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SUPPLEMENTARY CONDITIONS - UIHC
TABLE OF ARTICLES
1. OWNER'S REPRESENTATIVE
2. SCHEDULE OF VALUES
3. CONSTRUCTION SCHEDULE
4. OWNER’S RIGHT TO CARRY OUT THE WORK
5. SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES
6. USE OF SITE
7. APPLICATIONS FOR PAYMENT
8. COPIES OF PROJECT MANUAL AND DRAWINGS
9. PROJECT CLOSE AND WARRANTY WORK
10. SAFETY AND HEALTH
11. MISCELLANEOUS PROVISIONS
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-1
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NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-2
SUPPLEMENTARY CONDITIONS
ARTICLE 1 - OWNER'S REPRESENTATIVE
1.1 REFERENCE: Uniform General Conditions Article 1, paragraph 1.1.9
1.2 DEFINITIONS
1.2.1 The Owner's Representative (OR) shall be the Director of Capital Management,
University of Iowa Hospitals and Clinics (hereafter referred to as UIHC), 200
Hawkins Drive, C118 GH, Iowa City, Iowa 52242-1009.
1.2.2 The OR hereby authorizes the following persons to represent the Owner in the
fulfillment of their respective duties as hereinafter described:
.1 Design Professional (DP)
.2 The Owner’s Project Manager (PM)
.3 The Owner’s Quality Assurance/Quality Control Representative (QAA)
.4 The Owner's Infection Control Professional (ICP)
1.2.3 The DP is the person that represents a professional organization, is licensed to
practice in the state of Iowa and has design responsibility for a professional
organization, and the organization is identified as such in the Owner-Contractor
Agreement. The term “DP” means the Design Professional or an authorized
representative thereof.
1.2.4 The PM shall be an employee of the Owner assigned to provide general oversight
and management of the project.
1.2.5 The Director of Capital Management for UIHC shall be an employee of the hospital
system assigned to provide general oversight and management of the project.
1.3 DUTIES OF THE OWNER'S REPRESENTATIVE
1.3.1 The OR is authorized to act on behalf of the Owner. The OR will provide general
administration of the contract and shall fulfill the duties, rights and obligations of
the Owner under the Contract Documents.
1.3.2 All of the Owner's instructions to the Contractor shall be issued through the OR.
1.3.3 The OR has authority to reject Work which does not conform to the Contract
Documents.
1.3.4 The OR will prepare and initiate Contract Change Orders as provided in the
Uniform General Conditions.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-3
1.4 DUTIES OF THE DESIGN PROFESSIONAL
1.4.1 The DP will advise and consult with the Owner. The DP will have authority to act
on behalf of the Owner only to the extent provided herein. The duties,
responsibilities and limitations of authority of the DP during construction will not be
modified or extended without the written consent of the OR, the Contractor and the
DP.
1.4.2 The DP will visit the site at intervals appropriate to the stage of construction to
become familiar with the progress and quality of the work, and to determine in
general if the Work is proceeding in accordance with the Contract Documents. On
the basis of these on-site observations, the DP shall keep the Owner informed of
the progress of the Work and will endeavor to guard the Owner against defects
and deficiencies in the Work of the Contractor.
1.4.3 The DP will not be responsible for and will not have control or charge of
construction means, methods, techniques, sequences or procedures, or of safety
precautions and programs in connection with the Work, nor will the DP be
responsible for the Contractor's failure to carry out the Work in accordance with the
Contract Documents. The DP will not be responsible for or have control or charge
over the acts or omissions of the Contractor, Subcontractors, or any of their agents
or employees, or any other person performing any of the Work.
1.4.4 DP’s Responsibility for Application for Payment:
.1 For UIHC projects: Based on the DP’s observations and an evaluation of the
Contractor's Application for Payment, the PM will recommend the amounts
owing to the Contractor and will issue certificates of payment supporting such
amounts.
1.4.5 The DP will interpret the Contract Documents and judge the performance
thereunder by both the Owner and the Contractor as follows:
.1 The DP will render interpretations necessary for the proper execution or
progress of the Work with reasonable promptness and in accordance with
any time limit agreed upon. Either party to the Contract may make written
request to the DP for such interpretations.
.2 Claims, disputes and other matters in question between the Contractor and
the Owner relating to the execution or progress of the Work or the
interpretation of the Contract Documents shall be referred initially to the DP
for recommendation, which the DP will render in writing within a reasonable
time.
.3 All interpretations and recommendations of the DP shall be consistent with
the intent of and reasonably inferable from the Contract Documents and will
be in writing or in the form of drawings. In the DP’s interpretations and
judgments, the DP will endeavor to secure faithful performance by both the
Owner and the Contractor, will not show partiality to either, and will not be
liable for the result of any interpretation or judgment rendered in good faith.
.4 Any claim, dispute or other matter in question between the Contractor and
the Owner referred to the DP, except those which have been waived by the
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-4
making or acceptance of final payment as provided in the General
Conditions, shall be subject to arbitration in accordance with the provisions of
the General Conditions. However, no request for arbitration of any such
claim, dispute or other matter may be made until the earlier of (1) the date on
which the DP has rendered a written recommendation, or (2) the tenth day
after the parties have presented their evidence to the DP or have been given
a reasonable opportunity to do so, if the DP has not rendered a written
recommendation by that date.
1.4.6 The DP will review and approve or take other appropriate action upon Contractor's
submittals such as shop drawings, product data and samples, as set forth in the
Uniform General Conditions. Such approval shall be only for conformance with the
design concept of the Work and with the information given in the Contract
Documents. Such action shall be taken with reasonable promptness so as to
cause no delay. The DP’s approval of a specific item shall not indicate approval of
an assembly of which the item is a component.
1.4.7 The DP shall conduct inspections to determine the dates of substantial completion
and final completion, and shall receive and forward to the Owner written
guarantees and warranties and related documents required by the Contract and
assembled by the Contractor.
.1 For UIHC projects: The DP will issue a final Certificate for Payment upon
completion of the Work and compliance by the Contractor with all the
requirements of the Contract Documents.
1.4.8 In case of the termination of the employment of the DP, the Owner shall appoint a
DP against whom the Contractor makes no reasonable objection, whose status
under the Contract Documents shall be that of the former DP.
1.5 DUTIES OF THE OWNER’S PROJECT MANAGER
1.5.1 The PM shall act as liaison between the Contractor and the OR.
1.5.2 The PM shall report all major deviations from the Contract Documents to the OR
for a determination. The Owner’s PM is authorized to permit deviations from the
Contract Documents.
1.5.3 The PM shall assist in coordinating the Contractor's operations with those of the
Owner. The PM, however, shall not perform any duties for the Contractor.
1.5.4 The PM may authorize minor changes in the Work which do not involve a change
in contract price and which do not affect compliance with the Contract Documents.
1.5.5 The PM shall not be responsible for the acts or omissions of the Contractor's
superintendent or other employees.
1.5.6 Any materials, equipment, or work which do not satisfactorily meet the
Specifications, may be condemned by the PM by giving a written notice to the
Contractor. All condemned materials, equipment, or work shall be promptly taken
out and replaced by the Contractor at no additional cost to the Owner.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-5
1.5.7 Any defective material, equipment, or work may be rejected by the PM at any time
prior to final acceptance by the Owner, even though said defective items may have
been previously overlooked.
1.5.8 The PM will review and determine appropriate action on all Contractors’
Applications for Payment.
1.6 DUTIES OF THE OWNER’S QAA
1.6.1 The Owner has in place a Quality Assurance program, through which the QAA
periodically monitors the quality of all phases of construction of the project. The
intent is to monitor quality control over products, suppliers, manufacturers,
services, site conditions, and workmanship to ensure the Work complies with the
project document requirements (including all referenced codes and standards, and
UIHC requirements for Infection Control, noise etc.).
1.6.2 The QAA shall issue periodic quality observations to the Contractor’s PM.
1.6.3 Prior to the beginning of Work in any specification section, the QAA will conduct a
pre-installation meeting outlining the requirements of the “Part 3 – Execution” for
that section. This is to ensure that the Contractor has become familiar with the
needs of UIHC that have been called out in that particular section. This meeting
should occur after all submittals, including samples, coordination drawings, etc.
have been reviewed and approved by the DP. This meeting shall be attended by
UIHC personnel, Contractor, applicable subcontractors, vendors, etc. and may
include the DP by teleconference or in person.
