Building Maintenance Spreadsheet

							                        DES MOINES WATER WORKS

UPDATED:        October 17, 2001

JOB TITLE: SUPERVISOR OF GROUNDS, FACILITY MAINTENANCE AND
BOTANICAL CENTER


JOB SUMMARY: Under the direction of the Director of General Services, coordinates
the operations, assigns duties, and supervises personnel in maintaining Water Works’
parks, grounds, and building facilities, as well as botanical, custodial and facility
maintenance issues at the Des Moines Botanical Center.

ESSENTIAL FUNCTIONS:

•   Supervises personnel in the Building Maintenance and Grounds Maintenance
    Department in all facets of building maintenance, grounds maintenance, and
    horticulture work. This includes hiring, training, assigning work, evaluating
    performance, administering discipline, and terminating.
•   Oversees the development and maintenance of Botanical Center collections.
•   Directs daily operations of regional Botanical Center.
•   Establish schedules for plant displays.
•   Represents Des Moines Water Works in various community groups.
•   Oversees the custodial cleaning contractors at the Botanical Center.
•   Serves as a liaison for events held in the park and BC
•   Writes grants for necessary funding for the Botanical Center, as well as Water Works

•   Coordinates the planting of trees, shrubs, and flowers.

•   With oversight by the Director of General Services, recognizes emergency
    conditions and participates in emergency management/disaster recovery operations.

•   Maintains records and prepares reports regarding work unit activities.

•   Makes recommendations to purchase materials and equipment as needed to carry out
    assignments or special projects.

•   Prepares annual and ten-year capital budgets by compiling and reviewing historical
    data, assessing needs, and projecting material, equipment, purchased services, and
    labor expenses.

•   Plans work unit activities, determines priorities and develops standard procedures to
    ensure compliance with utility standards; assures adherence to all policies and safe
    operating rules.
•   Coordinates with organizations and individuals wishing to use grounds facilities for
    special events or tours to determine their needs; makes arrangements to facilitate the
    activity and explain rules.

•   Schedules staff for on-call duty to provide snow removal or other related duties.

•   Performs other duties of a similar nature.
•   Works closely with City of Des Moines in administrating work load to accommodate
    and fulfill 28E agreement on park and median maintenance.
•   MINIMUM QUALIFICATIONS:

Education: 4 year Bachelors of Liberal Arts or Science Degree in commercial
horticulture, grounds maintenance, or related field.
Experience: Five years grounds maintenance and Horticulture experience and one year
of team leadership or supervisory experience. Additional experience may substitute for
required education.
Licenses/Certifications: Valid State of Iowa driver’s license. IDOT Work Zone Safety
Certification. State of Iowa Pesticide Applicators License.

MINIMUM KNOWLEDGE/SKILLS REQUIRED:
Teamwork and Interpersonal Skills – Advanced
Communication – Leadership
Decision-making and Problem-solving – Advanced
Planning and Organizing to Achieve End Results – Advanced
Job Knowledge and Continual Learning – Leadership
Quantity of Work and Results Achievement – Leadership
Quality and Process Involvement – Leadership
Organizational Awareness – Advanced
Customer Focus – Advanced
Performance Management - Leadership


DESIRED KNOWLEDGE/SKILLS:


Teamwork and Interpersonal Skills – Leadership
Communication – Leadership
Decision-making and Problem-solving – Leadership
Planning and Organizing to Achieve End Results – Leadership
Job Knowledge and Continual Learning – Leadership
Quantity of Work and Results Achievement – Leadership
Quality and Process Improvement – Leadership
Organizational Awareness – Leadership
Customer Focus – Leadership
Performance Management - Leadership

•   .

PHYSICAL DEMANDS:

•   Occasionally exerts 20 lbs. of force.

ENVIRONMENTAL CONDITIONS:

•   Normally indoor environment.
•   Occasionally exposed to adverse weather conditions.
          SUPERVISOR OF GROUNDS & BUILDING MAINTENANCE
                   TECHNICAL SKILLS CHECKLIST

BASIC LEADERSHIP SKILLS
   Conveys information to assist in developing a common vision amongst employees
   under direct supervision and provides clear direction and priorities. Clarifies roles
   and responsibilities.

   Motivates employees by encouraging and empowering them to achieve. Creates
   enthusiasm, a feeling of investment, and a desire to excel.

