/ Renewals ...................................................... 2770                          Policy/ Procedure .................................... 2574/2430/3160
         Construction Bids ...................................................... 3096                         Travel Expense Reports................................... 2574/2430
         Contracts: State, Cooperatives ,etc ........................... 2648                         Vehicles
         Facility Project Approvals .......................................... 3096                            Titles for Gateway-owned vehicles ............................ 3098
         Maintenance Agreements ......................................... 2430                        Vendor
         Policy and Guidelines ............................................... 2648                            Maintenance .................................................... 2430/2574
         Quotations/Assistance in Obtaining .......................... 2648                                    Questions......................................................... 2770/2648
         Request for Proposal (RFP) ...................................... 2648                       W9 Form
         Requisitions ..................................................... 2648/2770                          Accounts Payable ............................................ 2574/2430
         Service Bids/ Quotes/ RFP’s/ Schedule/                                                                District ....................................................................... 3008
         Monitoring ................................................................. 3098            Web Payments
         Status ....................................................................... 2770                   Inquires/ Questions ................................................... 2762
         WTCS Contacts ........................................................ 2648                           Receipt Copy ............................................................ 2762
         WTCS Purchasing Committee .................................. 2648                                     Reconcile Sessions ................................................... 3008
Reports                                                                                                        VeriSign Verification of Payment ............................... 2762
         Budget/Annual Financial Report                                                               WTCS State Reports
         Documents .............................................. 3098/3088/3160                               Cost Allocation .......................................................... 3160
         Career & Technical Student Organization (CTSO) .... 3048                                              Strategic Facility Planning Guide .............................. 3098
         District Fee Schedule ................................................ 3098                           Program Fee Survey ................................................. 3160
         District Tax Levy Municipality Payments/                                                              UFFAS ...................................................................... 3160
         Balances ................................................................... 2762
         EZ Audit .................................................................... 3160
         Federal and State Financial Reporting ...................... 3048
         Federal Money Report .............................................. 2762
         Financial Reports (Monthly/ Annual) ......................... 3160
         Fiscal Agent SE Wisconsin (CTSO) .......................... 3048
         General Fund Category and Functions Reports ........ 3046
         Higher Learning Commission Financial Report ......... 3160
         IPEDS Financial Report ............................................ 3160
         OPEB Data Report .................................................... 3160
         Post General Ledger
         Transactions Report ......................................... 3046/3048
         Sales Tax Report ...................................................... 2762
         Schedule of Grand Awards Report ............................ 3046



TMS; Rev. July 2009                                                                                                                                                           Page 2

								
To top