1.6.4 The QAA shall observe the progress of the Work and determine if the Work is
proceeding in accordance with the Contract Documents.
1.6.5 The QAA shall report all noted deviations from the Contract Documents to the PM
for a determination. The QAA is not authorized to permit deviations from the
Contract Documents.
1.6.6 The QAA may authorize minor changes in the Work which do not involve a change
in contract price and which do not affect compliance with the Contract Documents.
1.6.7 The QAA shall observe the Work on behalf of the Owner and will provide general
assistance during construction insofar as proper interpretation of the Contract
requirements is affected.
1.6.8 The QAA shall not be responsible for the acts or omissions of the Contractor's
superintendent or other employees.
1.6.9 All materials used and all Work completed by the Contractor shall be subject at all
times to the observation, test, and approval of the QAA. The Contractor shall
furnish such samples of materials for examination and tests as may be requested
by the QAA and shall furnish any materials or equipment which are proposed for
use.
1.6.10 The construction, fabrication, and manufacture of any equipment or materials
specified herein may be inspected by the QAA at the plant or factory and the QAA
shall have free access to make such inspection.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-6
1.6.11 Any materials, equipment, or work which do not satisfactorily meet the
Specifications may be condemned by the QAA by giving a written notice to the
Contractor. All condemned materials, equipment, or Work shall be promptly taken
out and replaced by the Contractor at no additional cost to the Owner.
1.6.12 Any defective material, equipment, or Work may be rejected by the QAA at any
time prior to final acceptance by the Owner, even though said defective items may
have been previously overlooked.
1.7 DUTIES OF THE CONTRACTOR’S PROJECT MANAGEMENT PERSONNEL
1.7.1 Reference: Uniform General Conditions, sub-article 3.9.
1.7.2 The Contractor shall employ a competent project manager, superintendent and
necessary assistants. The superintendent shall be in attendance at the project site
during performance of the Work and shall represent the Contractor. Communications
given to the superintendent shall be as binding as if given to the Contractor.
Important communications shall be confirmed in writing. Other communications shall
be similarly confirmed upon written request in each case.
1.7.3 The Contractor’s project manager and superintendent shall be approved by the
Owner and, unless they cease to be in the employ of the Contractor, shall not be
changed without prior consent of the Owner.
1.7.4 The University of Iowa will enforce the requirements of Sub-article 3.9 and assume
that the submission of the bid for this project has the cost for the project
superintendent included.
1.8 THE OWNER’S INFECTION CONTROL PROFESSIONAL (ICP)
1.8.1 The Owner has in place an Infection Control program, through which the ICP
periodically monitors the infection control practices in place during construction of the
project. The intent is to monitor infection control required practices and monitor
project site conditions to ensure the Work complies with the project document
requirements (including all referenced codes and standards, and UIHC requirements
for Infection Control and Interim Life Safety Measures).
1.8.2 The ICP shall issue periodic surveillance reports to the Contractor’s PM.
1.8.3 Prior to the beginning of Work in any phase, the Contractor shall notify the Owner’s
PM, QAA and ICP who will conduct a review of the installed infection control
measures with the Contractor. This is done to ensure that the Contractor has
complied with the contract’s intent to protect the UIHC patients, staff and visitors.
1.8.4 The ICP shall observe the progress of the Work and determine if the Infection
Control practices are maintained in accordance with the Contract Documents.
1.8.5 The ICP shall report all noted deviations from the Contract Documents to the PM for
a determination. The ICP is not authorized to permit deviations from the Contract
Documents.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-7
1.8.6 The ICP may recommend minor changes in the Work to the PM, which do not
involve a change in contract price and which do not affect compliance with the
Contract Documents.
1.8.7 The ICP shall observe the Work on behalf of the Owner, and will provide general
assistance during construction to interpret the Contract requirements.
1.8.8 The ICP will not be responsible for the acts or omissions of the Contractor's
superintendent or other employees.
1.8.9 All materials used and all completed Work by the Contractor shall be subject at all
times to the surveillance, test, and approval of the ICP. The Contractor shall
furnish such tests as may be requested by the ICP.
1.8.10 Any materials, equipment, or Work which do not satisfactorily meet the
Specifications may be condemned by the ICP by giving a written notice to the
Contractor. All condemned materials, equipment, or Work shall be promptly taken
out and replaced by the Contractor at no additional cost to the Owner.
1.8.11 Any defective material, equipment, or Work may be rejected by the ICP at any time
prior to final acceptance by the Owner, even though said defective items may have
been previously overlooked.
ARTICLE 2 - SCHEDULE OF VALUES
2.1 REFERENCE: Uniform General Conditions Article 9, paragraph 9.2.
2.2 Immediately after being awarded the Contract and before the first payment is made, the
Contractor shall prepare and submit a Schedule of Values for Owner’s and DP’s approval.
2.3 The Schedule of Values shall include both labor and material dollar values for each of the
following items at a minimum:
2.3.1 The Project Bond
2.3.2 Project Startup and Mobilization
2.3.3 Division 1 – General Requirements
2.3.4 Division 0 – Insurance Requirements
2.3.5 Project Closeout
2.3.6 Division 2 – All specification subdivisions shown in the Table of Contents of the
Project Manual that pertain to the exterior site.
2.3.7 Division 3 through Division 16 – All applicable specification subdivisions shown in
the Table of Contents of the Project Manual for each of the following categories.
.1 Building Foundation
.2 Lowest level of the facility
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-8
.3 Each additional level of the facility
.4 Building Penthouse
.5 Any special building feature that is not accounted for in any of the above
categories
2.3.8 Each allowance or unit price item included in the Contract
2.3.9 If a project is phased, the requirements of sub-article 2.3 must be provided for
each phase.
2.4 Material values shall include only anticipated bare costs of materials needed for the project
and shall not include any markup for overhead or profit.
2.5 Labor values for each line item shall include all costs not considered to be material bare
costs and shall include the appropriate markup for overhead and profit.
2.6 The Schedule of Values must be approved by the OR and the DP. The approved Schedule
of Values will be the basis of monthly pay requests.
2.7 The sum of all itemized values in the Schedule of Values shall be equal to the Contract Sum.
ARTICLE 3 - CONSTRUCTION SCHEDULE
3.1 REFERENCE: Uniform General Conditions Article 3, paragraph 3.10.
3.2 CONSTRUCTION SCHEDULE
3.2.1 Immediately after being awarded the Contract and before the first payment is
made, the Contractor shall prepare and submit a Construction Schedule for the
Work to the OR and DP for review.
3.2.2 The Contractor shall prepare the construction schedule as a critical path method
network analysis diagram with separate divisions for each major portion of the
Work or operations for the purpose of scheduling, coordinating and monitoring
Work under this contract (including all activities of subcontractors, equipment
vendors and suppliers). The construction schedule shall include and properly
coordinate dates for performance of all divisions of the Work, including completion
of off-site requirements and tasks, so that the Work can be completed in a timely
and orderly fashion consistent with the required substantial completion date,
completion date, and other milestone dates included in the Contract Documents.
3.2.3 The estimated start date, duration time, and finish date and the actual start date,
duration time, and finish date shall be indicated for each item defined in the
schedule of values. Interdependent activities shall be suitably linked to indicate
proper sequencing and the critical path shall be clearly denoted.
3.2.4 As stated in paragraph 3.10.1 of the Uniform General Conditions, any and all tie-
ins, outages, or interruptions to the Owner’s operations noted in the construction
schedule must be approved by the OR prior to inclusion in the construction
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-9
schedule. All such tie-ins, outages, or interruptions to the Owner’s operations must
be designated by the Contractor or DP and be approved by the OR.
3.2.5 The Construction Schedule shall include the following at a minimum:
.1 Notice of Award Date, Notice To Proceed Date, Substantial Completion
Date, and Final Completion Date for the project and all other milestone dates
specified herein.
.2 Date that construction will begin on site.
.3 Estimated start date, duration time, and finish date of each item defined in
the schedule of values, including Owner Furnished/Owner Installed
equipment.
.4 Date of final decisions necessary to maintain construction schedule.
.5 Required delivery dates for Owner Furnished Equipment.
.6 Time restraints imposed by the Owner that affect progress.
.7 Acceptance testing, required inspections and punch list dates.
.8 Estimated percentage of completion for each item of Work at each
submission.