   Addresses difficult issues and important problems. Stands firm when necessary.
   Fully supports utility positions and decisions.

   Assists in selecting new employees with skills and abilities most optimal for team
   performance and applies a philosophy of work force diversity.

BASIC KNOWLEDGE OF HORTICULTURE

Plant identification Plant maintenance care.

Pest identification Ornamental turf care


BASIC GROUNDS MAINTENANCE KNOWLEDGE

   Determines the proper procedure to perform lawn, tree, road, and park maintenance.

BASIC KNOWLEDGE OF OPERATING CONSTRUCTION EQUIPMENT

   Trains others on the basic operation of construction equipment such as rubber tire
   loaders, track loaders, and road graders.

   Trains others on the proper use of equipment used in grounds maintenance such as
   agricultural tractors with mowers, and large turf mowers.
BASIC BUILDING MAINTENANCE SKILLS

  Understands and applies the concept of building maintenance and associated
  activities.

  Safeguards and maintains materials and cleaning chemicals in a safe and orderly
  manner.

  Makes recommendations as to contract certain tasks out or use internal staff.

DESIRED: ADVANCED SKILLS IN GROUP TRAINING AND PRESENTATION

  Uses assessment techniques to determine training needs and selects appropriate
  methods to address those needs.

  Prepares clear training objectives and adequately segments and sequences
  information for training sessions.

  Designs appropriate exercises, reviews, and visual aids.

  Accommodates different adult learning styles in the classroom flexibly.

  Presents training sessions one-on-one or in groups using presentation and interaction
  skills.

  Applies proper presentation techniques: openings, closings, use of visual and
  technical aids.

  Designs appropriate data collection methods to evaluate training.

DESIRED: PROFICIENT LEADERSHIP SKILLS
  Establishes challenging performance standards and gives timely, specific feedback
  and helpful coaching to employees.

  Fosters philosophy of continual learning and provides training opportunities based
  upon an accurate assessment of the employee’s/team’s strengths and developmental
  needs.

  Assigns work to team leaders and staff members recognizing their strengths and
  making optimum use of their skills.

  Encourages employee involvement in decision-making by involving employees in the
  process of formulating work plans and establishing budgets.
  Applies creative thinking to encourage new initiatives and challenges the status quo.

  Integrates safety into all work activities. Promotes and supports the success of safety
  program and holds employees accountable for their safety behavior.

  Communicates DMWW’s compensation and benefit programs to employees
  accurately.

DESIRED: KNOWLEDGE OF BUDGETING PROCESS

  Demonstrates knowledge of annual budget process.

  Demonstrates ability to track expenditures through monthly status reports and
  financial statements.

DESIRED: BASIC COMPUTER SKILLS

  Uses available office automation software including word processing and
  spreadsheets to develop reports, analyze data and communicate information.

DESIRED: PROFICIENT GROUNDS MAINTENANCE KNOWLEDGE

  Demonstrates ability to understand grounds maintenance concepts including turf
  maintenance, irrigation techniques, annual and perennial flower production, and
  evergreen and deciduous tree usage in a park environment.

  Demonstrates skill in proper road maintenance both, gravel and hard surface.

  Establishes grade with the proper use of transit, hand held level and stadium rod.

  Demonstrates skill in proper maintenance of irrigation systems.

  Demonstrates proficient knowledge of reviewing specifications, maps, blueprints and
  landscape drawings.
DESIRED: PROFICIENT KNOWLEDGE OF GROUND MAINTENANCE
EQUIPMENT

  Demonstrates the proper operation and preventative maintenance needed for wide
  variety of grounds maintenance equipment including but not limited to hydrostatic
  turf, self propelled walk behind mower, push mower, weed trimmers, chainsaw,
  utility vehicles, and brush chipper.

DESIRED: KNOWLEDGE OF HORTICULTURE

  •   Identification of a wide variety of plant material, including but not limited to
      tropical, deciduous, conifer and herbaceous materials.
  •   Basic landscape design and maintenance.
  •   Basic knowledge of irrigation systems

DESIRED: PROFICIENT BUILDING MAINTENANCE KNOWLEDGE

  Develop effective policies/procedures and schedules that relate to building
  maintenance.
  Understand concepts and procedures for proper facility maintenance techniques.