3.3 SUBMITTAL SCHEDULE
3.3.1 The Contractor shall provide a schedule of anticipated submittal dates for shop
drawings, product data, samples, and product delivery dates. The schedule shall
include review time and approval time by a required date so as not to delay
delivery of products/materials/equipment or progress of construction schedule. At
a minimum, provide the following:
.1 Date of receipt of submittals from Contractor/sub/vendor.
.2 Contractor review and approval period.
.3 Owner/DP review and approval period.
.4 Final date of submittals returned to Contractor so as not to delay construction
schedule.
.5 Lead time/manufacturing time of product/material/equipment.
.6 Delivery date of product/material/equipment to construction site.
3.4 SCHEDULE ACCEPTANCE PROCESS
3.4.1 The Contractor shall review the Construction Schedule/Submittal Schedule not
less frequently than every thirty days and make all necessary corrections to bring it
into conformance with actual site progress and conditions, and shall coordinate
with the submittal schedule, progress reports, payment requests and other
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-10
schedules. The initial schedule shall be maintained as a baseline reference
throughout the project.
3.4.2 When the Work is divided between two or more contractors, the Construction
Schedule/Submittal Schedule shall be prepared and subsequently reviewed and
corrected by the cooperative effort of the contractors.
3.4.3 The Construction Schedule/Submittal Schedule shall be printed in color and
submitted to the OR and DP on a sheet, or series of sheets, of sufficient width to
show data for the entire construction period. A minimum of three copies shall be
provided to the OR.
3.4.4 The OR will notify the Contractor in writing of acceptance or rejection of the
Construction Schedule/Submittal Schedule in adequate time so as not to delay the
project progress.
3.4.5 The Contractor shall submit initial construction/submittal schedule in both native
scheduling software format and hardcopy format.
3.4.6 The Contractor shall submit a schedule developed using scheduling software
functionally capable of satisfying the schedule requirements identified herein.
Microsoft Project, Primavera SureTrak or Primavera Project Planner software shall
be used for the creation and maintenance of the schedule.
3.4.7 See Division 1 – General Requirements for additional requirements.
ARTICLE 4 – OWNER’S RIGHT TO CARRY OUT THE WORK
4.1 REFERENCE: Uniform General Conditions, Article 2.3, paragraph 2.3.1.
4.2 If the Contractor defaults or neglects to carry out the Work in accordance with the Contract
Documents, and fails within a seven-day period after receipt of written notice from the Owner
to commence and continue correction of such default or neglect with diligence and
promptness, the Owner may after such seven-day period and without prejudice to other
remedies the Owner may have, correct such deficiencies. In such case an appropriate
Change Order shall be issued deducting from payments then or thereafter due the
Contractor, the cost of correcting such deficiencies, including compensation for additional
services and expenses made necessary by such default, neglect or failure. If payments then
or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor
shall pay the difference to the Owner.
ARTICLE 5 - SHOP DRAWINGS, PRODUCT DATA AND SAMPLES
5.1 REFERENCE: Uniform General Conditions Article 3, paragraph 3.12.
5.2 The DP shall prepare a list of required shop drawings/product data/sample submittals and
provide it to the Contractor with a copy to the OR. The Contractor shall prepare a schedule
indicating the anticipated submittal date and required approval date for each required
submittal. The submittal schedule must be incorporated into the project construction
schedule and allow for the submittal turnaround time period specified.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-11
5.3 The Contractor shall review each submittal for compliance with the Contract Documents.
After review and approval, the Contractor shall send stamped shop drawings/product
data/sample submittals directly to the DP in accordance with the procedures described in
Division 1- General Requirements. One (1) copy of each submittal transmittal letter shall be
transmitted directly to the OR. When the OR has requested the opportunity to review
specific material, then one (1) copy of each submittal shall be submitted directly to the OR.
The DP and Contractor shall provide the OR with a submittal status update at each
construction progress meeting.
5.4 After review, the DP shall return the shop drawings/product data/sample submittals to the
Contractor. Submittals will be stamped as follows:
Approved
Approved as Noted
Revise and Resubmit
Not Approved
5.4.1 For all projects, two (2) copies of each submittal stamped "Approved" or "Approved
as Noted" will be forwarded to the OR by the DP for file.
5.5 Samples: The Contractor shall submit a minimum of four (4) samples to the DP. The DP
shall review and, if approved, return one (1) sample to the Contractor and two (2) samples to
the OR. The Contractor shall maintain a secure and weather tight sample storage area on
site for storage of the approved samples where they are readily available to the OR and DP.
ARTICLE 6 - USE OF SITE
6.1 REFERENCE: Uniform General Conditions Article 3, Sub-Article 3.13
6.2 SITE ACCESS
6.2.1 The Contractor shall be responsible for maintaining all indicated pedestrian and
vehicle access routes related to the job site as indicated on the project site plan.
Any variance for temporary construction needs must be approved in writing by the
Owner 72 hours prior to such modification.
6.2.2 Vehicular access to the site by the Contractor shall be at locations indicated on the
site plan or as directed by the Owner if not indicated on plans.
6.2.3 Access routes designated as ADA must be kept clean and free of materials that
would hamper or make useless access in accordance with all applicable ADA
requirements and laws.
6.2.4 High levels of pedestrian and vehicular activity may be anticipated during class
change times (between 20 and 30 minutes after the hour from 7:00 am – 12:00
noon, between the hour and 10 after from noon – 6:00 p.m.). The Contractor
should anticipate such congestion and schedule activities such as deliveries
accordingly so as not to impede such movement.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-12
6.3 SITE STAGING PLAN
6.3.1 The Contractor shall be responsible for installation and maintenance of all
construction site control measures as indicated on the construction limit site plan
before beginning any excavation or demolition. This shall include, but not be
limited to, such items as construction fencing, barricades, gates and access control
measures.
6.3.2 The Contractor shall be responsible for abiding by all proposed material lay down
areas, construction access points, job trailer location, and other site use related
requirements. If the Contractor wishes to vary from requirements indicated on the
plans, the Contractor shall submit a revised site staging plan for approval by the
OR prior to beginning any work on the site.
6.3.3 The Contractor shall adhere to project phasing when indicated on the plans. Any
variance from the specified project phasing shall be proposed by the Contractor in
writing and approved by the OR before implementation. When project phasing is
indicated, it shall be the Contractor’s responsibility to make any necessary
adjustments in site control measures such as fencing, barricades, gates, etc.
6.4 SITE MAINTENANCE
6.4.1 The Contractor shall limit construction activities, including materials storage, to the
areas shown on the drawings or otherwise designated by the OR.
6.4.2 Contractor personnel may not enter or use buildings or facilities adjacent to the
construction site. Where the project requires work within an existing building,
Contractor personnel shall be limited to the construction area designated.
6.4.3 The Contractor shall maintain all facility exits and passageways in a continually
usable condition and promptly inform the OR on any activities that may interfere with
exits or passageways.
6.4.4 It is the intent of the Owner to keep the construction area as inconspicuous as
possible and the campus attractive and pleasant for the public and students. The
Contractor’s understanding of this goal and cooperation in carrying it out is vital to
the successful promotion and preservation of the University.
6.4.5 The Contractor shall maintain the site and adjacent premises in a clean, safe and
orderly condition. Where Work is occurring in an existing facility, the Contractor is
responsible for erecting and maintaining dust partitions and other barriers as
required to keep dust and construction debris confined to the site. The Contractor
shall keep the site and adjacent premises as free from materials, debris, rubbish,
and trash as practical. Grass and weeds shall be kept cut and fencerows shall be
trimmed. Stored materials shall be orderly and protected from damage. Trash shall
be disposed of regularly and not allowed to accumulate. Debris generated by
demolition activity shall be removed from the job site on the same day it is
generated. The Contractor shall dispose of all rubbish and debris off-campus in an
approved landfill area.
6.4.6 Access roads and sidewalks to and through the site must be maintained such that
dirt and debris will not be tracked onto adjacent roadways and walkways and that the
ADA accessibility route is not impeded. The Contractor is responsible for removal of
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-13
any dirt or debris accumulations from roads, streets and sidewalks adjacent to the
site daily.
6.4.7 The UIHC campus is 100% smoke-free. No smoking is allowed within UI Hospitals
and Clinics buildings or on grounds, sidewalks, streets, parking ramps 1, 2, 3 and 4,
or other areas maintained by UI Hospitals and Clinics. This policy applies to all
individuals working, visiting or receiving medical care within the boundaries of UIHC
property, including vendors and Contractors. In addition, smoking is not permitted
inside any University of Iowa buildings and smoking outside University of Iowa
buildings is restricted and so indicated on exterior signs.
6.4.8 Construction site one (1) acre or greater of disturbed area
.1 The scope and purpose of erosion and sediment control is to comply with
the Iowa Department of Natural Resources (IDNR) NPDES General Permit
No. 2.
.2 Specific permit requirements are contained in other sections of the Project
Manual and the Construction Drawings.
6.4.9 Construction site less than one (1) acre of disturbed area
.1 The Contractor is required to provide sediment and erosion control measures
to prevent sediment from leaving the site. The Contractor shall be
responsible to satisfy the intent of the Iowa Department of Natural Resources
(IDNR) NPDES General Permit No. 2 regulations.
.2 Minimum Sedimentation and Erosion Control Requirements
.1 Contractor shall furnish, instill, maintain and remove temporary control
measures as needed to prevent the discharge of silty or polluted storm
water from the construction site.
.2 Contractor shall provide immediate or temporary pollution control
measures to prevent contamination of adjacent storm sewer systems,
streams of other watercourses, lakes, ponds or other areas of water
impoundment.
.3 Contractor shall plan and execute construction using methods to
control surface drainage and erosion from disturbed areas.
.4 Contractor shall limit the surface area of erodible earth.
.5 Contractor shall apply methods to control blowing dirt, debris and dust.
.6 Contractor shall periodically inspect earthwork to detect evidence of
erosion and sedimentation, and shall promptly apply corrective
measures.
.7 Contractor shall maintain the site and surrounding area in accordance
with paragraph 6.4.6 above.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-14
6.4.10 Spill Prevention, Control and Countermeasure (SPCC)
.1 Any and all oil storage devices must be double walled/vented or have
secondary containment per SPCC 40CRF112.7. Requirement includes oils
of any kind or in any form and not limited to petroleum, fuel oil, vegetable oil,
animal oil, sludge, oil refuse and oil mixed with wastes other than dredged
spoil.
.2 The intent of this standard is that any “oil” spillage from storage tanks,
reservoirs, etc., cannot find its way off of the immediate site through sanitary
sewer, storm sewer or surface run-off.
.3 If any spill or release of oil of any kind occurs, the Contractor shall act
immediately to stop the source of the spill, and shall contain the spill to
prevent the spill from migrating off site or into any body of water. The
Contractor shall notify the OR of the occurrence of any spill as soon as
possible to assure appropriate spill response action and reporting.
.4 It is the General Contractor’s responsibility, without additional compensation,
to cleanup or provide for the cleanup and disposal of the waste by
appropriate methods. The Contractor shall obtain approval of the OR, in
consultation with the University Health Protection Office and Environmental
Compliance Office, regarding cleanup methods and procedures and the
appropriate disposal of the waste.
6.5 EXISTING SITE FACILITIES AND CONDITIONS
6.5.1 The Contractor shall schedule a meeting with the OR to review and document the
existing conditions in each construction area prior to beginning Work. It is the
Contractor's responsibility to identify and document any existing damage to the
buildings and landscape within the project site. Any damage caused by the
Contractor to existing facilities will be repaired at the cost of the Contractor.
6.5.2 Protection of trees and plant material:
.1 The Contractor shall be responsible to protect and preserve all plant material
designated to remain within the job site. All plant protection measures must
be in place and approved by the OR before any construction activity may
begin on the site and shall not be removed until directed by the OR.
.2 The Contractor shall be liable in cases of any construction related damage to
trees and shrubs that are designated to remain on the site. The Contractor
shall notify the OR immediately in cases of any damage so that proper
repairs can be made. Costs of such repairs shall be assessed to the
Contractor. The Contractor shall not attempt to make such repairs. At no
time shall any ropes, wires, chains, cables, signs, or other devices be affixed
to a tree or shrub in or around the job site.
.3 No vehicles, equipment, materials or supplies may be stored, placed or
parked within the Critical Root Zone (CRZ) of any tree on or adjacent to the
project site. The CRZ is defined in Section 01500 – Construction Facilities
and Temporary Controls.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-15
6.6 UTILITY LOCATES
6.6.1 The Contractor shall be responsible for locating all existing utilities before any
Work begins on the project site. Locations may be arranged through Iowa One
Call, 1-800-292-8989. When contacting Iowa One Call, the Contractor and/or
subcontractors shall give the following project location information to the operator
for every locate requested: “University of Iowa, Project Name, closest street,
intersection, or existing building, and/or other descriptions that define the Work
site.”
6.6.2 Locates should include, but are not limited to, the following:
.1 Electrical - MidAmerican Energy & University of Iowa
.2 Telephone & Data (Fiber Optic) - Qwest & University of Iowa
.3 Cable Television - MediaCom & University of Iowa
.4 Natural Gas - MidAmerican Energy
.5 Steam Supply/Condensate & Steam Tunnels - University of Iowa
.6 Domestic Water - City of Iowa City & University of Iowa
.7 Chiller Water Supply/Return - University of Iowa
.8 Sanitary Sewer - City of Iowa City & University of Iowa
.9 Storm Sewer - City of Iowa City & University of Iowa
.10 Irrigation - University of Iowa
.11 Glycol Underground Heating - University of Iowa
6.6.3 The Contractor shall confirm utilities and verify exact locations prior to commencing
construction operations. Contractor shall be responsible for all construction in the
area of existing utilities.
6.7 EXSTING UTILITIES AND STRUCTURES
6.7.1 It is the Contractor's responsibility to become acquainted with the extent and
location of the extensive underground utilities and structures, and to protect them
against damage from the construction operations.
6.7.2 The Contractor shall verify the exact locations of existing utilities before starting
excavation or trench cutting operations. Excavation adjacent to underground
structures shall be performed with care. Where required, excavation shall be
performed by hand digging around utilities to locate and prevent rupture or
breaking of lines. Temporary support and maintenance of all underground utilities,
including shoring, planking, support material, temporary fill or other protection as
required for utilities to remain in continuous service, shall be furnished by the
Contractor. Where new excavation is below the support line of existing structures,
sheeting or other approved procedures shall be utilized. The Contractor shall
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-16
exercise care to protect underground pipelines, tunnels, and duct banks from
heavy vehicular traffic. Heavy mats shall be used where required to displace the
vehicular load(s).
6.7.3 Existing utilities shown on the drawings or field located which are damaged by the
Contractor shall be repaired or replaced, at the Owner's sole option, entirely at the
cost of the Contractor. Where damage necessitates a utility outage, the Contractor
shall work continuously on a 24-hour, around the clock basis until the damaged
utility is placed into service again. All costs shall be the responsibility of the
Contractor. The Owner reserves the right to repair any existing utility damaged by
the Contractor, at the Contractor's expense.
6.7.4 If existing utilities are encountered during construction which are not shown on
plans, and which have not been field located prior to encountering, the Contractor
shall immediately stop Work in that area and notify OR. The OR will make a
determination as to the nature of the utility and will direct the Contractor as to what
action is to be taken.
6.7.5 When a Contractor must schedule a utility shut down, a minimum of seven (7)
calendar days is required to allow adequate notification except for the following:
.1 Carver College of Medicine – Ten (10) calendar days
6.7.6 The Contractor shall not operate any valve, switch or other control of any existing
utility system for any purpose without prior approval of the Owner.
6.8 PROJECT SIGNS
6.8.1 The Contractor shall not install any project identification signs at any locations on
the site. The Owner will permit no other Contractor identification signs without
approval, which could include but are not limited to:
.1 cranes
.2 heavy equipment
.3 job trailers
.4 storage trailers
6.8.2 The Contractor shall prepare, install and maintain all other signs as required by
traffic and pedestrian control plans to provide information, direction and assistance
related to construction activity, pedestrian routes and vehicular routes. The
Contractor is responsible for furnishing warning signs, barricades and lights as
required. An experienced sign painter must prepare all signs. Final sign layout,
wording, location and quality are subject to Owner approval.
6.9 PARKING ON CAMPUS
6.9.1 Parking Policy Intent
.1 It is the intent of the following University parking policies to keep the
construction area as inconspicuous as possible and the campus attractive
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-17
and pleasant for the public and students. The Contractor's understanding of
the policies and cooperation in carrying them out is vital to the successful
promotion and preservation of the University.
.2 It is further understood that the University of Iowa campus must
accommodate pedestrian and vehicular traffic. It is the University's goal,
however, to reduce vehicular traffic and to develop a pedestrian oriented
campus environment to the greatest degree possible.
.3 The Contractor shall pay for all related parking fees associated with
University of Iowa reserved parking lots, ramps, meters and Iowa City ramps
and meters. Contact University Parking Office (319-335-1475) located at the
IMU Parking Ramp or the City of Iowa City Parking Office (319-356-5095) for
fee information.
.4 Parking tickets will be issued in accordance with the policies of the University
of Iowa Parking and Transportation Department.
6.9.2 Hangtag Policy
.1 Projects with Construction Fences
.1 On projects with construction fences, hangtags are not required. The
prime contractor is responsible for activities inside the fence, including
authorized employee parking.
.2 Once fences are removed, Parking and Transportation will provide
hangtags at no cost to the prime contractor. These hangtags will be
issued by the prime contractor to subcontractors or others authorized to
park within the construction limits.
.3 Hang tags issued will be date and location sensitive to ensure that they
will be used only for that project and the time period for the project.
.4 Hangtags will be reissued as necessary until project completion.
.5 If a hangtag is found to be altered, the offending prime contractor shall
no longer be allowed to issue hangtags for the duration of that project.
This Contractor would not be permitted to park outside the construction
fence.
.6 All vehicles parked outside of construction fences but within the
construction limits must have a valid hangtag. Vehicles found without
hangtags are subject to ticketing and towing.
.2 Projects without Construction Fences
.1 This policy is different from projects with “Construction Fences” due to
the fact that these Contractors will generally be using University
parking ramps or paved lots.
.2 Vehicles on projects that have designated parking areas must have
hangtags or will be subject to ticketing or towing.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-18
.3 Hangtags will be issued by Parking and Transportation and paid for by
the Contractor.
.4 Hangtags will be date and location sensitive.
.5 Contractors, through the course of the project, must work with UIHC
PM and Parking and Transportation to keep parking assignments and
hangtags current.
.6 Unauthorized Use, Reproduction, or Transfer of Permits
.1 It is prohibited to produce or use any reproduction of a parking
permit.
.2 It is prohibited to obtain a parking permit by fraud or
misrepresentation of facts.
.3 It is prohibited for any person in lawful possession of a parking
permit or key to give, sell, or transfer to another person such
permit or key.
.4 It is prohibited to place a permit on a vehicle other than that
vehicle for which it is registered.
6.9.3 Projects with Designated Construction Limits
.1 If available green space is suitable for vehicle parking, the PM will determine
how many vehicles can safely park in that space. Parking and
Transportation will issue at no cost to the prime contractor the pre-
determined number of hangtags.
.2 The prime contractor will be responsible for issuing the hangtags as needed.
.3 Hangtags issued will be date and location sensitive to ensure that they will be
used only for that project and the time period for the project.
.4 Unauthorized Use, Reproduction, or Transfer of Permits
.1 It is prohibited to obtain a parking permit by fraud or misrepresentation
of facts.
.2 It is prohibited for any person in lawful possession of a parking permit
or key to give, sell, or transfer to another person such permit or key.
.3 It is prohibited to place a permit on a vehicle other than that vehicle for
which it is registered.
.4 Violation of any of the above will result in the prime contractor losing all
parking privileges for that project.
.5 Hangtags will be reissued as necessary until project completion.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-19
.6 Vehicles parked outside the construction limits shall be subject to ticket
and/or towing.
6.9.4 Hooded Meter Policy
.1 The University of Iowa Department of Parking and Transportation, located in
the IMU Parking Ramp, will issue meter hoods. Hoods shall be installed and
removed by Parking and Transportation personnel.
.2 Meter Hoods are available on a limited basis. Depending on the number of
hoods requested, location of meters and requested date of use, metered
spaces may not be available for Contractor use.
.3 Meter Hoods shall be paid for by the individual or company requesting
hoods.
.4 Meter Hoods shall be issued on a per day basis. Requirements for long term
meter hooding may be arranged through Parking and Transportation.
.5 Meter Hoods are charged out at the current per day fee.
.6 Vehicles using hooded meters must have a valid hangtag (see paragraph
6.9.2 above). Parking and Transportation requires a hangtag to aid in
enforcement.
.7 Vehicles parked in hooded meter spaces which do not have a corresponding
hangtag shall be ticketed and towed at the request of the party holding a
valid hangtag and who has paid for the use of the space(s).
.8 Hooded meters shall be enforced during normal enforcement hours, Monday
through Saturday, unless Contractor notifies Parking and Transportation of
off-hour work which requires the use of the hooded space(s).
6.10 BUILDING KEYS AND ACCESS CARDS
6.10.1 Reference: Uniform General Conditions Article 9, paragraph 9.8.
.1 Final payment is contingent upon return of all keys.
6.10.2 University of Iowa Projects
.1 The Contractor will gain access to buildings and/or to areas of the buildings
and shall return the keys as outlined below:
.1 The Contractor will obtain keys from the UIHC Safety and Security
Office, JCP Room #0084, and sign a receipt stating that the Contractor
has received the keys and is responsible for the keys.
.2 The Contractor shall return the keys upon completion of the punch list,
but not later than seven (7) days after the date of the punch list, to the
issuing office.
.3 The issuing office will issue a key receipt for the return of the keys.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-20
.2 In order for final payment for the project to be authorized, the Contractor shall
submit the key receipt (signed, pink copy) to the following:
.1 For UIHC projects: Capital Management.
.3 Physical Security of a construction site is the responsibility of the Contractor.
The UIHC PM will periodically verify that sites are being secured.
Contractors will be issued keys and cores will be installed in locks for each
specific project provided by the UIHC PM. ONLY CORES ISSUED BY UIHC
SAFETY AND SECURITY WILL BE ALLOWED ON LOCKS WITHIN THE
UIHC FACILITY.
6.11 USE OF ELEVATOR
6.11.1 Existing elevators that are used by Owner and Contractor - “Mixed Use”
.1 The Owner has primary access to the elevator and during periods of high
use by the occupants, construction activities must be adjusted to
accommodate these needs.
.2 The rated capacity of the elevator shall not be exceeded.
.3 Plywood panels shall protect the elevator’s entrance frame and cab finishes.
If an alternate method of protection is proposed, it must be approved in
writing by the OR.
.4 Elevator inspections
.1 Prior to commencement of work, the OR will schedule an elevator
inspection with the current Elevator Service Agreement vendor to
document the existing condition of the equipment. The Owner will pay
for the inspection.
.2 Within thirty days prior to Substantial Completion, the OR will schedule
an inspection with the current vendor of the Elevator Service
Agreement to assess the current condition of the equipment. The
Owner will pay for the inspection and the Contractor will pay for any
work required that could be attributed to the construction activities from
the use of the elevator. Contractor will not be responsible for cost
associated with scope changes.
.5 The Owner will require periodic repair of any damage to the elevator’s control
panel, position indicators, lighting, hall push buttons, and door equipment
caused by construction operations. If the damage impairs operation or
poses a hazard, the repair will be immediate. All repair cost shall be the
Contractor’s responsibility if the damage is caused by construction activities.
.6 The use of the elevator for removal of construction debris or delivering
construction material is not allowed without OR’s approval.
.7 Immediately before substantial completion, the elevator shall be thoroughly
cleaned and any documented damage from construction operations shall be
repaired at Contractor’s expense.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-21
6.11.2 New and existing elevators used solely by the Contractor - “Construction Use”
.1 Operation and maintenance
.1 For new elevators, the operation and maintenance including routine
service of the elevator for construction activities is the responsibility of
the Contractor. The Owner may request documentation of routine
service.
.2 For existing elevators
.1 Prior to commencement of work, the OR will schedule an elevator
inspection with the current Elevator Service Agreement vendor to
document the existing condition of the equipment. The Owner
will pay for the inspection.
.2 During the project, the maintenance of the elevator will be the
responsibility of the Owner using the current Elevator Service
Agreement vendor. Any repairs required because of construction
activities shall be the responsibility of the Contractor.
.3 Within thirty days prior to Substantial Completion, the OR will
schedule an inspection with the current vendor of the Elevator
Service Agreement to assess the current condition of the
equipment. The Owner will pay for the inspection and the
Contractor shall pay for any work required that could be attributed
to the construction activities from the use of the elevator.
Contractor will not be responsible for cost associated with scope
changes.
.2 All elevator operating and signaling devices, interior finishes, including the
finished floor, if applicable, and entrance frames shall be protected by
plywood panels. If an alternate method of protection is proposed, it must be
approved by the OR.
.1 If required, the installation or replacement of the elevator flooring
material must occur within the thirty days prior to Substantial
Completion.
.3 The rated capacity of the elevator shall not be exceeded.
.4 The use of the elevator for removal of construction debris or delivering
construction material is not allowed without OR approval.
6.12 FIRE ALARM SYSTEM
6.12.1 The Contractor is advised to be aware of existing fire protection devices that are
within the Work area. If there are devices, the Contractor shall contact the UIHC –
Safety and Security (319-356-2658) to coordinate covering and protection of
devices. Failure to do so will result in a cost to the Contractor of $1,030.00 in the
event a device is activated because of Contractor negligence.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-22
6.13 VENDING MACHINES
6.13.1 The Contractor is advised that the University has a contract with the Coca Cola
Company providing Coca Cola exclusive rights to distribute beverage products on
the University of Iowa campus. Vending machines from any company other than
Coca Cola are prohibited; this includes all construction sites. Vending machines
found on University job sites in violation of this article shall be removed immediately
at the Contractor’s expense.
ARTICLE 7 - APPLICATIONS FOR PAYMENT
7 .1 REFERENCE: Uniform General Conditions Article 9, paragraph 9.3.
ARTICLE 8 - COPIES OF PROJECT MANUAL AND DRAWINGS
8.1 REFERENCE: Uniform General Conditions Article 2, sub-Article 2.2, paragraph 2.1.4.
8.2 Construction Set documents are the Project Manual and Drawings with the addendum(a)
incorporated within the documents. An appropriate number of copies of the Construction
Set documents will be made available to the Contractor for their use as well as for
distribution to subcontractors and vendors.
8.3 Copies of the Project Manual and Drawings with loose addendum(a) (not incorporated
within) will be made available to the Contractor upon request, at no cost.
ARTICLE 9 – PROJECT CLOSEOUT AND WARRANTY WORK
9.1 REFERENCE: Uniform General Conditions Article 3, paragraph 3.5.
9.2 UNIVERSITY OF IOWA PROJECTS
9.2.1 Asbestos/polychlorinated biphenyls (PCB) Certification: Materials and products
required for work in this section shall not contain asbestos, (PCB) or other hazardous
materials identified by the Owner. After completion of installation but prior to
Substantial Completion, the Contractor shall certify in writing that products and
materials installed and processes used do not contain asbestos or (PCB). In the
event a product or material is not available that does not contain asbestos, PCB or
hazardous materials, a Materials Safety Data Sheet (MSDS) equivalent to OSHA
Form 20 shall be submitted to the OR for evaluation of the proposed product or
material. This must be completed prior to installation of any asbestos, PCB or
Owner-identified hazardous materials.
9.2.2 Project Record Documents:
.1 The Record Documents shall be marked to precisely show the location of all
buried or concealed work and equipment. For underground utility
installations, the Contractor shall record on the Record Documents the
location and invert elevations of encountered utilities and every 50 feet of
new utility installations. Measurements shall be taken in plan from
permanent structures such as exterior building walls.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-23
.2 Prior to Acceptance of the Work, the Contractor shall submit certified Record
Documents to the OR and DP for review. Any changes, corrections, or
additions noted during this review shall be made promptly and the corrected
Record Documents shall be delivered to the OR.
.3 See Division 1 – General Requirements for additional requirements.
9.2.3 Operation and Maintenance Manuals
.1 The Contractor shall provide operating and maintenance manuals for all
equipment and materials furnished on the project. Maintenance manuals
shall include full maintenance and operating instructions, photocopies of
warranty information, parts lists, wiring diagrams, schedule of light lamps,
recommended spare parts and emergency parts inventory, sources of
purchase and similar information compiled in easily understandable form.
.1 Contractor shall include an as-built finish schedule including color
formulas and ordering information for materials in tabular form.
.2 Contractor shall provide ductwork drawings that show the final location
of all smoke/fire dampers with end switch numbers, control dampers,
variable air volume (vav) boxes, and thermostat locations in both
hardcopy format and in an electronic format.
.3 Contractor shall include a copy of the Final Subcontractor list
(Document 00550).
.2 The Operation and Maintenance Manuals must include a separate indexed
tab or volume titled “Warranties” with original, properly executed warranty
documents for all equipment and materials for which warranties are required.
Warranty information must be organized based on the Table of Contents in
the Project Manual.
.3 The Operation and Maintenance Manuals are to be organized into one or
more completely indexed volumes bound into heavy duty, three ring binders
(maximum size 3”). Page size should be 8.5” x 11” where possible with
punched vinyl pockets as necessary to accommodate over-size sheets.
Each binder is to be identified on the front and spine with the project name,
volume number, and the title “OPERATION AND MAINTENANCE MANUAL”.
Each volume shall include a Table of Contents.
.4 For mechanical systems, include binder space, tab, and index designation
for temperature controls, test and balance report, and sheet metal drawings.
.5 Operation and Maintenance Manuals are to be submitted as follows:
.1 One copy of the maintenance and operating instructions for each piece
of equipment shall be provided to the OR when the equipment is
delivered to the project site.
.2 The Contractor shall submit two (2) volumes of operating instructions
and service manuals to the DP before completing 50% of the adjusted
contract amount. Payments beyond 50% of the adjusted contract
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-24
amount may be withheld until all operating instructions and service
manuals are received.
.3 One copy will be returned to the Contractor with DP comments. The
Contractor shall revise the contents of documents as required prior to
final submittal. The Contractor shall submit three (3) copies of revised
volumes of data in final form to the DP prior to substantial completion
inspection.
.6 See Division 1 – General Requirements for additional requirements.
9.2.4 Fire Alarm Acceptance Testing
.1 Final Inspection: The Alarm Contractor shall conduct a 100% device check-
out prior to Owner's inspection. Prior to scheduling Owner’s inspection, all
fire alarm equipment shall be in-place and operating correctly. All fire alarm
equipment shall be tested during Owner's inspection.
.2 The Alarm Contractor shall provide an up-to-date and complete printout of
software at the time of final inspection and after any and all corrections or
changes, to the OR.
.3 The Alarm Contractor shall provide sufficient personnel to conduct the
acceptance test.
.4 Owner’s "Certification of the Completion of the Fire Alarm" form shall be
completed, signed and submitted to the OR before final checkout of the
system is scheduled.
.5 The manufacturer's authorized representative shall perform a 100% quality
inspection of the final installation and, in the presence of the Contractor, DP,
OR and local code and fire authorities, shall perform a complete finished test
of all aspects of the system. A system certification verifying the proper
system operation shall be required prior to acceptance.
.6 Audible sound level measurements shall be conducted throughout the entire
building and all spaces, with the evacuation system off and sounding.
Measurements shall be recorded in the following format for each space:
.1 Room/Area Ambient Sound Level, db
.2 Ambient and Evacuation Sound Level, db
.7 See Division 1 – General Requirements and the Technical Specifications for
additional requirements.
9.2.5 Telecommunication Acceptance
.1 Field Quality Control
.1 Inspect and test copper cables and terminations in accordance with
TIA/EIA 568.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-25
.2 Acceptance Procedure
.1 Construction of telecommunication rooms must be completed prior to
installation of data equipment, which includes completion of the
telecommunications system (all cabling tested and verified), room
finishes, proper keying and an operational HVAC system for the space.
.2 At substantial completion, the Telecommunications Contractor shall
provide a complete, accurate and legible copy of the "as built"
telecommunications drawings to the OR. The drawings are necessary
to enter the information into the Information Technology Service –
Telecommunication Network Services (ITS-TNS) maintenance
database.
.3 For Work that is covered by the warranty, the Contractor will be
contacted by the ITS-TNS.
9.3 UNIVERSITY OF IOWA HOSPITALS AND CLINICS PROJECTS
9.3.1 For Work that is covered by the warranty, the Contractor will be contacted by
Operations and Maintenance Department.
ARTICLE 10 - SAFETY AND HEALTH
10.1 REFERENCE: Uniform General Conditions, Article 10 and Division 1 – General
Requirements.
10.2 ACCIDENT PREVENTION
10.2.1 The safety provisions of all applicable laws, building and construction codes shall
be observed. Machinery, equipment and all hazards shall be guarded or eliminated
in accordance with the safety provisions of the latest edition of the Manual of
Accident Prevention in Construction, published by the Associated General
Contractors of America, to the extent that such provisions are not in contravention
of applicable laws.
10.3 GOVERNANCE
10.3.1 Work shall be governed by applicable provisions of the general law, including the
latest amendments of the following:
.1 Williams-Steiger Occupational Safety & Health Act of 1970, Public Law 91-
596.
.2 Part 1910 – Occupational Safety & Health Standards, Chapter XVII of Title
29 Code of Federal Regulations.
.3 Part 1518 – Safety and Health regulations for Construction, Chapter XIII of
Title 29, Code of Federal Regulations.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-26
10.4 CONTRACTOR SAFETY PROGRAM
10.4.1 The Contractor is responsible for conducting a safety program and/or precautions
on the project site that assures Work on the site is conducted in accordance with
all guidelines and requirements of OSHA and other applicable laws, building and
construction codes, and sound construction practice. The Contractor shall prepare,
implement and enforce a project safety plan for the purpose of maintaining a site
where Work is conducted in a safe manner. A copy of the safety plan shall be
maintained on site at all times.
10.5 RESTRICTED SUBSTANCES
10.5.1 Absolutely no alcoholic beverages or use of drugs shall be permitted on the site.
10.6 FIRE PROTECTION
10.6.1 The Contractor shall provide fire protection during the construction period. Provide
at least U.L. listed multipurpose dry chemical fire extinguisher (2A20BC) rating on
each floor. This requirement is in addition to the Owner’s present equipment.
10.6.2 Preparation of flammable compounds inside the building is prohibited.
10.6.3 Gasoline and other flammable and volatile fluids having low flash points and
ignition temperatures shall not be stored or handled in the building except in U.L.
listed safety cans. Reserve flammable liquids in barrels should be stored well away
from the structure and kept under lock and key.
10.7 HOT WORK PROGRAM
10.7.1 Scope and Purpose
.1 The scope and purpose of the Hot Work Program is to establish a basic
policy regarding operations at UIHC that involve hot work.
.1 Hot Work is defined as any operation that produces a flame, heat or
sparks such as, but not limited to: welding, abrasive cutting, soldering,
grinding, torch work, and brazing activities.
.2 The program is intended to reasonably reduce the risk of injury and
loss by fire caused by hot work activities.
.3 The program requires those who engage in hot work operations to
comply with the UIHC policy, which incorporates National Fire
Protection Association (NFPA) and OSHA standards.
.4 The Hot Work Program prohibits hot work activities in/on UIHC
facilities, until specific safety precautions are taken and the Work has
been properly authorized by the issuance of a Hot Work Tag.
10.7.2 Program
.1 Contractors who engage in hot work must utilize the UIHC Hot Work
Program including the Hot Work Notice (Document 00441) and Hot Work
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-27
Tag. The UIHC Hot Work Notice must be completed and submitted to the
UIHC Safety and Security Office, UIHC Room RCP 0084, prior to
commencement of any hot work. The Hot Work Tag must be completed
daily, submitted to UIHC Safety & Security for approval and displayed at the
hot work site. A sample of the Hot Work Tag is included at the end of this
section. When the Hot Work is completed or at the end of the day (once the
required fire watch is complete), return the Hot Work Tag to UIHC Safety &
Security.
.1 A Contractor may only use their company’s hot work program if it is
demonstrated to be superior to the UIHC program and is approved by
the OR in writing.
.2 Impaired/Deactivated or Non-Sprinklered Areas
.1 A continuous four (4) hour fire watch or equivalent measures for fire
prevention, detection and reporting, is required when Hot Work is
conducted in non-fire protected locations. Any use of equivalent
measures must include a one (1) hour fire watch as a minimum.
.2 UIHC Safety & Security may approve equivalent measures such as
thermal scanning, portable smoke/fire detection systems, and area
wetting as an alternate method to the continuous four (4) hour fire
watch. Equivalent measures do not eliminate the requirement for a
minimum one-hour fire watch after hot work has ceased.
.3 Protocol for Construction Project
.1 UIHC Safety & Security is responsible for issuing Hot Work Tags to
Contractors and subcontractors.
.1 Hot Work Tags can be obtained through the UIHC Safety and
Security Office, UIHC Room RCP 0084.
.2 A single Hot Work Tag shall be issued to each hot worker and is
valid for the duration of the worker’s shift or completion of the hot
work task, whichever is less.
.3 A single Hot Work Tag is valid for large areas or multiple hot work
tasks that can be continuously monitored by the Fire Watch
named on the Hot Work Tag.
.2 The Contractor is responsible for ensuring that all employees and
subcontractors are adequately trained in all aspects of conducting Hot
Work safely.
.3 The Contractor is responsible for providing a fire watch that meets the
following criteria:
.1 Shall be aware of the inherent hazards of the Work site and of
the hot work.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-28
.2 Shall ensure that safe conditions are maintained during hot work
operations.
.3 Shall have authority to stop the hot work operation if unsafe
condition develops.
.4 Shall have fire-extinguishing equipment readily available and
shall be trained in its use.
.5 Shall be familiar with the facilities and procedures for sounding
an alarm in the event of a fire.
.6 Shall watch for fires in all exposed areas and shall attempt to
extinguish them only when the fires are obviously within the
capacity of the equipment available. If the fire watch determines
that the fire is not within the capacity of the equipment, the fire
watch shall sound the fire alarm immediately.
.7 Shall be permitted to perform additional tasks, but these tasks
shall not distract the fire watch from the fire watch responsibilities.
.4 The Contractor is required to provide the appropriate length of fire
watch (considering the site conditions) but in no case shall the fire
watch be less than one-hour after hot work has ceased.
.5 The Contractor is responsible for completing the Hot Work Tag fire
watch section after each hot work project is completed, and for
ensuring that building alarms and fire protection systems, if present,
are operational (activated and checked) before leaving the site, unless
specific area(s) have been deactivated for a specified duration and
approved by the OR in writing.
.6 The Contractor will return the “Hot Work Tag” to UIHC Safety &
Security at the end of the hot work task or at the end of the workers’
shift, whichever is less.
10.7.3 Standard Hot Work Procedures
.1 Prior to performing hot work on the UIHC facilities, a Hot Work Tag must be
obtained from Safety & Security and approved by an authorized UIHC Safety
& Security representative.
.2 Workers who will be doing the actual hot work may not issue their own Hot
Work Tags.
.3 Workers who perform the hot work must be properly trained and/or certified
to perform the Work, trained/qualified to operate the equipment and
trained/qualified in fire watch procedures.
.4 Equipment shall be appropriate for the Work and must be in safe operating
condition.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-29
.5 Proper personal protective equipment must be used to protect the worker
from hot work hazards, including eye injury, through the use of proper
shielding, ventilation, or other methods as required by OSHA.
.6 All hot work must be done in full compliance with the Owner’s Hot Work Tag
requirements.
.7 The Hot Work Tag shall be displayed at the hot work site for the duration of
the specific hot work, including the required post hot work fire watch.
.8 The fire watch person shall continually monitor the hot work during the entire
duration of the fire watch and have immediate access to the following:
.1 Appropriate fire extinguisher
.2 Fire alarm pull station, if available
.3 Stationary or mobile telephone
.4 List of emergency telephone numbers and the building’s street address
.9 Contractor’s Administration of the Hot Work Program
.1 The Contractor’s Safety Officer or designated representative (Hot Work
Supervisor) shall:
.1 Be issued a Hot Work Tag daily to each hot worker for each hot
work location.
.2 Authorize the hot work by signing the Hot Work Tag after
reviewing the hot work procedures and requirements with the
person(s) performing the hot work.
.3 Ensure that the on site pre-hot work Safety Inspection Checklist
is completed and signed by the Contractor’s Safety Officer or
designated representative.
.4 Display the cardboard Hot Work Tag, with the completed Safety
Inspection Checklist, at each hot work location.
.5 Return the paper tag as per paragraph 10.7.2.6.
.6 Ensure that all hot work is done in compliance with the Hot Work
Tag, including the Safety Inspection Checklist.
.7 Ensure that the appropriate fire watch is performed upon
completion of the hot work.
.8 Ensure that the fire watch section of the cardboard Hot Work Tag
is completed and signed, and then file the tag with the paper tag
at UIHC Safety & Security.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-30
.10 The Contractor shall be fully liable for any damage to UIHC property as a
result of any hot work that is not in compliance with this program.
10.7.4 Required Compliance
.1 The Contractor shall comply with the Owner’s Hot Work Program. The
Contractor shall inspect areas where they have issued Hot Work Tags to
ensure full compliance with the requirements of this procedure. UIHC
Departments, including Risk Management personnel, may monitor Hot Work
Tag issuance and site work conditions for compliance.
10.7.5 Hot Work Tag Sample:
Front Back
10.8 HAZARDOUS CHEMICAL RISKS RIGHT TO KNOW LAW
10.8.1 The Owner will provide the Contractor with one form contained within the Special
Conditions entitled “Contractor’s Hazardous Chemical Identification Form,” on
which the Contractor shall list known hazardous chemicals within the project site
and appropriate protective measures to be taken by Contractor’s employees. The
Contractor shall sign the form, retain one copy for their records and return one
copy to the OR. The Contractor shall inform all employees of the Iowa Hazardous
Chemical Risks Right to Know Law.
10.8.2 The Contractor shall provide a list of known hazardous chemicals that they
anticipate will be used on the site as well as other pertinent information relating to
employee protection. One form entitled “Contractor’s Hazardous Chemicals
Identification Form” will be provided by the Owner for reporting this information.
One signed form shall be returned to the OR. One signed form shall be returned
to the Contractor when the form is fully signed. To comply with Iowa law, this
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-31
information must be sent via registered mail by the Contractor to the Iowa City Fire
Department. One copy of Contractor’s Material Safety data Sheets (MSDS) must
also be provided to the OR.
10.8.3 The Contractor shall maintain on site a copy of all Material Safety Data Sheets
(MSDS) for all products and materials used on the project.
10.9 HAZARDOUS MATERIAL
10.9.1 Asbestos
.1 Existing materials in the Project
.1 If suspected asbestos-containing materials (ACM) are encountered by
the Contractor during construction, the Contractor shall stop work
immediately and vacate the area of the suspected material. The
Contractor shall contact the OR and inform the Owner of the suspect
material. The Owner will sample the suspect material to determine if it
contains asbestos. If the material is ACM, the Owner will contract
independently with an abatement firm to remove the suspect material.
Dependent upon the amount of suspect material, it will be removed
under full containment of the area or by the glove-bag method.
Clearance samples will be taken by the Owner (University of Iowa -
Environmental Services) after removal of the ACM(s).
.2 New material for the Project
.1 No asbestos-containing materials (known as Chrysotile, Amosite,
Crocidolite, Tremolite, Actinolite and Anthophyllite) shall be
incorporated into buildings on The University of Iowa campus. The
Contractor shall submit two copies of Material Safety Data Sheets
(MSDS) to the OR; one copy will be retained for the project file and one
copy will be forwarded to University of Iowa - Environmental Services.
The following materials, at a minimum, require verification that they are
non-asbestos containing:
.1 Floor tile
.2 Linoleum
.3 Ceiling tile
.4 Adhesives/mastics
.5 Sealants/caulks
.6 Fire-rated doors
.7 Gasketing materials
.8 Roofing patching/tar materials
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-32
.2 Asbestos testing of new floor tile
.1 The Owner may randomly test new vinyl composite floor tile for
asbestos prior to installation.
.1. The Contractor shall submit to the Owner full boxes of tile
for testing for each color dye lot with legible identification.
Submit the following:
.1 For project with 1,000 square feet to 5,000 square
feet: Submit 3 boxes.
.2 For project with over 5,000 square feet: Submit 5
boxes.
.3 Boxes of tile will be returned to the Contractor, less
sampled tile.
.2 The Contractor shall deliver boxes to the PM for delivery to
University of Iowa - Environmental Services for testing,
unless other arrangements have been made by the PM.
The Contractor is responsible for allowing adequate time for
delivery and testing prior to installation. The following are
minimums:
.1 Delivery of boxes from Design & Construction
Services to Environmental Services: 2 working days.
.2 Testing by Environmental Services: 2 working days.
.3 Test Notification of test results by Environmental
Services: 1 working day.
.3 UI Environmental Services will issue a Report Form
identifying the test results and if the dye lot is accepted or
rejected.
.4 The Owner has the right to confirm that the approved dye
lot is being installed. If the dye lot being installed has not
been tested, the Owner will require that installation of that
dye lot be stopped until it is tested. If the test for that dye
lot is positive, the product will be removed at no cost to the
Owner.
10.9.2 Lead Paint
.1 The Contractor shall be responsible for compliance with all Occupational
Safety and Health Act (OSHA) requirements relating to employee exposure
to lead (29 CFR 1926.62) and related requirements of Iowa OSHA (875 Iowa
Administrative Code Chapter 26).
.2 If the Contractor intends to remove lead paint by abatement, written approval
is required by the OR prior to commencement of the activity.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-33
.3 The Owner has not tested any existing paint located within the project limits.
.4 Any paint testing and compliance with Sub-article 10.9.2.1 of the
Supplementary Conditions shall be the financial responsibility of the
Contractor.
10.9.3 Mercury
.1 If the Contractor discovers any mercury or mercury-containing devices the
Contractor shall immediately notify the OR for direction in handling and
disposing of the devices. Examples of devices that may contain mercury
include but are not limited to:
.1 thermostats
.2 mercury switches
.3 thermometers
.4 manometers
.2 If mercury is discovered in any plumbing system, the Contractor shall cease
Work and immediately contact the OR. The Owner will determine if the
material is determined to be mercury, and the Owner will be responsible for
removal and disposal of the material.
10.9.4 Polychlorinated Biphenyls (PCB)
.1 If the Contractor discovers any PCB containing devices the Contractor shall
immediately notify the OR for direction in handling and disposing of the
devices. Examples of devices that may contain PCB include but are not
limited to:
.1 ballasts
.2 transformers
.2 The Contractor shall be responsible for removal of the devices, for disposal
by the Owner.
10.9.5 Other Hazardous Materials
.1 In the event of any release or spill of any hazardous material, the Contractor
shall immediately attempt to stop the release or source of the spill and to
contain the spill to the extent possible, to prevent the spill from migrating off
site or into any body of water. The Contractor shall notify the OR of the
occurrence as soon as possible to assure appropriate response action and
reporting.
.2 The General Contractor shall be responsible, without additional
compensation, to clean up or provide for cleanup of any such spills or
releases and to dispose of all waste by appropriate methods. The Contractor
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-34
shall obtain approval from the OR, in consultation with the University Health
Protection Office and Environmental Compliance Office, regarding cleanup
methods and procedures and the appropriate disposal of waste.
.3 The Contractor shall not abandon or leave any hazardous substances,
hazardous materials, or hazardous wastes on the project site at the
conclusion of the project.
10.10 LOCKOUT/TAG-OUT
10.10.1 In situations where the Owner’s equipment must have Lockout/Tag-out to ensure
the safety of the Contractor’s personnel, the Lockout/Tag-out shall be performed in
accordance with established Iowa Occupational Health and Safety (IOHS)
regulations and University of Iowa procedures.
10.10.2 The Lockout/Tag-out of any equipment shall be coordinated with the effected
maintenance personnel.
10.10.3 The Contractor shall not remove any University of Iowa Lockout/Tag-out devices
without written authorization from the person(s) who installed the Lockout/Tag-out
device.
10.11 UNIVERSITY MANHOLE AND VAULT ACCESS AUTHORIZATION
10.11.1 Access to University owned manholes and vaults is restricted to authorized
personnel. Access authorization must be obtained and scheduled with the
appropriate service unit.
.1 The University of Iowa - Facilities Management/Utilities Division (Facilities
Management/UD): Contact Bob Walton at (319) 335-5146.
.2 The University of Iowa - Information Technology Services (ITS): Contact
Jerry Lamb at (319) 335-5330.
10.11.2 A representative from Facilities Management/UD or ITS will open the manhole or
vault hatch and review the safety barriers.
10.11.3 The Contractor is required to secure the opening from pedestrian traffic by
installing barricades that provide complete protection from any direction.
ARTICLE 11 - MISCELLANOUS PROVISIONS
11.1 NOT USED.
NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-35
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NOVEMBER 2006 EDITION - UIHC SUPPLEMENTARY CONDITIONS
Supersedes October 2006 Edition 00800-36
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